Rathfriland Pre-school Playgroup Trustees, Annual Report and Statement of Recelpts and Payments and Assets and Llabilities For the year ended 31st August 2023 Northern Ireland Charities Number: 101066
Rathfriland Pre-school Playgroup Contents Page Charity Information Trustees. Annual Report Independent Examiner's Report to the Trustees Statement of Receipts and Payments Statement of Assets and Liabilities Notes to the Financial Statements 9-10
Rathfriland Pre•School Playgroup References and admlnlstratlve detalls Charity Name: Rathfriland Pre-school Playgroup Charity Registration Number: 101066 Contact Address: 21 John Street Rathfriland Newry County Down BT34 5QH Trustees: Grace Lynch Clara Monaghan Victoria Costello Tracey Nicholls Aisling Devlin Chantal Parsons Bernice Hodgen Michelle Mcclean Therese McQuaid Danielle Mcconville Leona Lynch Melissa Gawley Keri Lynch Independent Examiner: S.M. Vint & Co 8 Newry Road Banbridge BT32 3HN Bankers: Danske Bank 37-39 Bridge Street Banbridge County Down BT32 3JL
Rathfrlland Pre-school Playgroup Trustee Annual Report 202212023 Charity name: Rathfrlland Pre-school Playgroup Charity No.: 101066 Thls report relates to the flnanclal year. I" September 2022 to 315t August 2023 Prlnclpal Address: 21 John Street, Rathfrlland. Co Down, BT34 5QH The followlng Indlvlduals served as charlty trustees durlng the year: Grace Lynch (Chairperson) ara Monaghan (Treasurer) Louise Crory (Wice Treasurer) Victoria Costello {Secretaryl Committee Members: Danielle Mcconvllle, Bernice Hodgen, Michelle Mcclean, Keri Fitzpatricl Therese McQuaid, Leona Lynch. Melissa Gawley. Charitsble ses Rathfrlland Pre-school was established in 1983 to promote and provide access to high quality Pre-school education to children and families in the Rathfriland area regardless of religion, culture, race or disability. The children in our care are provided with the opportunity to develop their skills of communication, problem solvlngwhile developing confidence. self*steem along with the ability to relate to others before thelr transltion to Prlmary School. The Pre-school Is registered to accept a maximum of 24 children. In the school year 2022123 we plad 17 children in funded places, with this dropplng to 16 in October as a chlld moved out of the area. We also placed 13 children In pre-Pre-School places over the year. The sessions wn for 3 hours each day• from 9am to 12pm. We have three hlghly qualified staff who continuously update their training and professional development to benefrt the children. We also employed a I:1 assistant as special need5 5UPPOrt and two Relief staff member5. The Pre-school 15 governed by its constitution and 8ovemance documents as an unincorporated association. The constitution sets out the aims and powers of the Commtttee. Each year members, who are also trustees, are elected at an annual AGM, Monthly meetings are held to discuss Pre-school business and activity, to set admissions criteria and to ensure the Pre-school is meeting its benefit airnsto the children and their families. Throughout the year the Trustee5 have given careful consideration to the Charity Commissions Public Benefit requirement Statutory guidance to ensure the activity of the setting has achieved the Charity's purpose and has benefitted the beneficiaries. The parent's participation is extremelyvalued In Importance to theirchildren's learning. Staff and parents meet at least twice a yearto discuss their chlld's progress,. thi5 yearwe had a return to face to face meetings with Covid 19 regulatlons no longer in place. The Settling in meetings took place as a school report to discu55 the children's
development. Parents also recelved a Transition form in June to pass on to the their child's Prtmary One teacher. Feedback 15 galned from parents via a Questionnaire to help ensure the beneftts are being met in the Pr+School's provlslon and service. The Pre-school 15 a member of Early Years-the organisation for young ¢hlldren, who provide advice and support throughoutthe year eg. staff training sessions, monitoring visits from a deslgnated Early Years Specialist. Support was also provided by virtual means-microsoft Teams support meetlngs and trainin8s. The PrtrS¢hool is also under the Early Years Team (Southern Area Social servIs Trust). This body are responsible for Inspections ensuring