Camphill Community Clanabogan Company Limited by Guarantee Trustees. Annual Report {Incorporating the Director's Report) Year ended 31 January 2024 The trustees, who are also the directors for the purposes of company law, presenl Iheii. repoi'l and the financial statements of Ihe charity foi- Ihe year ended 31 January 2024. Reference and adminlstrative details Registered charity name Camphill Community Clanabogan Charlty registratlon number Company reglstratlon number N1018561 Princlpal office and registered 15 Drudgeon Road office Omagh Co Tyrone BT78 1TJ NIC101781 The trustees Mr T Alcorn Mr P Archdale Mr P Deas Mr K Matthews Dr M Mccaveri Dr J Moore Mls D Stevenson Mr M Sturm MrJ Nevin Mls U D3vey Mls A Colhoun Mls A Pelers (Resigned 25 May 20231 {Resigned 25 March 2023) {Resigned 25 May 2023) (Resigned 25 May 2023) (Resigned 25 May 2023) (Reslgned 25 September 2023) Auditor SP Mccaffrey & Co Chartered accountants & slalutory auditor 50 Campsie Road Omagh Co Tyrone BT79 OAG Bankers Bank of Ireland 4-8 Hlgh Street Belfast BT12BA
Camphill Community Clanabogan Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) fconlinued) Year ended 31 January 2024 structure, governance and management Governing document Camphill Community Clanabogan Is a company limited by guaranlee (Regislration Number N1018561). The company is governed by ils Memoranduim of Arlioles of Association. In the event of the Gompany being wound up, liabilily is limited to £J per member. The company is recognised and registered by Ihe Charities Commission for Northern Ireland (ref NIC101781). PrlnGipal activity The Principal activity of the company is the provision of residential accommodation, day activili8s, social care 2nd therapy for adults wlth learnlng disabllities within a life sharing community setting. Recruiting and Appointing New Council Members The method of selection for all new council members is through appointment by exisllng council members. Tralning of New Council Members New members of the Managemenl Council are supplied with a Council Trustees Induction Paok. programme of internal Board Development training is conducted, in addition lo wider governance training opportunilies that is facilitated through membership of NICVA and CO3. Decision Making Tlie Board of Trustees of Camphill Cornmunily Clanabogan are responsible for the overall legal and financial management of the Gommunity and meets in plenary session every 2 months. Implementation of most of Iheir policies is carried out by a set of mandated groups, lo which the Board has deleg8ted responsibillly. The Board has mandated decision making lo the following groups: Finance & Corporate Performance Committee Focus Group Permanent Co-worl(ers Circle Home Co-ordinators Gi'oup Social Care Group Home & Work Co-ordinators Group Building & Mainlenance Group Relatlonships wlth any other charity or organisatioii The company is pait of a worldwide charitable organlsation and has relalionsliips with the following companies wilhin the Camphill movement in Northern Ireland Camphill Communities Trusl {Nl), Camphill Community Holywood, Camphill Community Mourne Grange, Camphill Community Glencraig and Camphill Social Fund INI), Statement of Rlsks The main risks to the company are associated with being adequately funded lo continué with caring for ils vulnerable adulls. Increasing care and suppoi'l needs due to age and heallh as well as additional administration require additional resources and employed staff. The succession of Go-workers is also an Issue. The Board is responsible for all I'isks faced by the Coniniunily. Detailed consideratlons of ris1< are delegated lo Ihe mandaled gi-oups established lo deal with each of these areas. Risks are identified and assessed and conlrols established throughout the year. Through the ris1( Inanagemenl processes established, Ilie Board is salisfied Ihal all major risks identified have been adequately Iniligaled, where necessary. 11 is recognised that systems can only provide reasoiiable bul not absolute assurance that major risks hav8 been adequately managed.
Camphill Community Clanabogan Company Limited by Guarantee Trustees, Annual Report {Incorporating the Director's Report) (coi?fiiiiied) Year ended 31 January 2024 Objectives and activitles We have referred lo the gijidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future aclivilies. Charity's Aims The principal aims of the company are the provision of Supporied Living, Doiniciliary Care and Day and Work Opportunllies for adulls wilh a learning disabilily, acquired brain injury, autistic spectrum Gondilions and associated challenges within a life sharing sust8in8ble community settlng. strategles for Achlevlng Objectives Th8 five core objeclives under the Quality Assessment Framework {QAF2)- -Assessment and Support Plarsning -Securily, Health & Safely -safeguarding and Proleclion from Abuse -Fair Access, Diversity & Inclusion -client Involvement and Empowerm8nl and by ensuring continuous improvement lo achieve higher standards. In addition there are thirteen supplementary objectives and the company assesses its performance in meeting d8fined standards on an evidence based approach. RQIA seek lo ensure that Ihe organisalion is committed to delivering safe, 8ffective and compassionate cal-e and that the service is well led. Camphlll Community Clanabogan Camphill Community Clanabogan is one of four Nortl)ern Ireland Carnphill communities, siluated on a working farm outside Omagh, County Tyrone. It provldes domiciliary care, day and work opportunlties for adults with learning disabilities and coniplex needs. The Carnphill ethos is founded on the individual's intrinsic worlh being valued and respecled. Equality, inclusion and interdependence are implicit in way of life al Camphill Clanabogan. These valLAes are based on communlty and human relationships and are underpinned by legislation and departmental guidance. The Community offers a life experience which covers many aspects.. home, work, family, culture, spirilualily and recreation. Strategic report The following sections for achievements and performanoe and financial review form the strategic repoi'l of the charity.
