Bleary Farmers Hall Management Committee Company Limited by Guarantee Annual Report for the Year Ended 31st December 2023 Registered No: N1615610
Bleary Farmers Hall Management Committee Annual reporifor theyear ended 31$r December 2023 Contents Page (s) Company infomation Trnstees, Report Report of the independent examiner Ststement of financial activities Balance sheet Notes to the accounts 9-13 The following schedules do not forn) part of the audited ststutory accounts: Detailed income and expenditure 15
Bleary Farmers Hallmanagement Committee Annual reportfor theyear ended 31"December 2023 Page I Company information Charity Name: Bleary Famiers Hall Management Committee Company Registration Number: Nt615610 NI Charity Commission Registratlon Number: NtC101715 IIMRC Charity Number: Registered office and busin$ address: 26 Upper Ballydugan Road Portadown Craigavon Co Arn]agh, BT63 5NU Aeeountants: S.M. Vint & Company Chartered Certified Accountants 8 Newry Road B8nbridge Co DOW BT32 3HN Bankers: Ulster Bank 14116 Market Street Lurgan, BT66 6AP
Ble4ry Farmers Hall Manag¢menÉ Committee Annual reporifor Éheyear ended 3151 Decentber 2023 Page 2 Bleary Farmers Hall Re rt of the Trustees For the Year Ended 31 December 2023 5t The Trustees present their report and financial statements for the year end 31 December 2023. The Trustees who served during the year and up to the date of this report are listed as:_ Mr David Malcolmson Mr William Robinson Mrs Helen Campbell Mr John Harrison Mrs Heather Wilson Mrjames Blane Structure• governance and management Bleary Farmers Hall has been in existence since the mid 1961Ys serving the needs of the rural Bleary community. The Hall was formerly the Ballydougan Public Elementary Schoolhouse. The Bleary th Farmers Hall Management Committee is a registered Charity {NIC101715) since 9 September 2015. The Bleary Farmers Hall Management Committee is also a gistered Company with Companies House Registration Number: 615610. The Farmers Hall is governed by a trust deed and the Farmers Hall Management Committee. Objertlves & Artlvlties Bleary Farmers Hall Management Committee provide for community development work within the local neighbourhood. The Farmers Hall Management Committee are providing, maintaining and managing a rural Hall facility to ensure local community organisations have adequate, modern and sufficient facilities to meet the respective needs of each organisation to help ensure active community participation. The Famiers Hall Management Committee a150 organise lectures, classes, meetings and community fundraising events and other forms of leisure-time and recreational and educational development. The objectives are specifically restricted to the advancement of community development, the advancement of education, the relief of poverty, sickness and the aged and the promotion of the benefit of the inhabitant5 of the Bleary area and its environs in County Armagh, without distinction of age, gender, disability, sexual orientation, nationality, ethnic identity, political or religious opinion, by associating the statutory authorities, community and voluntary organisation5 and the inhabitants in a common effort to provide facilities in the interests of social welfare for recreation or other leisure-time occupation, with the object of fostering a community spirit and improving the conditions of life for the benefit of the inhabitants and in particular to:
Bleary Farmers Hall Managemeni Committee Annual reportfor the year ended 31Sf December 2023 Pq¥e 3 a) The Provision, maintenance and management of a community educational resource hall facility for the use of the inhabitants for activities promoted or facilitated by the Company including use for meetings, lectures, classe5 and other forms of recreational and leisure-time occupation with the object of improving the conditions of life for the said inhabitants: b) to support community development, social inclusion and well-being activities and to work with partners to support and improve the conditions of the inhabitants in rural life; c) to promote or assist in the promotion, facilitation and organisation of community capacity building programme and projects for the benefit of the inhabitants within the area of benefit who have need of such assistance as a result of their youth, age, disability or infirm ity, or social and economic circumstances, in a effort to increase the abilities, skills and self-confidence of such inhabitants; dl to advance any other exclusively charitsble purpose a5 the Directors, may from time to time, decide in accordance with the law of charity. Revlew of Operatlons and future development The Trustee5 are content with the income generated by the existing Farmers Hall facility in the year to end December 2023. The Farmers Hall Management Committee operate under a financial reserves policy. Revlew of Flnances The Company income for the year to 31 December 2023 was £10,579 with private and government grants totalling £3,161. Other income generated amounted to £7,418. Government and private grants were obtained from: Armagh Clty Banbridge and Cralgavon Borough Council FAP Communlty Development Grant Ulster Scots Agency DAERA Rural Micro Capital Grant Scheme Asda Foundation To all these funders, The Bleary Farmers Hall Management Committee are most grateful. Public Benefit Statements The Trustees consider they have complied with their respective duties to have due regard to the guidance on public benefit a5 published by the Charity Commission for Northern Ireland. Statement of Trustee's responsibilitles The Trustees are responsible for preparing the annual report and the financial statements in accordance with the applicable law and United Kingdom accounting standards. Company Law requires the Trustees to prepare financial statements for each financial period to provide a true and fair view of the affairs of the company for that period.
