OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-annual-report

TRUSTEE ANNUAL REPORT

Financial Year 2022/2023

Purpose

Under accounting and reporting regulations all registered charities must prepare a Trustees’ Annual Report.

This Trustee Annual Report covers all activities of the Seaforde and District Community Association during the Financial Year 1st April 2022 to 31st March 2023.

The purpose of the Trustee Annual Report is to:

www.seaforde.org.uk

TRUSTEE ANNUAL REPORT Financial Year 2022/2023

Introduction – 2022/2023 in Review

Following the committee’s first successful Post Covid event in March 2022 (an in-person well-being workshop covered in last year’s report) the committee’s activities continued to focused on how it could re-engage the community following the lifting of Covid19 restrictions in mid-February 2022, when the Covid19 regulations were replaced with guidelines.

Given the committee’s engagement in the Seaforde Community trail project, and the popularity of this new pathway evidenced through its use, the committee sought and secured funding from Newry, Mourne and Down District Council to hold a community event centred around the walkway. This enabled the committee to continue to promote the health and wellbeing of local people of all ages and backgrounds and to foster links with the wider community.

The Seaforde Woodland Walk Event was held on a sunny weekend in September 2022 and was incredibly well attended. This event enabled local people to learn about where they live through the free guided walks and to engage with each other, creating new, and reigniting existing community relationships. Children from the local primary schools were also engaged in an artwork competition and their engagement created a wonderful display of woodland scenes in the Young Farmers Club Hall in Seaforde where the community gathered for refreshments before and after the guided walks.

The Woodland Walk Event was preceded by a Local History Talk at the charity’s AGM, also in September 2022, and this was really well received by the community.

In November 2022 the committee re-established its annual pub quiz which was a fun night for all community members that attended. This was also a vital fundraiser for the committee to meet its insurance costs and to fund local events.

Christmas 2022 festivities were also celebrated with a Colourful Christmas Workshop and lighting of the village Christmas Tree. This was a fully booked event with members of the community brought together in the Young Farmers Club Hall in Seaforde to paint Christmas themed pottery. The Christmas Tree switch on attracted more people from the community to attend and cheer on Santa who switched on the tree lights. This event brought young and old together from the community which delivered social wellbeing benefits as it was the first public Christmas Event possible since 2019.

Community needs were also met throughout the year with sustainability and community in mind. In January 2023 the community Christmas Tree was donated to Kinedale Donkey Sanctuary. In June 2022 and March 2023 the local community environment was looking well due to litter pick events held.

Photos of all of these events are available to view on the charity’s Facebook page which can be accessed by keying this link into an internet browser address bar: https://www.facebook.com/SeafordeAndDistrictCommunityAssociation

A summary of the activities of the years 2022/23 were presented at the charity’s AGM in June 2023 and are highlighted in the red boxes below:

www.seaforde.org.uk

Page 1 of 9

TRUSTEE ANNUAL REPORT Financial Year 2022/2023

www.seaforde.org.uk

Page 2 of 9

TRUSTEE ANNUAL REPORT Financial Year 2022/2023

Public Benefit Statement

Throughout the year the Trustees have had regard to the Commission’s Public benefit requirement whereby:

Direct benefits flowed from the purpose of the Seaforde and District Community Association through the numerous events planned and delivered by the committee throughout the financial year of 2022/23.

These benefits included giving local people an opportunity to get together with others and an opportunity to reconnect or establish new relationships by attending free local events such as the local History Talk and the Seaforde Pathway Event. The committee has supported people to learn about their surroundings and the places where they can take exercise locally and enjoy the views and flora and fauna within the Woodland walk. These events enabled people to engage with each other, discuss common interests and to do this in a friendly environment with refreshments and seating available. They also help others to look after their physical and mental wellbeing by identifying places to engage with nature and with others who use the pathway.

These benefits are also demonstrated through feedback from beneficiaries and by the level of engagement on the updates reported on Facebook by the committee and through attendance at the local history talk and the Pathway event.

The committee has sought to enhance the quality of life for all residents and the Christmas Event that it held in December 2022 enabled family groups to come together so that young and old could enjoy some festive fun. The aim of the committee was to provide this free of charge, to a wider range of people, so that folks could enjoy an event without worrying about cost, especially given the increased cost of living being experienced in 2022. To do this the committee secured funding from Newry, Mourne and Down District Council and this grant enabled a Colourful Christmas Workshop and the village Christmas Tree to be purchased, installed and lit over Christmas time. The Christmas tree provided festive cheer to all in, and passing through, Seaforde.

