ULSTER ARCHAEOLOCICAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31$1 DECEMBER 2023
ULSTER ARCHAEOLOGICAL SOCIETY FINANCIAL STATEIVIENTS FOR THE YEAR ENDEI D 31" DEcEIBER 2023 Page Legal and Administrative Infornation Statement of Trnstees, Responsibilities Independent Examiner's report Statement of Financial Activities Balance sheet Notes to the f]nancial ststements
ULSTER ARCHAEOLOGICAL SOCIETY LEGAL AND ADMINISTRATIVE llYFORIVIATION AT 31" DECEMBER 2023 PRESIDENT Miss Amic MacDerniott VICE-PRESIDENTS Prof Eileen Muryhy Mr Ruairi O Baoill Mr John Moore HONORARY SECRETARY Mr Ken Pullin (Died in offIoe 07106r23) Mrs Gina Baban (appointed 26106123) ASSISTANT SECRETARY EVENTS Miss Anne MacDerniott HONORARY TREASURER Mr Lee Gordon HONORARY EDITOR, JOURNAL Mr Corniac Bourke HONOIiARY EDITOR, NEWSLETTER Dr Duncan BeryDan HONORARY FtELDWORK CO-ORDINATOR Mr Malachy Conway STANDING COMMITTEE Mr Randal Scott Mr Leo van Es Dr Judith Findlater (resigned 18109123) Mr Patrick O'Neill Mr David Craig Mrs Roisin Mccaughan Miss Grace McAlister Mr Brian Sloan Dr Rena Magulre Miss Kacey Quigley (appointed 02110123) Ms Courtney Mundt (appointed 27102123) Ms Cherie Edwards (appointed 1011 If23) NORTHERN IRELAM) CHARITY NIC101151 ACCOUNTANTS Bakcr Tilly Mooney Moore Chartered Ccrtified AcCOLtants 17 Clarendon Road Clarendon Dock BELFAST BTI 3BG PRINCIPAL BANKERS Ulster Bank Connswater Rctail Park BELFAST BT5 4AF Page I
ULSTER ARCHAEOLOGICAL SOCIETY TRUSTEES, RESPONSIBILrriES FOR TH£ YEAR ENDED 31" DECEMBER 2023 Th¥ Clmrities Act (Nl) 2008 reqiiiffs tlie teeS to i)i'epare financitkl 5taleiuellls for ¢u¢h finnncilll yeai. which give a Inie niid tair view ot. tlie Society's li11]e11 activities duriiig the yewr ot- its tiiiancial position al tlie eiid ot the yfflr. Thi PTepaiillg Ihose Iiimucial statcinentk tlie Inistees are reqiiired to: -seleLt suiluble aLcounluig p)lici¢s and tlia) iipply th¢in ¢onsitilenlly- -nke jUdgeL11t5 llnd estimates tliat l'e ieu8DnablL niid pnideiit; -prqillre tlie fiiiaiiciol statenieiits on Ili¢ going coneeni basis iinless il Is Inapw'opriate to piuuiiie Ilial the Society will cojilinue in l)usiness. The Iruslees are rLsponsible for iniiinliiiiiiiig propel. n¢coiintiiig records wliicLi disclose will) i'etss'oiiable llccuracy at any tiiiie Ihe fu]fLI1 pos11ion of the Churity alld ellable tlithn lo ensure Ihal tlie fIn1claI slateillents coillply willi thL ChllriliLs ALI (NI) 2008. 11)ey ftre olso responstble for s&feyuui-ding th¢ a55eÉs of the Charity and beuce toi. taking reasonable steps ftor tlje prev¢ntion and dete¢tion of tiaiid and other ii'regulurilies. Approv¢d by Ilie tnistees and signed on their behlllf by: MncDerniott Dllte.. P#ge 2
ULSTER ARCHAEOLOGICAL SOCIETY INDEPENDENT EXAllqtNER'S REPORT TO THE TRUSTEES OF ULSTER ARCHAELOGICAL SOCIETY We report on the accounts of the Trust for tbe year ended 31 December 2023. which are set out on pages 4 to 9. Respeetive responslbfillttes of charity trustees and examiller As the clwity's trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008. It is our responsibility to.. exarnine the accounts under section 65 of the Charities Act follow the procedure5 laid down in the general Directions given by the Commission under section 65(9)(b) of the Cbariti¢s Act state whether particular matters have come to our attention. Basts of Independent examiner's report We have exarnined your charity accounts as required under section 65 of the Charities Act and our examination was Caled out in accordance with the general Directions given by the Charity Commission for Nortbem Ireland under