Ard5traw Community Playgroup {Company limlted by guarantee) Trustees, report and financial statements for the year ended 31 August 2024 Registration number: N1042198 Northern Ireland Charity number: 101881
Ardstraw Community Playgroup (Company limlted by guarantee) Contents for the year ended 31 August 2024 Page Legal and administrative information Tru5tees' report Independent examiners, report Statement of Financial Activities Balance sheet Notes to the financial statement5 8-10
Ardstraw Community Playgroup (Company Ilmited by guarantee) Legal and administrative information for the year ended 31 August 2024 Legal status The company is a private limited company, limited by guarantee, which was incorporated under the Companies (Northern Irelandl Order 1986 under Registration Number N1042198. It is also recogni5ed a5 a charity by HM Revenue & Cu5tom5 under Reference Number XR56374. The company 15 a registered charity with the Charity Commission for Northern Ireland since 12 August 2015 under registration number 101881. Trustees Chairperson Aisling Moore Alison Logue Iresigned I September 20241 Vice Chairperson Charlotte Ross Treasurer Heather Smyth Secretary Louise Crumley Other Trustees Sian Allison Iresigned I September 20241 Jayne Baird Iresigned I September 20241 Jayrnie Crawford (appointed I September 20231 Hannah Foster (appointed I September 20231 Stephen Griffith lappointed I September 20231 Alison Hamilton Lorraine Hyndman (resigned I September 20241 Alison Irwin Judith Mccreery (appointed I September 20231 Lisa Mclntyre (appointed I September 20231 Susan Roger5 (appointed I September 20231 Eimear Walsh Iresigned I September 20241 Lisa Wauchope (appointed I September 20231 Company number N1042198 CCNI Charlty number 101881 Business address Ila Deerpark Road Ardstraw Co Tyrone BT78 4LL Bankers Danske Bank Business Banking P.0. Box 183 Donegall Square West Belfast BTI 6JS Page I
Ardstraw Community Playgroup (Company limited by guarantee) Trustees, report for the year ended 31 August 2024 The trustees present their report and the financial statements for the year ended 31 August 2024. Trustees The management committee of the company, known as directors for the purpose of company law and trustees for the purposes of charity law, who served during the year and up to the date of thi5 report are set out on page l. Charitable objects The company was established to enhance the development and education of young children by encouraging parents/guardian5 to understand and provide for the needs of their children. The playgroup provides high quality care and education for children under the statutory school age. The direct benefits which flow from this purpose include an enhanced learning capacity which addresses social, emotional, physical & educational needs of the child. These benefits can be demonstrated by feedback from parents/guardians, external assessments, educational assessments & statistics. In addition, the company aims to offer appropriate play facilities, with the right of parents/carers to take responsibility for and to become involved in the activities of the Company, ensuring that the Company offers opportunities for all children, regardle55 of religion, culture, race or means. The group raises awareness of age-appropriate play-based learning among parents & guardians. The playgroup also encouraged parents/guardians to become involved in the playgroup through fundraising or training. The direct benefits which flow from this purpose include bringing parents together on the committee and provide training to enhance the skills of parents to provide appropriate play and support for their children. These benefits can be demonstrated by feedback from parents. The company also aims to encourage the study of the needs of such children and their families and promote public interest and recognition of the needs of such children and their families in the local area. The direct benefits which flow from this purpose include representation from the Playgroup being involved in the local Community Association to raise awareness of and recognition for the needs of children and their families in the local area. These benefits can be demonstrated by the Community Association h05ting fun days, summer scheme and youth club. The beneficiaries are children and their families living in the local Ardstraw village and surrounding area. There is no harm flowing from this purpose. The group is a registered charity with the Charity Commission for Northern Ireland since 12 August 2015 under registration number 101881. Organisational structure The trustees meet regularly, administer the charitable company and make all policy decision. In accordance with the Articles of Association, any director so appointed shall hold office only until the next Annual General Meeting and shall then be eligible for re-election. Review of activities and achievements During the year the charitable company continued its work providing high quality care and education for children under the statutory school age. The Statement of Financial Activities on page 6 sets out the results for the year. Grants The charitable company was successful during the year being awarded various grants from the Department for Agriculture and Rural Affairs, Early Years Pathway Fund and the Education Authority. These grants allowed the charitable company to update its resource5 and play equipment as well a5 contribute to operational costs. Going Concern Due to the level of reserves within the charitable company and with funding secured from the Pathway fund until 31 March 2025, the Trustees are 5at15fied that it is appropriate for the financial statements to be prepared on the going concern basis. Page 2
