Company Registration No. N1035373 ACCESS EMPLOYMENT LTD ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 I Chydrity Commission Number- NIC100987
ACCESS EMPLOYMENT LTD CONTENTS Page Directors, Annual Report Statement of Directors, responsibilities 10 Independent Auditors. report lJ-14 Statements of financial activities 15 Balance sheet 16 Statement of Cash Flows 17 Notes to the financial stAtements 18-27
ACCESS EMPLOYMENT LTD DIRECTORS, ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2023 The Directors of the Charity are pleased to present their report and the audited financial statements for the year ended 31 July 2023. The Charity havc adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" (FRS102) in preparing the annual report and financial statements of the Charity. Principal activities and objectiveg The objective of the Charity is to assist people with learning disabilities or physical, sensory, or other impairment, mental ill health or who are vulnerable due to social or economic circumstances, through the provision of advice, inforniation and support in order to gain access to employment, education, economic. health. housing, leisure, social welfare and other services on the same basis as others without such disadvantages. This is achieved through the operation of a Social Firni which provides training, work experience and sustained employment for people with mental ill health, learning disability and others from a disadvantaged background. The Social Firni has the following activities which provide training, work experience and employment as well as providing sustainabl¢ income: Packa in & Assembl AEL packages products for other companies as well as packaging its own products for sale on-line and also manufactures and prepares product samples for some of Northern Irelands top Companies including K-Rend & Spirit. Lunchbox Café Located on-site the café has a 5-star rating from Environmental Health and a 5-star rating from Facebook with both sit in, takeaway and delivery options available. Online Sho Under the registered brand name, Candyrush AEL repackages goods which are imported from around the world and sells them online. Our product range includes Party Bags, Envelopes, Confectionary and Craft Products. Facili Hire Centrally located in Larne Town Centre the Larne Community Hub, makes the ideal location for group meetings, training courses, special events, displays, fairs, car boot sales etc. Burn Allotments Communi Shed & Garden Centre The Naggy Burn, project encompasses our Community Shed, Allotments and Garden Centre. Each of these 3 projects dovetail with the other to offer a rnnge of activities that provide social and physical interactions aimed at promoting health and wellbeing within the local community. Service users can simply rent an allotmcnt and grow their own produc¢ with the widely recognised benefits of bcing outside, working with nature, producing food produce and saving money" whil.st the, C.nmmiinity Shed offers an opportunity to try new things, increase skills and meet new friends with similar interests. Both elements are critical in t¢mis of breaking down social isolation and tackling loneliness.
ACCESS EMPLOYMENT LTD DIRECTORS, ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2023 The Naggy Burn Garden Centre opened during summer 2020. Despite Covid restrictions commercial activity increased and it now sells a variety of plants, seeds, compost, shrubs, tools and hanging baskets. Create Gifts Launched in 2022, AEL personalises products and giftware with logos and messages using our laser engraver. Our Charitable activities offer the following programmes: Transitions Pro ramme School ils a ed 15-25 The Transitions Programme is a job coaching programme facilitsting early intervention with school aged young people. The primary focus is to better prepare young people to transition from school into adulthood, progress to the world of work and be active citizens in their communities. Haiids On Trainin Pro ramme- HOT unem lo eda ed 16-60 This programme is about enabling trainees to progress onto paid employment, long terni volunteering andlor further education. Alongside live work experience trainees also attend external work tours and work placements with other COTnpanies, to develop their experience further and sample the world of work outside of AEL. Trainees can also gain OCN qualifications at Level l & Level 2. This programme ceased in March 2023 as the funding ended. PROSPER This programme is for anyone who is economically inactive aged 16+, who requires support to gain employment and or enter long-tern) volunteering or further education. AEL is part of a consortium of 5 other organisations, delivering this programme under UKSPF. The programme commenced in April 2023 and is funded until end March 2025. As part of the programme AEL will support trainees to gain work experience, develop their skills and confidence, reduce isolation, and build towards a positive pathway for their future. ortunities tlirou hAEL ed 18 + referred throu h NHSCT Individuals who have been diagnosed with a learning disability and have been approved for receipt of community-based day services, through the Northern Health and Social Care Trust, can ask about coming along to AEL to volunteer ]- 3 days per week. This helps them to gain work cxpcrience, boost their skills and confidence. It may also help them to think about possible work or volunteering opportunities, before deciding on their next steps, for example progression to the HOT Programme. Life Pro ramme Promotin a Life of Inde endeiice Fuifilment & Ex erience The LIFE Programme offers bespoke support which ensures trainees have choices in how they spend their day, who they spend it with, and the types of activities offered. We aim to share what's important to them, by developing a person-centred support and action plan that will, set realistic goals and encourage the development of each trainee. LIFE will promote their physical, mental. and social health and enhance their quality of life. Social Club AEL also offers a fun packed fortnightly Social club, with approxitnately 30 members attending each session. This club provides a safe and supportive environment for those with additional needs to come together and
