## **ULSTER PAEDIATRIC SOCIETY** ## **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st AUGUST 2018** ## **ULSTER PAEDIATRIC SOCIETY** ## **TRUSTEES’ REPORT FOR THE YEAR ENDED 31st AUGUST 2018** ## **Reference and administrative details** |Charity name|Ulster Paediatric Society| |---|---| |Registration body|The Charity Commission of Northern Ireland| |Charity registration number|101701| |Correspondence address|Ulster Paediatric Society,| ||C/O Paediatric Secretaries Office,| ||Ulster Hospital,| ||Upper Newtownards Road,| ||Belfast| ||BT16 1RH| |Trustees|Dr Mark Rollins Md Frcpi Frcpch Dch| ||Dr Mugilan Anadarajan| ## **Objectives and activities** The Ulster Paediatric Society organises several educational meetings each year on various topics of paediatrics. The meetings are open for all members of the society and other health professionals involved in the care of children. The society may also be asked to consult on health documents or service models. The purpose of working together as a society was to improve care of children in Northern Ireland through advocacy, education and improved clinical practice. Whilst the Society does not provide direct clinical care to children, the direct benefit from supporting paediatric research is that children involved in research, audit and quality improvement projects receive improved care. The results of such collaborative discussion and research are disseminated throughout Northern Ireland further enhancing the education of paediatric healthcare professionals and thereby continually improving the quality of care. ## **Achievements and performance** The Society held a number of education meetings during the year covering various subject matter. Review and discussion of such subjects has proved extremely valuable to the members, wider healthcare staff and most importantly, the patients. It ensures that recent developments and best practices are observed and implemented across the province. 1 ## **ULSTER PAEDIATRIC SOCIETY** ## **TRUSTEES’ REPORT** _**(continued)**_ ## **Financial review** The Society receives only a modest value of income and donations and incurs only the necessary expenses to ensure the charitable purposes of the Society are met. In the year to 31st August 2018, income totaled £13,201 and expenses, £28,972 resulting in a net deficit for the year of £15,771. At the year end the net assets of the Society totaled £2,941, almost of all which was held in cash reserves. The Society aims to generate a small surplus each year and retain sufficient funds to ensure that any wider educational campaigns can be funded from retained reserves. ## **Structure, governance and management** The Society maintains a constitutional document which was updated and approved by the members in in 2018. It describes the purpose and the public benefit objectives of the Society. This detail can all be found on The Charity Commission of Northern Ireland’s web-site. The appointment of Trustees is governed by the constitution. Applications to become a trustee require majority approval from the existing Trustees and the Society’s members. ## **Exemptions from disclosure** The Society is not availing of any disclosure exemptions. ## **Funds held as custodian trustee on behalf of others** The Society does not hold any funds as a custodian trustee. Approved by the society and signed on its behalf ................................................... Dr Mugilan Anadarajan Trustee 29[th] November 2019 2 ## **ULSTER PAEDIATRIC SOCIETY** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st AUGUST 2018** |**STATEMENT OF FINANCIAL ACTIVITIES**
**FOR THE YEAR ENDED 31st AUGUST 2018**||| |---|---|---| ||**2018**|2017| ||**£**|£| |**Income**||| |Subscriptions and meeting fees|**997**|4,726| |Course fees|**400**|500| |Sponsorship|**7,800**|7,400| |Conference fees|**4,004**|10,035| |Other income|**-**|899| ||**--------**|--------| ||**13,201**|23,560| |**Expenses**||| |Secretary wages and expenses|**1,566**|1,558| |Meeting expenses including speakers’ fees|**2,650**|3,672| |Postage, printing & stationery|**4,950**|3,327| |Computer and website expenses|**600**|1,098| |Conference costs|**16,893**|8,257| |Insurance|**292**|-| |Sundry|**1,449**|843| |Advertising|**-**|89| |Bank charges|**341**|424| |Depreciation|**231**|308| ||**--------**|--------| ||**28,972**|19,576| ||**--------**|--------| |**Net (deficit)/income for the year**|**(15,771)**|3,984| ||=====|=====| |**Reconciliation of funds**||| |Total funds as at 1stSeptember 2017|**18,712**|14,728| |Net (deficit)/income for the year|**(15,771)**|3,984| ||**--------**|--------| |**Total funds as at 31st August 2018**|**2,941**|18,712| ||**=====**|=====| 3 ## **ULSTER PAEDIATRIC SOCIETY** ## **BALANCE SHEET AS AT 31st DECEMBER 2018 (Charity no. 101701)** |||**2018**|2017| |---|---|---|---| ||Notes|**£**|£| |**Fixed assets**|||| |Tangible fixed assets|3|**693**|924| |||**--------**|**--------**| |**Current assets**|||| |Cash at bank and on hand|4|**2,248**|13,488| |Debtors and prepayments||**-**|4,300| |||**--------**|--------| |||**2,248**|17,788| |||**--------**|--------| |**Net assets**||**2,941**|18,712| |||**=====**|=====| |**Represented by**|||| |Unrestricted funds||**2,941**|14,728| |||**--------**|--------| |**Total charity funds**||**2,941**|14,728| |||=====|=====| Approved by the Trustees on 29[th] November 2019 and signed on its behalf: ................................................ Dr Mugilan Anandarajan Trustee 4 **ULSTER PAEDIATRIC SOCIETY** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st AUGUST 2018** ## **1. Charity information** The Charity is an unincorporated body registered with the Charity Commission for Northern Ireland. All of the Charity’s activities are carried out throughout Northern Ireland. The correspondence address is Ulster Paediatric Society, C/O Paediatric Secretaries Office, Ulster Hospital, Upper Newtownards Road, Dundonald, Belfast, BT16 ## **2. Principle accounting policies** ## **Basis of preparation** These financial statements are prepared in accordance with The Charities Statement of Recommend Practice under Financial Reporting Standard 102. ## **Income** Income represents all income receivable from membership subscription, fund raising activities and function income. Membership subscriptions received by the charity do not confer any benefit to the member and are treated in the nature of a gift. Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. Income from other sources is recognised upon receipt at which point the charity is entitled to benefit from the income. ## **Expenditure** Expenditure is ordinarily recognised at the time of occurring the expense. Liabilities and the related expenditure are also recognised in circumstances in which the charity has a measurable present or legal obligation as a result of the past event, and it is probable that a transfer of economic benefits will be required for settlement. ## **Funds** Unrestricted funds are spent or applied at the discretion of the trustees to further any of the charity’s purposes and may be used to supplement expenditure made from restricted funds. Trustees may, on occasion, choose to set aside a part of the unrestricted funds to be used for a particular future project or commitment. Where such circumstances arise, these funds are separately disclosed as designated funds on the balance sheet. The charity does not hold any restricted funds. ## **Tangible fixed assets** The cost of tangible assets includes directly attributable incremental costs incurred in their acquisition. The carrying value of tangible fixed assets are reviewed for impairment when events or changes in circumstances indicate the carrying value may not be recoverable. Depreciation is calculated so as to write off the cost or valuation of tangible fixed assets less their estimated residual values on a straight line basis over the expected useful economic lives of the assets concerned. The principal rates used for this purpose are: Computer equipment 25% 5 ## **ULSTER PAEDIATRIC SOCIETY** ## **NOTES TO THE ACCOUNTS** _**(continued)**_ |**3.**|**Tangible fixed assets**||**Total**| |---|---|---|---| ||||**£**| ||**Cost**||| ||As at 1stSeptember 2017||**1,367**| ||Additions||**-**| ||||-------| ||**As at 31st August 2018**||**1,367**| ||||-------| ||**Depreciation**||| ||As at 1stSeptember 2017||**443**| ||Charge for the year||**231**| ||||-------| ||**As at 31st August 2018**||**674**| ||||-------| ||**Net book value**||| ||**As at 31st August 2018**||**693**| ||||**====**| ||As at 31stAugust 2017||924| ||||====| |**4.**|**Cash at bank and on hand**|**2018**|2017| |||**£**|£| ||Ulster bank current account|**1,595**|1,595| ||Ulster bank reserve account|**-**|10,045| ||HSBC current account|**292**|1,228| ||Paypal account|**361**|620| |||**--------**|---------| |||**2,248**|13,488| |||**=====**|=====| ## **5. Trustee remuneration** None of the Trustees received any remuneration during the financial year. The Trustees were reimbursed for expenditure totaling £24,548, which they incurred on behalf of the Charity. 6 ## **ULSTER PAEDIATRIC SOCIETY** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ULSTER PAEDIATRIC SOCIETY** We report on the accounts for the year ended 31st August 2018 which are set out on pages 3 to 6. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 65(2) of the Charities Act (Northern Ireland) 2008 (as amended) and that an independent examination is needed. It is our responsibility to: - examine the accounts under section 65(3) of the 2008 Act; - to follow the procedures laid down in the general Directions given by the Charity Commission under section 65(9)(b) of the 2008 Act; and - to state whether particular matters have come to our attention ## **Basis of independent examiner’s report** Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with our examination, no matter has come to our attention: 1. which gives us reasonable cause to believe that in any material respect the following requirements have not been met: - i. to keep accounting records in accordance with section 63 of the 2008 Act; and, - ii. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2008 Act; or 2. to which, in our opinion, further information is needed to enable a proper understanding of the accounts to be reached. ..................................................................... Peter Stevenson Member of the Institute of Chartered Accountants in Ireland 29[th] November 2019 Stevenson and Wilson 22-30 Broadway Avenue Ballymena N. Ireland BT43 7AA 7