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2022-03-31-annual-report

TRUSTEE ANNUAL REPORT

Financial Year 2021/2022

Purpose

Under accounting and reporting regulations all registered charities must prepare a Trustees’ Annual Report.

Although the Charity Commission for Northern Ireland relaxed reporting rules during the COVID19 Pandemic, permitting charities to “skip” reporting for 2020/21 and 2021/22 the Seaforde and District Community Association has completed its reporting in the spirit of completeness and transparency.

This Trustee Annual Report covers all activities of the Seaforde and District Community Association during the Financial Year 1st April 2021 to 31st March 2022.

The purpose of the Trustee Annual Report is to:

www.seaforde.org.uk

TRUSTEE ANNUAL REPORT Financial Year 2021/2022

Introduction – 2021/2022 in Review

During 2021/22 the COVID19 pandemic meant the committee continued to operate differently due to limited opportunities to engage local people face to face . While the first COVID19 vaccines commenced roll out in early 2021 the Government’s COVID19 lockdowns and restrictions were in place for the first quarter of 2021 and these eased to permit meetings in gardens in groups of ten people in April 2021. High school children were the last to return to school from 12 April in a phased scheduled. Hospitality reopened with restrictions in place from May 2021. In September restrictions on meetings in door were eased. In November 2021 COVID passports became mandatory for entry to pubs, restaurants and nightclubs and social distancing indoors was reintroduced on 27 December 2021. All COVID19 regulations were eventually lifted in mid-February 2022 and replaced with guidelines.

During the year the committee activities, although limited due to COVID19, continued to promote the wellbeing of local people of all ages and backgrounds and to foster links with the wider community. When restrictions eased the committee held a litter pick event in June 2021 and this helped improve the local environment which was beneficial as more people continued to exercise locally during the COVID19 pandemic.

The committee kept the local people informed of progress on the Seaforde Community trail project; this opened in 2021. With the COVID19 pandemic and lockdowns in place the pathway has proven popular and it has brought crucial benefits in health and wellbeing to the local community.

In December 2021 a Christmas tree was erected in Seaforde bringing Christmas cheer once more. A community switch on event wasn’t possible due to COVID19 however the committee shared photos of the Lights switch on via Facebook.

In March 2022, following the lifting of COVID19 regulations, and the replacement of these with guidelines, the Committee arranged it’s first in person event in over two years. The committee held a Wellbeing Workshop in the Young Farmers Club Hall in the village. The workshop was delivered by The Wellbeing Pathway in partnership with MYMY (mental health charity) and funded by Comic Relief. The workshop was fully booked and attended by local people who availed of the opportunity to come together with their neighbours.

A summary of the activities of the years 2021/22 were presented at the charity’s AGM in Sept 2022 and are highlighted in the red boxes below:

www.seaforde.org.uk

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TRUSTEE ANNUAL REPORT Financial Year 2021/2022

www.seaforde.org.uk

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TRUSTEE ANNUAL REPORT Financial Year 2021/2022

Public Benefit Statement

Throughout the year the Trustees have had regard to the Commission’s Public benefit requirement whereby:

Despite the continuing COVID19 pandemic and the lockdowns and restrictions that were implemented by the Government to control the spread of the virus, direct benefits flowed from the purpose of the Seaforde and District Community Association. These included giving local people an opportunity to get together with others to enjoy socially distanced interaction at litter pick events and clean and new enjoy outdoor spaces. The committee has supported the community to look after their physical and mental well-being by sharing updates on the development and opening of the new Seaforde Woodland Pathway. The committee worked to help finalise the pathway and pursuing its opening date. The committee delivered benefits to the residents of Seaforde by attending the Interagency meeting with Newry, Mourne and Down District Council, NIHE, PSNI and DFI Roads. At this meeting the committee raised issues on behalf of local residents. A wellbeing workshop was also delivered once COVID19 restrictions had been removed. This workshop was open to all people and was fully booked. The benefits of this to all residents post pandemic were very much welcomed. These benefits are also demonstrated through feedback from beneficiaries and by the level of engagement on the updates reported on Facebook by the committee and through attendance at the first face to face event post pandemic. The purposes of our charity will not lead to any harm. The charity’s beneficiaries are people living in the Seaforde area. From time to time a private benefit to trustees may arise from the programme of ongoing support to community and voluntary groups. Through this support, trustees may gain skills and experience which are transferable to other settings. These benefits are incidental and necessary to ensure the benefit is provided to our beneficiaries.