section 65(9)(b) of the Charities Act. Our examination included a review of the accounting records kept by the charity and a cornparison of the accounts presented with those recor(L8. It also included consideration of any unusual itsms or disclosures in the accounts, and seeking explanations from you as Charity trustees concerning any such matters. Our role is to state whether any Enaterial matters hav¢ ¢om¢ to our attention giving us cause to believe: l. That accounting records were not kept in cOrdance with section 63 of the CbaTitie5 Act 2. That tbe accounts do not accord with those accounting records 3. That tbe accounts do not ¢otnply with the accounting requirements of the Charities Act 4. That there is fjjfther inforniation needed for a proper und¢rstanding of the account5 to be reached. ndependent exalniner s statement We have completed our examination and have no concerns in respect of the matters (l) to (4) listed above aniL in connection with following the Directions of the Charity Commission for Northem Ireland, we have found no matters that require drawing to your attention. li qooy 44)A Baker Tilly Mooney Moore Chartered Certified Accountants 17 Clarendon Road Clarendon Dock Belfast BTI 3BG Date: Zoz-(fr- Page 3
ULSTER ARCHAEOLOGICAL SOCIETY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31# DECEMBER 2023 Unrestricted Restrieted Total Funds Funds Funds 2023 Total Funds 2022 Notes Income and Expenditure Income from: Donations & legacie5 Charitable activities 9,189 9,189 10,835 15,678 15,678 1,581 2,882 Investments 1,581 412 Total 26,448 26,448 14,129 Expenditure on: Costs of generating funds Charitable activities 7,867 7,867 6,519 6,337 15,788 15,788 Total 23,655 23,655 12,856 Net incomel (expendfiture) for the year 2,793 2,793 1,273 Transfers between funds Net rnovement in funds 2,793 2,793 1,273 Balances brought forwArd l¥¢ Jalluary 2023 49,611 528 50,139 48,866 Balances carried forward 31" December 2023 528 The notes form part of these finantial statements Page 4
ULSTER ARCHAEOLOGICAL SOCIETY BALANCE SIIEET AS AT 31AI DECEMBER 2023 Note5 2023 2022 FIXED ASSETS Tuiigible iissets 413 550 CURRENT ASSETS Debioi's 1,267 61,068 998 Cash at ballk and ill hand 52,785 5.1.783 4.194 CREDITORS: amounts falling diie withiii oiie year 9.816 NET CiIRRENT ASSETS 49,589 TOTAL ASSETS LESS CURRENT LIABILITIES .$2,932 50,139 NET ASSETS 52.932 50.1.19 FUNDS Uilreslricled Fiinds io 49,611 528 Resiricled Futtds io 528 TOTAL FUNDS 52.932 50.139 Th¢ tinatsoial slatell)ents were authorised for issue by the tntee& and signed Oll their b1r by.. Mr Lcc Goj'doii Date- The nibt¢¥ f(>rm piirl (If theye tinani11 4ltttenient¥
ULSTER ARCHAEOLOGICAL SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31$t DECEMBER 2023 STATEMENf OF ACCOUNfING POLICIES Accounting convention The financial staterllents have been prepared under the historical cost convention, They have been prepared in accordance with the Statement of Reconynended Practice (SORP) "Accounting and Reporting by Charities" and the Financial Reporting Standard applicable in the UK and Republic of treland {FRS 102) (effective l January 2015) Charities SORP (FRS 102)) and tbe Charities Act (NI) 2008. Income All income is rcoogllised once the society has entitlement to the funds, it is certain that the funds will be Teceived and the monetary valuc of income can be n]easured wttb sufficient reliability. Incotlle from charitable activities represents amounts receivable from members and other sundry income. Donations and legacies are recognised in full in the Statetnent of Financial Activities for the