Belfast Univorsty of the Third Ago- Bolfast U3A Rogistered with The Charity Commission for Northern Ireland NIC 101362 Receipts and Payments Accountfor 12 Months to 31st March 23 Income & Expendlture, 1st AprfI- 31st M¥¢h Start year Cate￿ry BankChar8es Bank interest Donations Equipment puichase5 GiftAid Grou p A£tivitie5 Payments Grou p Actlvltles Re¢eipt5 IT Expenses Membership Membèrshlp Secretary Newsletter Room Hire Speaker5 and Glfts Sundry expenses Sundry Recon Ihi rd Age Trust Sub-totals 202212023 ptyment$ 402 202112022 Pwnents 294 Recelpis Recelpts 802 20 172 710 1925 1518 23944 7975 25070 9273 936 2088 15010 245 291 loo 12750 43 683 318 5475 900 540 185 17 325 433 171 6674 39539 5456 18472 43030 23722 otal urplusl Daficit 3491 50 Surplu5 Surplus b/f Surplus clf 3491 5250 45099 48590 39849 45099 Represented By". - B•ik Bal￿¢• Sheet Belfast U3AGroups4375 Belfast U3A Res8rye4383 Cu rrent 7332 3171S 9543 6247 31707 7145 Membership Pendlng 8590 4509 Membershlp Anal￿$ at 31st March 2023 Honorary Individual Individual DD Totals 316 569 887 539 285 126 Approved by Trustees 17th April and signed on thelr behalf land thereafter adopted by general membership at AGM on 27th April) Pauline Prior- Chair Neil McQuillan- Treasurei Belfast Unlverslty of the Thlrd Age - Belfast U3A Registered wlth The Charlty Commlsslon for Northern Ireland NIC 101362 Statement of Fixed Assets as at end of March 2023 Computer Equipment Printer Hearing PA Support System FIXED ASSErs COST Cost at 1st April 2022 Additions Disposals Cost at 31st March 2023 TOTAL 2,287 354 1,768 290 4,699 236 236 2,287 590 1,768 290 4,936 DEPRECIATION 1st April 2022 Depreciation Charge Oisposals 31st March 2023 -2,139 -354 -59 -1,326 442 -218 -4,037 -721 -72 -2,287 -413 -1,768 .290 .4,758 NEf BOOKVALUE Marth 2023 Prevlous Yaar 177 177 442 72 662 Belfast University of the Third Age- Belfast U3A (Registered Charity NIC 101362) Treasurers Report for 12 months to 31st March 2023 Examination and A rova l of Accounts These accounts were completed and approved by the Trustees on Iph April 2022. The report by the Charity's Independent Examiner was completed 121h April 2022 New Treasurer and De ut Treasurer My term as Treasurer began at the start of this Financial year (April 1 2022). I would like to thank the previous Treasurer, Andrew Walmsley, both for his work in this role over the previous period and also for his help in what was a complicated transition from a manual Excel based recordin8 System utilising a number of interlinked spreadsheets to the financial modules on the Beacon system. For the flrst 3 months I had no sight or use of the Bankin8 System, neither in person nor online, due to the time taken to attain corrert authorisations from our bankers, so Andrew had to act as my eyes and earsl During the financial year we appointed a Deputy Treasurer, Tom Capper whose main role is the collettion of all Direct Debits from the banks, while the Membership Secretary ensures that mernber5 are recorded as being slgned up for Direct Debits and the Treasurer then ensures that all membership renewals (Direct Debit or otherwise) are properly recorded on the Beacon Financial system. The number of members who have signed up for Direct Debits for their membership renewals has again increased and this definitely makes our task easier. The Deputy Treasurer will also look after the claims to be made to HMRC annually for Gift Aid, a task which the outgoing vice-chair previously undertook. re ation of C7rou Mone. From the beginning of this financial year, the U3A funds held on behalf of Group Attivitles have been fully separated from the funds held for all other U3A activity. In the Banking system this has entailed holding funds in the Groups Accounts (for Group activities) and the Main Account (for all non-group related U3A activity- e.g. memberships, room hire, paying for speakers, IT expenses etc). This is better practice and will greatly facilitate the future administration of the Treasurer function Future develo ment of Beacon- the software used b Belfast U3A Beacon, already used for the Membership administration, is now fully implemented for Flnance {wlth effett from 1st April 22) and in addition available for use by Convenors. The benefits of this are many, but include:_ l. Ready availability of any particular group's own accounts 2. Ready availability of an instant overall Belfast U3A Financial statement for committee perusal - and transparency of same 3. When the time comes to pass on the mantle of Treasurer, we are now in a position whereby we can readily do so, with an easily understood simple package in place Grou Activities These represent the funds managed on behalf of Groups during the year. The funds are restritted to be used ￿OnI for the activities of each individual group and are not available to central Belfast U3A funds nor to be transferred between groups. Group artivity has increased, mainly due to the formation of additional groups and moving out of Covid restrittiolls. With all Group financial activity now ring-fenced from other monies (both on Beacon and within our Banking accounts) it is easier to ensure that all Group activity IS being correctly recorded and accounted for. Membershi Membership numbers have increased during the year to the point where we have almost 900 members. We would expect this to continue to increase and look forward to eventually welcoming our 1000 Ih member. As mentioned previously, we have made great strides in encouraging members to sign up for Direct Debits (which greatly reduces the burden placed on the Membership Secretary and the Treasurer roles). We continue to encourage all to sign up for Direct Debits, and, indeed to sign up for Gift Ald (it costs members nothin8), as we gain a considerable sum for the organisation from this. act of Recei ts and Pa ments of Account on O eratin Sur lus We now record all financial transactions (in or out) on Beacon at a point in time as close as possible to when they occur on the Banking system. The aim is to have the banking system balances totally aligned with the Beacon balances at all times which allows for total transparency and, more importantly, for a system that is readily understood by people with very basic knowledge of Accountancv. Room Hire fof our monthly meetings in the Balmoral Hotel remains one of our larger costs. However, we have managed to ensure that the costs for next year will not increase despite the general levels of inflation. Thank you to our outgoing Chair for helping to ne8Otiate this. Overall, a surplus for the year of £3,491 from operation of the Charity was reported. The Charlty has sufficient general fund reserves for the next financial year. Fina ncial Reconciliation Sundry Recon includes amounts unldentified when transferring balances to the Beacon finance system. Fixed Asset Schedule The statement of Fixed assets attached is equipment used by Belfast U3A in providing servlces to Its member5. Neil McQuillan Honorary Treasurer 17th April 2023