Rathfriland Pre-school Playgroup Trustees. Annual Report and Statement of Receipts and Payments and Assets and Liabilities For the year ended 31st August 2024 Northern Ireland Charities Number= 101066
Rathfriland Pre-school Playgroup Contents Page Charity Information Trustees, Annual Report Independent Examiner's Report to the Trustees Statement of Receipts and Payments Statement of Assets and Liabilities Notes to the Financial Statements 9-10
Rathfriland Pre-school Playgroup Reference5 and administrative details Charity Name: Rathfriland Pre-school Playgroup Charity Registration Number: 101066 Contact Address: 21 John Street Rathfriland Newry County Down BT34 5QH Trustees- Grace Lynch Keri Lynch Clara Monaghan Victoria Costello Committee Mernbers: Natasha Corbett Aisling Devlin Melissa Gawley Suzanne McAlinden Michelle Mcclean Danielle Mcconville Thérèse McQuaid Tracy Nicholls Chantal Parsons Independent Examiner- S.M. Vint & Co 8 Newry Road Banbridge BT32 3HN Bankers- Danske Bank 37-39 Bridge Street Banbridge County Down BT32 3JL
Rathfriland Pre-school Playgroup Trustee Annual Report 202312024 Charity name: Rathfriland Pre-school Playgroup Charity No: 101066 PRE SCHOOL st This report relates to the financial year: I September 2023 to 31st August 2024 Principal Address: 21 John Street, Rathfriland, Co Down. BT34 5QH The following individuals served as charity trustees on the date this report was approved: Grace Lynch (Chairperson), Keri Lynch {Vice Chairperson}, Clara Mon3ghan (Treasurer), Victoria Costello Isecretaryl. Committee members- Natasha Corbett, Ai51ing Devlin, Melissa Gawley, Su23nne McAlinden, Michelle Mcclean. Danielle Mcconville, Thérèse McQuaid, Tracy Nicholls, Chantal Parsons. The following individuals served as charity trustees during the year= Grace Lynch (ChaiTpersonl. Keri Lynch (Vice Chairperson), Clara Monaghan {Treasurer), Victoria Costello {Secretaryl, Committee members: Aisling Devlin, Melissa Gawley, Leona Lynch, Michelle Mcclean, Danielle Mcconville, Thérè5e McQuaid. Tracy Nicholls, Chantal Parsons. Charitable ur oses Rathfriland Pre-school was established in 1983 to promote and provide access to high quality Pre- School education to children and families in the Rathfriland area regardless of religion, culture, race or disability. The children in our care are provided with the opportunity to develop their skills of communication, problem 501ving while developing confidence. self-esteem along with the ability to relate to others before their transition to Primary School. The Pre-school is registered to accept a maximum of 24 children. In the school year 2023/24 we placed 23 children in funded places. We also placed 2 children in pre Pre-school places over the year. The sessions run 3 hours each day. from 9am to 12pm. We have three highly qualified staff who continuously update their training and professional development to benefit the children. We also employ two relief staff members to cover in cases of absence etc. The Pre-school is governed by its constitution and governance documents as an unincorporated association. The constitution sets out the aims and powers of the Committee. Each year members, who are also trustees, are elected at an annual AGM. Monthly meetings are held to discuss Pre- School business and activity, to set admi55ions criteria and to ensure the Pre-school is meeting its benefit aims to the children and their families.