period to which they relate. Expenditure Liabilities are recognised as expenses as soon as there is a legal or constructive obligation committing the society to the expenditure. All expenditure is accounted for on an accrual's basis. Costs of generatlng funds The cost of generating fjjnds consists of the printtng costs of the Ulster Journal of Archaeology and costs incuThed with the society's annual dinner. Charltable actlvltles Costs of charitsble activities include expenses incurred in respect of lectures and field trips orgallised by thc SOLiety, tOgFetheT with all costs involving the public accountability of the charity and it's compliance with rcgulation and good practice. Taxatlon There is no liability to taxation due to the society's charitable status. Fund Accounting The society has various types of ftmds for which it IS Te5ponsible and whicb require separate disclosure. These are as follows.. Restrlcted Funds Donations received which are designated by the donor for specific PUTposes. Such PUTposes are within the overall aims of the organisation. Unrestrieted Funds Funds whieh are expendable at the discretion of the society in furtherance of the objects of the soci¢ty. Tangible Fixed Agsets Depreciation is provided at the following annual rates in order to write off each asset over its estimated Us¢ful life. Sundry Equipment_ 250/0 reducing balance Page 6
ULSTLR ARCHAEOLOGICAL SOCIETY NOTES TO THE FINANCIAL ST ATEMENTS FOR TItE YEAR EIYDED 311t DECEMBER 2023 INcOlV FROM DONATIONS & LEGACIES Unrestrieted Funds Restrieted Funds Total Funds 2023 Total Funds 2022 Personal 5ubscription5 Institutional subscriptions Gift aid 6,943 2,246 6,943 2246 5.282 5,553 9,189 INCOlE FROM CHARITABLE ACTIVITIES Unrestrieted Funds Restricted Funds Total Funds 2023 Total Funds 2022 Sale of back numbers Royalties- Publisher Licensing Society Conference receipts Annual dinner Field trAPS Sundry 263 368 2,289 923 Il2ll 624 263 368 2,289 923 11,211 624 145 296 1,290 1,091 53 JNVESTIVIENT ll¥COI Unrestrieted Funds Restricted Funds Total Funds 2023 Total Funds 2022 Bank deposit interest 1,581 1,581 412 412 ANALYSIS OF EXPENDITURE ON GENERATING FUIYDS Unrestricted FuDds Restricted Funds Total Funds Total Funds 2023 2022 Printing costs Annual dinner 6,911 956 7,867 6,911 956 7,867 5,469 1,050 6,519 Page 7
ULSTER ARCHAEOLOGICAL SOCIETY NOTES TO THE FINANCIAL STATEIVIENTS FOR THE YEAR ENDED 31" DEcEIER 2023 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES Unrestricted Funds Restricted Funds Tot21 Funds 2023 Total Funds 2022 Costs directly allocated to eharitable activities Le¢re costs Subgcriptions Conference costs Promotion costs Field trip expenses 632 50 412 632 50 412 438 50 597 791 10,855 10,855 Support costs Postage aDd stationery Insurance Bank charges Accountancy Sundry Depreciation 2,277 590 43 792 2277 590 43 792 2,769 582 154 768 137 137 3,839 183 Page 8
ULSTER ARCHAEOLOGICAL SOCIETY NOTES TO THE FtNANCIAL sTATENTs FOR TII& YEAR ENDED 31" DEcEBER 2023 TANGIBLE FIXED ASSETS Sundry Equlpment Total Cost At isl January 2023 Additions At 31" December 2023 4,875 4,875 Depreciation At IEt January 2023 ChaTge for the year At 31" Dec¢mber 2023 4?25 137 4,325 137 Net Book Value At 3 IM December 2023 At 3 ISI December 2022 413 550 413 550 DEBTORS 2023 2022 Sundry debtors 998 CREDITORS: Amounts fallfing due within one year 2023 2022 Subscriptions received in advance Accrnals 672 io. ANALYSIS OF CHARITABLE FUNDS Unrestrfficted Fund5 Restrieted Funds Total At isl January 2023 Net incornel (expendItre) At 31" December 2023 49,611 2,793 528 50,139 2,793 528 P2ge 9