ACCESS EMPLOYMENT LTD DIRECTORS? ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2023 enjoy social and recreational activities, go on outings, develop new skills and meet new friends. The club is open to everyone, aged 16+ from the MEA council area. Pllblie Benefit In shaping the Charity's objectives, the Directors have considered the Charity Commission NI'S guidance on public benefit including the Commission's ' Public Benefit Reporting, document CCNI PBRI. The direct benefit which flows from this is that disadvantaged people are provided with support to access further training and employment opportunities, thus enhancing their lifestyle and quality of life and allowing them to operate more effectively in the community. Achievements & Performance Trainees have now returned to pr¢-covid service levels and are sampling work experience opportunities across all business areas. We have seen marked increase in trainees social, Communication, attitude to work, independence and skills and experience levels this year, compared to the same period last year. This is a direct result of services returning to pre-covid levels and our services adapting to mcct train¢¢s where they were in ternis of the supports, they required. At 31. July 2023 the Charity was providing 58 training places to 33 individuals each week Thi5 year we have achieved and delivered the following: ualifications OCN Level I ndent Travel ression to Em abili Introduction to Warehousin Level I Vocational Skills - Exploring Enterprise & Skills for Garden Horticulture OCN Level 2 Awards in Vocational Skills- Business Administration & Career Planning & Preparation Awarded ualifications Inde Pro ment 10 OCN Level l Accreditations Vocational Skills- Takin Part in an Ente rise Pro ect OCN Accreditation Level I Vocational Skills - Skills for Garden Horticulture TOTAL 43 Number ression Pathwa ment Lon terni volunteerin Further Education Whilst AEL prides itself in having a mixed ability workforce and continues to create sustainable employment opportiinitie.s, links hAve A18n heen estahlished and maintained with local employers via our Inolusive Employer Charter, which recognises those employers who provide work tours, placements, and employment/volunteering opportunities to our trainees, enabling them to reach their full potential outside of AEL and demonstrating their own corporate, Social responsibility. We are delighted that these employers have
ACCESS EMPLOYMENT LTD DIRECTORS, ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2023 continued to engage with us via the charter, and we continue to see a rise in external work placements and tOUTS being offered. To end July 2023 employers have facilitated 14 external work placements ranging from ground maintenance to retail to mechanics. There has also been a total of14 external work tours, across a variety of business sectors. including haulage, retail. catering, sport and fitness and ground maintenance. Personal development and monitoring of soft outcomes are also a key element of the Charity's training progrdmmes. At 31" July 2023 our distance travelled assessment of trainees revealed the following. Soft Skill AreA Confidence/Self Belief SociallFriendshi in Skills Skills & Ex erience Communication Skills Health Lifes le Attitude to Work endence & Reliabili Percenta e Increase 53% 63% 69% 70% 63% 71% 74% 74% Inde Financial review The Charity recorded a net deficit of (£27,159) for the year. When added to reserves brought forward the total reserves on 31 July 2023 are £521,834. As explained in the accounting policies the Charity's funds are normally either restricted or unrestricted. The main funding streams of the Charity are its social enterprise activities in Packaging and Assembly, Online Retail, Giftware, Rental, Lunchbox Café, Community Allotments and Naggybum Garden Centre which together account for 63°/o of the charity's income. These activities support the Charity's training programmes for adults with disability and disadvantage. The Board have considered the risks involved in all our social enterpris¢ activities and are agreed that the desired outcomes are of supporting sustainable disability ¢mployment and creating unrestricted revenue thereby reducing dependency on grant funding is in line with the Charity's core aims and objectives. The Board will ensure that action is taken to remove, reduce or mitigate losses in any of the social enterprise activities. The legacy from the COVID 19 pandemic as well as the eost-of-living crisis are both making an impact on the activities of the charity as well as its ability to create and maintain meaningful businesses. The Board and Senior Management continue to seek to ensure that activities are making a financial and social contribution to the charity. Reserves Policy and Going Concern At 31 July 2023 the Charity held £521,834 in unrestricted reserves and £nil in restricted reserves. The current unrestricted reserves of £521,834 include an amount of £169,060 which can only be realised by disposing of tangible fixcd asscts. Thc Charity therefore lias free i'esetves of£352,774. 11 15 Ihe pulicy of the Charity to seek to maintain unrestricted funds, which are the free reserves of the Charity, at a level which equates to approximately six months of resources expended on activities outside of funded projects costs. During the year 31 July 2023 this equated to £408,554.
