Cairnshill Parent Staff Association
Trustees' Report and financial statements
for the year ended 30" June 2025
Charity Number: 102153
Cairnshill Parent Staff Association
Contents
| Page | |
|---|---|
| Legal and administrative information | a |
| Trustees’ report | 2-3 |
| Independent examiners’ report | 4-5 |
| Statement of Receipts and Payments | 6 |
| Statement ofAssets and Liabilities | 7 |
| Notestothefinancialstatements | 8-11 |
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Cairnshill Parent Staff Association
Legal and administrative information
Trustees
Mrs Emma Hutchinson Chair (Appointed Sept 2024)
Mr David Kemp Treasurer Mrs Claire Myles (Resigned June 2024) Miss Heather Marshall (Resigned November 2024) Mrs Alison Shields Mrs Jude Malone (Resigned June 2024)
Charity Number
102153
Registered office Cairnshill Primary School
- 6A Cairnshill Drive Belfast BT8 6RT
Independent examiners Cleaver Black
Suite 5 Ormeau House 91-97 Ormeau Road
Belfast
BT7 1SH
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Cairnshill Parent Staff Association (NICC: 102153)
Trustees’ Annual Report for the year ended 30° June 2025
Trustees Mrs Emma Hutchinson Chair Mr David Kemp Treasurer Mrs Alison Shields Registered Address Cairnshill Primary School 6A Cairnshill Drive Belfast BT8 6RT
Introduction
The Trustees are pleased to present their report and financial statements for the year ended 30" June 2025. The financial statements have been prepared ona ‘Receipts and Payments’ basis and the Trustees have had regard to the NI Charity Commission’s Public Benefit Guidance.
Our Purposes
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Our purpose is to improve relationships between home and school, and to advance the education of pupils in the school.
Constitution
The PSA adopted the model constitution of Parent Teacher Associations UK (“PTA-UK”) on 29th April 2014, which was also used for charity registration with the Charity Commission for Northern Ireland. It was incorporated as a Parent Staff Association. The purpose of the Association is to advance the education of pupils in the school. Members of the Association are the parents, guardians or carers of any pupil currently attending the school, plus teaching and non-teaching staff currently employed by the school. The Committee, including the Chair, are decided at an Annual General Meeting and are Trustees of the charity and have control of the Association, its property and funds. The Committee must meet at least 3 times in a school year. The property and funds of the Association must only be used to fulfil the stated purpose.
Main Activities and Achievements
Once again, the importance of the Christmas Fair to the PSA has been highlighted. Many thanks to the school community for supporting this and other fundraising efforts across the year.
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Cairnshill Parent Staff Association (NICC: 102153)
Trustees’ Annual Report for the year ended 30" June 2025 (continued)
Financial review
The charity's overall financial position has improved during the year, as shown by the increase in funds carried forward from £31,038 at year end 30" June 2024 to £44,872 at year end 30" June 2025.
Approval th / Approved by the Trustees on Aé f Novem‘iy 4 beOn £852) signed on their behalf by:
Mr David Ke
A. Shields
Mrs Alison Shields
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Cairnshill Parent Staff Association (NICC: 102153)
Independent examiner’s report to the charity trustees of Cairnshill Parent Staff Association
| report on the accounts of the company for the year ended 30°" June 2025, which are set out on pages 6 to 11.
Respective responsibilities of charity trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008.
It is my responsibility to:
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@ examine the accounts under section 65 of the Charities Act
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e follow the procedures laid down in the general Directions given bythe Commission under section 65(9)(b) of the Charities Act
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e state whether particular matters have come to my attention.
Basis of independent examiner’s report
| have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act.
My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts and seeking explanations from you as charity trustees concerning any such matters.
My role is to state whether any material matters have came to my attention giving me cause to believe:
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That accounting records were not kept in accordance with section 63 of the Charities Act.
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That the accounts do not accord with those accounting records.
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That the accounts do not comply with the accounting requirements ofthe Charities Act.
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That there is further information needed for a proper understanding of the accounts to be reached.
