COMPANY REGISTRATION NUMBER: N1063124 CHARITY REGISTRATION NUMBER: 102003 Orchardville Society Limited Company Limited by Guarantee Financial Statements 31 March 2023 Finegan Gibson Ltd Chartered accountants & statutory auditor Causeway Tower 9 James Street South Belfast BT2 8DN
Orchardville Society Limited Company Limited by Guarantee Financial Statements Year ended 31 March 2023 Page Trustees, annual report (incorporating the director's report) Independent auditor's report to the members 11 statement of financial activities (including income and expenditure account) 17 statement of financial position 18 Statement of cash flows 19 Notes to the financial statements 20
Orchardville Society Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) Year ended 31 March 2023 The trustees, who are also the directors for the purposes of company law, present Iheir report and the financial statements of the charity for the year ended 31 March 2023. Reference and administrative detalls Registered charity name Orchardville Society Limited Charity registration number 102003 Company registration number N1063124 Principal office and registered Lagan Village Tower office 144-152 Ravenhill Road Belfast BT6 BED The trustees Jonathan McAlpin Louise Tiffney (Treasurer) Christopher Perry Sian McKinty Jamie Bill Caroline Matchett Apolonia Dubekile Mbondiya John Veitch Jo McGinley Margaret O'Kane Kathryn Martin {Chair) (Resigned 5 July 2022) (Appointed 6 June 2023) (Appointed 6 June 2023) Company secretary Christopher Perry Auditor Finegan Gibson Ltd Chartered accountants & statutory auditor Causeway Tower 9 James Street South Belfast BT2 8DN Bankers Ulster Bank Limited Arches Retail Park Belfast BT5 4AF
Orchardville Society Limited Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) (continued) Year ended 31 March 2023 Structure, governance and management The Orchardville Society was incorporated by guarantee on 13 February 2007. It has no share capital and is registered with the Charity Commission for Northern Ireland and is recognised as a charity by HM Revenue and Customs for taxation purposes. The guarantee of each member is limited to £1. The governing document is the Memorandum and Articles ofAssociation (as adopted 14 August 2006}. Our Vlsion A society where equal opportunities are enjoyed by all. Our Mission Supporting people with learning disability or autism to live, learn and work. Organisational Structure The Orchardville Society is governed by trustees who are also directors for company law purposes. There musl be at least eight directors at any time but there is no maximum number stipulated. One-third of the directors retire from office each year. This is done on a rotational basis, but each director is eligible for re-election for a further three years. No director shall serve for more than four consecutive three year terms. The Chair and officers are appointed by the directors from among their number. The Board met 5 times during the year. The ARC comrnitlee mel 6 limes during the year. The Governance Committee met O times during the year as governance matters were brought into the main Board meetings during this particularly challenging year as the charity transitioned into a new operating environment following the loss of ESF funding. Ivlanagement and staffing Orchardville's Chief Executive is Mrs. Joan McGinn who has Ihe responsibility for leading and developing the strategies and services of Orchardville within parameters set by the Board of Directors. The Chief Executive was supported during 202212023 by a Senior Leadership Team comprising of Mrs. Lydia Lynas, Head of Community Provision,. Mrs. Kirsty Spencer & Mr. Michael Walker, Heads of Employment & Progression, Mrs. Anne Marie Mccartney, Director of Finance and IT, Mrs. Brenda Mccracken, Director of Operations, Lesley Moreland, HR IBusiness Improvement and Mr. Paris McDonagh, Head of Catering {commenced 27th June 2022).
Orchardville Society Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (continued) Year ended 31 March 2023 Structurej governance and management (contlnued) Valuing Volunteers Orchardville acknowledge the contribution made by volunteers during the year to help achieve the charity's objectives. The contribution from volunteers has been invaluable in supporting Orchardville to achieve its mission and vision. The volunteer Coordinator supports exisling volunteers and to recruit train and support new volunteers across all Orchardville service and activities. Disabled Employees The group gives full consideration to applications for employment from disabled persons where the candidate's particular aptitudes and abilities are consistent with adequately meeting the requirements of the job. Opportunities are available to disabled employees for training, career development and promotion. Employee Involvement Staff teams met regularly using online platforms and in person. The Senior Leadership Team (SLT) met frequently to ensure strong leadership and planning. The SLT met in person 8 times in the year. Public Benefit Orchardville provides direct public benefit through the development and delivery of a range of specialist services to over 600 people with learning disability and l or autism throughout many parts of Northern Ireland. The directors confirm that they have had regard to the Charity Commission for Northern Ireland's guidance on public benefit on reporting on the charity's achievements and performance on page 5. Objectives and activities Orchardville delivers a range of services, projects, and opportunities to people with learning disability or autism to support them to reach their full potential and to be included in society. The principal objectives for which Orchardville Society is established is lo relieve and advance the education of people with learning disabilities,. to further the integration of people with learning disability into society., provide training, education, employment, leisure and recrealion for people with learning disability and to increase public knowledge of the problem5 faced by people with learning disability. Coronavirus-Covid-19 The impact of Covid-19 could still be felt throughout 2022123 and we continued to follow public health advice.