Bleary Farmers Hall Manogemeni Committee Annual reporifor Ihe year ended 31Jt December 2023 Page 4 In preparin8 the financial statements, the trustees are required to: Make estimates that are reasonable and prudent Select most appropriate accounting policies and apply in a con515tent format Clarify that applicable accounting standards have been followed and further explained in the financial statements and have prepared the financial st3tement5. The Trustees confirm that they have complied with the above requirements in preparing the financial statements. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Policie5 are also in place for such i55ues. Approved by the Trustees Mr William Robinson Chairperson 12, March 2024
Bleary Farmers IlallMattageMeAt Committee Annual reporkfor theyeur ended 31" December 2023 Page 5 Independent Examiner's Report to the Trustees of Bleary Farmers Hall Management Committee Charitable Company I report on the accounts of the charity for the year ended 31 st December 2023 which are set out on pages 9 to 15. Respective responsibilities of Trustees and Examiner As the charity's trustees (who are also the directo of the company for the purposes of company law) you are rcsponsible for the prq)aration of the accounts in accordance with the rcquircments of the Companies Act 2006. Having satisfied myself that the chaTity is not subject to audit under company law and is eligiblc for independent examination, it is my responsibility to: examine the accounts under section 65 of the Charities Act; to follow the procedures laid down in the general Directions given by the Charlty Commission for Northern Ireland under section 65(9)(b) of the Charities Act. and . to state whether particular matters have come to my attention. Basis of Independent Examiner's report I have cxamin¢d your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under Kction 65{9) of the Charities Act. The cxamination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts and seeking explanations from you as charity irnstees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe: l. That accounting records were not kept as required by section 63 of the Charities Act 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requirements of the Charities Act 4. That there is further infonnation needed for a proper understanding of the accounts to be reached.
Bleary Farmers Hall Management Committee Annual reporÉfor Éheyear ended 31Jl December 2023 P4ge 6 Indepelldent examiner's qUAlified statement I have completed my examination and have no concerns in respect of the matters (l) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. B. Magennis FCCA FCA For and on behalf of S.M. Vint & Co ChArtered Certified Accountsnts & Registered Auditors 8 Newry Road Banbridge BT32 3HN 12" March 2024
Bleary Farmers Hall Managemeni Committée Annual reportfor theyear ended 31 December 2025 Page 7 Statement of Financial Activities Note Unrestrfieted Restrleted funds funds Total 2023 Total 2022 Ineoming resourees Donations and legacies Cl]aritable activities 7,418 1,710 7,418 3,161 3220 10,341 1,451 Total incoming resources 9,128 1,451 10,579 13,561 Resource5 expended Direct charitable expenditure Goveman¢¢ costs 11,012 480 1,451 12,463 480 10,172 582 Total resources expended 11,492 1,451 12,943 10,754 Net movement in funds (2,364) (2,304) 2,807 Reconciliation of movement in funds Fund balances at 151 Jatwary 2023 Net movement in fimds for the year 51,181 (2,364) 51,181 (2,364) 48.374 2,807 Fund balances at 31" December 2023 48,817 48,817 51,181 All amounts above relate to the continuing operations of the company. The company has no recognised gains and losses other than those included above and therefore no sq)arate statement of total recognised gains and losses has been presented. There is no difference between the net movement in fimds for the year stated above, and their historical cost equivalents.