that the Pre-school is providing a care and educAtional setting in line wtth Minimum Standards. The report we re1ve including parents comments 15 used to improve our service and further benefit the children. Our annual Inspection was held on 5th April. the report showed a continued high standard of seniice . Pre-school is also subject to Department of Education, Education Training Inspectorate Inspection5. Our last Inspettion was tn 2016 in which we received the Every School A Good School in recognition of the Pre-school havin8 being evaluated 35 having a high level of capactty for sU5tsined improvement in the interest of all the learners. Recommendations for improved practice from all our Inspecting Bodies are taken on board and amendments made to ensure the best possible learning outcomes for the children. All staff participate in 5elf-Evaluation assessment pro55e$ eg. ISEF,PQA documents which ensure staff continue to be reflective of their prartice and the setting as a whole to allow us to identlfy areas of improvement and make these changes for the benefit of the children. Maln Actlvltles and Achlevements durfn the ear Throughout the year the children are provlded with activities and resources to allow learning through play both indoors and outdoors, whlle following the Pre-school Curriculum. We offer a wide range of play activities: arts/crdft¥ sandlwater play. writing table, table top and floor activities, Home Comer, role play, construttion area, book corner, Icr area, songs/rhymes, mud kltchen, nature areas, gardening, cookery activities. Staff continuously observe the chlldren and evaluate their use of the activitiesto ensure the opwrtunities given are developing and progressing the children's learning and skills. The actlvitiesare pEanned to develop all areas of the children's development to help In theirpreparation for Primary School. The areas of learning are divided into 6 areas: Personal, social and emotional Development. Language Development. Physical Development. The Arts, Mathematical Development and The World Around Us. The activities are implemented to progress the children's personal value. confidence. communication skills. handleye co- ordination. fine/gross motor skills. concentration along with h3ving a fun filled positive Pre-school experiente. To benefit the children's learning and development staff ensure the activities provided are relevant to their interests. This then detemlnes the topics covered and the activitie5lres0urS provided. Thi5 yearthrough successful Regional Childcare Partnership Small Grants Scheme fundlng application we werevery pleased to be able to add large 0door equipmentto our provision to promote wellbein8 and physical activity. The Engage Funding we rered has enabled u5 to extend our provision throu8h purchasing resources to encourage and extend the children's communlcation and social interaction skills. During the year we enhance the children's learning and development through visltors and outings. We had visits from the Primary I teachers of the schools the children will be transitioning to. Forour annual School Trip we vislted Fort Ever8reen, Warfenpolnt; this was a great day thorou8hly enjoyed by all. Throu8hout the year various FUndraing activities were organlsed. We held a 'Wear your favourite colour day and Picnic with Pudsey to raise money for Chlldren In Need. We fundraised for Pre-school funds with a Christmas Raffle. Sponsored Sports Day which was thoroughly enjoyed by all the children and a Collection in the Milestone; our local shop.
Our annual Graduation Dayto celebrate the chlldren's year in Pre-school was held In the Pre-school with parents In attendance followed by a Bouncy Castle party in the adjoining Communlty Centre. The chlldren all recelved an individual Learningjourney which documented theiryearfilled with photographs, the children's thoughts and art work as a keepsake of their time in Pre-school. The day was enjoyed by all and was very special for the chlldren, thelr parents and staff to have this opportunity to celebrate each of the children and theirjourney of development and learningthrough Pre-school. The Trustees really appreciate the help and sUPPOrt from the parents throughout the year and are very 8rateful to the staff for their cornrnitment to the children throughout their Pre-school experience.