Camphill Community Clanabogan Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) (conilriued) Year ended 31 January 2024 Achievements and performance SUPPORTED LIVING SERVICE Camphill Communily Clanabogan has 5 shared Ilving houses and one independent living unil in which Domiciliary Care in Supported Living is provided. Care and supporl is provided by a trained workforce consisting of Vocational Co-workers, employed Supporl Staff and Volunteer Co-workers. These houses are al the heart of our Community. Within ils supporled livlng service CCC has the capacity to accommodate 30 seNice users. Throughout the period of this report the service i-an below capacity with a population of 28 resident seivic8 users. For the most parl there is vèry little turnover within the resident population. This year saw the death of one resident and another du8 to changing needs Inoved on lo different seivice. Thei'e was one new admission into the servlce, leaving Ihe resident population al the end of the Jan 2024 at 28. DAY OPPORTUNITIES The Day Opportunity seltings provide meaningful and fulfilling work and activities lo the internal resldent population and also lo external day allenders. The Iradilional key worl( sellings were the farm, garden, woodwork shop, weaver, ceramics and bakery. Addilionally, the Arl Workshop and Music workshop have become a well-inlegrated and established part of the day opportunities and have proved invaluable to those residents who have stepped back from the traditional sellings. The ceramics workshop was not operalional during Ihe year. Following successful tasler sessions and a trial period, four new day attenders commenced the seNice in the year and two disengaged. The total of external day attenders now stands al 11 representing a weekly 132 hours of attendance. H&S Management CCC havé contraclÈd out H&S services to an oi'ganisalion who carry out an annual audit and provlde relevant documentation and advice. The maintenance officer holds an IOSH qualification in the past 12 months and coordinates and follows up on Health and Safety issues, A sile wide audit was carried out this year by the primary H&S servlce and the recommendalions from this have been followed up. Fire risk assessments undertaken by competent contractors are in place for all properties. In each setting health and safety checks are routinely cari-ied out according to agreed schedule, Heallh and safety training undertaken during the year included: General heallh and safety Manual handling Infection control Food hygiene, Fire safely Specialised traiiiing tailored to need and task is sourced and facilitated when need is identified, this year the Mainlenance officer undertook training in use of Tower Scaffolding INCIDENTS NEAR MISSES AND COMPLAINTS
Camphill Community Clanabogan Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) (conlinu6dJ Year ended 31 January 2024 RSDDOR There were no RIDDOR reportable incidents l accidents during the year. Notifiable events There was one stalulory notification which was the unexpected death of a resident following his return from surgery. Incidents l acGldenls Involving Service Lssers - There were 54 incident reports submitted to seNlce commissioners this year. The breakdown is below.. Type of inGidenl No. Personal accidenl l injuiy 27 Clinical 13 Violance l Abuse l Hai'assment 11 Near miss 3 NonÈ of Ihese incidents resulted in significant injury. All were reported and recorded in accordance with policy and procedures Safeguarding Incidents Five incidents were reported to the relevant HSCTSIHSE as safeguarding concerns and addressed via local resolution and risk manageinenl. They dld not require referral lo the Adult Protection and Safeguarding Team. There is a similar figure to the previous year. Further details in relation lo safeguarding Gan be found in the Annual Position Report 2023. Medlcation Incldents There were 7 medication errors during the year which is a decrease of 3 from the previous year. The errors happ8ned across the settings and no trends were identified. No ill effects were suffered as a result of the medlcation 8rrors. All medication errors were reportéd in accordance with CCC policies and procedures. Further delai18 can be found in the Annual Analysis of Medication Report 2023. Complaints There were no complaints lodged this year. Malntenance, Repairs and Building The planned malnlenance programme wenl ahead throughout th8 year and saw some significant works carried out lo completion. There have been regular meetings and consullalions wilh CHA in relallon lo maintenance works and the planned maintenance programme. HUMAN RESOURCES Recruitment and Retention CCC has over Ihe years maintained very stable staffing levels but like many other social care provideiE recruitment and retenlioii has come wilh difficulties in the years since COVID. This year saw 5 slaff disengage and 5 staff recruited, The annual staff turnover rale was 110/0 this year, a significant deci'ease on the 23fj/0 the previous year. However sick leave absence levels were significantly raised from the previous year, so despite the lower turn over rate, slaffing stresses slill exist. Tralning
