Ardstraw Community Playgroup {Company limited by 8uaranteel Trustees, report and flnantial statements for the year ended 31 August 2023 Reglstration number: N1042198 Northern Ireland Charity number: 101881
Ardstraw Communlty Playgroup (Company limited by guarantee) Contents for the year ended 31 August 2023 Page Legal and administrative information Trustees, report Independent examiners, report Statement of Financial Activitie5 Balance sheet Notes to the f inancial statements 8-10
Ardstraw Communlty Playgroup {Company Ilmlted by guarantee} Legal and admlnlstrative information for the year ended 31 August 2023 Legal status The company is a private limited company, limited by guarantee, which was incorporated under the Companies (Northern Irelandl Order 1986 under Registration Number N1042198. It is also recognised as a charity by HM Revenue & Customs under Reference Number XR56374. The company is a registered charity with the Charity Commission for Northern Ireland since 12 August 2015 under registration number 101881. Trustee5 Chairperson Alison Logue Vice Chairperson Charlotte R055 Treasurer Heather Smyth Secretary Louise Crumley (appointed I September 20221 Other Trustees Sian Allison Jayne Baird Jaymie Crawford lappointed I September 20231 Hannah Foster lappointed I September 20231 Stephanie Gourley Iresigned I September 20231 Stephen Griffith (appointed I September 20231 Alison Hamilton lappointed I September 20221 Natasha Hamilton (resigned I September 20231 Ruth Hamilton (resigned I September 20231 Lorraine Hyndman Alison Irwin (appointed I September 20221 Judith Mccreery lappointed I September 20231 Ruth McFarlane Iresigned I September 20231 Lisa Mclntyre {appointed I September 20231 Aisling Moore lappointed I September 20221 Susan Rogers lappointed I September 20231 Eimear Walsh (appointed I September 20231 Lisa Wauchope (appointed I September 20231 Diane Wilkinson (resigned I September20231 Company number N1042198 CCNI Charity number 101881 Buslness address Ila Deerpark Road Ardstraw Co Tyrone BT78 4LL Bankers Danske Bank Business Banking P.0. Box 183 Donegall Square West Belfast BTI 6JS Page I
Ardstraw Communlty Playgroup (Company limited by guarantee) Trustees, report for the year ended 31 August 2023 The trustees present their report and the financial statements for the year ended 31 August 2023. Trustees The management committee of the company, known as directors for the purpose of company law and trustees for the purposes of charity law, who served during the year and up to the date of this report are set out on page l. Charltable objects The company was established to enhance the development and education of young children by encouraging parents/guardians to understand and provide for the needs of their children. The playgroup provide5 high quality care and education for children under the statutory school age. The direct benefits which flow from this purpose include an enhanced learning capacity which addresses social, emotional, physical & educational needs of the child. These benefits can be demonstrated by feedback from parentslguardians, external assessments, educational assessments & statistics. In addition, the company aims to offer appropriate play facilities, with the right of parent51carers to take responsibility for and to become involved in the activities of the Company, ensuring that the Company offers opportunities for all children, regardless of religion, culture, race or means. The group raises awareness of age-appropriate play-based learning among parents & guardians. The playgroup also encouraged parents/guardians to become involved in the playgroup through fundraising or training. The direct benefits which flow from this purpose include bringing parents together on the committee and provide trair)ing to enhance the skills of parents to provide appropriate play and support for their children. These benefit5 can be demonstrated by feedback from parents. The company also aims to encourage the study of the needs of such children and their families and promote public interest and recognition of the needs of such children and their families in the local area. The direct benefits which f low from this purpose include representation from the Playgroup being involved in the local Community Association to raise awareness of and recognition for the needs of children and their families in the local area. These benefits can be demonstrated by the Community Association hosting fun days, summer scheme and youth club. The beneficiaries are children and their families living in the local Ardstraw village and surrounding area. There is no harm flowing from this purpose. The group is a registered charity with the Charity Commission for Northern Ireland since 12 August 2015 under registration number 101881. Organisatlonal structure The trustees meet regularly, administer the charitable company and make all policy decision. In accordance with the Articles of Association, any director so appointed shall hold office only