ACCESS EMPLOYMENT LTD DIRECTORS, ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2023 The Directors consider that adequate resources continue to be available to fund the activities of the Charity for the foreseeable future and are of the view that the Charity is a going concern. Plans for future periods AEL has a three-year Strategic Plan and a Risk Register to guide its activities. The Board and Senior Management Team continue to focus on strengthening and developing business growth. This was reflected during the year with the appointment of a new Chief Executive and the continued development of the capacity of the laser engraver through Create Gifts will offer new products and services. We continue to seek business activities which offer inclusion and experience for our service users. Although AEL were fortunate to secure funding through UKSPF, following the end of ESF, the new funding is for a short 2-year period and funding continues to be a major concern for AEL and the community and voluntary sector as a whole. With no functioning executive in NI, departments have been left with no budgets and are running with huge deficits, this has impacted the levels of funding available to community and voluntary sector. We are working closely with our colleagues across the sector to lobby for support to maintain vital programmes as well as seeking funds where possible to bridge any gaps in service. Funding through the 'Dorniant Accounts Fund, will continue to provide training to strengthen the staff team and improve and make better use of the IT infrastructure, helping AEL to remain resilient and fit for purpose. Structure, Governance & Management Access Employment Limited is a company limited by guarantee governed by its Memorandum and Articles of Association dated 21 December 1998 and amended to allow for current governance aangement on 25th September 2014 and the liability of each member is limited to an amount not exceeding £ l. It has been granted charitable status by HM Revenue and Customs and is registered with th¢ Charity Commission of Northern Ireland. The Directors who also act as Charity trustees are under Charity law legally responsible for the control, management and administration of the Charity. At 31 July 2023 the Board of Directors consisted of seven members being a Chair, Vice Chair and five other members. Three of the members are male and four are female. The Board of Directors meet regularly, at intervals not exceeding three months. A strategic plan was adopted for 2021-2024. this has four key areas- Financial and Business Growth, Business Processes and Compliance, Excellence in Trainee Services and Organisational and People Development. Access Employment Limited has thirty nine employees as at 31 Sl July 2023 and in fulfilment of the strategic plan and in line with the Charity's objectives has delegated to the Chief Executive, assisted by colleagues on the Senior Management Team, responsibility for the day to day operation and management of the Charity. During the year under review, a new Chlef Executive was appointed in November 2022 and the roles and responsibilities of the SMT were reviewed. During the recruitment period from May 2022, the role was covered by the SMT and a short temi Chief Executive. Ternis and conditions of thc contracts of employment of eTnployees of the Charity are determined by the Directors. The pay of all staff including senior management is reviewed annually and nornially increased in accordaiiLe witli avei-age eai'iiiiigs. Tli¢ NJC Pdy ar¥ us¥d <lb Lli¢ r¢inun¥rdliun b¢nLhmark fur Scniur Management.