Throughoutthe year theTrustees have given careful consideration to the Charity Comrriissions Public Benefit requirement statutory guidance to ensure the activity of the setting has achieved the Charity's purpose and has benefited the beneficiaries. Parental participation is extremely valued in the importance of their children's learning. Staff and parents meet at least twice a year to discuss their child's progress. The settling in meetings took place as a school report to discuss the children's development. Parents also received a transition form in June to pass on to their child's Primary One teacher. Feedback is gained from parent via a questionnaire to help us ensure the beneh'ts are being met in the Pre-school's provision and service. The Pre-school is a member of Early Years-the organization for young children, who provide advice and support throughout the year e.g. Online PSEP Forums, Leader's Days and staff training sessions. Online and onsite monitoring visits from a designated Early Years Specialist also take place to give support and advice. The Pre-school is also under the Early Years Team (Southern Area Social Services Trust). This body is responsible for inspections ensuring that the Pre-school is providing a care and educational sethng in line with minimum standards. The report we receive including parents comments is used to improve our service and further benetit the children. Our annual inspection was held on 30th April, the report showed a continued high standard of service and positive feedback from the parents and children. Pre-school is also subject to Department of Education, Education Training Inspectorate inspections. Our last inspection was in 2016 in which we received the Every School a Good School award in recognition of the Pre-school having being evaluated as having a high level of capacity for sustained improvement in the interest of all the learners. Recommendations for improved practice from all our inspecting bodies are taken on board and amendments made to ensure the best possible learning outcome5 for the children. All staff participate in 5elf-evaluation assessment processes e.g. ISEF, PQA documents which ensure staff continue to be reflective of their practice and the setting as a whole to allow us to identify areas of improvement and make these changes for the benefit of the child ren. Maln activities and achievements durin the ear Throughout the year the children are provided with activities and resources to allow learning through play both indoors and outdoors, while following the Pre-school curriculum. We offer a wide range of play activities: arts/crafts. sand/water play. writingtable, table top and floor activitie5, home corner. role play, construction area. book corner. ICT area. 50ngs/rhyme5. mud kitchen. nature areas, gardening, cookery activities. Staff continuously observe the children and evaluate their use of the activities to ensure the opportunities given are developing and progressing the children's learning and skills. The activitie5 are planned to develop all areas of the children's development to help in their preparation for Primary School. The areas of learning are divided in to 6 areas: personal, social and emotional development. language development, physical development, the arts, mathematical development and the world around us. The activities are implemented to progress the children's personal value, confidence, communication skills, hand/eye coordination. h.ne/gross motor skills,
concentration along with having a fun h-lled positive Pre-school experience. To benefit the children's learning and development staff ensure the activities provided are relevant to their interests. This then determines the topics covered and the activities/resource5 provided. This year through successful Regional Childcare Partnership Small Grants Scheme funding application we were very pleased to be able to cover costs of restructuring our playframe to create a separate climbing frame and playhouse which allowed for greater play and learning opportunities for the children. During the year we enhance the children's learning and development through visltors and outings. We had visits from Primary I teachers of the schools the children will be transitioning to. For our annual school trip we visited Fort Evergreen, Warrenpoint. This was a great day thoroughly enjoyed by all. Throughout the year various fundraising attivities were organized. We held a 'Wear your favourite colour, day and Picnic with Pudsey to raise money for Children in Need. We fundraised for Pre- School funds with a pub quiz, shopping trip to Blanchardstown, Christmas raffle, sale of Christmas cards, Easter raffle and bucket collections in the Milestone and Eurospar in Rathfriland and in Tesco Banbridge. We also had two Cash for Clobber collections during the year. Our successful fundraisers has enabled u5 help cover running costs and provide new equipment and activities for the children. Our annual Graduation Day to celebrate the children's year in Pre-school was held in the Pre~School with parents in attendance. The children all received an individual learning journey which documented their year h'lled with photographs, the children's, thoughts and art work as a keepsake of their tirne in Pre-school. The day was enjoyed by all and was very special for the children, their parents and staff to have this opportunity to celebrate each of the children and their journey of learning and development during their time in Pre-school. The trustees really appreciate the help and support from the parents throughout the year and are very grateful to the staff for their commitment to the children throughout their Pre-school experience. Financial Position 2023 24 The Pre-school is governed by the Education Authority as a PSEO setting. The Education Authority Funding is our main source of income. They provide funding for the children of Pre-school age over the course of 10 months. This payment is received on a monthly basis; it is calculated on a flat rate per place in accordance with the attendance per month. As we did not fill all the funded places we were able to place 2 pre Pre-school aged children. Cost per session wa5 £10.LN) per day. Our PSEP funding and the fee-paying income is further subsidized by fundraising activities throughout the year e.g. Cash for Clobber collections. Bucket Collections, Raffles, etc. The Trustees are grateful to the parent for the help and supportthroughout the year and to those local businesses that helped our fundraising efforts through events and donations.