until the next Annual General Meeting and shall then be eligible for re-election. Review of activities and achievement5 During the year the charitable company continued its work providing high quality care and education for children under the statutory school age. The Statement of Financial Activities on page 6 sets out the results for the year. Grants The charitable company was successful during the year being awarded various grants from the Department for Agriculture and Rural Affairs, Early Years Pathway Fund and the Education Authority. These grants allowed the charitable company to update its resources and play equipment as well as contribute to operational costs. Going Concern Due to the level of reserves within the charitable company and with funding secured from the Pathway fund until 31 March 2024, the Trustees are satisfied that it is appropriate for the financial statements to be prepared on the going concern basis. Page 2
Ardstraw Community Playgroup (Company limited by guarantee) Trustee5' report for the year ended 31 August 2023 Reserves The results for the year are set on page 6. The purposes of the funds are outlined in the notes to the financial statements. Investment powers, policy and performance Under the Memorandum and Articles of Association, the charitable company has the power to make any investment which the directors see fit. Volunteers The charltable company is grateful for the unstinting efforts of its directors and other volunteers who have continuallv 5UPPOrted the activities and management of the charitable company throughout the year. As indicated in note 7 to the financial statements, the directors were not in receipt of any remuneration nor reimbursement of expense5 in respect of their services during the year. Taxatlon The charitable company is accepted as a charity by HM Revenue & Customs under reference XR56374 and therefore is exempt from corporation tax. Statement of trustees, responslbllltles The Trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and regulatior)s. Company law and charity law requires the Trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Practice) including 'Accounting and Reporting by Charitie5.' Statement of Recommended Practice, IFRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'l. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the State of affair5 of the charitable company and of the surplus or deficit for that year. In preparing the f inancial staternents, the trustees are required to:_ Select suitable accounting policies and then apply them consistently,. Make judgements and estimates that are reasonable and prudent,. State whether applicable accounting Standards and statements of recommended practice have been followed subject to and departures disclosed and explained in the financial statements: and Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Special provlslons relatlng to small companles This report has been prepared in accordance with Statement of Recommended Practice.. Accounting and Reporting by Charities IFRS 1021 and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small entities. Statement of disclosure of informatlon to independent examlner So far as each of the trustees in office at the date of approval of these financial statement5 are aware:
There is no relevant audit information of which the charitable company's independent examiner is unaware,. and The trustees have taken all the steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the charitable company's independent examiner is aware of that information. Page 3
Ardstraw Community Playgroup (Company limited by guarantee) Trustees, report for the year ended 31 August 2023 This report was approved by the trustees on 10 October 2023 and signed on its behalf by.. Signature: . WLCV Print Name: Trustee Trustee Page 4
Ardstraw Communlty Playgroup (Company limited by guarantee) Independent examiner's report to the trustees of Ardstraw Community Playgroup for the year ended 31 Au8USt 2023 I report on the financial statements of Ardstraw Community Playgroup for the year ended 31 August 2023, which comprise the statement of financial activities, balance sheet and related notes. Respective responsibilities of trustees and examiner The charity'5 trustees (who are also the directors of the company for the purposes of company lawl are responsible for the preparation of the financial statements in accordance with the requirements of Companies Act 2006. Having satisfied myself that the charitable cornpany is not subject to audit under company law, and is eligible for independent examination, it is my responsibility to: examine the financial statements under section 65 of the Charities Act INI) 2008. follow the procedures laid down in the general directions given by the Charity Commission for Northern Ireland under section 6519llbl of the Charities Act INI} 2008. state whether particular matters have come to my attention. The charitable company is required by company law to prepare financial