Coinpany registration number.. NI07213 Cliarity registration number.. 101644 Ballymarlow & District Community Group (A ¢otnpaiiy limited by guarantee) Ant]ual Report and Financial Statements for th¢ Year Ended 31 March 2018 D T Carson & Co 51-53 Thoiiias Street Co Aiiirim BI-43 6AZ
Ballymarlow & District Community Group Contents Releretice and Admiiiistrative Details Trustecs, Report 2to3 Independent Examinees Report Statement of Finan¢ial AGtivities Balance Sheet Notes to the Fit)ancial Statements 7t0 14
BAllymarlow & District Community Group Reference and Administr#tive Details Trustees Robert C Andrews Thomas Anderson Wiltna Anderson Reuben Glovtr Secretary Wilma Andersoji Prhiieipal Offiee 46 Moorfi¢lds Road Ballyjnarlagh Ballym¢na Co Antirm BT42 3BT The cliarity is incorporated in Northern Ireland. N160721 J cOmpnY Registr&tion Number Chwrity Registratioi) Nuniber 101644 liidepcndent Kxaminer D T Carson & Co 51-53 Thoit)as Street Ballymena Co Antrijn BT43 6AZ Page I
BallymArloiv & District Community Group Trustees, Report The rrusie¢5. who are dircctors for die purposes of compaiiy law, presettt the annual report together with the riiiJn¢ial slalemenls of the charitable compaiiy for the year ciided 3 1 Martl) 2018. Objectjves And letivities Objecls Tlie Gharity is a community based support group seekiiig to proniole tlie benefit of the inhabitants in the Ballymarlow & Districl area. The group provide5 re5011rces, fuGilities and support lo tlie cominunity and voliiiitary groups aiid organisatioiis, promotes ¢uliure and arts, Telieves tliose in need, provides facilitjts Éji tlie interest of social welfare and promotes good community relations. Public &ÉttEefil Tlic trustees confinn tliat they have con)i)lied witli Ilie reqiiireni¢Jils of tlie Charilies Act (Nortli¢rn Irclandl 2008 to have due regard to the public benefit guidance publi$li¢d by tlie Charity Coininission for Nortliern Ireland. Financi] review Policy rÉserves The cliarity aims to use Ilieir income iji futherancc of tl)¢ir objectives. Structurti governxntc management N¢Tlure ofgoverrt£Ng dnct4meit¢ Ballymarlow & DisiTicI Commujjity Group is a company limited by 8uarafttee and is also a registered cl)arily willi the Cliarities coinmis5ioiI for Nortliern Ireland. The trustees (who are also tlie dircciors of Ballyinarlow & District Community Group for tjie purpose$ of compatjy lawl are rpOjI51bIt for preparing the trustccs. report and the fJnanGial statements iji accordance witli Ihe Uiiited Kiii&7dom Accountiiig Standards (Uiiiled Kingdom Gcnerally Acceplcd Atcouiiliiig Practice) aiid applicable law aiid regulations. Coiiipany law requires the trustees to prepare financial statements for each fJnart¢ial year. Under cotnpany l&w the trustees tnust nol approve the fill( ¢i#l statcnicnts unless they are satisfjed that they give a true and fair view of tlie state of affairs of the cliarilable colpanY and of ils incojning resource5 and application of resources. iiicluding its itjcoine aiid expei)diture, for tl)at persod. lji preparing diese finaticial statemcnts, the trustees are required to.. seleci siiiiable a¢counting policies and apply thern consislcntly- obscrve the m¢ihods 2Jid priiicip1¢5 in Ilie Cliarilies SORP-, niake judgenients ai)d esiimaies ihai are rcasonable and prudent. statc wlictlicr applicable UK Accounting Standards liave b¢en followed, subject to any material departures dis¢105¢d and explained tn IlJ¢ fiiiaiicial statcmcnts. aild prepare the financial statenienls on Ilie going concern basi5 unless it is inappropi'iale to presunie thai Ilie charitable company will continiie in biisiness. ie trustees aT¢ r¢spoiisible for keeping adequalc accountlllg records tliat are siifficient lo show and explaiii the haritable compaiiy's transaclioiis and disclose willi reasoiiable accuracy at any iin)e thc fiiiancial positioii of Ilie cliaritable company aiid eiiable tlieiii lo eiisure Iliat tlie financial stateinents coinply with Ilie Companics Act 2006. Tliey are also respoiisiblc for safeguarding tlie ass¢t5 of Ilie cl)ariiable coinpai)y aiid heiicc for taking reasonable sieps for the prevention and deleciioJJ of fiaud and oihcr irregiilariti¢s. Page 2