Orchardville Society Limited Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) (continued) Year ended 31 March 2023 Objectives and activities (continued) Achievements and Performance 2022123 saw Year 2 of the current 3-Year strategy being delivered with progress monitored against the Balanced Score Card. This year was an extremely challenging one for Orchardville which resulted in a loss of £354,873 in our employment and skills and supported training activities. The challenges along with the corrective action taken are described in the following paragraphs. While navigating these challenges Orchardville continued lo deliver the same level of service excellence to our participants. Employment and Skills Ignite3, Orchardville's specialist employment programme, funded by Nl European Social Fund Programme 2014-2020, Department for Economy, Department for Communities, BHSCT, SEHSCT & WHSCT, is focused on individuals with learning disability or autism who require specialist employment and training support to achieve and sustain employment and to support inclusion in society. The European Social Fund came to an end on 31 sl March 2023. During the year, as this deadline approached, there was a growing level of uncertainly surrounding the continuation of the Employment and Skills programmes as the details of the successor fund from the UK government were not made available until January 2023. Orchardville joined a consortium with 6 disability charity partners to make a joint application to the UK Shared Prosperity Fund (UKSPFI. This consortium was led by Action Mental Health and the application was made in the name of UK SkillSET. The application was successful and Ihe sum applied for was awarded in full. The fund's period is 2 years and allows Orchardville's employment programme to continue until 31sl March 2025. In 2022123
238 participants positively engaged with Ignite3 Project participants secured 27 paid jobs, (with around 75 /0 Sustaining their employment for 6 months or more) Participants achieved 255 accredited and non-accredited qualifications Positive engagement with 129 employers across a range of sectors and industries to provide work experience and paid employment opportunities for participants. Orchardville's employment team also supports people in employment (or at risk of losing their employment Ihrough Workable Nl, funded by the Department for the Communities. Orchardville is one of 6 specialist disabilily organisations who together form the Supported Employment Solutions consortium, to deliver Workable Nl. During the year Orchardville supported 33 participants on the programme and supported employers through the provision of disabilily awareness training and advise on reasonable adjustments.
Orchardville Society Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (continued) Year ended 31 March 2023 Objectives and activities {contlnued) Community Provision & Transitions Community Inclusion projects provide a range of services and support to people with learning disability or autism in several localions including Belfast, North Down, Lisburn funded by the BHSCT & SEHSCT. The projects encourage the development of new skills, friendships and independence leading to progression towards independence and employment goals. A monthly timetable of activities is developed which includes partnering with local organisations to take part in wellbeing, crealive and sporting activities as well as volunteering opportunities which encourage social participation in the community. During 2022123 a total of 332 participants engaged in community projects including 129 participants engaged with community inclusion programmes in Belfast (TAP2 ,Engage, Employability Solutions & CLASP) and 130 engaged with Ihe SEHCT programme which includes Next Steps, Men's Shed and Orchardville Grows, a horticulturelgardening project. It also includes SDS Managed Budgets for participants from SEHSCT and 73 young people who registered on the Transitions project funded by BBC Children in Need. A new training programme was funded by ARCS to educate participanls about scams and how to stay safe in the community, during the year 70 participanls completed the training. Social Clubs Social Clubs continued in Belfast during 2022123 with funding from BHSCT with one club meeting each week at head office or access facilities in the community. In addition a new project funded by the Department of Health was established to offer respite opportunities to families through the creation of social groups for young people and adults with learning disability in the SET. During the first year 4500 hours of support were offered and 70+ parentslcarers benefited from the project. Orchardville Disability Football Club (DFC} was reformed and took part in the Disability Football league and through a legacy donation a group of men met once per month on a Friday night to do activities in the community.
Orchardville Society Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (continuedj Year ended 31 March 2023 Objectives and activitles f¢ontlnued) Supported Training Supported training continues to be provided throughout Orchardville's seNices and social enterprises with experienced community support workers and vocational mentors supporting participants to progress and achieve agreed goals. The social enterprise café estate, which was the growth element of activity in the last 2 years experienced a very challenging year in 2022.23, with losses of £274k sustained across 6 cafes. These losses were driven by higher operating costs, inflationary pressures as a result of the cost of living crises, and lower than forecast sales income due to squeezed disposable incomes. The financial performance of the café estate was monitored very closely by senior management, forensically reviewed by the Audit & Risk (ARC) committee at each meeting and by the Board of Directors. Corrective action was taken quickly by streamlining the café estate and restructuring the organization in order to cease the loss making activity. The resulting outcome of these actions was the closure of 3 cafes in the year. During this period of change our participants continued to be supported to develop both employability and soft skills. The core elements of Orchardville's business remained strong and stable throughout the financial year but there were challenges relating to the social enterprise activities. The Trustees took action during the year to mitigate the most significant risks associated with the social enterprise activities and have been proactive in planning steps for further mitigation lo be progressed in the forthcoming year. Organisational During the year the Board of direclors kept under review the strategic risks (including governance risks) and operational risks (including financial, compliance, people and technological risks) to which the charity may be exposed. Orchardville purchases professional indemnity insurance on behalf of its directors and officers as well as legal expenses insurance to cover any potential employment disputes and awards. Risk Management The Management Committee has considered the major risks to which the charity is exposed. A risk register has been established and is updated al least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Significant external risks to funding have led to slreamlining of the cafe estate and restructuring the organisation to cease loss-making activity and best support future development and financial sustainability.
