DROMBOUGHIL COMMUNITY ASSOCIATION REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022 The directors, who ar8 trustees under charity law, are pleased to present their annual directors. report together with the financial statements of the charity for the year 6nded 31 December 2022 which are also prepared to mèat the Taquirements for a directors, report and accounts for Companies Act purposes. The financial statements comply with the Charities Act (Northom Iland} 2008. the Companies Act 2006, the Memorandum and Articles of Association, and "Accounting and Reporting by Charities.. Statement of Recommended Accounting Practice applicable to charities preparlng thelr accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)"las amended for accounting periods commencing 1 January 2016). Reforence and Admlnlstration Inforniatlon Charity Name: Incorporated: Dromboughil Community Association 24" JLJIY 2003 Charlty Commlsslon No: NIC 101270 HM Revenue & Customs Charlty No: XR80127 Company Number: N1047312 Registsred offlcè: 36 Magherarnore Road Dungiven Co Londonde 8T47 4SW Trustees: Mr John Jamès O'Kane Mr Llam Campbell Mr Alfred David Cannlng Mrs Kalhleen Canning Mr Alan Mlller Mr Matthèw Ramsey Poston Mr Robert Buchanan Secretary: Mr Alfred Canning Management Committee: Mr John James O'Kane Mr Liam Campbell Mr Alan Miller Mrs Ruth Canning Mrs Kathleen Canning Mr Alfred Canning Mrs Anne McLaughlin Mr Matthew Poston Chair Vice Chair Secretary Treasurer
DROMBOUGHIL COMMUNITY ASSOCIATION REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENOED 31 DECEMBER 2022 Independent Examlners Moore {N.I.) LLP 32 Lodge Road Coleraine Co. Londonderry BT52 1NB Bankers Ulster Bank 83 Main Street Dunglven Co. Londonderry BT47 4LE Sollcltor• WB Thompson & Co 36 Catherine Street Limavady Co. Londonderry BT49 9DB
DROMBOUGHIL COMMUNITY ASSOCIATION REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022 Our aims and objectives and aim Our charity's purposes are as set out in the objects claus8 contained in the MpanY'S Memorandum of Association: to benefit the public through the promotion of the relief of poverty, sickness and th8 problems asso¢iated with ageing, principally in Ihe areas of benefit in th8 8nvirons of Dromboughil, and to maintsin and manage, in COwOP8ration with Ioc81 government, a community resource c8ntr8. Ensurin our work elivers our aims Our alms, objeclives and activities are reviewed, monitored and assessed Ihrough our ongoing programme of regular committee meetings. The committee ensures adherence to the Charity's Commission's general guidance on public b8nefit in a$s86sing MplIanCe with slated aims and obj8clives and in programming future activities. The fo ur work Our main objectives are the promotion of peace and reconclliation belw88n the communities represented in the area and rural regeneration through s8lf-help end self-building programmes. How our charlty a¢tivltles dellver publlc benefll ho use and benefit from our servic er Old8r people benefit from attendance at courses and meetings at the community resource centre. Weekly craft courses are w811 attended by senior citizens. The physical or mentsl limitations that often accompany ageing make it difficult for some seniors to enjoy certain crafts. The variety of crafts offered al the ¢entre, crocheting, quilling, patch working, èmbroidery and sundry needlework, ensures th8re is somèthing which suits everyone. We believe that crafting helps to kaep the mind sharp and stimulated and that worklng wlth crafts brlngs people together IttebY helplng to give the elderly a sense of belonging and enable them lo develop fri6ndships. Other weekly classes in¢lude art which we f8el can be a therapeutic creatIon for the elderly. The creativty dasses help the elderly to reduce 3tress, anxiety and boredom and give them a $en¥e of wnlrol asSlSting lo improve self- esteem and confidence. We believe that this all conlributes lo improving emotional and physical health. A senior citizen group Meets every week and members are provided with refreshments and lunch. They also enjoy outings, age-related tslks and participate in physical activity. These regular meetings encourage socialisalion and give new opportunities for connecting with others and are, therefore. effective in alleviatlng loneliness and reducing the rssk of social isolation neral The general public benefit from att8ndance at courses, functions and gatherings at the Gommunity resource centr8 which promotes community integralion. "Variety Crafts" an enterprise which provides an outlet for craft materials and workshops for Individuals and groups fills the gap that existed in the local area for those interested in crafts. The art and craft classes provide a means for people to share their culture with olhers, thereby promoting harmony, understanding, tolerance and co-op8ration batween the different ¢ommunities. The arts and crafts groups enable