Ballymarlow & District Community Group Trustees, Report The ai)nual report wa5 approved by tlie trustees of th¢ ¢harity oli 27 November 2018 and signed OE) its belialf by.. Reuben C¥ Tl'usiee ver Pag¢ 3
Ballymarlow & District Community Group Indepond¢nt Examiner's Report to the trustees ofBallymarlow & District Comm41mily Group I report on tlie ac¢ouiits of tlie cliariiy for tl)e year ended 31 March 2018 wliicli are set out oil pages 5 10 14 Rc&i)ettiv¢ r¢spon5iliilities oftrustecs and exarniner ie Iwstees Iwlio arc also thc directors of tlie company for tile purposes of ¢ompaJiy lawl Ire responsible for the preparation of Ili¢ accouiits li) accordan¢e WTtli tlie rcquirenienls of tlje Coiiipaiiies Act 2006. The trustees coiistder thai an audit is not required for thi5 year under coinpaiiy law and that an indepejideiit examiiiatioii is needed. Haviiig satisfied iiiyself that thc cliaiily is not 5ubj¢ct to audii under eompany law and is eligible for iodepeiidenl exaimination. it is my responsibility to.. ¢xatnine the accounts uiidei. section 65 of the Charities Act (Northern Ireland) 2008,. io follow th¢ PTocedures laid in the geiier&l Directions given by tli¢ Charity Con)mission for Northem Ireland under scclion 65(9)Ibl of tlie Charities Act. and lo statc whether parliciilar Jiiallers l)ave Conie to my attention. Basis o( independent ¢Kgmincr 5 report My ¢xaii)inalion was carried oiil in accordan¢¢ with the general Directions given by the Charity Conimtsslon for Northern Irelartd undei. section 65191{b) of ihe Ch&rities A¢t. An examincltion include5 a review of the aG¢oiinting T¢cords kept by the charity and a cojnparison of tjie accounts presented witli those records. It also includes coiisidcration of any unusual items or disclosures iii Ilie accounts. and seeking explanations from you 2$ trustees coiiceri)iiig any sii¢h Inattcrs. Tije procedures under(aken do i)ol provide all Ilie evidence tliat would be required in an audit and con5cqucnily no opiiiion is given as to wliethcr the awounls present a 'true 2nd fair view, aiid tlie r¢porl is limited to Iliose matters set out in tlie statemcjil below. Indtptiidtnt ciamin¢r'5 statement In conn¢ction with my ¢xaminalJon, no matter has come to my attention.. {11 wl7ich gives me reasotjable cause to believe that tn any material respeGt the requiremenl5'. to keep ac¢ountino records in Rccordan¢e with section 386 of the Compani¢s A¢1 2006; and to PT¢pare accounts wliich accord with tlie a¢¢ountiiig re¢ord5 and comply with the aGcounlin8 requirernenls of tjie Companie5 Act liave noi been met.. or 121 to wliicli. in niy opinion, alleiit5ty11 sliould be drdwn in order to etiable a proper understaiiding of the accoujjls to be reached. Edwiii MGLaughli Institute of Chartered Accoui)tants in Irelajid 51-53 Tlionias Szreet BIL Ilyniena Co Antrii BT43 6AZ 27 Novembcr 2018 Page 4
Ballymnrlow & District Community Group Statcment of Fiilancial Activities for the Y¢ar Ended 31 March 2018 (Including Income And Expenditure Account aiid Statement of I'otal RccoEnised Gains and Losses) Unrestricted funds R¢strictcd funds Total 2018 Note Income and Endowments from: Charitable activities 6,260 4,155 .415 Total Incoine 6.260 4.155 10,415 Exi)enditure on: Charitable Activities (6,540) 6.8051 13.345 Total Expenditure (6.540} {6,805) (13.345) Net expenditure Tra115f¢rs b¢twe¢i) funds 12801 114 (2.650) (114) 12,930) Net movement in fiinds Il661 (2.7641 {2,930) Recontili#tion of funds Total funds brought fonvard 10,219} 80,842 70.623 Total funds ¢arri¢d forward 10 110,3851 Unrc5trictcd funds 78.078 Re*trictcd funds 67,693 2017 Note Intojne and Endowments from.. Charitabl¢ activitie5 4.942 16,134 21.076 Total In¢om¢ 4.942 16.134 21.076 Exi)enditure on.. Chariiable activities {7,4241 13,134 (20,558) Total Expenditure (7,4241 113.134) (20,558) Net {expenditiireyincom¢ Trai)sfers between funds 12,4821 3,OOQ 518 Nel Inoveinent in fuiids 632 518 Rtcolleilixtion of futLds Total fui)d5 brought forward {10.851) 80,955 70,104 Total funds caJTied forward 10 110,2191 80,841 70,622 All of the ¢harity's activit1¢5 derive from continiiing operations during the above two periods. The funds breakdowi) for 2017 is sliown in iiote l O. Page 5