ACCESS EMPLOYMENT LTD DIRECTORS, ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2023 Appointment of Directors The Board has adopted a protocol for the appointment of new Directors based on a framework of desired skills and experience and seeking to meet skills gaps or address priority areas. The Board has carried out an external process to identify and recruit Directors to replace those due to retire as well as filling vacancies to ensure continuity and the availability of appropriate skills. Director inductAon and training New Directors are provided with a tailored induction which includes background on the Charity, its cuffent activities (including visits to operations), strategic and annual business plans, policies and financial position as well as roles and responsibilities of the Board. Ongoing training is provided for all Board members as required as part of annual business plan activities. Related Parties None of the Directors receive remuneration or other benefit from their work within the Charity. Risk Management The Directors identify the major risks to which the Charity is exposed each financial year when preparing the annual business plan, in particular those related to the operations and finances of the Charity. The Directors then review any major risks which have been identified and establish systems to mitigate those risks. The Charity is satisfied that the systems are in place to mitigate their exposure to the major risks which have been so identified and reviewed. The Board has examined the major risks which the Charity faces and confinns that policies and procedures have been established so that the necessary steps can be taken to lessen these risks. Environmentsl Matters The Charity recognises its corporate responsibility to carry out its operations while minimising environmental impacts. The Board's continued aim is to comply with all applicable environmental legislation, prevent pollution and reduce waste wh¢r¢ver possible. The Charity will actively pursue methods of reducing its carbon footprint.
ACCESS EMPLOY[ENT LTD DIRECTORSY ANNUAL REPORT FOR THE YKAR ENDED 31 JULY 2023 Referenee & Administrative Detslls Charity number: 7c charity number: Company number: Reglstered Office: NtC100987 NIOOI 52 Nl 035373 32-34 Pound Str¢¢( Lame, Co Antrim. BT40 ISQ Our Advlsoro Auditon: Harbinsonmulholland Chartered Accountants and Ststhtory Auditors, 24 OrLoe&u AvetLue, BelEasL BT2 8HS Danske Bank, Donegal Squore WesL Belf&84 BTI 6JS BLK 51 Adelaide Street. Belfas( BT2 8FE Bankers: Solicitors: DlrectorB The Directors of the cbaritable company are its trustees for the purpose of Charity Law. The Directors serving during the year and since the year ¢nd were as follow8: Ha7AI B¢lI (Chair) Grace Nesbitt (Vice Chair) Maureen Hanvey Audrey Murray Andrew Clenaghan Ian Mcmaster (appointed 26101123) Trevor Ringland SanMKI Young (resi 2610 I123) Sellior Management Per8ODnei Chi¢f Executive Laura Ste¢le (appointsd Nov 22) Head of S¢Thi¢¢s Lottaiii¢ Black Head of Business Jacki? R¢Ad AcknowledgemeDts The Board would to thank alI those bodies whi¢h have provid¢d financial assistance ift the last year. Their 8UPPOrthas been essential to tllaintailling a varied programme of d¢velopment and training for our beneficiaries wbich we would otherwise be wiable to provide. Grants and donations that were received are set out in nots 2 of the fmancial statements. The Dtrectors abo acknowlcdgc, with gratitude, tbe dedication and professionalism of its stsff upon which it is wholly dependent for the Charity's siiccess. This report has been prepatcd in accordance with the special provisions rnlating to small companies within Part I S of the Companies Act 2006. By order of the Board Mrs Dii. 25 J2nuAry 2024
ACCESS EMPLOYMENT LTD STATENT OF DIREcfoRS? RESPONSTBJLITIES FOR THE YEAR EIWED 31 JULY 2023 Directors, Respollsfibilities in relAtlon to tbe financial statsnients Thc CoTnp8ny Directors (who arc also charity trust¢es of Access Ernploymellt Ltd) are responsible for preparing a Directors, anmthl Icport and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally AcceptedAccounting Practice). Corn]Y law requires the Dir¢otors to pr¢p8ro the finanGial statements for ea¢h year which giv¢ a true and fair view of the state of affai ol the charitable ¢ompany and of the incoming r¢sources and application of resources illcludin¥ th¢ ineA)me and expenditure of the Organisation for that period. In preparing the fancial