MERVILLE RESIDFNfs ASSOCIATION NANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 CHARITY NUMBER: NIC101797
MERVILLE RESIDENfs ASSOCIATION ID YEAR ENDED 31 DECEMBER 2023 Contents Trustees and other information Report of the Trustees Statement of Truste&s Responsibllities Income and Expenditure Account Balance Sheet Notes to the Financial Statements 9-10 Independent Examiner's Report 11
MERVILLE RESIDENTS ASSOCIATION YEAR ENDED 31 DECEMBER 2023 Trustees and other inforniation TRUSTEES Anna Douolas (Treasurer) Gavall Rafferty (Secretary) Lorraine Duncan (Chalerson) Robert Browne Clifford Duncan Margaret Gearty Laura Mallon Angus Mccuaig Louise Mitchell Kdtherine McKinney Ruth Robinson Emma Goodall REGISTERED ADDRESS Merville House Merville Garden Villages Whitehouse Newtownabbey BT37 9TH BANKERS Ulster Bank Limiied Monkstown Newtownabbey BT37 OLF ACCOUNTANTS Hopper & Co Chartered Accountants 6 Doagh Road Ballyclare BT39 9BG Page I
MERVILLK RESIDENTS ASSOCIATION YEAR E[ED 31 DECEMBER 2023 ort of the Trustees for ear ended 31 December 2023 Th¢ Management Committee present their Report together with unaudited accounts for year ended 31 December 2023. Reference and Administrative Details Merville House Merville Garden Villages Whitehouse Newtownabbey BT37 9TH Registered Charity in Northern Ireland (NIC 101797) Chari TrllsteeslDirectors The Charity Trustees who served during the year or who were trustees at the date of this report w¢re Anna Douglas (Treasurer) Gavan Raffety (Secretary) Lorraine Duncan (Chairperson) Robert Browne Clifford Duncan Margaret Geaty Laura Mallon Angus Mccuaig Louise Mitchell Katherllie McKinney Ruth Robinson Emma Goodall Status The Chlty is registered with the NI Charities Commission under reference NICI 01797. The Cl]arÈty has also b¢cn accepted as a charity by the Inland Revenue under reference XN48639 and as such no provision for tsxation has been made Page 2
MERVILLE RESIDENTS ASSOCIATION YEAR ENDED 31 DECEMBER 2023 Strncture & Mana ement Merville Residents Association is a charity which is governed by its Constitution. The organisation is primarily managed by a Management Committee made up of Office bearers and other committee members. There is currendy one employee. tion & Pur ose The principal activity of the Charity is to promote the benefit and equality of opportunity to the residents of Merville Garden Village without distinction between persons of different religious belief, political opinion, racial group, age, marital status or sexual orientation; between men and women generally. between persons with a disability and persons without. and between persons with dependants and persons without; and to assist local authorities, voluntary organisations and residents in a cornmon effort to advance respect, mutual understanding and education. and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said residents; and to assist in the maintenance and nwiagement, and to facilitate andlor co-operate with any statutory or non-btatutory authority for the bettemient of the physical environments of Merville House, Merville Garden Village, ]d neighboring communities, for aCtitieS promoted by the Association ¢fftd its constituent bodies in the furtherance of the above object. Activities & Ob'ectives The objective of Merville Residents Association is to maintdin the character of Merville Garden Village and to continue to build a community which is attractive. vibr1t, and inclusive in which everyone has the opportunity to participate in all of the Associations activities. We aim to achieve this through engaging with the local comniunity to identify needs and gaps in the provision and creating events, activities, programmes and services to meet these needs. AII our activities encourage tlie Community to engage with each other. We address social inclusion and continue to encourage particularly our local senior citizens to engage with others addressill17 loneliness of the elderly. Our community live in a connected, safe, clean and vibrant Village, our welcon]ing and familiar to all residents. Our citizens achieve their full potential at many of our activities and celebrations, they are safe in a familiar environment our Members are on hand to assist and encourage all our visitors. We promote all our beneficial activities to all residents of Merville Garden Village without distinction between persons different religious belief, political opinion, racial group, age marital status or sexual orielltatson, between persons with a disability persons without alld between persons with dependents and person without. Page 3