B#llymarlow & District Community Group (RegistrAtion number." N1607213) Balance Sheet as xt 31 Mareh 2018 2018 2017 Note Fixeil Assets Tangible assets 79,794 83,119 Curr¢nt *s$cts tkbiors Cash at bank and in hand 3,100 {623) 2,477 3,950 3,967 7.917 Creditors: Amoiiiits fxlling due within one year Nct turrenl linbilitlCS 14.578) 20,4141 (12,4971 70,622 (12,101 Nct assets 67,693 Fuiids of the tharlty.. Rtslritltd fLind$ 78,078 80,841 Unreslricted incomt funds Unrestricted funds 10,3851 10.2191 70,622 Total funds 10 67,693 ror tlie finat]cial year ei)diiig 31 Marcli 2018 the charity was entiil¢d to Cxemplion fTom audit ujider section 477 of tlie Conipanies A¢t 2006 relatijig to small u>mpanies. Direclors, respoiisibilities.. The members have not Tcqiiilrd the eharily io obiaitj an audit of it5 accounts for the ye&r in qucslion in a¢¢ordan¢¢ with section 476.. and The directors ackiiowl¢d8e Ilieir T¢5pon5ibiliti¢s for eomplyiilg with the requirenieiits of the Act with respect to 8c¢ourstiiig records and the preparation of accoiints. These a¢¢ounts have been preplred in accordance with die provisions appli¢able to companies Subject to the sniall Companies regiiiie. The financial statements oji pages 5 10 14 were approved by the trnstees, and authorised for issiie on 27 November 2018 and 5igncd on their behalf by.. Robert C Atidrews Trusie¢ Page 6
Ballymarlow & District Community Group Notes to the Financial Statements (or thc Year Ended 31 March 2018 I Charlty status Tlie rliarity is a cliarity limited by guaraJite¢ aiid coiisequeiitly do¢s not liave share capital. Eacli of the trust¢e$ is liable to coi)tribute an ainount iiol ex¢¢ediiig £Nil towards Ilic 2sseis of tlic cliarity iji Ilie ev¢nt of liquidation. 2 Attounting policie5 Summary of sigiiifiexnt aceountiiig policies k¢y #ceounting estim4t¢S Th¢ prin¢ipal accoiinting policies applied in tlie preparation of these financial statements are set out below. These policies have becii consistently applied to all th¢ years presented. unless otljerwise slaled. St¥t¢rnen¢ of complianee T*1¢ finaiicial slatenients have been prepared it) accordan¢¢ with Aceounttng and Reporting by Charities.. Slatcmenl of Retommend¢d Practice &pplicable lo charities preparing Ih¢ir accounts in accordan¢e with the Fioancial Reporting Standard applicable in the UK #lld Repiiblic of Ireland {FRS 1021 (¢ifeGtive l Janiiary 2015} - (Charities SORP IfRS 102)), th¢ Financial Reporting Standard applicable in Ilie UK and Republic of Ireland IFRS 1021 ajid the Cojnpanies Act 2006. BAsi5 of pr¢pirition Ballymarlow & District Community Group nicels Ilie deflllltion of a public benefjl entily under FRS 102. Assets and liabilitics arc initially re¢tsgnised at historical cost or transaction value unl¢ss otherwise stated in the relevant accounting policy not¢s. Going ton¢¢rn The finai)cial statements have been prepared on a going eoncern basis. Tlie dire¢tors liote that tlie balaiicc slieet shows iiegative unrestri¢led funds and undcrtak¢ to iiicrease Et5 lundraisiiigj aiid otlier activities to brirtg th¢se reserves back to a positive position. Eyemption from pr¢paring a cAsh tlow stAtement Tlie cliarity opted to carly adopt Bulletiii I publislied on 2 February 2016 aiid have tlieT¢foTe Iiot iiicluded a casli flow statemejit iii tjicse financial statements. Trnrtsition to FRS 102 In proparing the accounts. the trustees have considered whether in applying Éhe attounling policies required by FRS 102 and the Charities SORP FRS 102 a restaieinent of compai2live it¢in5 was requircd. As il rUl¢ ¢he def¢rred Ciedits relatsng to capital grants re¢eiv¢d have b¢¢n transferred lo a restricted Ijropcrty Grant Fund. Income and endowments All incoinc is rccogiiised oiic£ tli¢ ¢hairty lias ¢Jititlenieiit to Ilic Iiiconie, it is probable tliai Ihe iiiGotii¢ will be received ai)d tlie ajnount of the incoine receivable Gail be measLired reliably. Page 7