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Cairnshill Parent Staff Association (NICC: 102153)
Independent examiner’s report to the charity trustees of Cairnshill Parent Staff Association (continued)
Independent examiner’s statement
| have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, | have found no matters that require drawing to your attention.
C, Arce ; mene Cleaver Black Chartered Accountants Suite 5 Ormeau House 91-97 Ormeau Road Belfast BT7 1SH
Date: aulilaar<
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Cairnshill Parent Staff Association (NICC: 102153)
Statement of Receipts and Payments
for the year ended 30th June 2025
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|||||||||
|---|---|---|---|---|---|---|---|
|15|months|from|
|Year|ended|1st|April|2023|
|Restricted|30th June|to|30th|June|
|Unrestricted|Revenue|2025|2024|
|Funds|Funds|Total|Total|
|Note|£|£|£|£|
|Incoming|Resources|
|Incoming|resources|from|generated|funds:|
|Voluntary|Income|-|-|-|-|
|Charitable|Activities|2|29,964|-|29,964|31,156|
|Other|Incoming|Resources|3|26|-|26|13|
|Total|Incoming|Resources|29,990|-|29,990|31,169|
|Resources|Expended|
|Costs|of generating|funds:|
|Charitable|Activities|4|16,093|-|16,093|20,899|
|Other|Resources|Expended|5|62|-|62|135|
|Total|Resources|Expended|16,155|-|16,155|21,034|
|Net|receipts/(payments)|13,834|-|13,834|10,135|
|Transfers|between|funds|-|-|:|-|
|Surplus/(Deficit)|for the|year|13,834|-|13,834|10,135|
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Cairnshill Parent Staff Association (NICC: 102153)
Statement of Assets and Liabilities for the year ended 30th June 2025
| 30/06/2025 | 30/06/2024 | |
|---|---|---|
| Total | Total | |
| £ | f | |
| Bank and Cash balances | ||
| Current account | 5,186 | 29,873 |
| Savings account | 39,686 | 1,165 |
| 44,872 | 31,038 |
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Approved by the trustees on ................................. and signed on their behalf by: lf-ff-2.S
Mr David Kemp ZS
Mrs Alison Shields
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Cairnshill Parent Staff Association (NICC: 102153)
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Notes to the financial statements
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Year ended 30" June 2025
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1. Accounting policies
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The following accounting policies have been applied consistently in dealing with the charity’s financial statements.
1.1 Basis of accounting
Section 133 of the Charities Act 2011 permits a charity to prepare a receipts and payments account and a statement of assets and liabilities where gross income in the financial year does not exceed £250,000, therefore receipts and payments accounts and a statement of liabilities has been prepared and presented for the year ended 30 June 2025.
All income, including grants and investment income is recorded when received.
All expenditure is recorded when paid.
Gift aid reclaimable on donations is included in the amounts of income once received.
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1.2 Basis of valuation
Investments are held at market value.
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1.3 Expenses No expenses were paid to any of the trustees during the year except to reimburse them for purchases made on behalf of the charity.
1.4 Trustees’ Indemnity Insurance
No charitable funds have been used to purchase insurance to indemnify the Trustees against consequences of any neglect or default on their part.
1.5 Fund Accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for a particular purpose.
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General funds may be transferred to designated funds where trustees wish to use these funds for specific purposes. Such funds may be transferred back to general funds once the criteria for the designation have been met or are no longer applicable.
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Cairnshill Parent Staff Association (NICC: 102153)
Notes to the financial statements
Year ended 30" June 2025
1.5 Fund Accounting (cont’d)
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors, or which have been raised by the charity for purposes. The cost of raising or administering such funds are charged against the specific fund. Restricted funds may only be transferred to general or designated funds once the criteria for restriction have been discharged or no longer apply.