statstneuts. the Director8 att tequired to.. select Suitable accounting polioi¢s and then apply them consistently. observe the methods and principles in the Clwities SORP. make jlldgements and aOuntIng estimat¢s that ar¢ re2sonable and prudelll stats whether applicable l]K accounting ,standar(tq have been followed, subject to any material deparfjjres di8clo8ed attd ¢xpl&ined in the financial statemeiits; prepare the financial statements oil the going concern basis unless it is inappropriats to presumo that th¢ organisati¢)n will continue in business. The Directors are responsible for kceping proper accounting records that disclose with reasonabl¢ accuracy at any time the financial position of the organisation and to enable tbem to ensure that the financial statements comptywith the Companies Act 2006. They are al80 responsible for safeguarding tho assets of the organisation and henc¢ takg re&8onable steps for the prevention and detection of fraud and otb¢r irregularlties. The Directors or¢ responsibl¢ for th¢ maintaianco and integrity of the corporats and financial informatioo IDcluded oll the charitable company's website, IAgislation in the United Kingdom governing the preparation and dissemination of the FanCial statements iLay difter from legislation in other jurisdictions. StAtement of dtsclosuro to audltors So fgr &s th¢ Directors are aware at the time of approving tbe Directors annual report: there is no r¢levallt inforniation, beAng information needed by the auditor in connection with pryarin¥ their reporL ofwhich the charitabIe company's auditOTS are unaware. and the Directors, having made enquiries of fellow Dire¢tOTS and the chatitable compww's auditor that they ought to have individually t8](e bave eacb taken all 8teps that he/she is obliged to take as a dircctor in ordeT to make thernselves aware of all relevant audit information and to establish that th¢ auditor is aware of that inforniation. By order of the Bothrd Mrs DArector 2? Jauuary 2024 10
ACCESS EMPLOYMENT LTD IIYDEPENDENT AUDITORS, REPORT TO THE MEMBERS OF ACCESS EMPLOYMENT LIMITED Opxnion We have audited the financial statements of Access Employmcnt Limited (the 'Charity') for the year ended 31 July 2023 which comprise the statement of financial activities, the statement of financial position, the statement of cash flows and the notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards. including FRS 102 The Financial Reporling Siandard applicable in lhe UK and Republic ofJreland (United Kingdom Generally Accepted Accounting Practice). In our opinion, the financial statements- give a true and fair view of the state of the charitable company's affairs as at 31 July 2023 and of its incoming resources and application of resources, for the year then ended. have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice. and have been prepared in accordance with the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance with International Standards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements seclion of our report. We are independent of the Charity in accordanc¢ with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern We have nothing to report in respect of the following matters in relation to which the ISAS (UK) require us to report to you were: the directors, use of the going concern basis of accounting in the preparation of the financial statements is not appropriate. or the directors have not disclosed in the financial statements any identified material uncertainties that may cast significant doubt about the gyroup's or the parent cotnpany's ability to continue to adopt the going concern basis of accounting for a period of at least twelve tnonths from the date when the financial statements are authorised for issue. Other information The other inforniation comprises the infom]ation included in the Directors, Report, other than the financial statements and our auditor's report thereon. The directors are responsible for the other inforn]ation. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or othenvise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, wc are required to detern]ine whether there is a material misstatement in the financial statements or a material misstatement of the other inforniation. If. based on the work w¢ have performed, we conclude that there is a tnaterial misstatement of this other infomiation, we are required to report that fact. We have nothing to report in this regard.