Ballymarlow & District Community Group Notes to the Financial Statements for the Year Ended 31 March 2018 Exi)¢nditure All expei)diture is recognised once there rs a legal or ¢onstructive obligation lo that expenditure, it is probable setilemenl is required and tlie amoiint can be measured reliably. All eosts are allocated to the applicable ¢xpeiidituir lieadiiig t1121 abgregale siinilar cos¢s ¢0 that category. Whcre ¢osts caiinot be directly attributed to particular lieadings tl)cy liave been allocated on a basis consistent willi the use of rcsources, with ccnlral Slaff cosis allocatcd on th¢ bclsis of timc sp¢nt, and depreciation charges allocated on the portion of the ass¢t'5 115e. Other siipport costs arc allocated based on the sprcad of stafTcosls. Chorilftble aclivilies Charitablc cxpenditiire coillpri5es those costs in¢urr¢d by the charity in the delivery of its 8¢tivitlC5 and servi¢e5 for its beneficiaries. It includcs both eosts that can bc allocated direetly to sucli activities and those costs of an indirect nature necessary to support them. Depreciation Mmort15?I tion Depreciation is providcd on taiigible fixed assets so as lo write off tlie cost or valuation. less any c5timated residual value. over tl)eir expecied useful economic lif¢ is follows.. Assct cla55 Leasehold Prop¢rty Deprtcjgtion method rate Over thc t¢mi of tlie lease CAsh CAsh equivalents Cash 2nd ¢a5h equivalents comprise cash on hand and call deposit$. and other 5hort-term highly liqutd investn)¢nts tliat are readily ¢onv¢rtible to a known anioritkt of cash and are subject to an insignificant rlsk or change in value. Fund Structure UnreslTj¢ted incoiiie fuiiils are geiieral fujids tl)al are available for use at tlie trustees's discretion in furtherance of tlic objcclives of tlie charity. Restricted inconie funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose. Page 8
Ballymarlow & District Community Group Notes to the Financial Statements for the Year Ended 31 Mthrch 2018 3 Incoine from charitable i?ttiVLties Unrestrieted funds Restricted funds TotAI 2018 Tot•1 2017 General Graijts 4,155 4,155 5,212 1,048 16.134 2,990 596 .356 Donations 14irc of liall Fui)draising ¢v¢ii¢s 5,212 1.048 6.260 4.155 10.415 21.076 £3.000 lia5 beeji deducted from incotne from grajits as Halifax Foundation for Northem Irelaiid requested the granl awarded to b¢ returi)ed iii full as they were ¢on¢ern¢d witli the finaiicial management of tlie gr2nl by the charity. 4 Expertditurt charitable activities Unrestrieled funds Restricted funds Total 2017 Gener&1 2018 ProjECt ¢05ts 6,100 6,100 697 13,497 338 697 Repairs & mainteiiance Priiiling & stationery Sujidry ¢xpen5e5 Bank charge5 Loan itilerest Accolintancy Depr¢¢iation of leasehold property 500 180 90 146 1,743 360 3.324 180 795 146 1,743 360 705 84 1,914 900 3.325 6,540 6,805 13,345 20,558 £6.540 12017 - £7.4241 of the above expendittirc wa5 attributable to uJir¢stricled funds and £6.805 12017 £13,134) to r¢stTi¢l¢d fuiid5. Pagc 9
Ballymarlow & District Community Group Notes to the Finan¢ial Statement5 for the Year Ei nded 31 March 2018 S Net incoming/outgoing resources Nel {outgoin8yiiJeoming resour¢¢s for the year iii¢lud¢: 2018 2017 Depreciation of fixed assets 3.325 3,325 6 THxstion 1¢ cliarity is a registered charily aiid is therefore exempt from taxation. 7 Tgngibl¢ fixed assets LcAsehold Property Total Cost Al l April 2017 99,743 99,743 At31 March2018 99,743 99,743 Deprcciation At l April 2017 Charge for thc year 16,624 3,325 16.624 3,325 Ai 31 Marcli2018 19,949 19.949 Net book valut At 31 Marcli 2018 79.794 79,794 At31 March 2017 83,119 83,119 8 DcbtOf5 2018 2017 Other debtors 3,100 3,950 9 Creditoi's.. amoiints fiilling due withtn ont ycar 2018 2017 Other loan5 Otlier creditors Accruals 9.820 2.999 1.759 13.277 7,137 14,578 20,414 Page 10