Bleary Faymers IIall Managemeni Commiltee Annual reportfor theyear ¢nded 3151 December 2023 PAge 8 Statement of Financial PosRtion (Balance sheet) Notes 2023 2022 Fixed assets 46,027 51,369 Current a&t5 Debtors Cash at baok and in hand: Bank a¢courtt Petty cash io 4,068 1,690 4,068 1,690 Creditors: amounts falling due within one year (1,278) (1,878) Net current asset5 2,790 (188) Creditors: amounts falling due after more than one year 12 Net assets 48.817 51,181 Funds employed Unrestricted fimds Restricted fimds 48,817 51,181 48,817 51,181 Approved by the board and signed on its behalf by: Ernest Harrison Treasurer th 12 March 2024 Registration number N1615610
Bleary Famers Hall Management Committee Annual reportfvr theyear ended 3151 December 2023 PAge 9 Notes to the accounts Accounting policies Basis of accounling The accounts have been prepared under the historical cost convention and in accordance with "The Financial Reporting Standard applicable in the UK and Republic of treland" FRS 102, th¢ Accounting and Reporting by Charities: Statement of Recon]mended Practice applicable to clwities accounts in the UK and Republic of Ireland (FRS 102), the Companies Act 2006 and th¢ Charities Act (Northern Ir¢land) 2008. Income All incoming resources are recognised in the Statement of Financial Activities when the conditions for ¢¢ipt have been met and there is reasonable assurance of receipt. When an incoming resource relating to a future accounting period is receive the amount is treated as defTed income and it is included within creditors in th¢ balance sheet. Funds Bleary Farniers Hall Management Committee has various types of funds for which it is responsible and which require separate disclosure. These are as follows: restricted income funds: income which is earnlarked by the donor for specific pUoses. Such pU08¢S are within the overall aims of the organisation. and unrestricted funds: funds which are expendable at the discretion of the management board in furtherance of the objects of the organisation. In addition to expenditure on education or services, such funds may be held in order to fUce capital investment and working capitsl. Costs Management and administration costs relate to the costs of running the organisation such as the costs of meetings and accountancy and include any costs which cannot be specifically identified to another expenditure classification. Depreeialion Depreciation is calculated to write off the original cost less the estimated residual value of the fixed assets on a straight line basis over their expected useful lives. as follows: Fr¢ehold Property FixtseS and fittings Computer equipment Straight line over 20 years 15 15
Ble4ry Farmers Hall Management Commlrtee Annual reportfor theyear ended 315r December 2023 Page 10 Notes to the accounts (cont'd) Income from Donrdtions and Legacies Unrestricted funds Restrficted funds Total 2023 Total 2022 Incoming resource5 1,000 2,220 User Group & Private Hall Rental Dijmers and Shows Donations Photocopying Income 3,040 4,012 350 16 3,040 4,012 350 16 Total Incoming resources 7,418 7,418 3,220 Income from Cbaritable Activities Unrestricted funds Restrieted funds Total 2023 Totsl 2022 Incoming resources ABC Council Ulster Community Fund 1,280 498 1,778 2,727 7,614 Covid Grants Building Repair Grant 430 430 953 953 Total incoming resources 1.710 1,451 3,161 10,341
Bleary Formers Hall Managepnenl Commiklee Annual reportfor ¢heyear ended 3131 Deeernber 2023 Page 11 Notes to the accounts (cont'd) Analy8is of Direct Clwitable Expenditure Unrestricted Restricted funds funds Total 2023 Total 2022 Direct eharitable expenditure Insurance Light & Heat Water Rates Event Expense8 Equipment Telephone Post and Stationery Repairs and Renewals Hospitality Household & Cleaning Sundry Expenses Subscriptions Donation ttgal and Professional Fee.8 Bank ChargF¢s Loan Interest Depreciation on Freehold Property Depreciation on fixtures and fittings Total direet eharitable expendlture 518 1.520 221 2,212 518 1.520 221 2,710 482 1,855 143 490 498 466 67 535 21 45 22 43 466 67 1,488 21 45 22 43 377 24 81 63 219 177 43 50 953 128 1,390 1,390 3,952 11,012 lJ90 3,952 12,463 1,451 10,172 The average number of employees during the year was nil. Analysis of Governance Cost Expenditure Unrestricted funds Restrleted funds Total 2023 Total 2022 Governance costs Accountancy Audit General expenses AGM expenses Total management and administration 480 480 582 480 480 582 Remuneration Total remuneration paid to the board members during the year was £0 (2022 £0). Expenses paid to board members during the year amounted to £0 (2022 £0).