www.seaforde.org.uk

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TRUSTEE ANNUAL REPORT Financial Year 2021/2022

About Seaforde and District Community Association

  1. The Charity is known as: “Seaforde and District Community Association“

  2. The Charity is registered with the NI Charity Commission, registration number: NI102055

  3. The Charity’s has a Constitution which is the main governing document that sets out how the charity operates – this is available to all members of the public and can be requested by sending an email to contact@seaforde.org.uk

  4. The Charity’s Mission Statement is as follows:

“The purpose of Seaforde and District Community Association is to improve people's quality of life in the Seaforde area, irrespective of age, sex, disability, race, sexual orientation, political, religious or other opinion.

Quality of life includes social wellbeing, physical and mental health, education, capacity building, community development, heritage and the built and natural environment.”

  1. The Charity’s Trustees as at 31[st] March 2022 where:

  2. i. Clodagh Killen – Chairperson

  3. ii. James Frost – Secretary

  4. iii. Leon Frost – Vice Chairperson

  5. iv. John Knipe – Treasurer

  6. v. Alice Forde - Committee Member

  7. vi. Julie Micklethwaite - Committee Member

  8. vii. Grainne Burke – Committee Member

  9. viii. Sandra Martin - Committee Member

  10. ix. Edyta Wright – Committee Member

  11. x. Paul Wright – Committee Member

  12. No Other Charity Trustees served during the 2021/2022 financial year.

  13. The Charity’s address for written correspondence is:

SADCA

c/o Mr John Knipe, 1A Kennel Road, Seaforde, Downpatrick County Down BT30 8NS

www.seaforde.org.uk

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TRUSTEE ANNUAL REPORT Financial Year 2021/2022

Activities during the 2021/2022 Financial Year

The Charity’s Financial Year ran from 1[st] April 2021 to 31[st] March 2022. During this period the Committee organised as many activities as possible during the COVID19 pandemic given the lockdowns and restrictions in force during that time. The activities and events organised included:

During the year the Committee progressed or completed a number of projects including:

Further to these events and projects the Committee continued to promote and take an active role in supporting others:

The Charity’s Management Committee had regular online meetings, usually monthly, throughout this financial year to perform its role in coordination of the above.

www.seaforde.org.uk

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TRUSTEE ANNUAL REPORT Financial Year 2021/2022

Financial Statement

The Charity’s financial position for the 2021/2022 Financial Year continued to be good, with good cash flow maintained from the previous year meaning the committee did not need to take up advanced funding.

Income was received in the year from grant claims made for the Christmas tree switch on delivered in 2020. A one off refund was received from the Department of Infrastructure following the installation of the summer seat in December 2020.

It was another quiet year due to the COVID19 pandemic and its associated lockdowns and restrictions. This has resulted in a lower expenditure during this financial year with a one off expenditure on an event; the 2021 Christmas tree and Lights Switch On. Other expenditure included Insurance costs and hall hire costs for historic use.

Despite COVID restriction for a second year running preventing the usual income generating events (such as the pub quiz which traditionally covers our insurance premium) our Cash in Bank remained healthy throughout the year and no credit was required or advanced funded requested.

Due mainly to the historic hall hire fees paid in this financial year the account had a lower closing balance at the end of the financial year.

• The opening balance at 1stApril 2020 was: £ 3,132.80
• The total income was: £ 591.55
• The total expenditure was: £ 1,375.03
• The closing balance at 31stMarch 2021 was: £ 2,349.32

The Charity has no funds in deficit.

