Chinese Language School N.I. (A Company limited by guarantee and not having a share ¢apltal) Report of the Trustees For the year ended 31 August 2023 The Dlrectors present thelr report and the unaudited financial statements of the charity for the year ended 31 August 2023. Reference and administrative details Refence and administrative detai15 are Shown in the Schedule of. member5 of the board and professional advisers on pa9e l of the financial statements. Structurei governance and management The 1CtorS of the charitable company are its trustees for the purpose of the company law and throughout this report a collectlvely referred to as trustee5. Governing document The organisation is a charitable company, limited by guarantee, govemed by its Memorandum and Articles of _ Association, which is recognised as a charity by HM revenue and Custom5. Re¢ruitmen¢ appointment, Induction and tralnln9 Most of the present trustees have been involved in the charity for a number of years and so are familiar with its work. The trustees regularly review the requirements of the charity and the po55ibility of a need for additional trustee5. Anv new trustees would be appointed by resolution of a meeting of all the trustees passed by a majority of those present. Appropriate tralnlng and indurtion is available to all trustees. Organisation structure The board of directors meet on a regular basis to review all aspects of the charity. Risk management The trustees have assessed the major risks to which the charity 15 exposed. in particular those related to the operations and finances of the charity, and a satisfied that systems are in place to mitigate any exposure to major * risks. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Intemal control rlsks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are In place to ensure compliance with health and safety of staff, volunteers, client5 and.visltors to the organisation. These procedure5 are periodically reviewed at least annually to ensure that they continue to meet the needs of the charity. ObJertlve and a¢tlvltles The objective and princlpal activities of the company are: { l) to provide an opportunity for chlldren from the local Chinese Community to learn and study the Chinese Language. Children from Local and other communities are welcome. {2) to develop the Chinese Language into a universal language. and (3) to promote Chinese Culture and education. Volunteers The charity is grateful for the un-stinting efforts of its volunteers who are involved in servlces provlslon and fund- raising. Achlevements and performance Total incoming resources for the year We £67,907 (2022- £54.734)- Total SOurceS expended for the year amounted to £62,278 {2022- £54,788). The net surplus for the year amounted to £5,62912022 deficit.. £53): The Trustees consider that the charity is in a satisfactory position to carry on its charitable activities. Reserve policy It is the policy of the charity to maintain free reseryes which matches the needs of the trust, both at the current time and in the forseeable future. This provides sufficient funds to cover running costs which include management, administration and support costs. Free reserves are those unrestrirted resenrfes not deslgnated or invested in fixcd assets which are available for general use. Page 2
Chinese Language School N.I. (A Company limited by guarantee and not havin9 a share capltal) Report of the Trustees For the year ended 31 August 2023 Funding The principal fun(Fing Is from tuition fees and grants. A list of these can be found in notes 2 to 3 on page 9. Disclosur flnf -The Trustee5 who held office at the date of approval of this tru5tees' report confirni that. 50 far as they are each aware, there is no relevant information of which the Charitable Company'5 Independent Examiner is unaware; and each Trustee has taken all the steps they ought to have taken as a trustee to make themselves aware of any relevant accounting information and to establish that the Charitable Company'5 independent examiner are aware of that information. Statement of Trustees. Responsibilities Law applicable to incorporated charities in Northern Ireland requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the financial artivib.es of the charity and of its financial position at the end of that year. In preparing those financial statements, the Trustees are required to.. (l) select suitsble accounting policies and the apply them con5i5tently' (2) make judgements and estimates that are reasonable and prudent: (3) state whether applicable accounting standards have been followed subject to any departures disclosed and exploined in the financial statements: and (4) prepare the financial statements on the going concern basis unless it Is inappropriate to presume that the thority will continue in operation. to enable thern to ensure that the financial statements comply with the Companie5 Art 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and.detection of fraud and other irregularltles. .' The trustees have overall re5pon5ibility for en5uririg that the charity has an appropriate system of internal controls, '. financial and otherwise. They are a150 responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial Statements comply with the Companies Act 2006. They are also responsible for safeguardin9 the assets of the Charity and hence for taklng reasonable steps for the prevention and detection of fraud and other Irregularities. Independent Examiner A proposal that Cleaver Black Ltd. be reappointed as.Independent examiner will be put to the Annual General Meeting. .A¢¢ounting & Reporting This report has been prepared in accordance wlth provisions of the Charities Att (Northern Ireland) 2008 and Charlties (Annual Return) Regulations (Northern Ireland) 20 15. Approval Thi5 report was approved by the Board of Trust 5. a d signed on its behalf. Mo Yuen Lee Trustee Yuanyuan Mccoo Zhang Trustee Date: Y2r1Y- Page 3