statements and l am qualified to undertake the examination by being a qualified member of Chartered Accountants Ireland. Basls of Independent examinerfs report I have examined the charity financial statements as required under section 65 of the Charities Act INI) 2008 and my examination was carried out in accordance with the general directions given by the Charity Commission for Northern Ireland under section 6519llb} of the Charities Act INII 2008. The examination included a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also included consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as charity trustees concerning any such rnatters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the f inancial statements present a 'true and fair view, and the report is limited to those matters set out in the next statement. My role is to state whether any material matter5 have come to our attention giving me cause to believe: That accounting records were not kept in accordance with section 386 ofthe Companies Act 2006. That the financial statements do not accord with those accounting records. That the financial statements do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland. That there is further information needed for a proper understanding of the financial statements to be reached. Independent examiner's statement I have completed my examination and have no concerns in respect of the matters111 to 141 listed above and, in connection with following the directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. Slgnature: Name . Mrs Amanda Lalrd FIATI FCA AThIFellowl Address: 12 Meadow Hlll Drumlegagh Newtownstewart Co Tyrone BT78 4NU Professional qualification: Chartered Accountant {Chartered Accountants Ireland) Date: 10 October 2023 Page 5
Ardstraw Community Playgroup (Company Ilmlted by guarantee) Statement of Finan¢lal Activities for the year ended 31 August 2023 Note Unrestricted Restrlcted Funds Funds 2023 Total 2022 Total Income Contributions from families Education Authority Grants Fundraising Donations Milk reclaim Total incoming resources 4,527 45,177 4,527 45,177 23,840 9,951 776 235 84,506 5,661 24,112 44,804 2,807 335 220 77,939 23,840 9,951 776 235 60,666 23,840 Ex enditure Wages Resources Fundraising expenses Telephone Refreshments Postage, stationery & computer costs Electricity Water Repairs Insurance Sundry Early years Accountancy Consultancy fees Training & courses Bank charges & interest Total resources expended 32,392 3,716 130 824 1,369 113 17,569 4,542 49,961 8,258 130 824 1,369 113 38,515 10,715 855 1,202 956 1,385 445 686 889 400 1,730 669 1,842 175 145 60,609 1,430 706 1,538 735 405 2,339 825 1,615 3,045 706 1,538 735 405 2,339 825 8,158 200 156 78,762 8.158 114 86 156 46,764 31,998 Net movement in funds 13,902 18,1581 5,744 17,330 Total funds brought forward 64,926 10,158 75,084 57,754 Total funds carried forward £78,828 £2,000 £80,828 £75,084 The notes on pages 8 to 10 form an integral part of these flnanclal statements Page 6
Ardstraw Community Playgroup (Company limited by guarantee) Balance Sheet at 31 August 2023 Note 2023 2022 Current assets Debtors & prepayments Cash at bank & in hand 13 75,071 75,084 80,828 80,828 Current liabllltles Creditors & accruals 80,828 75,084 Net Assets £80,828 £75,084 Funds Unrestricted funds Restricted funds io li 78,828 2,000 64,926 10,158 £80,828 £75,084 The company is registered as a private limited company in Northern Ireland under Registration Number N1042198. In approving these financial statements as trustees of the company we hereby conf irm.. lal That for the financial year stated above the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. Ibl That no notice had been deposited at the registered office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be coriducted for the year ended 31 August 2023 and Icl That we acknowledge our responsibility for'.- Ensuring that the company keeps accounting records which comply with section 386 of the Companies Act 2006 Preparing the financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its surplus or deficit for the year then ended In accordance with the requirements of section 393 of the Companies Act 2006 and which otherwise comply with the provisions of the Companies Act 2006 relating to the financial statements, so far as applicable to the company. These financial statements are prepared in accordance with Statement of Recommended Practice.. Accounting and Reporting by Charities IFRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Irel3nd'l and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies, regime. The financial statements have been approved by the trustees on 10 October 2023 and signed on its behalf by., Slgnature: Aliso gue Chairperson Heather Smyth Treasurer The notes on pages 8 to 10 form an integral part of these financlal statements Page 7