The Pre-school seek to apply for eligible funding each year to help with the cost of resources for the children when there is opportunity for such funding. We have been successful in receiving Extended Services Funding which was used to purchase items to extend our provision with the introduction of a sensory room. We also used funding form the Regional Childcare Partnership Small Grant5 Scheme to cover costs of restructuring our playframe to create a separate climbing frame and playhouse. We were also very kindly donated some lovely art and craft items by Tesco Banbridge. The Pre-school holds two Bank Accounts. a Current Account and a Savings Account. The Pre-school has various running expenses including staff wages, rent, resources, etc. The Committee recognise that a Reserve must be held to ensure a contingency for unforeseen circumstances and expenses. The Committee can report that the Reserve remains in a healthy position for this financial year. SL Accounts for the year I September 2023 to 31SI August 2024 show receipts totaling £65,034, payments totaling £66,683, showing a net deficit of -£1,649. The Current Account bank balance at 31" August 2024 show5 we have £3,910. Total Reserves £16,071. There are no funds held by the charity that are materially in deficit. All payments in the account were for the benefit of the Pre-school. Signature: Print name- Date: 11) IrLI L On behalf of Rathfriland Pre-school Playgroup Committee
Independent Examlner's Report to the Trustees of Rathfriland Pre-school Playgroup I report on the accounts of the charity forthe year ended 31st August 2024 which are set out on pages 7-10. Respertive responsibilities of Trustees and Examiner As the charity's trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008. It is my responsibility to: examine the accounts under section 65 of the Charities Att- follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under section 6519llbl of the Charities Act- and state whether particular matters have come to my attention. Basis of Independent Examiner's report I have examined your charity accounts as required undersection 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 6519llb) of the Charities Act. My examination included a review of the accountinE records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe.. l. That accounting records were noi kept in accordance with section 63 of the Charities Act 2. That the accounts do not accord with those accounting records 3. That the account5 do not comply with the accounting requirements of the Charities Act 4. That there is further information needed for a proper understanding of the accounts to be reached. Independent examiner's statement I have completed my examination and have no concerns in respect of the matters111 to14} listed above and, in connertion with following the Directions of the Charity Commission for Northern Ireland. I have found no rnatters that require drawing to your attention. B Magennis FCCA FCA For and behalf of S.M. Vint & Co Chartered Certified Accourbtants & Registered Auditors 8 Newry Road Banbridge BT32 3HN
Rathfriland Pre-school Playgroup Statement of Receipts & Payments for the year ended 31st August 2024 Unrestricted funds Restricted fund5 Prior year Total funds total funds Note Income and endowments from: Donations Fundraising Giants and Funding Income from Charitable Activities Other Income Total income 4.503 54,359 5.888 284 65.034 4,503 54,359 5,888 284 65,034 1,821 41,029 13,947 134 56,931 Expenditure on: Raising Funds Charitable Activitie5 Total expenditure Net income I lexpendilurel resourtes 336 66,347 66,683 336 66.347 66,683 -1,649 388 68,027 68,415 -11,484
