ULSTER ARCHAEOLOGICAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2022
ULSTER ARCHAEOLOGICAL SOCIETY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECETrtBER 2022 Page Legal and Adrninistrative Infonnation Statement of Trnstees, Responsibilities Independent Examiner's report Statement of Financial Activities Balance sheet Notes to the financial statements
ULSTER ARCHAEOLOGICAL SOCIETY LEGAL AND ADMINISTRATIVE INFORMATION AT 315t DECEMBER 2022 PRESIDENT Miss Anne MacDerrnott VICE-PRESIDENTS Prof Eileen Murphy Mr Ruairi O Baoill Mr John Moore HONORARY SECRETARY Mr Ken Pullin ASSISTANT SECRETARY EVENTS Miss Anne MacDertnott HONORARY TREASURER MT Lee Gordon HONORARY EDITOR, JOURNAL Mr Corniac Bourke HONORARY EDITOR, NEWSLETTER Dr Duncan Benynan HONORARY FIELDWORK CO-ORDINATOR Mr Malachy Conway STANDING COMMITTEE Mr Randal Scott Mr Leo van Es Mrs Judith Findlater Mr Patrick O'Neill Mr David Craig Mrs Roi5in Mccaughan Miss Grace McAlister Mr Brian Sloan Dr Rena MaguiTe Miss Heidi Johnston NORTHERN IRELAND CHARITY NUMBER NICIOI151 ACCOUNTANTS Baker Tilly Mooney Moore Chartered Certified Accountants 17 Clarendon Road Clarendon Dock BELFAST BT13BG PRINCIPAL BANKERS Ulster Bank Connswater Retail Park BELFAST BT5 4AF P2ge I
ULSTER ARCHAEOLOGICAL SOCIETY TRUSTEES, RESPONSIBTLTfIES FOR THE TrTAR ENDED 31" DECEMBER 2022 The Charities Act ) 2008 requires the tnths to Plepare finpnci81 ststements for each financial year which give a true and fair view of the Society's financial activities dwing the year and of its financial position at the end of the year. In preparlng tb05e financial 5tatem¢nts, th¢ trust¢es requirnl to: -select suitsble accounting policies and then apply th¢m CODSiStently: -make judgements and ¢stimate$ that are reasonable and pnMlenL -prepare the financial statements on the goiDg conc¢rn basis unl¢&8 It is inappropriate to presume that the Society will continue in business. The trwtees ere responsible for maintaining proper accounting records which disclose with reasonable accurncy at any time the financial position of the Charity and enable them to eDSur¢ that the friancial statements comply with the Charities Act INI) 21)08. They are also responsible for s&fegvarding the as5¢ts of the Charity and hence for taking reasonable steps for the prevention 8nd detection of frnud and other irregularities. Approved by the tThtee8 and signed on their behalf by: Anne MacDerniott Pxge 2
ULSTER ARCHAEOLOGICAL SOCIETY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ULSTER ARCHAELOGICAL SOCIETY We report on the accounts of the TTUSt for the year ended 31 December 2022, which are set out on pages 4 to 9. Respective responsibilities of charity trustees and examiner As the charity'5 trustees you are Tesponsible for the preparation of the accounts in accordance with the ChitIeS Act (Northern Ireland) 2008. It is our responsibility to- exatnine the accounts under section 65 of the Charities Act follow the procedures laid down in the generdl Directions given by the Commission under section 65(9)(b) of the Charities Act state whether particular matters have come to our attention. Basis of independent examiner's report We have examined your charity accounts as required under section 65 of the Charities Act and our examination was Cated out in accordance with the generdl Directions given by the Charity Commission for Northern treland under section 65(9)(b) of the Charities Act. Our examination included a Teview of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual itetns or disclosures in the accounts. and seeking explanations from you &5 charity trustees concerning any such matters. Our role is to state whether any material matters have come to our attention giving us cause to believe= l. That accounting records were not kept in accordance with section 63 of the Charities Act 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requiTements of the Charities Act 4. That there is further inforniation needed for a proper understanding of the accounts to be reached. Independent examiner's statement We have completed our examination and have no concerns in respect of the matters (l ) to (4) listed above an(L in connection with following the Directions of the Charity Commission for Northern ITeland, we have found no matters that require drawing to your attention. Baker Tilly Mooney Moore Chartered Certified Accountants 17 Clarendon Road Clarendon Dock Belfast BTI 3BG Date.. 22_4 h-l(..z (. 202 3 Page 3
ULSTER ARCHAEOLOGICAL SOCIETY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 315¢ DECEMBER 2022 Unrestricted Restricted Total Funds Funds Funds 2022 Total Funds 2021 Notes Income and Expenditure Income from: Donations & legacies Charitable activities 10,835 10,835 8,457 2,882 2,882 657 Investments 412 412 42 Total 14,129 14,129 9,156 Expenditure on: Costs of generating fuThds Charitable activities 6,519 6,519 7,380 6J37 6,337 3,493 Total 12,856 12,856 10,873 Net income/ (expenditure) for the year 1,273 1,273 (1,717) Transfers between funds Net movement in funds 1,273 1,273 (1,717) Balances brought forward 1$1 January 2022 48.338 528 48,866 50,583 Balance5 carried forward 31, December 2022 49,611 528 50,139 48.866 The notes form part of these financial statements Page 4