Bleary Farmers Hall Management Commillee Annual reportfor theyear ended 3131 Deeember 2023 Page 12 Notes to the accounts (cont'd) Net movement in funds 2023 2022 Net movement In funds is stated after eharglngl{crediting): Auditors, remuneration audit services Depreciation on tangible f¢d assets 5J42 6,040 Taxation No provision for taxation is required as the organisation has charitable statiis approvcd by the Inland Revenue. Fixed assets Freehold Fixtures property & fittings Total Cost At ISI January 2023 Additions Disposals At 31# December 2023 30,683 81,433 112,116 30,683 81,433 112,116 Aceumulated depreeiatlon At 1st January 2023 Charge for the year Disposals At 31st December 2023 5,663 1,390 55,084 60,747 3,952 5,342 7,053 59,036 66,089 Ne¢ book v&lue At 31st December 2023 At 31. Dernber 2022 23,630 25.020 22J97 46,027 26,349 51,369 10. Debtors 2023 2022 Prepayments and acced income
Bleary Farmers Hall Management Committee Annual reporlfor tkeyear ended 31Jt December 2023 Page 13 Iyotes to the accounts (cont'd) 11. Creditors: amounts falling due within one year 2023 2022 Other taxes and social security Accruals 798 480 798 1,080 1,878 1278 12. Creditors: amounts falling due after more than one 2023 2022 Othcr creditors 13. Guarantors Bleary Farniers Hall Management Committee is a company limited by guarantee and it does not have share capital, Every member of the Bureau undertakes to contribute to the assets of the Bureau, in the event of the same being wound up while he is a m¢mber, or within one year after he ceases to be a member, for payment of the debts and liabilities of the Bureau contracted before he ceases to be a member and of the costs, charges and expenses of winding up and for the adjustment of the rights of the contributories among themselves, such amount as may be required not exceeding £1.
Bleary Farmers Hall Managemeni Committee Annual reportfor iheyear Énded 31SI December 2023 Page J4 The following schedules do not form part of the audited statutory accounts of the company.
Bleary Farmers Hall Management Committee Annual reportfor theyear ended 31• December 2023 Page 15 Detailed Statement of Financial Activities Unrestrleted Restrlcted funds funds Total 2023 Total 2022 Income ABC Council Ulster Community Fund Raffle User Group & Private Hall Rental Covid Grants Building Repair Grant DinneTS and Shows Donations Photocopying tncome 1,280 498 1,778 2,727 7,614 1,000 2.220 3,040 430 3,040 430 953 4,012 350 16 953 4,012 350 16 Total income 9,128 1,451 10,579 13,561 Direct charitable expenditure Rates Insurance Light & Heat Water Rates Event Expenses Equipm¢nt Telephone Post and Stationery Rq)airs and renewa15 Hospitality Household & Cleaning Sundry expenses Subscriptions Donations Legal and Professional Fees Bank Charges tAwn tnterest Depreciation on Freehold Property Depreciation on ftureS and fittings Total direct ¢h4rllabEe expenditure 518 1,520 221 2,212 518 1,520 221 2,710 482 1.855 143 490 498 466 67 535 21 45 22 43 466 67 1,488 21 45 22 43 377 24 81 63 219 177 43 50 953 128 1.390 4,650 10,172 1,390 3,952 11,012 lJ90 1,451 12,463 Governance eosts Accountancy Audit Total management and administration 480 480 582 480 480 582 Total resource expended 11,492 1,451 12,943 10,754 Net movement on fund5 (2,364) (2,364) 2,807