Orchardville Society Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (conlinuedj Year ended 31 March 2023 Achievements and performance (contlnued) Financial review For year ended 31st March 2023 our income increased by 5.10/0 to £2,475.497 compared with £2,356,303 year ended 31st March 2022. Our main funding streams for 2022123 are from the European Social Fund, Department for the Economy, Department for Communities, Department of Health, Department of Finance, Belfast Health and Social Care Trust, South Eastern Health and Social Care Trust, Western Heallh and Social Care Trust, Children in Need and social enterprise activities. Designated Funds Designated funds are those unrestricted reserves that have been allocated for a particular purpose by the directors. The Fixed Asset reserve is equivalent to the net book value of Orchardville's assets which the Board expects to retain less assets purchased using restricted fLtnds, namely, the National Lottery Communily Fund funded 'Connect' project. Restricted Funds Reslricted funds are subjecl to specific Irusts, ordinarily stipulated by the donor. The tolal of restricted funds Garried forward at the balance sheet date amounts lo £71,159. Project Ignite, which commenced April 2018, is a 4-year vocational and employability programme funded under the Northern Ireland ESF Programme. With budgeted allowable expenditure of circa £850k, it is, by far, Orchardville's largest project. The total funding is received from ESF (40%), Department for the Economy125 % ) with match funding from the Department for Communities, Belfast Health and Socia5 Care Trust, South Eastern Health & Social Care Trust and Western Health & Social Care Trust.
Orchardville Society Limited Company Limited by Guarantee Trustees, Annual Report {Incorporating the Director's Report) (contlnuedj Year ended 31 March 2023 Financial review (contlnuedj ReseNes Policy Free reserves comprise the total reserves available to the charity, less those reserves whose uses are restricted or else designated for specific purposes. Orchardville's reserves policy has been reviewed by the Audit and Risk Committee and agreed by the Board in November 2021 that free reserves be maintained.. to provide an appropriate level of working capital., to fund shortfalls in income, when income does not reach expected levels., and to fund unexpected expenditure when unplanned events occur. To strengthen our overall position, the reserves policy supports 4 key areas'.- Projected fund Designated Funds Infraslructure Funds ResearchlDevelopmenl Fund Priority is given to the Projected Fund to suslain and support 3 months working capital requirements and to the Designated fund to meet redundancy liabilities in the event of funding not being replaced and to address HR and staff priorities and issues. Funds remaining after the priority funds will support the Infrastructure and Research & Development Funds In the event of reserves dipping below agreed level, we will aim to restore reserves over 4 years by Increased fundraising Increasing earned income Reducing expenditure Free resetves at 31 March 2023, excluding fixed assets and restricted reserves, amounted to £440,141. Investment Policy The Board of Directors reviewed the investment policy during the year to ensure that the overall investment objective which is to produce the best financial return with an acceptable level of risk is met. The investment objectives that were set are'.- The overall investment objective is lo produce best financial return with an acceptable level of risk. Investments are generally for the long term and trustees will ensure that their ability to meet future planned expenditure is not compromised by over-investment.
Orchardville Society Limited Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (continued) Year ended 31 March 2023 Trustees. responsibilities statement The trustees, who are also directors for the purposes of company law, are responsible for preparing the trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the charity Irustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the incoming resources and application of resources, including the income and expenditure, for that period. In preparing these financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently; observe the methods and principles in Ihe applicable Charities SORP., make judgments and accounting eslimates that are reasonable and prudent., prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the Gharily and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding Ihe assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Auditor Each of the persons who is a trustee at the date of approval of this report confirms that= so far as they are aware, there is no relevant audit information of which the charily's auditor is unaware., and they have taken all steps that they ought to have taken as a trustee to make themselves aware of any relevant audit information and to establish that the charity's auditor is aware of that information.
Orchardville Society Limited Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) (contlnued) Year ended 31 March 2023 Small company provisions This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. The trustees, annual report was approved on 281h November 2023 and signed on behalf of the board of trustees by.. Kathryn Martin Trustee Louise Tiffn Trustee 10