Ardstraw Community Playgroup (Company limited by guarantee) Trustees, report for the year ended 31 August 2024 Reserves The results for the year are set on page 6. The purposes of the funds are outlined in the notes to the financial statements. Investment powers, policy and performance Under the Memorandum and Articles of Association. the charitable company has the power to make any investment which the directors see fit. Volunteers The charitable company is grateful for the unstinting efforts of its directors and other volunteers who have continually supported the activities and management of the charitable company throughout the year. As indicated in note 7 to the financial statements, the directors were not in receipt of any remuneration nor reimbursement of expenses in respect of their services during the year. Taxation The charitable company is accepted as a charity by HM Revenue & Customs under reference XR56374 and therefore is exempt from corporation tax. Statement of trustees, responsibilities The Trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and regulations. Company law and charity law requires the Trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statement5 in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practice) including 'Accounting and Reporting by Charities.. Statement of Recommended Practice, IFRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'l. Under company law the trustees must not approve the financial statements unless they are sat15fied that they give a true and fair view of the state of affairs of the charitable company and of the surplus or deficit for that year. In preparing the financial statements, the tru5tee5 are required to:_ Select suitable accounting policies and then apply them consistently,. Make judgements and estimates that are reasonable and prudent,. State whether applicable accounting standards and statements of recommended practice have been followed subject to and departures disclosed and explained in the financial statements,. and Prepare the financial statement5 on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The Trustees are responsible for keeping adequate accounting record5 that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statement5 comply with the Companies Act 2006. They are also responsible for safeguarding the a5set5 of the charitable company and hence for taking reasonable step5 for the prevention and detection of fraud and other irregularities. Speclal provisions relating to small companies This report has been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting bv Charities IFRS 1021 and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small entities. Statement of disclosure of information to Independent examlner SO far as each of the trustees in office at the date of approval of these financial statements are aware.. There is no relevant audit information of which the charitable company's independent examiner is unaware,. and The trustees have taken all the steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the charitable company's independent examiner is aware of that information. Page 3
Ardstraw Community Playgroup {Company limited by guarantee) Trustees, report for the year ended 31 August 2024 This report was approved by the trustees on and signed on its behalf bv: Signature: Print Name: Trustee Trustee Page 4
Ardstraw Community Playgroup (Company limited by guarantee) Independent examiner's report to the trustees of Ardstraw Community Playgroup for the year ended 31 August 2024 report on the financial statements of Ardstraw Comrnunity Playgroup for the year ended 31 August 2024, which comprise the statement of financial activities, balance sheet and related notes. Respective responsibilities of trustees and examiner The charity's trustees Iwho are also the directors of the company for the purposes of company lawl are responsible for the preparation of the financial statements in accordance with the requirements of Companies Act 2006. Having satisfied myself that the charitable company is not subject to audit under company law, and is eligible for independent examination, it is my responsibility to: examine the financial statement5 under section 65 of the Charities Act INI) 2008. follow the procedures laid