DROMBOUGHIL COMMUNITY ASSOCIATION REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022 people to become involved in community activities thal are affordable, close to home, in a neutral environment and appropriate to the backgrounds and aspiratlons of the participants. We believe that engagémènt by the public in these groups plays an important role in celebrating and preserving local cultures, traditions and herilage which helps strengthen local identity. Volunteers The Charity is very reliant on voluntary help. Volunteers are given the opportunity to pass on their skills. A number of our volunteers are unemployed and benefit on a personal level from gaining new skills such as team work, negotiation, communication and administration all improving their self-esteern and confid6nc8 and better equipping them for employment. We wish to thank our friends for their loyal support and service. ut The local youth b8nefits from a centre that provides a warm and friendly social meeting place. We find that young people who attend the centre to use the computer facilit16S tend to ge* involved in other community activitiés and voluntary work, for example, helping at social functions. We b8lieve that young people's involvement in voluntary work at the centrè helps to relieve boredom, develop new skills, lry out new things and have fun. They benefit from the knowledge and skills passed on from s8nior members and f881 that their own talent$ are appreciated and that Ihgy are accep18d in the community. Flnanclal revlèw There has b88n an Increase our ov8rall income to £39,039 (2021.. £22,540). Total exp8nditure has increased by £2,939 resulting in a surplus for the year of £3,622 compared lo a defi¢it of £9,938 in the previous year. Prin l Fundln Sou The Association continues to rely principally upon grant funding and donations. Included in the accounts Is the sum of £26,500 from grants, an increas6 of £16,500 from the previous year. The assoclation also generates contributions for servlces, such as courses, room hir8 and ¢atering, provided to the local community. This totalled £7,939 in the year {2021- £3.762). 'Variety Crafts" provides a source of income from the sale of crafts and textiles and from running classes and workshops and this amounled lo £3,29212021- £1,520). Inveslmen Polic The charity continues with its policy to endeavour lo build the reserves of the Association to facilitate the medium term objective of developing and improving Ihe Association's community resource centre. To further this end. cash funds are held in short-term bank deposits and showed an increase of £12,100 over th8 year. An amount of £5,119 is held in a buildlng fund accounl at year end. Thls wlll be usecj to cover gener81 upkeep of the premis8S. eseNes olic and oin cern Reserves are needed to bridge the gap beeen the spending and receiving of income and to cover unplanned emergency repairs and other expenditure, The trustees consider that the balance of unrestricted general funds of £21,902 at 31 st December 2022 is necessary to allow for fluctuations in levels of income and expendlture, planned commitments which cannol bo m8t by futu income alon8, the neèd to spend money In advance of reIving grants and any unforeseen emergencies Year end funds in¢lude 8 designated fund reflecting the book value of th6 bullding on which grants have been received. The relevant fund is being reduced in line with the building'$ depreciation and amounted to £237,452 on 31° December 2022. The truslees consider the raserves relained by the Association as sufficient for the ongoing needs of the company given the current and prospective fundlng SOUfGes and are confident th8t at thi5 level of reserves, they would be able to continue the current activities of the charity in the event of a significant drop in funding.