Camphill Community Clanabogan Company Limited by Guarantee Trustees, Annual Report (Incorporating the Director's Report) fconllniied) Year ended 31 January 2024 Mandatory training requirements were adhered lo. Training delivery Ihis year was a combination of face lo face, online and zoom Iralning. All staff engage in relevant Ira5ning opportunities, nol only lo satisfy mandalory requireinenls but lo furlher professional development and inGrease the knowledge and skill base of staff. QUALITY ASSURANCE RQIA carried oul their annual unannounced inspection of Domiciliary Care in Supported Living 2023 there were no recommendations. This is the 9th consecutive year wilhoul recommendations. In September 2022 Supporting People carried out Iheir Quality Monitoring Assessment. CC successfully passed the required standards of the Supporting People Quality Monitoring Tool. Review of Performance agalnst Objectives The Board continue lo ensure the process of self-assessment againsl the Quality Assessment and Improvement Framework issued by Supporting People and the adherence lo the standards and regulations sel out by RQIA for Domiciliary Care in Supported Living and the guidelines issued by DHSS and WHSCT for Day Opportunllles. The Board and CCC Management Team were engaged with external professional advisors in the progression of governance and operalional management issues, developing policies, procedures and guidelines for decision making to ensure compliance with HMRC and the Nl Charity Commission's requirements. This also included development of Role, Remit and Function of the various groups and committees wilhin CCC and Memoranda of Understanding between them. Financial review Review of the Business The Community is non-profil making with net incoming resources of £20,204 for the year. The management continues lo be engaged in ongoing efficloncy savings and is aware of the sustainable use of resources. Plans for Future Periods During the coming year we plan to continue lo focus on controlling costs and improving internal efficiency, while mainlaining tlie high standards of care provided. A business plaii is in place for the next 5 years detailing the various strategic objeclives of the Community. Reserves Policy The trustees of Camphill Community Clanabogan have set a reserves policy which requires that reserves be maintained at a level which ensui'es that the charily's core activily could continue during a period of unforeseen difficulty and to assist in the fulure strategic dévelopment of the organisation. The trustees have agreed Ihal the Chai'ily should eiideavour lo hold reserves al an ainounl not less than £1,767,643 in an effort to minimise the risks identified by the Charity and lo fund the projocts as contained within the business p18n.
Camphill Community Clanabogan Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) (conÉiffiued) Year ended 31 January 2024 Trustees, responsibilities statement The trustees, who are also direcloi's for the purposes of cornpany law, are responsible for preparing the trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (Uniled Kingdoim Generally Accepted Accounting Practice). Company law requlres the charily Iruslees to prepare financial statements foi. each year which give a true and fair view of the slate of affairs of tlie charitable company and the incoming resources and application of I'esources. including the income and expendlture, for that pei'iod. In preparing these financial statements, the trustees are required lo: select suitable accounting policies and Ihen apply them consistently., observe the methods and principles In the applicable Charities SORP., make judgments and accounting estimales Ihal are reasonable and prudent., state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explalned in the financial stalements., prepai'e the financial statemenls on the going concern basis unless il is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping adequate accounting records that are sufficlent to show and explain the charity's transactions and disclose with reasonable accuracy at any lime Ihe financial position of the charlty and enable them to ensure that the financial s18temeiits comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the pravenlion and detection of fraud and olher irregularities. Auditor Each of the persons who is a trustee al the date of approval of this report confirms that.. so lar as Ihey are aware, Ihere is no relevant audit information of which the charity's auditor is unaware., and they have taken all steps that Ihey ought lo have laken as a Irustee to Inake themselves aware of any relevant audit information and to establish thal Ihe charity's auditor is aware of that infoi'ination. The auditor is deemed to have been re-appoiiited in accordance wilh section 487 of the Companies Act 2006.
Camphill Community Clanabogan Company Limited by Guarantee Trustees. Annual Report (Incorporating the Director's Report) (conllnued) Year ended 31 January 2024 The trustees, annual reporl and the slrategic report were approved on 29 May 2024 and signed on behalf of the board of trustees by.. Mls D Stevenson Trustee