MERVILLE RESIDENTS ASSOCIATION YEAR EED 31 DECEMBER 2023 Achievements & Perforniance Merville House is situated within the Va]ley I social outpllt area. The majority of people living in this area are aged 16-39 and 40-64. This population patter is reflective of the actlvities and achievements delivered within Merville House. Our achievements have reached out to an inter-generational age groups. Merville Residents Association main achievement has been to bring together a community tluough the positive impact of all our activities. We have continued to promote the activities of the Charity and encouraged the local and wider community to use and continue to use Merville House. We have promoted a feel good factor for everyone, our activities instiIl confidence in those who attend and encourage networking and engagement. We have addressed social inclusion through perfonnance of all our activities. We have encouraged our local senior citizens and those from the wider community to engage with each other. We will continue to achieve good working relations with all members of our community. Public Benefit Statement Merville Residents, Association believe that our purposes satisfy both elements of the public benefit requirement. Tl)e direct benefits which flow from this piirpose include an appreciation of civic values, social inclusion for all and the provision of recreation, a beneficial use of leisure tijne and the improvement of conditions of life for local residents. All of our activities are open and accessible to everyone. We take into considerations when planning our public activities, that they are planned irrespective of the beliefs or views of all those who may attend. We welcome all regardless of religious or political beliefs, regardless of l'ace or age, marital status, sexual orientation, dependents, gender or disability. The trustees confirni that they have complied with the requirements of section 4 of the Charities Act 2008 to have due regard to the public benefit guidance published by The Charity Commission for Northern keland. Financial Review The Financial Statements show a deficit for the period of £5,004 (2022: surplus £4,802). Page 4
MERVILLE RESIDENTS ASSOCIATION YEAR ENDED 31 DECEIWIBER 2023 Reserves Polic The Trustees of the chltY have established a policy whereby the unrestricted funds not committed or invested in tallgible fixed assets ('the free reserves,) held by the chltY should amount to between 2 and 6 months worth of the resources expended which equates to between £6,435 and £19,305 in general funds. At this level, the ,Trnstees feel that they would be able to continue the current activities of the charity in the event of a significant drop in funding- bowever. it would obviously be necessary to consider how the funding would be replaced or activities changed. At present the free reserves (which exclude designated funds), amount to £38,385 and is above the Trustees, target range. The Trustees continue to work towards maintaining their free reserves target. Plans for the future The charity plans to continue the activities oudined above in the forthcoming years subject to satisfactory funding arranoements. There are no similar activities held within the surrounding area that address social isolation in particular for our senior residents of the commuiiity. We will continue to welcome all residents of Merville Garden Village and the widei conununity to Merville House with Merville Residents Association guiding, advising and welcoming. We strive to continue to support and encourage our residents tluougli the activities and workshops we provide. Page S
MERVILLE RESIDENTS ASSOCIATION YEAR ENDED 31 DECEMBER 2023 Statement of Trustees Res onsibilities The Trustees are responsible for the preparation of Financial Statements for each financial period which give a true and fair view of the surplus or deficit arising in the period and of the &%sets and liabilitics of the Charity as at the end ol the financial period. The Financial Statements att to be prepared on a going concern basis unless it is inappropriate to assume that the Charity will contAnue in operation for at least 12 months following the period end date. The Trustees are responsible for the maintenance of proper accounting records which disclose with reasonable accuracy the financial position of the Charity at any given time. They are responsible for safeguarding the assets of the Charity and for taking all necessary steps for the preventioii or detection of fraud and other irregularitiFs. ned on behalf of the Trustees: Dated: (Lorraine Dunc airperson) 0414J4 Dated.. (Anna uglas- Treasurer) 24-[1tsl+ Page 6
I¥IERVILLE RESIDENfs ASSOCIATION YEAR ENDED 31 DECEMBER 2023 Income and ellditure Account 2023 2022 Restated Income: Grants Antrim & Newtownabbey Borough Council HMRC ~ CJRSS Grant other Donations 9,050 17,431 50 71 9,100 17,503 Income: Charltable A¢llvlties Room Hire Membershlp Fees Event in¢om& Other income Total Income 21,696 18,841 2.560 250 33,606 900 Expenditure: G8neral Ex Wages Bank Fees Flunning Costs MI Expenses Local Events/Projects Depreciation nse 17,305 68 11,637 11,648 46 17,106 8,949 651 38,610 2,774 872 (Dgficilllsutplus for the poriod 5,004 4,802 Reserves Brought Forward 43,362 38,560 Reserves Carried Forward 38,358 43,362 Page 7
