fj PASS Trustees, Annual Report and Statement of Account5 Pharmacists, Advice and Support Services For period ended 31 May 2024 NIC.. 101811 73 Univer51ty StreeL Belfast BT7 IHL
11 PASS Governance Arrangements Background Governance Structures and Documents Information and Administration Trustees Objectives and Activities Financial Support Counselling and Support Services Development of Service Provision Financial Position of PASS PASS Risk Register Summary of Financial Position Trustees Signatures of Approval Independent Examiner's Report Financial Statements 10 NIC.. 101811 73 University Street, Belfast BT7 IHL
11 PASS Governance Arrangements Pharmacy Forum Nl {the Forum) is the professional leadership body for all pharmacists registered to practice in Northern Ireland. The elected Board Members of the Forum are also the Trustees of the Pharmacists, Advice and Support Services (PASSI. The remit in which the Forum and Trustees operate is set out in 3 legal scheme of delegation between the Pharmaceutical Society Nl and the Forum. Background The Pharmaceutical Society Nl is legislated through the 1976 Pharmacy Order INI) and subsequent amendments in 2012 to regulate and to provide leadership for the pharmacy profession in Northern Ireland. Pharmacy Forum Nl was set up in 2011 to provide the professional leadership function enablingthe Pharmaceutical Societyto have a regulatoryand leadership remitand yet achieve the separation of function consequent to the Government's wish to decouple professional leadership and regulation. A legal scheme of delegation exists between the Pharmaceutical Society Nl and the Pharmacy Forum Nl. It outlines the remit, delegate powers and responsibilities of the Pharmacy Forum Nl specifically in relation to PASS under section Delegated Functions to the Pharmacy Forum Management Boord, Item I, Delegated functions to the PFMB, I {cJ To provide relief for distressed persons as defined in the Pharmacy Order. Please note PASS was historically known as the Chemist Benevolent Fund, however is now known as the Pharmacist5, Advice and Support Service5 (PASSI. Governance Structures and Documents Organisational Chart PHARMACEUTICAL SOCIETY NI PHARMACY FORUM NI BOARD EDUCATION, RESEARCH & TRAINING COMMIThEE PASS COMMIThEE POLICY AND PRACTICE COMMIThEE NIC.. 101811 73 University Street, 8elfast BT7 IHL
PASS O The governing document for PASS is the Declaration of Trust, Pharmacists, Advice and Support Service5 Trust. Information and Administration Pharmacists, Advice and Support Services {PASSI Society House, 73 University Street, Belfast Northern Ireland BT7 IHL NIC: 101811 PASS employs a Co-ordinator, who dedicates the equivalent of 2 full days over a working week to the activities of PASS. The Co-ordinator, working to an agreed business plan, reports to the PASS Committee and Trustees. Trustees All Trustees are elected members of the Pharmacy Forum Nl Board. Please see below the list of members and their Board positions for the period ended May 312024.. O Sheelin McKeagneyp Chair of the Board O Anne McAlister, Vice Chair of the Board O Philip Boyle, Elerted Member O Judith Grayi Elected Member O Neill Elliott, Elected Member O Glynis Mcmurtry, Eletted Member. All Board Members are 5UPPOrted with general governance training provided by an experienced external training partner. Trustees are also provided with in house Trustee Training, at which they are provided the Trust Deeds for each of the charities for which they are Trustees. This rolling programme of training is aligned with the Pharmacy Forum Nl Board Election process and term of board membership. A skills audit is conducted in the year following an election to enhance the training requirements of all Board Members and Trustees alike. NIC.. 101811 73 Universlty Street, Belk5t BT7 IHL
IR PASS Trustees have delegated certain responsibilities to the PASS committee, outlined in the Terms of Reference for the PASS Committee. Regular upd3te5 on the activities and recommendations from the PASS Committee are provided to the Trustees. Objective and Activities The Pharmacists, Advice and Support Services (PASS) exists to provide support services to pharmacists and pre-registration trainees of the Pharmaceutical Society of Northern Ireland, as well as former pharmacists, surviving spouses/ civil partners and their dependants in times of need. PASS meets the public benefit requirement in two ways, as listed below: O The prevention or relief of poverty,. and O The relief of those in need (by reason of youth, age, ill-health, disability, financial hardship or other disadvantage). PASS meets these purposes in a variety of ways, most commonly through the provision of information and signposting, counselling and short to medium term financial support in the form of grants and interest free loans. The direct benefits which flow from this purpose include improved outcomes for those experiencing personal, professional or financial difficulty through the alleviation of some of the fi'nancial difficulties that the beneficiary is facing and alsothe abilityto make betterinformed decisions after receiving counselling and advice. These benefits are demonstrated through on-going feedback from beneficiaries and in the