Rathfriland Pre-school Playgroup Statement of Assets & LiabilFties- Year Ended 31st August 2024 2024 2023 Reconciliation of funds at 31.08.24 Total funds brought forward Suiplus/ldeficitl this year end Total funds carried forward 21,641 -1,649 19,992 33.125 -11,484 21.641 Bank & Cash Balances Cash at bank and in hand 19,992 19,992 21,641 21,641 Represented by Unrestricted funds Restricted funds Total Funds 19.992 21,641 Notes on pages 9 to 10 are an integral part of ihese financial statements. The financial statements on pages 7 to 8 were appioved by the Board of Trustees on Ilth December 2024 and signed on its behalf by.- Grace Lynch - Trustee
Rathfriland Pre-school Playgroup Notes to the financial staternents forthe year ended 31st August 2024 l. Accounting policies The principal accounting policies adopted, judgements and kèy sources of estimation uncertainty ill the preparation of the financi31 Staternellts are as follows= a) Preparation of account5 on a going concern basis The charity generally meets its day to day workiTrg capital requirements from its arnnual income. The Trustees have obtained and reviewed cash flow forecasts for the coming year and based on these are satisfied that the charity has resources to providÈ a reasonable expectation that it can cor)tinue to meet Èts financial obligations as they fall due for the foreseeable future. Therefore these financial statements have been prepared on a going concern ba515 bl Income Income is accounted for on a cash receipt5 basis as the amount is collerted and are alk)cated as either restricted or unrestricted funds according to the tefm5 of the donation. cl Expenditure Expendituie 15 recognised on a cash payments ba515. dl Cash and cash equivalents Cash and cash equivalents includes cash in hand, deposits held at call with banks. other short-term highly liquid investment5 Wlth original maturities of three months or less and bank overdrafts. e) Funds Funds are cla55ified as eithei restrirted funds or unrèstricted funds. defined as follows= Restricted funds are funds subject to specific reqvirements as to their use which may deilared by the donar or with their authority or created through legal processes, but still within the wider objects of the Club. Unrestricted fund5 are expendable at the discretion of the trustees in lurtherance of ihe objects of the charily. If part5 of the unrestricted funds are earmarked at the disciètion of rhe trustees for a particular purwse, they are designated as a separate fund. This designation has an administrative purpose only and does not legally restrict the trustees, discretion tts apply the fund. 2. Donations Unrestrlcted Restrirted Total 2024 Total 2023 Donation5 3. Fundraising Unrestrirted 4,207 296 Re5trirted Toial 2024 4.207 296 Total 2023 1,649 172 Fundraising Cash for Clobber Other Fundraising 4,503 4,503 1,821 4. Grants Unrestrirted 49,235 1,224 3,900 Restricted Total 2024 49.235 1,224 3.900 Total 2023 33,616 2,912 2.551 1.950 41.029 EA-PSEP Funding EA-Extended Servi¢e Funding Other Funding othèr Grants 54.359
Rathfriland Pr&School Playgroup Notes to the financial statements for the year ended aist August 2024 Icontlnued) 5. Income from Charitsble A(ti¥iti¢s Unrestrided Restrlrted 5,360 528 5.888 Total 2024 5,360 528 5,888 Total 2023 12.905 1,042 13,947 Pre-school Fund Miscellaneou5 6. Other Incomè Unrtstrirted Restrirted Total 2024 Totsl 2023 Bank Inieresi Received Refunds Early Years- Childcare Recovery Support fvnd 134 134 7. Analy5 of Expenditure Unrestrirted Aestrrded Total 2024 Total 2023 Raising Fund5 Fundraising costs P05tage & Stationarv General Computer Costs Bank Fees 276 276 333 60 336 55 388 336 Charitablè Adl¥ltles Wa8e5 and salaries Running Costs Donations Adrnini5trBtion C05t5 52.614 5.618 126 7.989 66.347 52,614 5.618 126 7,989 66,347 56,549 5,843 S,635 68,027 Total E¥penrfily 66.683 66,683 68,415 8. Taxation Rathfriland Pre-school Playgroup is recognised as a charity lor the purposes of applicable taxation le8151atioTr and 15 therpfore not subject to iaxation on it5 charitable activities. 9. Analysis of trustee rernuneratlon andwen5es. No Trustee received any payments other than for out of pocket expenses incurred. 10