Ballyblack Hall Management Company (2 company limited by guarantee) Financial statements for the year ended 30 April 2023 Registered number . N1611043 Charity number NIC 101057 Ballyblack Hall Management Company Contents Page Trustees, advisers and other information Trustees, report Independent examiner's report Statement of financial activities Balance sheet Notes to the financial statements Detailed statement of financial activities Appendix I Ballyblack Hall Management Company Trustees, advisers and other information Trustees l Directors Mr David John Blevings Mr Robert Alexander Lyttle Mr David Henry Mccracken Mr Jason Robert Rankin Mr David Leslie Tennis Mrs Elizabeth Anne Warden Secretary Mrs Elizabeth Anne Warden Accountants Neeson Chambers Chartered Accountants 1231125 Main Street Bangor BT20 4AE Bankers Danske Bank PO Box, 183 Donegall Square West Belfast BTI 6JS Registered Office The Stables, Seaview Fann 92 Bowtown Road Newtownards BT23 8SL Ballyblack Hall Management Company Trustees, report The trustees present their report and financial statements for the year ended 30 April 2023. The inforniation with respect to the trustees and advisers set out on page I fomis part of this report. The financial statements comply with current statutory requirements. the Memorandum and Articles of Association, applicable Accounting Standards in the United Kingdom (FRS 102) and the updated Statement of Recommended Practice (FRS 102 SORP). Structure? governance and management Ballyblack Hall Management Company is a charitable company limited by guarantee with no share capital. It is governed by its Memorandum and Articles of Association. The members of the Board of Trustees are also the directors of the charitable company. Risk management The board reviews the major risks to which the charity is exposed and procedures have been established to manage those risks. Objectives and activities The company was incoryorated on 7 February 2012. The principal activity of the company is the provision of church hall facilities to various clubs, groups and private parties. Income arising from these activities is employed in the development and to the benefit of the local community. Review of operations and future developments The trustees are satisfied with the income generated by the new church hall extension in the year to 30 Aprkl 2023. Financial review The company's income for the year was £1,727 and its expenses £25,025 resulting in a deficit of £23,298. The trustees reiterate their commitment to mitigation of future deficits by striving to increase revenues from greater hall occupancy. Relevant to the present and future possible dcticÈts, the company has recourse to ongoing sources of loan finance supplied by Ballyblack Presbyterian Church. The latter source of funds has allowed the company the financial means to meet its obligations and outlays, Public benefits statement The trustees consider that they have complied with their duty to have due regard to th¢ guidance on public benefit as published by the Charity Commission Northern Ireland. Ballyblack Hall Management Company Trustees, report (continued) Statement of trustees, responsibilities The trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and under Financial Reporting Standard 102 (FRS 102). Company law requires the trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the company for that period. In preparing those financial statements. the trustees are required to: select suitable accounting policies and then apply them consistently. make j udgements and estimates that are reasonable and prudent. state whether applicable accounting standards have been followed, subject to any material departure disclosed and explained in the financial statements, and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The trustees confinn that they have complied with the above requirements in preparing the financial statements. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the special provisions of the Companies Act 2006 in relation to small companies. By the order of the Board of Trustees Mrs Elizabeth Anne Warden Secretary Date: Ballyblack Hall Management Company Independent examiner's report for the year ended 30 April 2023 We report on the accounts of the charity for the year ended 30 April 2023. which are set out on pages 5 to 9. Respective responsibilities of directors 2nd examiner Having satisfied ourselves that the charity is not subject to audit under company law and is eligible for independent examination, it is our responsibility to: examine the accounts under section 65 of the Charities Act (Northem Ireland) 2008. follow the procedures laid down in the general directions given by the Charity Commission for Northern Ireland under section 65(9}(b) of the Charities Act. and state whether particular matters have come to our attention. Basis of independent exatniner's report We have examined your cliarity accounts as required under section 65 of the Charities Act and our examination was carried out in accordance with the general directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. The examination included a review of the accounting records kept by the charity and a ¢omparision of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. Our role is to state whether any material matters have come to our attention giving us cause to beli¢ve: l. That accounting records were not kept in accordance with section 386 of the Companies Act 2006. 2. That the accounts do not accord with those accounting records. 3. That the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland. 4. That there is further infonnation needed for a proper understanding of the accounts to be reached. Independent examiner's statement We have completed our examination and have no concerns in respect of matters I to 4 listed above and, following the directions of the Charity Commission for Northern Ireland, we have found no matters that require drawing to your attention. Neeson Chambers Ltd 123-125 Main Street Bangor BT20 4AE Date: 13 NOV 2023 Ballyblack Hall Management Company Statement or rinancial activities for the year ended 30 April 2023 Unrestricted Funds Notes 2023 2022 Incoming resources 1,727 1,436 Resources expended 25,025 11.636 Net outgoing resources -23298 -10,200 Interest receivable Net outgoing resources for the year -23,298 -10,199 Fund balance brought forward at start of year -86,041 -75,842 Fund balance carried fonvard at end of year -109,339 -86,041 All amounts above relate to continuing operations of the company. The company