Ardstraw Community Playgroup {Company limited by guarantee) Notes to the financial statements for the year ended 31 August 2023 Statement of compliance These financial statements have been prepared in compliance with Accounting and Reporting by Charities: Statement of Recommended Practice IFRS 1021, The Financial Reporting Standard applicable in the UK and Republic of Ireland'l and in accordance with the Companies Act 2006. The Charitable Company transitioned from previous UK GAAP to FRS 102 on I September 2015. Accounting pollcles 2.1 Basls of preparatlon The financial statements are prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice IFRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland'l. The charity has taken advantage of the exemption in FRS 102 Section IA from the requirement to produce a cashflow statement because it is a small charity. The presentation currency of these financial statements is sterling. 2.2 Incoming resources All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:_ Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grant5, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable. The value of services provided by volunteer5 has not been included. 2.3 Resources expended Resources expended are recognised in the Statement of Financial Activities in the year in which they are incurred. 2.4 Taxatlon The group is registered as a charity for taxation purposes under reference XR56374. As a charitable company, Ardstraw Community Playgroup is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or Section 256 of the Taxation of Chargeable Gain5 Act 1992 to the extent that these are applied to its charitable objects. No tax charges have therefore arisen for the charitable company for the year ended 31 August 2021. Fundraising events The following income Inet of expensesl was generated from fundraising events during the year.. 2023 2022 Sponsored walk Various Raffles Coffee Evening Abseil of Fair Head, Ballycastle Table Quiz Night Tractor Run Bonus Ball 1.360 311 843 1,973 3,175 465 I,iio 2,255 £9,821 1,391 £2,087 Page 8
Ard5traw Community Playgroup (Company Ilmlted by guarantee) Notes to the financial statements for the year ended 31 August 2023 Grant income The following grants were received during the year.. 2023 2022 Education Authority DAERA- Rural Micro Capital Grant Early Years - Pathway fund SSE Airtricity- Community fund The Big Lottery Total grants 700 642 22,498 8,410 897 23,497 2,000 10,000 £44,804 £23,840 Employee5 Total staff costs were as follows.. 2023 2022 Wages and salaries Social Security costs 48,399 1,562 £49,961 37,106 1,409 £38,515 Particulars of employees The average number of employees during the year, calculated on the basis of full-time equivalents, was as follows.. 2023 2022 The average monthly numbers of employees (including the trustees) during the year were: 19 17 Trustees emoluments The trustees neither received nor waived any emoluments during the year. Debtors 2023 2022 Prepayments and accrued income £13 9. Analysis of net asset5 between funds Unrestrlcted Funds Restricted Funds Total Funds Fund balances at 31 August 2023 as represented by.. Current assets Current liabilities 78,828 2.000 80,828 £78,828 £2,000 £80,828 Page 9
Ardstraw Community Playgroup {Company limited by guarantee) Notes to the financial statement5 for the year ended 31 August 2023 10. Unrestricted funds Ise tember 2022 Incomin Out oln 31Au ust 2023 General fund 64,926 £64,926 60,666 £60,666 46,764 £46,764 78,828 £78,828 General f unds are funds which are available for use at the discretion of the directors in furtherance of the general objectives of the charity and which have not been designated for other purposes. 11. Restricted funds Ise tember 2022 Incomln Out oin Transfer 31Au ust 2023 Education Authoritv DAERA Early Years SSE Airtricity The Big Lottery 700 642 22,498 700 642 22,498 158 10,000 £10,158 1,842 11,8421 2,000 8,158 £31,998 £23,840 £2,000 Restricted funds are funds which are to be used in accordance with specif ic restrictions imposed by donors. The C05t of raising and administering such funds is charged against the specific fund. The aim is to use each restricted fund is Set out in the note5 above. 12. Transaction with trustees The trustees attend meetings and carry out the business of the charitable company on a voluntary basis. Travel expenses are paid to Trustees who carry out the business of the charity, at the standard rate provided by HM Revenue & Customs. on receipt of a properly approved travel claim. 13. Going concern Due to the level of reserves within the charitable company and with funding secured from the Pathway fund until 31 March 2024, the Trustees are satisf led that it is appropriate for the f inancial statements to be prepared on the going concern basis. 14. Legal status The company is a company limited by guarantee, having no Share capital. The liability of the members in the event of winding up is limited to £1. IS. Charity Commisslon for Northern Ireland Ardstraw Community Playgroup is a registered charity with the Charity Commission for Northern Ireland since 12 August 2015 under registration number 101881. Page 10