ULSTER ARCHAEOLOGICAL SOCIETY BALANCE SHEET AS AT 311r DECEMBER 2022 Notes 2022 2021 FIXED ASSETS Tangibl¢ ass¢ts 550 733 CURRENf ASSETS Debtors 998 815 C&8h at bank and in hand 52.785 51,424 53.783 4.194 52,239 4.106 CREDITORS: amounts fallxng due within on¢ y NET CtJRRENf ASSETS 49,589 48,133 TOTAL ASSETS LESS CURRENT LIABILrrIES 50.139 48,866 NET ASSETS 50,139 48.866 Unrestricted Fwids io 49.611 528 48,338 528 Restricted Funds io TOTAL FUNDS 50.139 48.866 The financial 5taternents werc authorised for issue by the trustees and signed on their behalf by: Mr Lee Gordon Date: The notes form part of these flnanclAI stxtements Page S
ULSTER ARCHAEOLOGICAL SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31" DECEMBER 2022 STATEMENT OF ACCOUNTING POLICIES Aeeounting convention The fmancial statements have been prepared under the historical cost convention. They have been prepared in accordance with the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charitie5" and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015) Charities SORP (FRS 102)) and the Charities Act (Nl) 2008. Ineome All income is recognised once the society has entitlement to the funds, it is certain that the funds will be received and the monetary value of income can be measured with suificient Teliability. Income frorn charitable activities represents amounts receivable from members and other sundry incotne. Donations and legacies are recognised in full in the Statement of Financial Activities for the period to which they relate. Expenditure Liabilities are recognised as expenses as soon 15 there is a legal or constructive obligation committing the society to the expenditure. All expenditure is accounted for on an accrnal's basis. Costs of generating funds The cost of generating funds consists of the printing costs of the Ulster Journal of Archaeology and costs incutTed with the society's annual dinner. Charitable activities Costs of charitable activities include expenses inCUed in respect of lectures and field trips organised by the society. together with all costs involving the public accountability of the chlty and it's compliance with regulation and good practice. Taxation There is no liability to taxation due to the society's charitable status. Fund Accounting The society has various types of funds for which it is responsible and which require separate disclosure. These are as follows.. Restricted Funds Donations received which are designated by the donor for specific puryoses. Such pUOSeS are within the overall aims of the organisation. Unrestricted Funds Funds which are expendable at the discretion of the society in rtheranc¢ of the objects of the society. Tangible Fixed Assets Depreciation is provided at the following annual Tates in order to write off each asset over its estimated useful life. Sundry Equiprnent- 25 % Teducing balance Page 6
ULSTER ARCHAEOLOGICAL SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 315t DECEMBER 2022 INCOME FROM DONATIONS & LEGACIES Unrestricted Funds Restricted Funds Total Funds 2022 Total Funds 2021 Personal subscriptions Institutional subscriptions Gift aid 5,282 5,553 5,282 5,553 5,315 3,142 10,835 10,835 8,457 INCOME FROM CHAIUTABLE ACTIVITIES Unrestricted Funds Restricted Funds Total Funds 2022 Total Funds 2021 Sale of back numbers Royalties - Publisher Licensing Society Conference receipts Annual dtnner Field trips Sundry 145 296 1,290 1,091 145 296 1,290 1,091 20 303 295 53 2,882 39 657 2,882 INVESTMENT INCOME Unrestricted Funds Restricted Funds Total Funds 2022 Total Funds 2021 Bank deposit inteTest 412 412 412 412 42 42 ANALYSIS OF EXPENDITURE ON GENERATING FUNDS Unrestricted Funds Restricted Funds Total Funds Total Funds 2022 2021 Printing costs Annual dinner 5,469 1,050 6,519 5,469 1,050 6,519 7,380 7,380 Page 7
ULSTER ARCHAEOLOGICAL SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31" DECEMBER 2022 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES Unrestricted Funds Restricted Funds Tot81 Funds 2022 Tot21 Funds 2021 Costs directly allocated to charitable activities Lethre costs Subscriptions Conference costs Protnotion costs 438 50 597 791 1,876 438 50 597 791 1,876 172 25 73 270 Support eosts Postage and stationery Insurance Bal charges Accountancy Sundry Depreciation 2,769 582 154 768 2,769 582 154 768 1,193 591 85 1.080 30 244 3,223 183 4,461 183 4,461 6,337 6,337 3,493 Page 8
ULSTER ARCHAEOLOGICAL SOCIETY NOTES TO THE FINANCIAL STATEf4tENTS FOR THE YEAR ENDED 31" DECEMBER 2022 TANGIBLE FIXED ASSETS Sundry Equipment Total Cost At i$t January 2022 Additions At 31 st December 2022 4,875 4.875 4,875 4.875 Depreciation At isl January 2022 Charge for the year At 3151 December 2022 4,142 183 25 4,142 183 4.325 Net Book Value At 31" December 2022 At 31" December 2021 550 733 550 733 DEBTORS 2022 2021 Sundry debtors 998 815 CREDITORS: Amounts falling due within one year 2022 2021 Subscriptions received in advance Accruals 672 3,522 4.194 891 3,215 4,106 io. ANALYSIS OF CHARITABLE FUNDS Unrestricted Funds Restricted Funds Total At I" January 2022 Net income/ (expenditure) At 31" December 2022 48,338 1,273 49,611 528 48,866 1,273 50,139 528 Page 9