Financlal Posltlon 2022 2023 The Pre-school is governed by the Educatlon Authority as a PSEP settlng. The Educatlon Authority Fundin8 is our maln source of Income. They provlde fundingft)rthe children of Pre-school age over the course of 10 months. This payment is received on a monthly basis," it 15 cal¢ulatsd on a flat rate per place in accordance with the attendance per month. As we did not fill all the funded placeswe were able to place 13 pre-pre-school aged children. Cost per 5e55ion was £10.00 per day. Our PSEP funding and fee-paying income isfurther 5ubsidised by Fundraising activities throughout the year e.g. Non- unrform days, Sponsored events etc. The Trustees are Erateful to the parents for the help and support ihroughout the yearand to those local businesses that helped our fundraislng efforts through events and donations. The Pre-school seek to apply for eligible fundlng each yearto help with the cost of resources forthe children when there 15 OPPOrtunlty for such funding. We have been successful in receivlngthe Regional Childcare Partnership Small Grants Scheme Funding to purchase Outdoor Equlpment. Education Authority Engage Funding was also received which enabled us to purchase resourtrs to further Independence, communicatlon and social Interactions. The Pr&School holds two Bank accounts; a Current Account and a Savings Account. The Pre-SchoDI has various running expenses including staff wages, rent, resources etc. The Commlttee recognise that a ReseNe must be held to ensure a contingency for unforeseen circurnstances and expenses. The Commlttee can report that the Reserve remains in a healthy position for this financial year. Accounts for the year 1st September 2022 to 31 August 2023 show receipts totalling £57,808, payments totalling £68,420, showing a deficit of £10,612 income over expenditure. The Current Account bank balance at 31° August 2023 shows we have £833. Totsl Reserves £20,794 There are no funds held by the charity that are materially in deficit. All payments in the account were for the benefit of the Pre-school. Signature: ICE- CAAIQPEeSOr4) Prlnt name: Date: On behalf of Rathfriland Pre-school Playgroup Commlttee
Independent Examiner's Report to the Trustees of Rathfriland Pre-school Playgroup I report on the accounts of the charlty for the year ended 31st August 2023 which are set out on pages 4-7. Respective responsibilities of Trustees and Examiner As the charity's trustees you are responsible for the preparation of the accounts in accordance with the Charltles Acl {Northern Ireland) 2008. It is my responsibility to: examine the accounts undersection 65 of the Charities Act; follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under section 65191{b) of the Charities Act; and state whether particular matters have come to my attention. Basis of Independent Examiner's report I have examined your chartty accounts as required under section 65 of the Charities Act and my examination was carried out In accordance with the general Dlrections given by the Chartty Commission for Northern Ireland under section 65(9)Ibl of the Charities Act. My examination included a review of the accounting records kept by the charity and a comparlson of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe: l. That accounting records were not kept in accordance with sertlon 63 of the Charities Act 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requirements of the Charltles Act 4. That there is further information needed for a proper understanding of the accounts to be reached. Independent examiner's statement I have completed my examination and have no concerns in respect of the matters {11 to (41 listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, I have found no matters that require dTawing to your attention. B Magennis FCC FCA For and behalf of S.M. Ifint & Co Chartered Certified Accountants & Registered Auditors 8 Newry Road Banbridge BT32 3HN
Rathfriland Pre-school Playgroup Statement of Recelpts & Payments for the year ended 31st August 2023 Unrestricted funds Restricted funds Prfor year Total funds total funds Note Income and endowments from: Donations Fundraising Grants Income from Charitable Activities Other Income Total income 1,821 41,029 13,947 134 56,931 1,821 41,029 13,947 134 56,931 1.501 55,450 4,200 35 61,186 Expenditure on: Raising Funds Charitable Artivities Total expenditure Net Income / lexpenditure) resource5 388 68.027 68,415 -11,484 332 72,549 72.881 -11,695 68.027 68,415 -11,484