form of a survey conducted with the membership and/ or service users. Trustees do not identify any harm as a result of the Charity carrying out its purpose. The 'poverty exception, applies in thi5 C35e as the relief of poverty is regarded as being for the public benefit even when there is a restricted group of beneficiaries. There is no private benefit flowing from this purpose. Achievements and Performance Financial Support During the reporknng period PASS provided grants totalling £12.055 to applicant5 to alleviate financial difficulties experienced due to ill health and disabilities. Counselling and Support Services PASS also re-entered into an annual contract with Inspire Lena (by Inspire Wellbeing) to provide confidential telephone, online and face to face counselling services across Northern Ireland. During the reporting period, Inspire scheduled 44 counselling se55ions for individuals. Four new Service users availed of the standard Inspire counselling, and the areas being dealt with included coping with stress and anxiety and support through ongoing regulatory fitness NIC.. 101811 73 Univer51ty Street. Belfast 8T7 IHL
ql PASS to practice hearings. In addition, PASS proactively helped in the relief of financial distress, with the provision of budgeting and debt advice in parallel. All service users thi5 year were pharmacists and most of them were aged between 20 and 29. The PASS Co-ordinator's role is to receive and process enquiries and signpost to sources of support, information, guidance, and advice. During the reporting period, over and above general enquiries, PASS actively signposted 44 calls from service users to the full range of support available. Issues addressed included stress in the workplace, financial issues, issues at home, and personal stress. This is consistent with the public benefit requirements of the charity, as outlined above. Development of service provision Inspire Support Hub April 2023 saw an update to the current provision with the new Hub widening the support available to users as part of the employee assistance programme. It provides help right away, giving the user instant access to a range of information, guidance, screening and intervention tools tailored specifically to help care for the indtvidual's wellbeing. Two new service users signed up across this period. PASS continued its outreach activity in March 2023 through participating in the UCA-NI LTD network for Foundation Year Trainee students. PASS also had a visible presence at the calculations training workshops in May 2023 and at other events throughout the year. During the period, PASS reviewed and updated its Reserves Policy and Risk Register, continuously reviewing and monitoring all risks. Throughout this year PASS and PFNI faced a period of dynamic change though staff leaving so it was limited in what it could deliver, choosing to solely focus on essential business such as offering wellbeing and financial assistance to pharmacists and their dependendants. We would like to extend our thanks, on behalf of those who have benefited from PASS servi5 to everyone who aladY donates. We thank our corporate donors who have provided useful funding in the period. As a charity, it is vital that we can continue to offer a range of services and the financial support received from pharmacists ensures that we can continue to do so. Financial Position of PASS A review of the charity's financial position at the end of the year was provided in the Pharmaceutical Society Nj's Annual Report. The Annual Report was laid before the Northern Ireland Assembly under Articles 4C and 4D of the Pharmacy {Northern Ireland} Order 1976 by the Department of Health on 5 Ottober 2023 As of 31 May 2024, the PASS investment fund totalled £525,326 {2023.. £515,209). For the Same date, the bank account totalled £21,744 {2023.. £15,708). NIC.. 101811 73 univeitY Street, 8elfast BT7 IHL
11 PASS To ensure a level of sustainability and longevity for the fund, the investment is managed on a discretionary basis by Evelyn (previously Smith Williamson). During the period we are reporting on, the Investment Manager from Evelyn engaged Trustees during Quarter l in discussions regarding the investment strategy, the objective of the fund and risk reviews. PASS Risk Register During the period, PASS completed a full review of its standalone Risk Register to reviewing and monitoring all risks and potential impacts for the charitable fund. Summary of Financial Position Trustees of PASS are satisfied with the investment management of the funds. We are content with the level of spend on charitable objectives, operational costs and development of services and wish to further raise awarene55 of PASS. Trustees Signatures of Approval Signed and approved on behalf of the Board of Trustees for the Pharmacists, Advice and Support Services on 28 March 2025. Sheelin McKeagney Chair of the Board of Trustees, Pharmacy Forum Nl Date: 28 March 2025 Anne McAllister Vice Chair of the PASS Committee and Board Member, Pharmacy Forum Nl Date: 28 March 2025 NIC.. 101811 73 University Street, BeKast BT7 IHL