Ballymarlow & District Community Group Notes to the Financial Statements for the Year Ended 31 March 2018 10 Funds Balance at I April 2017 IncoRning resources Resources exptndcd 31 March 2(b18 Transfers Unrestrieted funds Gffnerttl Geiieral Fund 110,219) 6.260 (6,540} 110.385) Re$tricted funds Property Grant fund Mid & East Aiitriii) Council DAERA Rural Micro DFC Volunteering Halifax Foundation for Nl Johii Moor¢s foundation 77,842 {3,114) 74,728 2,500 705 600 13,000) 3,350 (2,5001 {7051 (6001 {3,0001 3,000 3,000 3.350 TotAI restricted lund$ 80.842 4,155 6,805 78,078 Tot*1 fllnd$ 70,623 10.415 (13,345) 67,693 Balance At 31 March 2017 BAIAnce #t I April 2016 liitoming resources ROUrCc5 expended Trahsfer5 Unrostricted lunds Gerterthl General Fund 110.8511 4,942 17,424) 3,114 (10.219) Restricted fittids Property Grant Fund Mid & Easi Anlriiii Coujicil Awards foT A15 DAERA Rural Micro DFC Voluiiteering Halifax foundation for Nl 80,955 (3,114) 77.841 2.958 8.390 1.186 600 3,000 {2,958) (8.3901 (GOOI 3,000 TolAI restrieted fun(Is 80.955 16,134 13,134 3,114 80,841 Tolal fund5 70.104 21,076 {20,5581 70.622 Pag¢ I I
Ballymarlow & District CoJnmunity Group Notes to the Financial Statemcnts for the Year Ended 31 M2rch 2018 I l Transition to FRS 102 Ballym2rlow & District Community Groiip Prepares its fjrst financial statements tljal Comply willi FRS 102 for the year cnded 31 Marcli 2018 aiid tts date of ITansili021 lo FRS 102 is l April 2016. For Ballymarlow & Distri¢( Coinmunity Group tlie tiansition lo FRS 102 has resulted itt tli¢ transfer of d¢f¢rred crediis relating to capital grants re¢eivcd. in rcspcct of capital expenditure to a restricted propejty grant fund. This will be released to Iinreslricted reservcs over the expe¢ted usefiil lives of tli¢ relevant assets. The tiine limit for which the fitnding bodies could clawbigck these grants lia5 now expired and nonc of thi.s Hfflount will have to be repaid. There are no Dihei. transitional adjustliients to tjie fiijancial siatem¢Jits. BJ)lince Sheet at l April 2016 As originally reported ReclAssifit*tion Reineasurement As restated Note Fi%td Assets Tangible assets 86,444 86.444 Current As$tts Debiors Cash at b¥thk 2nd in hand 425 3,097 425 3.097 3,522 3.522 Ci¢ditors.' ArnouiJts falling due wTthin one yr (100,817 80,955 (19.862} (16.340) 70,104 Net cuirent Iliabiliti¢sya5sets 197.295) 80,955 {10,851 80,955 Funds of the chArity Unrcstrictcd funds Resmcted funds (10,8511 {10.8511 80,955 80,955 Total funds {10,8511 80.955 70.104 Page 12
Ballymarlow & District Community Group Notes to the Financial Statement5 for the Year Ended 31 March 2018 BAlaJice Sheet at 31 M#r¢li 2017 As origin4?Ily reported Ree1&5sification RemtW5urement As restated Note Fixcd a55ets Taiigible assets 83,119 83.119 Current A55ets Debtors Cash at bank and iii liartd 3,950 3,968 3.950 3.968 7.918 7,918 Creditor5.' Ajnounts falliJi8 due withii) one year 101,256) 80,841 (20.4151 Net cui'rent IliabilitiesllassetS (93,3381 80,841 12.497) 70.622 Net Iliabilitiesya5S¢ts 110.219) 80,841 Funds of the ehxrity Unrestricted funds Restrictcd fuiids (10,2191 (10,219) 80.841 80,841 Total fiinds 10,219 80,841 70,622 Page 13
Ballymarlow & District Community Group Iyotes to tlie Financial StstLments for the Year Ended 31 March 2018 St%t¢meiit of Ftnancixl A¢tivitjCs (or tlie year ended 31 Mareh 2017 As originaIly rtported ReclAssifi¢#tÉon Rem¢sUre1ntt A5 restated Note Incomc Endowrnents (rom- 21,190 21,076 Expenditure on". Cliaritable activities 120,5581 20,558) Nel income/{expenditiire) 632 518 Net Jnoveiiient in funds 632 114) 518 Page 14