The Charity owns two assets, a printer and a defibrillator and associated housing, worth around £800.

www.seaforde.org.uk

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TRUSTEE ANNUAL REPORT Financial Year 2021/2022

Trustee Approval

This report was approved on behalf of the Trustees on:

By: Print Name: Role:

_11 January 2023_ ___ __Clodagh Killen __ Chairperson

www.seaforde.org.uk

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TRUSTEE ANNUAL REPORT Financial Year 2021/2022

Appendix A: Checklist from NI Charity Commission guidance document

Legal Requirement
Help Note
Check
Complete		 Legal Requirement
Help Note
Check
Complete		 Legal Requirement
Help Note
Check
Complete
The financial year the report relates to For example, 01 April 2015 to 31 March
2016.		 ✓
A summary of the charity’s:
•
main activities to further its
purposes for the public benefit
•
main achievements in the year		 This is known as public benefit
reporting. See section 4 of this guidance
for further information.		 ✓
A statement that the trustees have had
regard to the Commission’s Public
benefit requirement statutory guidance		 Charity trustees are legally obliged to
have regard to this guidance.		 ✓
A review of the charity’s financial
position at the end of the year		 A review of the charity’s financial
position at the end of the year		 ✓
Details of any fund held by the charity
that was materially in deficit’ at the end
of the year and steps taken by the
charity trustees to eliminate the deficit		 Funds that are ‘materially in deficit’ are
in shortfall and, for example the
shortfall in a particular fund may be
considered material where it is:
· a substantial amount of total
overspend or
· a substantial amount of overspend
relative to the total amount received
into that fund or
· likely to have a significant impact on
the deliverables of that particular
activity		 N/A
A dated signature of one or more of the
charity trustees		 Those who sign/date the report must
be authorised by the charity to do so.		 ✓
The name of the charity as it appears on
the register of charities, as well as any
other names it is known by		 This may include an acronym or
working name used by the charity.		 ✓
The Northern Ireland charity (NIC)
number and, if applicable, company
registration number		 The NIC number was given to you when
the charity was registered.		 ✓
The principal address of the charity and,
if it is a charitable company, the address
of its registered office		 The principal address and the registered
office may be the same.		 ✓

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The names of:
o all charity trustees on the date the
report was approved and
o all individuals who served as charity
trustees during the year		 The Commission may grant a request
for trustee anonymity and exempt a
charity from disclosing the name of
one or more trustees in the report, or
from listing the principal address of
the charity. This will only be where
there is a concern that the information
could lead to an individual being
placed in personal danger. If you have
been granted anonymity at
registration you should omit the
relevant details from the trustees’
annual report submitted to the
Commission.		 ✓
Details of how the charity is constituted
and its governing document		 Include details and dates of any
document/provision setting out the
charity’s purposes and/or how it is
administered e.g. governing document,
a deed,or a management statement.		 ✓
A summary description of the purposes
of the charity		 Give a summary of the purposes of
the charity as listed on the register of
charities and in its governing
document. The purposes are what the
charity is set up to achieve.		 ✓
The name of any person, or body of
persons, permitted by the trusts of the
charity to appoint one or more new
charity trustees and a description of the
method used to make such
appointments		 If there is any individual or
organisation with the power to appoint
charity trustees, such as another
charity or a government department,
provide their details, the relevant
powers, and methods of appointment.		 N/A
Good practice
Help note
Check
Complete		 Good practice
Help note
Check
Complete		 Good practice
Help note
Check
Complete
Include details of
any funds held by
the
charity as a
custodian trustee		 This is mandatory for charities
preparing accruals accounts.		 N/A
Ensure that
figures provided
in the		 ✓

www.seaforde.org.uk

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TRUSTEE ANNUAL REPORT Financial Year 2021/2022

report are
consistent with
figures
reported in the
charity’s accounts
You can put more
detail into your
trustees’ annual
report if you think
this
will be useful to
those most likely
to
read and use the
report.		 This can help to tell the story of what
the charity has done, and what it has
achieved, across the year, e.g., a
chairperson’s report, an environmental
report or impact assessment.		 ✓

www.seaforde.org.uk

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