down in the general direction5 given by the Charity Commission for Northern Ireland under section 65191(bl of the Charities Act INI) 2008. state whether particular matters have come to my attention. The charitable company is required by company law to prepare financial statements and l am qualified to undertake the examination by being a qualified member of Chartered Accountants Ireland. Basis of independent examiner's report I have examined the charity financial statements a5 required under section 65 of the Charities Act INII 2008 and my examination was carried out in accordance with the general directions given by the Charity Commission for Northern Ireland under Section 6519llbl of the Charities Act INI) 2008. The examination included a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also included consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as charity trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the financial statements preser)t a 'true and fair view, and the report is limited to those matters set out in the next statement. My role is to state whether any material matters have come to our attention giving me cause to believe: That accounting records were not kept in accordance with section 386 of the Companies Act 2006. That the financial statements do not accord with those accounting records. That the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland. That there is further information needed for a proper understanding of the financial statements to be reached. Independent examlner's statement I have completed my examination and have no concerns in respect of the matters 111 to141 listed above and, in connection with following the directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. Slgnature: Name: Mrs Amanda Lalrd FIATI FCA AThIFellowl Address: 12 Meadow Hill Drurnlegagh Newtownstewart Co Tyrone BT78 4NU Professional quallfication: Chartered Accountant (Chartered Accountants Ireland) Date: Page 5
Ardstraw Community Playgroup (Company Ilmlted by guarantee) Statement of Flnancial Actlvlties for the year ended 31 August 2024 Note Unrestrlcted Restrlcted Funds Funds 2024 Total 2023 Total Income Contributions from families Education Authority Grants Fundraising Donations Bank interest received Milk reclaim Total incoming resources 5,872 32,568 5,872 32,568 23,054 7,336 5,358 130 239 74,557 4,527 45,177 23.840 9,951 776 23,054 7,336 5,358 130 239 51,503 235 84,506 23,054 Ex enditure Wages Resources Fundraising expenses Telephone Refreshments Postage, stationery & computer costs Electricity Water Repairs Insurance Sundrv Early years Accountancy Consultancy fees Training & courses Bank charges & interest Total resources expended 27,526 3,893 60 839 1.400 1,248 1,278 891 606 918 436 1,650 852 22,033 444 49,559 4,337 60 839 1,400 1,248 1,855 891 606 918 436 1,650 852 49,961 8,258 130 824 1,369 113 3,045 706 1,538 735 405 2,339 825 8.158 200 156 78,762 577 152 41,749 152 64,803 23,054 Net movement in funds 9,754 9,754 5,744 Total funds brought forward 78,828 2,000 80,828 75,084 Total funds carrled forward £88,582 £2,000 £90,582 £80,828 The notes on pages 8 to 10 form an integral part of these financSal statements Page 6
Ardstraw Community Playgroup {Company Ilmited by guarantee) Balance Sheet at 31 August 2024 Note 2024 2023 Current assets Cash at bank & in hand 90,582 90,582 80,828 80,828 Current Ilabllltles Creditors & accruals 90,582 80.828 Net Assets £90,582 £80,828 Funds Unrestricted funds Restricted funds io li 88,582 2,000 78,828 2,000 £90,582 £80,828 The company is registered as a private limited company in Northern Ireland under Registration Number N1042198. In approving these financial statements as trustees of the company we hereby confirm: lal That for the financial year stated above the company was entitled to exemption under Section 477 of the Companies Act 2006 relating to small companies. Ibl That no notice had been deposited at the registered office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 August 2023 and Icl That we acknowledge our responsibility for:. Ensuring that the company keeps accounting records which comply with section 386 of the Companies Act 2006 Preparing the financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its surplus or deficit for the year then ended in accordance with the requirements of section 393 of the Companies Act 2006 and which otherwise comply with the provisions of the Companies Act 2006 relating to the financial statements. so far as applicable to the companv. These f inancial statements are prepared in accordance with Statement of Recommended Practice.. Accounting and Reporting by Charities IFRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'l and in accordance with the special provisions of Part 15 of the Cornpanies Act 2006 relating to small companies, regime. The financial statements have been approved by the trustees on by: and signed on its behalf Signature: Aisling Moore Chairperson Heather Smyth Treasurer The notes on page5 8 to 10 form an integral part of these financial statements Page 7