MERVILLE RESIDENTS ASSOCL4TION YEAR ENDED 31 DECEMBER 2023 Balance Sheet 2023 2022 Restated Flxed assets: Furniture & Equipment 651 651 Current assets: Debtors Merville House Llmlted Ulster Bank current account Cash in Hand Sl Acc 2,843 11,953 8.323 483 15.477 2,843 14.677 10,160 525 15,227 39,078 Current Ilabllllle$: CredilorlAccruals PAYE 720 720 720 720 38,358 Charity ReseNes: At 1 January {Deficitl/Surplys 43,382 5.004 38,560 4,802 At 31 December Signed Dated: (Anna Douglas: Treasurer) 41ialz* Page 8
MERVILLE RESIDENTS ASSOCIATION YEAR ENDED 31 DECENIBER 2023 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2023 I ACCOUNTING POLICIES 1.1 Basis ofpreparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). Merville Residents Association meets the definition of a public benefit entity under F'KS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevlt accounting policy notes. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant eaS of uncertainty that affect the carrying value of assets held by the charity. Tlie chaLity opted to early adopt Bulletin I published on 2 February 2017 and have therefore not included a cash flow statement in these financial statements. 1.2 Fund accounting Incoming resources that may be applied for the Association, s general purposes are treated as 'unrestricted' incoming resources and are credited to the 'unrestricted funds,. Funding for purposes designated for a specific purpose by Council is credited to 'designated funds,. Where a donation or grant is required to be used for a specified purpose, the amount Collcerned is treated as a 'restricted' incoming resource and is credited to the appropriate 'restricted fund,. 1.3 Incoming resources All incoming resources are included in the statement of financial activities when the ChltY is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: Donated services and facilities are included at the value to the charity where this can be quantified. Investment income is included when receivable. Incoming resources from grants, where related to perfonnance and specific deliverables, are accounted for as the ChltY earns the right to consideration by its perforniance. Page 9
li ERVILLE RESLDENTS ASSOCL4TION YEAR ENDED 31 DECEMBER 2023 1.4 Bank interest Bank interest is recoollised as an incoming resource when it is credited to the bank statement. All bank interest Is treated as unrestiicted income to the General Fund. 1.5 Resources Expended Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT that cannot be fully recovercd, and is reported as part of the expenditure to which it relates. 1.6 Fixed assets All items of capital expenditure below £1 00 are written off as incurred. Page 10
MERVILLE REStDENTS ASSOCIATION TAR ENDED 31 DECEMBER 2023 INDEPENDENT EXAMINER'S REPORT I report on the financial statements of Merville Residents Association for the year ended 3 1st December 2023. Respective responsibilities of trustees and independent examiner Merville Residents Association's trusiees arc responsible for the preparation of the financial statements in accoidallce with the temks of the Charities Act (Northern Ireland) 2008. Merville Residents Association's trustees consider that an audit is not required under section 65(2) (audit) of the Charities Act (Northern Ireland) 2008 for the year and that an independent examination under section 64(1) of the Charities Act (Northern eland) 2008 is required. It is my responsibility to: examine the accounts to state whether particular matters have come to my attention. Basis of independent examiner's report My examinatioii was carried out under Section 65 of the Charities Act (Northern Lreland) 2008. An examination includes a review of the accounting records kept by the Charity and a comparxson of the financial statements presented with those records. It also includes consideration of any unusual items or discIosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures do not provide all the evidence that would be required in an audit, and consequendy I do not express an audit opinion on the view given by the financial statements. Independent examiner's statement In the course of my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that in any material respect the requirements: to keep proper accounting records in accordance with Section 63 of the charities Act (Northern Ireland) 2008, and to prepare financial staternents which accord with the accounting records in accordance with Section 64 of the Charities Act (Northern Ireland) 2008 have not been met. or (2) to which, in my opinion, attention should be drawn in order to enable a proper understandi of the financial statements to be reached. 6 Doagh Road Ballyclare Co. Alltrim United Kiugdo BT39 9BG Simon Hopper FCA Hopper & Co Chartered Accountants Page 11