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Cairnshill Parent Staff Association (NICC: 102153)
Notes to the financial statements
Year ended 30" June 2025
| 15 months from 1st | 15 months from 1st | |||||||
|---|---|---|---|---|---|---|---|---|
| Restricted | Year ended 30th June | April 2023 | to 30th | |||||
| Unrestricted | Revenue | 2025 | June 2024 | |||||
| Funds | Funds | Total | Total | |||||
| £ | £ | £ | £ | |||||
| 2 | Income from Charitable Activities | |||||||
| Christmas Card sale | 3,273 | - | 3,273 | 3,222 | ||||
| Amazon | ~ | - | - | 20 | ||||
| Christmas fair | 14,106 | - | 14,106 | 14,375 | ||||
| Wreath making | = | - | - | 1,260 | ||||
| Halloween costumes | - | - | - | 20 | ||||
| Portrait night | 180 | - | 180 | S50 | ||||
| Disco | 1,746 | - | 1,746 | 1,640 | ||||
| Easter ballot | - | - | - | 533 | ||||
| Easter Egg guessing competition | 189 | - | 189 | = | ||||
| BBQ | 2,688 | - | 2,688 | 1,255 | ||||
| Galgormticketsales | 1,135 | - | 1,135 | 840 | ||||
| Sports dayrefreshments | 430 | - | 430 | 670 | ||||
| Iced lollysale | 865 | - | 865 | 370 | ||||
| Curry night | 235 | - | 235 | 410 | ||||
| Artworkshop ballot | - | - | - | 205 | ||||
| School musical photos | - | - | - | 400 | ||||
| Coin trail | 2,161 | - | 2,161 | 5,685 | ||||
| Developing healthy clear | = | ~ | - | 200 | ||||
| Trivia night | 706 | - | 706 | - | ||||
| Commission on name tags | 22 | - | 22 | - | ||||
| CharityAid Foundation | 1,344 | - | 1,344 | - | ||||
| Asda Cashpot forSchools with Parentkind | 136 | - | 136 | - | ||||
| Donation in memoryof Miss Marshall | 748 | - | 748 | s | ||||
| 29,964 | - | 29,964 | 31,156 | |||||
| 1S months from 1st | ||||||||
| Restricted | Year ended | 30th June | April 2023 to 30th | |||||
| Unrestricted | Revenue | 2025 | June 2024 | |||||
| Funds | Funds | Total | Total | |||||
| £ | £ | £ | £ | |||||
| 3 | Other incoming resources | |||||||
| Bank interest | 26 | - | 26 | 13 | ||||
| 26 | - | 26 | 13 |
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Cairnshill Parent Staff Association (NICC: 102153)
Notes to the financial statements
Year ended 30" June 2025
| 15 months from 1st | |||||||
|---|---|---|---|---|---|---|---|
| Restricted | Year | ended 30th June | April 2023 to 30th | ||||
| Unrestricted | Revenue | 2025 | June 2024 | ||||
| Funds | Funds | Total | Total | ||||
| £ | £ | £ | £ | ||||
| 4 | Expenditure from Charitable activities | ||||||
| Donation to school | 9,000 | - | 9,000 | 16,000 | |||
| Christmas Cards and | ballot | 2,055 | - | 2,055 | 1,908 | ||
| Christmas Fair | 1,333 | - | 1,333 | 1,182 | |||
| Christmas wreath making | - | - | - | 186 | |||
| End ofyearBBQ | 259 | - | 259 | 366 | |||
| Disco | 1,119 | - | 1,119 | 257 | |||
| Funding to Healthy Kids |
- | - | - | 1,000 | |||
| Trivia night | 267 | - | 267 | - | |||
| Coin trail | 8 | - | 8 | - | |||
| Easter Egg guessing competition | 30 | - | 30 | “ | |||
| Ice lollysales | 152 | - | j | 152 | - | ||
| Galgorm Ballot prize | 347 | - | 347 | - | |||
| Donationinmemory of Miss Marshall |
748 | - | 748 | - | |||
| Other expenditure | 776 | - | 776 | - | |||
| 16,093 | - | 16,093 | 20,899 |
| 15 months from 1st | ||||||
|---|---|---|---|---|---|---|
| Restricted | Year ended 30th | June | April 2023 to 30th | |||
| Unrestricted | Revenue | 2025 | June 2024 | |||
| Funds | Funds | Total | Total | |||
| £ | £ | £ | £ | |||
| 5 | Other resources expended | |||||
| Bank fees | 62 | ~ | 62 | 135 | ||
| 62 | - | 62 | 135 |
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