has no recognised gains and losses other than those included in the results above and therefore no separate statement of total recognised gains and losses has been presented. Ballyblack Hall Management Company Balance sheet at 30 April 2023 2023 2022 Notes Fixed assets 207,521 209,279 Current a55ets Debtors VAT refundable Cash at bank and in hand 556 136 2,669 588 308 524 1,420 3J61 Totsl assets 210,882 210,699 Creditors - amounts falling due within one year 2,220 1,740 Creditors- amounts falling due after one year 318,000 295,000 Total liabilities 320,220 296,740 Tot212ssets less liabilities -109J39 -86,041 Funds Unrestricted funds -109,339 -86,041 Total funds -109J39 -86,041 In preparing these financial statements= (i) for the year ended 30 April 2023 the company w&s entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies, (li) the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, (iii) the directors acknowledge their responsibility for: (a) ensuring the company keeps proper accounting records in accordance with the Companies Act 2006, and (b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its net incoming and outgoing resources for the financial year and which othenvise comply with the requirement5 of the Companies Act 2006 relating to the financial statements, so far as applicable to the company. These financial staternents have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. Authorised for issue by the Board of Trustees and signed on its behalf by: Mr David Tennis Trustee Registered number . N1611043 Date: Ballyblack Hall Management Company Notes to the financial statements for the year ended 30 April 2023 I Principal accounting policies The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the company's financial statements. Basis of accounting The financial statements for ihe year end 30 April 2023 have been prepared in accordance with the Financial Reporting Standard FRS 102 and the statement of recommended Practice {FRS 102 SORP). The date of transition to FRS 102 was l July 2015. The reported financi21 position and financial perforniance for the previous period are not affected by the transition to FRS 102 and FRS 102 SORP. Incoming resources Income comprises rental income, capital grants and donations. a) Rental income is charged to the various users of the church hall extension owned by the company. It is recognised upon raising an invoice by the company and is stated net of VAT. b) Capital grants are funded by Down Rural Area Partnership. Where they relate to specific capital expenditure they are credited directly against the cost of the relevant asset. Where financial support has arisen and the directors consider it likely that conditions attaching will ultimately result in a repayment to the financial provider. the amount is recorded as a provision in the balance sheet. c) Donations arise on an occasional basis to offset costs incurred. When the object of a donation has been to assist in the purchase of a capilal asset. Ihe donation has been set off against the asset cost. Resources expended All expenditure is accounted for on an accruals basis and has been aggregated and classified appropriately in the financial statements. TAngible fixed assets The cost of tangible fixed assets is their purchase cost, together with any incidental expenses of acquisition less any specific grants or donations from affiliated bodies. Depreciation is calculated so as lo write off the cost of tangible fixed assels, le5S their estimated residual values. over the expected useful economic lives of the assets oncerned. The principal annual rales used for ihis purpose are: Lxnd and buildings.. 0/0 Fixtures and furniture.. 20 % reducing balance It is company poliey to maintain ils premises in such condition that it5 value is not impaired by the passage of time. Depreciation on the premises would therefore. in the opinion of the truslees, be immaterial. Consequently no provision for deprecialion has been made. Going concern At the time of approving the financial statements, the truslees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going oncern basis of accounting in preparing the financial statements. Ballyblack Hall Management Company Notes to the financial statements for the year ended 30 April 2023 (continued) 2023 2022 2 Resources expended Administrative and establishment 25,025 11,636 2023 2022 3 Net outgoing resources Net outgoing resources are stated after charging: Accountancy 1,430 920 Employee information The company had no employees in the year to 30 April 2023 nor did the Trustees receive any remuneration. 4 Taxation The company is a registered charity and is entitled to certain tax exemptions. Income and profits from investments and surpluses on any Irading activities carried on in furtherance of the charity's primary objectives are free from tax. if these profits and surpluses are applied solely for charitable purposes. Land & Equipment & buildings furniture 5 Fixed assets Total As at l May 2022 Adjustment. capitsl goods scheme Additions at cost At 30 April 2023 205.796 -1,062 11.701 217.497 -1.062 204,735 11,701 216,436 D¢preci2tion A5 at l May 2022 Charge for period At 30 April 2023 8.218 697 8,915 8,218 697 8,915 Net book value At 30 April 2023 204,735 2,786 207,521 At 30 April 2022 205,796 3.483 209.279 The cost of the Ballyblack Church hall extension is stated net of grants received. Ballyblack Hall Management Company Notes to the financial statements for the year ended 30 April 2023 (continued) 6 Debtors 2023 2022 Rental incotne due 556 588 7 Creditor5 . amounts falling due within one year 2023 2022 Accrued expenses 8 Creditors '. arnounts falling due after one year 2023 2022 Amount owed to Ballyblack Presbyterian Church 318,000 295,000 The loan from Ballyblack Presbyterian Church is extended to the company interest free with no fonnal terms governing the conditions of repayment. Ballyblack Presbyterian Church is an organisation with close link5 to Ballyblack Hall Management Company and currently has no intention to seek repayment of its loan capital. 9 Movement in funds 2023 2022 At l May 2022 Net resources expended At 30 April 2023 (86,041} (23,298) 109 339 (75,842) (10,199) 10 Directors, guarantees Ballyblack Hall Management Company is a company limited by guarantee. The liability of each director is limited to an amount not exceeding £1. 11 Related party traDs8Ctions Ballyblack Piesbyterian Church is an organisation with close links to Ballybla¢k Hall Management Company to whom it extends finance as detailed in Note 8 above.