The committee continues to maintain the community defibrillator so that it is available in an emergency for local people 24/7, all year round.

The purposes of the charity will not lead to any harm. The charity’s beneficiaries are people living in the Seaforde area. From time to time a private benefit to trustees may arise from the programme of ongoing support to community and voluntary groups. Through this support, trustees may gain skills and experience which are transferable to other settings. These benefits are incidental and necessary to ensure the benefit is provided to our beneficiaries.

www.seaforde.org.uk

Page 3 of 9

TRUSTEE ANNUAL REPORT Financial Year 2022/2023

About Seaforde and District Community Association

  1. The Charity is known as: “Seaforde and District Community Association“

  2. The Charity is registered with the NI Charity Commission, registration number: NI102055

  3. The Charity has a Constitution which is the main governing document that sets out how the charity operates – this is available to all members of the public and can be requested by sending an email to contact@seaforde.org.uk

  4. The Charity’s Mission Statement is as follows:

“The purpose of Seaforde and District Community Association is to improve people's quality of life in the Seaforde area, irrespective of age, sex, disability, race, sexual orientation, political, religious or other opinion.

Quality of life includes social wellbeing, physical and mental health, education, capacity building, community development, heritage and the built and natural environment.”

  1. The Charity’s Trustees as at 31[st] March 2023 where:

  2. i. Clodagh Killen – Chairperson

  3. ii. James Frost – Treasurer

  4. iii. Leon Frost – Secretary

  5. iv. John Knipe – Vice Chairperson (resigned June 2023)

  6. v. Alice Forde - Committee Member (resigned June 2023)

  7. vi. Julie Micklethwaite - Committee Member

  8. vii. Sandra Martin - Committee Member

  9. viii. Edyta Wright – Committee Member

  10. ix. Paul Wright – Committee Member

  11. x. Aine O’Neill – Committee Member (joined June 2022)

  12. xi. Dana Ashwood – Committee Member (joined June 2022)

  13. xii. Tony Meredith – Committee Member (joined June 2022)

  14. xiii. David Riddell – Committee Member (joined December 2022, resigned May 2023)

  15. No Other Charity Trustees served during the 2022/2023 financial year.

  16. The Charity’s address for written correspondence is:

SADCA

c/o Clodagh Killen, 233A Newcastle Road, Seaforde, Downpatrick County Down BT30 8SQ

www.seaforde.org.uk

Page 4 of 9

TRUSTEE ANNUAL REPORT Financial Year 2022/2023

Activities during the 2022/2023 Financial Year

The Charity’s Financial Year ran from 1[st] April 2022 to 31[st] March 2023. During this period the Committee organised numerous activities and events. The activities and events organised included:

During the year the Committee progressed or completed a number of projects including:

Further to these events and projects the Committee continued to promote and take an active role in supporting others:

The Charity’s Management Committee had regular meetings, usually monthly, throughout this financial year to perform its role in coordination of all of the above.

www.seaforde.org.uk

Page 5 of 9

TRUSTEE ANNUAL REPORT Financial Year 2022/2023

Financial Statement

The Charity’s financial position for the 2022/2023 Financial Year continued to be good, with good cash flow maintained from the previous year meaning the committee did not need to take up advanced funding.

Income was received from the following sources:

The Pub Quiz was the charity’s annual fundraiser providing an income of £660 after expenses.

The Pathway Event was largely funded by a generous grant of £1038 from Newry, Mourne and Down District Council.

The choir restarted within the financial year, adding £735 to the account balance.

Fundraising raffle at the Christmas 2022 Event was £125.

Expenditure for the financial year included:

The Christmas 2022 Event was funded in year by the committee bank account cashflow however £884 of those expenses were reimbursed by another generous grant from Newry, Mourne and Down District Council just after the end of the financial year.

The Insurance costs for the charity, a necessary fee, was £419 although the premium was down slightly and was covered by the Pub Quiz income.

Other expenditure included £240 for hire of the local Young Farmers Club Hall in Seaforde for various events, classes, meetings and for use of electricity for the Christmas tree lights.

General running costs incurred included Bank Fees £36.51 and Printing costs of £178.68.