DROMBOUGHIL COMMUNITY ASSOCIATION REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022 Risk assessment The Trustees ar8 aware of the major risks to which the charity is exposed. Where appropriate. syst8rns or procedures hav6 been established to mitigate the risks which the charity faces. Intemal control risks ar8 mlnimised through the procedures for authorisation of all transactions and projeds. Procedures are periodically reviewed to ensure that they continue to meet th8 needs of the Association. Procedures are in place to ensure compliancè with applicable laws and regulations. These procedures ere reviewed periodically to ensure that they continue to meet the n8eds of the charity. Achlevements in 2022 Following a turbulent couple of years of disruption caused by Covid 19. the céntre was able to return to the provision of all regular classes. Howaver, we quickly realised that Covid was still having a detriment81 effect on recovery as class numbers from within the younger section of the communily had depleted greatly. It became obvious lo trustees. committee, volunteers and staff that getting back to pre Covid activities and numbers was going to take longer than anticipated. We did, however, see a greater need to focus on, and further develop the seniors, group by introducing programmes that were tailored to meet their needs. We found that within this age demographi¢ that the participation numbers more than exceeded Èxpectation. Durlng 2022 we were permitted to commence hosting events again. In April 2022 w8 held our Daffodil Tea and Coffee moming which was extr8mely well attended by the local community. A Santa Expèden¢e in December attracted smaller members of the comrnunlty. We ware pleased that the hiring of the hall could resurne again. Thls saw the retum of monlhly meetlngs being h81d at th8 centre by Sperrin Producers and our local Cancer R8sèarch commlttee, alongslde community hire. Plans for the future The trustees plan to bulld on the Current programme of events off8red to antice new members to visit the centre. We aim to introduce various new classes such as flower arranging workshops, Zumba, ceramics and glass painting as wèll as a moth8rltoddler momlng wlth a vlew to appeallng to the younger demographic wilhin the communlty. We hope to facilitste this enhanced programme of events subject to obtaining the appropriate funding and foresee the new acllvltles to be popu18r and well attended. Structure governance and management The organisatlon is a charitable company limited by guarantee incorporated on 24 July 2003 and registered as a charity with HM Revenue & Customs and with Charity Commission for Nl. The company was estsblished under a Memorandum of Association and is governed by its Artides of Association. Member's liability in Ihe event of the company being wound up is limited to £1. Rec The directors of thè company are also charity trustees for the purposes of Charity Law. Under the rpquirements of the Memorandum and Articles of Association directors are elected at an Annual General M6eting from amongst those persons nominated by the Ordinary Members. The director5 have the power at any time to appoint any person to be a dlrector, either to fill a casual vacancy or as an addition lo the existing directors. Any director so appointed serves only until the next Annual General Meeting at which directors are to be elected and are then eligible for re-election. A retiring direclor is eligible for re-election. Following appointment, new trustees are briefed on thelrlegal obligations underthe charityand companylaw, the Charity Commission guidance on public benefit. the cont8nt of the Memofandum and Articles of Association, the committee and decision-making processes, the business plan and recenl financial performance of the Charity.
DROMBOUGHIL COMMUNITY ASSOCIATION REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022 Or anisation The board of trustees administers the charity. The board normally meets once per month for ten months of the year. Related parties None of the trustees receive remuneration or other benefit from their work with the charity. Any transaction between a trustee and the charity must be disclosed to the full board of trustees in the same way as any contractual relationship with a related party. Trustees, responslbilities In relatlon to the financlal statements The charily trustees (who are also the directors of Dromboughil Community Association for the Pufposes of company law) are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the charity trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law) and with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102}. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its net movement in funds for that period. In preparing thos8 financial statemenls, the trustees are required to.. select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charities SORP. make judgements and accounting estimates that are reasonable and prudent. stale whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. prepare the financial statements on the going concem basis unless it is inappropriate to assume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable Company and enable them to ensure that the financial statements comply with the Companies Act 2006 and the relevant charity legislation. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irre9ularities Small companles, exemption This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of Ihe Companies Act 2006. Approved by the board of trustees on 19, June 2023 and signed on its behalf by: Mr John James O'Kane Chair Mr Alfr avid Canning Secretary