11 PASS INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PHARMACISTS, ADVICE AND SUPPORTSERVICE Independent examiner's statement I report on the financial statements for the year ended 31 May 2024, which comprise the statement of financial activities (including income and expenditure account), statement of assets and the related notes. Respective responsibilities of trustees and examiner The charity's trustees {who are also the director5 of the company for the purposes of company lawl are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satlsfied myself that the charity is not subject to audit under company law, and is eligible for independent examination, it is my responsibility to: examine the accounts under Section 65 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under section 65{91(bl of the Charities Act; and to state whether particular matters have come to my attention. Basis of independent examiner's report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 6519){b} of the Charities Act. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those record5. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe: That accounting records were not kept in accordance with section 386 of the Companies Act 2006. That the accounts do not accord with those accounting records. That the accounts do not comply with the accounting requirements of section 396 of the Companie5 Act 2006 and with the method5 and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts NIC.. 101811 73 Universlty Street. Belfast Bri IHL
IR PASS in accordance with the Financial Reporting St3ndard applicable in the UK and Republic of Ireland. That there is further inforrnation needed for a proper understanding of the accounts to be reached. Independent examiner's statement I have completed my examination and have no concerns in respect of the matters (11 to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. Finegan Gibson Ltd Chartered Accountants & Registered Auditors Causeway Tower 9 James Street South Belfast, BT2 8D DATE: 28 March 2025 NIC.. 101811 73 University Street, Belfast BT7 IHL
Receipts and payments accounts For the perlod from To Section A Receipts and payments Unrestrictfrd funds to the nearest Restricted funds Endowment funds Total funds Last year to thè n•ar¢$t£ to th8 n8are5t £ to the nearest £ to the nearest £ A1 Receipt$ Donations & le Grants Fundraisin activities Interest on de osit account Dividend on investments Members, subscri lions Charitable tradin recei Rents from land & buildin Other charitable recei ts Al Sub total (Gross income for the Annual Retum) acies 3.500 3.500 1.150 2.192 11,208 2.192 11,208 1,736 12.951 16,900 16,900 15.837 A2 Asset and investment sales (see lables f and 2 in section 7 of the uidance . Proceeds from sale of fixed asset Loan re ents received 255,908 255.908 40,365 A2 Sub total 255.908 255,908 40,365 Total receipts 272.808 272,808 56.202 A3 Payments Cost of fundraisin events Gross tradin ments Investment mana ement costs Direct charitable activit Grants & donations aid Governance costs Other costs 4.48D 18.650 4.480 18,650 4,515 18.456 10.$47 7.615 10.547 7,615 14,903 858 A3 Sub total 41.292 41,292 38.732 A4 Asset and investment purchases (see tables 18nd 2 in section 7 of the guidance) Purchase of investments Loans made 225,4BO 225,4BO 38.872 A4 Sub total 225,480 225,480 38.872 Total payments 266,772 266,772 77,604 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 6,036 6.036 21.402 15,708 21.744 15.70B 21.744 37,110 15,708 CCXX R1 accounts ISSI 2810312025
PASS.. NtC101811 P•ri•d vnd dale- 3110S12024 Section B Statement of assets and liabilities at the end of the period Endowmeni funds lunds nds Total funds Lllstyear lo n1&$it iornar•ilt B1 Cash funds CuryeN awjunl 2,216 12.941 Total cash lunds 21,744 OK 21,744 QK 15,708 OK OK OK Re5trkled fvnds Endowmèht hkn)ds fund Toial funds LaslyeAr io n•aMLE to nv4MIl£ B2 Othèr m•nowry as5015 Phaimdtsulltslsl Loon To FundtDwhlGh •$501 bolo Uni4strlct•d 83 Invo¥tmBnt J$set $lork M?thol INweslmeMs 524316 515.zo Tolal Fund ioleh Lost ear B4 Assets relalned for the charlty's ¢wn Toi•l Fundttiwhleh lkn1e5tsicg lknre5vied Total Signèa by oneorkn trLtsW be11011 thp trustees Prfnt Narna De of apsKoval IinM¢Kea ne 2B10312D25 i$r 2405 PASS Ch81ilyCoThwfl5snleat?aCc4?uTrts vl SM io FG IStAiement ofbzlBllGES IknGertw20D7
PASS-. NIC101811 Perlod end date-. 2lleS12024 Additional analysis11) Analysls of receipts and paymonts 1 Donatlon$ Unreslrkt•d fund5 ExpndAbl• d¢>wmoTrt lund$ Pemanent ohdowrnont funds Reslrklod lun Totsl ¢urront periDd Total la5tP•rlDd tu nv4rosLE to hvar•stE Donabon5 by Pham8cSsts Cowaie Donalion 150 3.500 3.500 Total 3,500 3.SOO 1.150 OK OK OK OK 2 Grants Unr¢6tdctod lund$ IOnèarÈ$l£ Ro$trf¢l•d funds T¢)tsl curr•nt perfod tOfi•aT•StÉ Total las1 pgrfod Total OK OK 3 Gross recelpts from Other charltable a¢tlvllloS Exppndable •ndowmgni lunds lonMr•st£ P•m)anoht Indtswrn•nt fund R¢6tdctsd Total curront pgrfod fujhdg Total lastpkrfod to •tE IrfaT4St¢ Total OK OK 4 Payment5 relztlng dlrectly t¢ ¢haritabfe aCtItleS Expondabl• gndowrneht lunds Perniat ondowmnt lund fudI R•91ri¢t•d fvnd Tolal ¢urrnnl pèrtod Totsi la*1 p•rlod to to Marnst£ to n••r•stE Carecall Support Coun5elling. Advice & Support FreePhone Linp Rpliremenl Trair Gran15 6X)5 90 fj.505 90 6,55fj 12.055 11.900 Trjtal 1B.fj50 18.6SO 18,456 OK OK OK OK OK