Due largely to a pending payment of £884 for the Christmas 2022 event grant, the association made a net loss of £349.46. Despite this the Cash in Bank remained healthy throughout the year and no credit was required or advanced funding requested. The closing balance in the bank account at the end of the year was £1999.86.

Due mainly to the pending grant payment the account had a lower closing balance at the end of the financial year.

The opening balance at 1stApril 2022 was: £ 2,349.32
The total income was: £ 2,819.87
The total expenditure was: £ 3,169.33
The closing balance at 31stMarch 2023 was: £ 1,999.86

The Charity has no funds in deficit.

The Charity owns two assets, a printer and a defibrillator and associated housing, worth around £600.

www.seaforde.org.uk

Page 6 of 9

TRUSTEE ANNUAL REPORT Financial Year 2022/2023

Trustee Approval

This report was approved on behalf of the Trustees on:

By: Print Name: Role:

_29 December 2023_ ___ Clodagh Killen Trustee____

www.seaforde.org.uk

Page 7 of 9

TRUSTEE ANNUAL REPORT Financial Year 2022/2023

Appendix A: Checklist from NI Charity Commission guidance document

Legal Requirement Help Note Check
Complete
The financial year the report relates to For example, 01 April 2015 to 31 March
2016.
A summary of the charity’s:

main activities to further its
purposes for the public benefit

main achievements in the year		 This is known as public benefit
reporting. See section 4 of this guidance
for further information.
A statement that the trustees have had
regard to the Commission’s Public
benefit requirement statutory guidance		 Charity trustees are legally obliged to
have regard to this guidance.
A review of the charity’s financial
position at the end of the year		 A review of the charity’s financial
position at the end of the year
Details of any fund held by the charity
that was materially in deficit’ at the end
of the year and steps taken by the
charity trustees to eliminate the deficit		 Funds that are ‘materially in deficit’ are
in shortfall and, for example the
shortfall in a particular fund may be
considered material where it is:
· a substantial amount of total
overspend or
· a substantial amount of overspend
relative to the total amount received
into that fund or
· likely to have a significant impact on
the deliverables of that particular
activity		 N/A
A dated signature of one or more of the
charity trustees		 Those who sign/date the report must
be authorised by the charity to do so.
The name of the charity as it appears on
the register of charities, as well as any
other names it is known by		 This may include an acronym or
working name used by the charity.
The Northern Ireland charity (NIC)
number and, if applicable, company
registration number		 The NIC number was given to you when
the charity was registered.
The principal address of the charity and,
if it is a charitable company, the address
of its registered office		 The principal address and the registered
office may be the same.

www.seaforde.org.uk

Page 8 of 9

TRUSTEE ANNUAL REPORT Financial Year 2022/2023

The names of:
o all charity trustees on the date the
report was approved and
o all individuals who served as charity
trustees during the year		 The Commission may grant a request
for trustee anonymity and exempt a
charity from disclosing the name of
one or more trustees in the report, or
from listing the principal address of
the charity. This will only be where
there is a concern that the information
could lead to an individual being
placed in personal danger. If you have
been granted anonymity at
registration you should omit the
relevant details from the trustees’
annual report submitted to the
Commission.
Details of how the charity is constituted
and its governing document		 Include details and dates of any
document/provision setting out the
charity’s purposes and/or how it is
administered e.g. governing document,
a deed,or a management statement.
A summary description of the purposes
of the charity		 Give a summary of the purposes of
the charity as listed on the register of
charities and in its governing
document. The purposes are what the
charity is set up to achieve.
The name of any person, or body of
persons, permitted by the trusts of the
charity to appoint one or more new
charity trustees and a description of the
method used to make such
appointments		 If there is any individual or
organisation with the power to appoint
charity trustees, such as another
charity or a government department,
provide their details, the relevant
powers, and methods of appointment.		 N/A
Good practice Help note Check
Complete
Include details of any funds held by the
charity as a custodian trustee		 This is mandatory for charities
preparing accruals accounts.		 N/A
Ensure that figures provided in the
report are consistent with figures
reported in the charity’s accounts
You can put more detail into your
trustees’ annual report if you think this
will be useful to those most likely to
read and use the report.		 This can help to tell the story of what
the charity has done, and what it has
achieved, across the year, e.g., a
chairperson’s report, an environmental
report or impact assessment.

www.seaforde.org.uk

Page 9 of 9