Rathfriland Pre-school Playgroup Statement of Assets & Liabilities- Year Ended 31st August 2023 2023 2022 Reconciliation of funds at 31.08.21 Total funds brought forward Surpluslldefi¢itl this year end Total funds carried forward 33.125 -11,484 21,641 44,820 -11,695 33,125 Bank & Cash Balances Cash at bank and in hand 21,641 21,641 33.125 33,125 Represented by Unrestricted funds Restricted funds Total Funds 21,641 33,125 21,641 33,125 Notes on pages 9 to 10 are an integral part of these financial statement5. The financial statements on pages 7 to 8 were approved by the Board of Trustees on February 2024 and signed on its behalf by: Grace Lynch - Trustee
Rathfrlland Pre-sthool Playgroup Notes to the flnancial statements for the year ended 31st August 2023 l. Attountlng policies The principal accountin8 policies adopted, Judgements and key sources of estimation uncertalnty in the preparation of the financial statements are as follows- a) Preparatlon of accounts on a going concem basis The charity generally meets its day to day worklng capitsl requirements from Its annual income. The Trustees have obtained and reviewed cash flow forecasts forthe coming year and based on these are satisfied that the charity has resources to provide a reasonable expectation that it can continue to meet its financial obligation5 as they fall due for the foreseeable future. Therefore these financlal statements have been prepared on a going conrn bas15 b) Income Income is accounted for on a cash recelpts basis as the amount 15 colletted and are allocated as either restricted or unrestricted funds according to the terms of the donation. c> Expendlture Expenditure Is recognised on a cash payments basls. d) Cash and cash equlvalents Cash and cash equivalents includes cash in hand, deposits held at call with banks, other short-term highly liquid Investments wlth orlginal maturities of three months or less and bank overdrafts. e) Funds Funds are classlfied as either restritted funds or unrestricted funds. defined as follows: Restrirted funds are funds subject to specific requirements as to their use which may be declared by the donor or wlth their authority or created through legal processes, but Still withln the wider objects of the Club. Unrestrirted funds are expendable at the discretlon of the trustees In furtherance of the objerts of the charity. If parts of the unre5tri¢ted funds are earmarked at the dlscretion of the trustees for a partlcular purpose, they are designated as a separate fund. This deslgnation has an administrative purpose only and does not legally restrict the trustees. discretlon to apply the fund. 2. Donatlons Unrestricted Restrirted Totsl 2023 Totsl 2022 tlonations 3. Fundraisin8 Unrestrlcted Restrlrted 1,649 172 Totsl 2023 1,649 172 Total 2022 1.501 Fundraising Cash for Cobble Qulzlraffle Other Fundraising 1,821 1,821 1.501 4. Grant$ Unrestrirted Restrlcted 33.616 2,912 Total 2023 33,616 2,912 Total 2022 44,422 4.368 1.000 1,647 200 EA-PSEP Funding EA-Engage Fundlng EA-Outdoor Learnlng Projert EA-SEN Costs EA-Jubllee Payment SH&SCT Fundin Other Grants 2.551 2,551 1,950 41,029 1,950 41,029 3,813 55,450
Rathfrlland Pre-khool Playgroup Notes to the financlal 5tstements for the year ended 31st August 20231continued) 5. Income trom Charitable ACtI¥le$ Unrestrfrted Restrlrted 12.905 1,042 13,947 Total 2023 12.905 1,042 13,947 Total 2022 4,130 70 4,200 Pre-school Fund Mlscellaneous 6. Other Income Unr•strfcted Restrlrted 134 Total 2023 Total 2Q2 Bank Interest Received Refunds Early Years. Chlld¢are Recovery Support Fub 134 35 134 35 7. Analy515 of Expendlture Unrestrfcted Restricted Total XlZ3 Total 2022 RalsSn8 Funds Fundralsln8 Costs Postage & Statlonary General Computer Costs Bank Fees 333 333 235 55 55 17 332 Charltable Actlvttles Wages and salaries Rvnnlng Costs Donations Admlnistration Costs 56,549 56,549 5.843 58.461 8.773 5,635 68,027 5.635 68,027 5,315 72,549 Total Expenditure 68,415 68,415 72.881 8. T•xatlon Rathfriland Pre-school Playgroup is recognised as a Charity for the purpose5 of applicable taxation le8151ation and is therefore not subject to tsxation on Its charitable activities. 9. Analysis of trustte remuneratlon and èxpense No Trustee received any payments other ihan for out of po¢ket expenses incurred. io