CITYWATCH CCTV NORTHERN IRELAND ## Report of the Trustees for the Year Ended 31 March 2022 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** Citywatch CCTV Northern Ireland's objectives are to; Prevent crime, fear of crime and anti‐social behaviour, Promote good citizenship within Lisburn and Castlereagh Council Area and other dedicated areas, Enhance liaison between the business community sector and the Police in crime prevention and detection, Provide a secure and safe environment in public areas. ## **Significant activities** Key achievements in the year included; Citywatch CCTV Northern Ireland dealt with a total of 3,420 incidents. These included 535 anti‐social behaviour incidents, 666 alcohol related incidents, 268 drug related and 232 mental health related incidents, all of which resulted in 163 arrests. Citywatch provides a vital service to the South Eastern Health and Social Care Trust in the Lisburn & Castlereagh City Council area and our partnership has grown and developed significantly during 2021‐2022. We have provided 6 sites with Radiolink, enabling them to contact us within seconds of an incident occurring. The Covid 19 pandemic changed so much and concerns around mental health and drugs abuse became ever more prevalent during the calls we received. Our working relationship with staff at a children's home in Lisburn developed and changed the most during this year, and our role in assisting with keeping their vulnerable children safe became an invaluable resource for the staff and Police. Child Sexual Exploitation was another issue that we dealt with a lot more and we carried out numerous CCTV reviews for specialist Police Officers investigating those targeting vulnerable children. In November 2021 Citywatch carried out anti‐shoplifting visits alongside Police to various retailers across Lisburn & Castlereagh City Council area. The purpose of the visits was to provide businesses with crime prevention advice and reassurance in the run up to Christmas when theft offences increase. We also provided them with information around the methods used by shoplifters and pickpockets. We used our knowledge gathered over many years to create an anti‐ shoplifting booklet which was issued to all businesses. This booklet was subsequently used across other Police districts in Northern Ireland. ## **Public benefit** The trustees confirm that they have complied with the duties to have due regard to the Charity Commission Northern Ireland guidance on public benefit. ## **FINANCIAL REVIEW** ## **Financial position** The charity has a net decrease of funds for the period of £33,395 down on last years increase of funds of £14,940. The trustees will strive to balance the operating surplus /deficit along with achieving the objectives of the company. Page 1 CITYWATCH CCTV NORTHERN IRELAND ## Report of the Trustees ## for the Year Ended 31 March 2022 ## **FINANCIAL REVIEW** ## **Reserves policy** The Trustees carry out a detailed review of the reserves of the charities activities and produce a comprehensive strategic plan for the Charity. The Charity has reserves of £209,891 in the restricted fund, which relate to the CCTV equipment. The Unrestricted reserves of the Charity are £163,389 these reserves are being used to fund the day to day running of the charity and are required to fund the increase in monitoring hours and administration involved with regulatory compliance. ## **Going concern** The company incurred a loss in the sum of £33,395 for the year ended 31 March 2022 and had net assets in the sum of £373,280. The company is heavily dependent upon funding from Lisburn and Castlereagh City Council, at the date of signing this report funding for the next financial year has not been confirmed. The company does not have sufficient cash reserves to continue for 12 months should the funding not be secured. The details are set out in note 12 to the financial statements. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, Memorandum and Articles of Association dated 15 January 2020 (previous document dated 14 January 2000), and constitutes a limited company limited by guarantee, as defined by the Companies Act 2006. ## **Recruitment and appointment of new trustees** Membership is open to other individuals and organizations who apply to the charity and are approved by the Executive Committee. ## **Organisational structure** The Charity's decisions are made by the board of directors, which meet on a regular basis. The CCTV control room has a manager whom reports directly to the board of directors. ## **Induction and training of new trustees** New trustees undergo an orientation day to brief them on their legal obligation under company law, the content of the Memorandum and Articles of Association, the committee and decision making process, the business plan and recent financial performance of the charity. During the induction day they meet key employees and other directors. Directors are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Company number** NI037932 (Northern Ireland) ## **Registered Charity number** XR46049 ## **Registered office** 15 Barrack Street Lisburn Co. Antrim BT28 1TJ Page 2 CITYWATCH CCTV NORTHERN IRELAND Report of the Trustees for the Year Ended 31 March 2022 ## **Trustees** M Busch P A Dean E J Morton Ms K Marshall G H Macdonald (appointed 13.9.22) ## **Auditors** KGA Accountants LLP Building 2 The Sidings Antrim Road Lisburn Co. Antrim BT28 3AJ ## **STATEMENT OF TRUSTEES' RESPONSIBILITIES** The trustees (who are also the directors of CITYWATCH CCTV NORTHERN IRELAND for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charity SORP; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware: - there is no relevant audit information of which the charitable company's auditors are unaware; and - the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information. ## **AUDITORS** The auditors, KGA Accountants LLP, will be proposed for re‐appointment at the forthcoming Annual General Meeting. Page 3 CITYWATCH CCTV NORTHERN IRELAND ## Report of the Trustees for the Year Ended 31 March 2022 This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Approved by order of the board of trustees on 14 December 2022 and signed on its behalf by: P A Dean ‐ Trustee Page 4