Ardstraw Community Playgroup {Company limlted by guarantee) Notes to the financial statements for the year ended 31 August 2024 Statement of compliance These financial statement5 have been prepared in compliance with Accounting and Reporting by Charities.. Statement of Recommended Practice IFRS 1021, 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'l and in accordance with the Companies Act 2006. The Charitable Company tran51tioned from previous UK GAAP to FRS 102 on I September 2015. Accounting policies 2.1 Basis of preparatlon The financial statements are prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities.. Statement of Recornmended Practice IFRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland'l. The charity has taken advantage of the exemption in FRS 102 Section IA from the requirement to produce a cashflow statement because it is a small charity. The presentation currency of these financial staternents is sterling. 2.2 Incomlng resources All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:_ Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, including grants for the purchase of fixed a55ets, are recognised in full in the Statement of Financial ActivitSes in the year in which they are receivable. The value of services provided by volunteers has not been included. 2.3 Resources expended Resources expended are recognised in the Statement of Financial Activities in the year in which they are incurred. 2.4 Taxation The group is registered as a charity for taxation purposes under reference XR56374. As a charitable company, Ardstraw Community Playgroup is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have therefore arisen for the charitable company for the year ended 31 August 2021. Fundraising events The following income (net of expenses) was generated from fundraising events during the year: 2024 2023 Night at the Races Various Raffles Coffee Evening Abseil of Fair Head, Ballycastle Table Quiz Night Tractor Run Bonus Ball 1,599 1,740 1,325 843 1,973 3,175 465 I,iio 2,255 £9,821 160 722 1,730 £7,276 Page 8
Ardstraw Community Playgroup (Company limited by guarantee) Notes to the f inancial statements for the year ended 31 August 2024 Grant Income The following grants were received during the year: 2024 20232 Education Authority DAERA- Rural Micro Capital Grant Early Years- Pathway fund Total grant5 700 642 22,498 £23,840 23,054 £23,054 Employees Total staff costs were as follows.. 2024 2023 Wages and salaries Employer pension contributions 49.024 535 £49,559 49,961 £49,961 Particulars of employees The average number of employees during the year. calculated on the basis of full-time equivalents, wa5 a5 follows: 2024 2023 The average monthly numbers of employees lincluding the trustees) during the year were.. 16 19 Trustees emoluments The trustees neither received nor waived any emoluments during the year. Analysis of net assets between funds Unrestricted Funds Restricted Funds Total Funds Fund balances at 31 August 2024 as represented by: Current assets Current liabilities 88,582 2,000 90,582 £88.582 £2,000 £90,582 Unrestricted funds Ise tember 2023 Incomin Out oin 31Au ust 2024 General fund 78,828 £78,828 51,503 £51,503 41,749 £41,749 88,582 £88,582 General funds are funds which are available for use at the discretion of the directors in f urtherance of the general objectives of the charity and which have not been designated for other purposes. Page 9
Ardstraw Community Playgroup {Company limited by guarantee) Notes to the financial statements for the year ended 31 August 2024 10. Restrlcted funds Ise tember 2023 Incomin Out oin 31Au ust 2024 Early Years SSE Airtricity 23,054 23.054 2,000 £2,000 2,000 £2,000 £23,054 E23,054 Restricted fund5 are funds which are to be used in accordance with specific restrictions imposed by donors. The cost of raising and administering such funds is charged against the specific fund. The aim is to use each restricted fund 15 set out in the notes above. 11. Transaction with trustees The trustee5 attend meetings and carry out the business of the charitable company on a voluntary basis. Travel expenses are paid to Trustees who carry out the business of the charity, at the standard rate provided by HM Revenue & Custom5, on receipt of a properly approved travel claim. 12. Going concern Due to the level of reserves within the charitable company and with funding secured from the Pathway fund until 31 March 2025, the I'rustees are satisfied that it is appropriate for the financial statements to be prepared on the going concern basis. 13. Legal status The company is a company limited by guarantee, having no share capital. The liability of the members in the event of winding up is limited to £1. 14. Charity Commission for Northern Ireland Ardstraw Community Playgroup is a registered charity with the Charity Commission for Northern Ireland since 12 August 2015 under registration number 101881. Page 10