ACCESS EMPLOYMENT LTD INDEPENDENT AUDITORS, REPORT TO THE MEMBERS OF ACCESS EMPLOYMENT LIMITED Opinions on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertakcn in the course of our audit: the inforniation given in thc Directors, report, which includes the directors, report prepared for the purposes of company law, for the financial year for which the financial statements are prepared is consistent with the financial statements. and the directors, report included within the Directors, report has been prepared in accordance with applicabl¢ legal requiretnents. Matters on Ivhich we are required to report by exception In the light of the knowledge and understanding of the Charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Strategic Report and the Directors, Report. We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion: adequate accounting records have not been kept or returns adequate for our audit have not been received from branches not visited by us. or the financial statements are not in agreement with the accounting records and returns; or certain disclosures of trustees, remuneration specified by law are not made. or we have not received all the infomiation and explanations we require for our audit. Responsibilities of Directors As explained more fully in the statement of Directors, responsibilities, the Directors are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Directors detemiine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the Directors are responsible for assessing the Charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Directors either intend to liquidate the charitable wmpany or to cease operations, or have no realistic alternative but to do so. Auditor's responsibilities for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influenc¢ the economic decisions of users taken on the basis of these financial statements. A further description of our responsibilities is available on the Financial Reporting Council's website at: https l/www.frc.org.uk/auditorsresponsibilities. This description fornis part of our auditorfs report. 12
ACCESS EMPLOYMENT LTD INDEPENDENT AUDITORS, REPORT TO THE MEMBERS OF ACCESS EMPLOYMENT LIMITED Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows.. the engagement partner enSUd that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations. we identified the laws and regulations applicable to the company through discussions with directors andlor senior management, and from our commercial knowledge and experience of the sector. We focused on specific laws and regulations which we considered may have a direct material effect on the financial ststements or the operations of the company, including Companies Act 2006, taxation legislation. data protection, anti-bribery, employment, environmental and health and safety legislation we assesscd the extent of compliance with the laws and regulations identified above through making enquiries of managcment and inspecting Icgal corr¢spondencc' and identified laws and regulations were communicated within the audit team regularly and the team remained alert to instances of non-compliance throughout the audit. We assessed the susceptibility of the company's financial statetnents to rnaterial misstatement, including obtaining an understanding of how fraud might occur, by". making enquiries of management as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud. and considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations. To address the risk of fraud through management bias and override of controls, we: perfornied analytical procedures to identify any unusual or unexpected relationships. tested journal entries to identify unusual transactions. assessed whether judgements and assumptions made in deterniining the accounting estimates set out in Note 2 were indicative of potential bias. and investigated the rationale behind significant or unusual transactions. In response to the risk of irregularities and non-compliance with laws and regulations, we designed proccdures which included, but were not limited to: agreeing financial statement disclosures to underlying supporting documentation; reading the minutes of meetings of those charged with governance. enquiring of management as to actual and pot¢ntial litigation and claims; and reviewing correspondence with HMRC and the company's legal advisors; There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-complian¢¢. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence. if any. Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion. 13
ACCESS EMPLOYMENT LTD INDEPENDENT AUDITORS, REPORT TO THE MEMBERS OF ACCESS EMPLOYMENT LIMITED This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006, Our audit work has b¢¢n undertaken so that we might state to the parent charitable company's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent pem]itted by law, we do not accept or assume responsibility to anyone other than the company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have forn]ed. Angela C ai2an FCA (Senior tatutory Auditor) for and on behalf of Harbinson Mulholland Chartered Accountants Statutory Auditor Centrepoint 24 Onneau A venue Belfast Co. Antrim Northern Ireland BT2 8HS th Date: 25 January 2024 Harbinson Mulholland is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under of section 1212 of the Companies Act 2006. 14
ACCESS EMPLOYMENT LTD STATEMENT OF FINANCIAL ACTIVITIES (Including ineome and expenditure account) FOR THE YEAR ENDED 31 JULY 2023 Total Funds 2023 Total Funds 2022 Unrestricted Restricted Funds Funds Notes Income from: Donations Charitable activities Investments 6,560 739,061 844 107,925 114,485 43,123 314,597 1,053,658 1,233,339 844 Total Income 746,465 422,522 1,168,987 1,276,464 Expenditure on: Expenditure on charitable activities 817,108 379.038 1,l96,146 1.333.597 Total Expenditure 817,108 379.038 1,196,146 1,333,597 Net incomel(expenditure) Transfers between funds (70,643) 45,544 43,484 (45,544) (27,159) (57,133} Net Movement in Funds (25,099) (2,060) (27,159) (57,133) Reconciliation of funds: Total funds brought forward 546,933 2,060 548,993 606,126 Total funds carried forward 521,834 521,834 548,993 All the activities of the company are classed as ongoing. The statement of financial activities includes all gains and losses recognised during the year. The notes on pages 18 to 27 form part of the financial statements 15
ACCESS EIVtPLOYMINT LTD STATEMENT OF FINANCIAL POSITION AS AT 31 JULY 2023 2023 2022 Notss Inxed 9&8ets Tangiblc &8scts 169,060 159,325 Current wely Stocks Debtors CaslL at bank and in ha[ 75,190 76.474 317,036 119.837 87,640 295,528 10 468.700 503,005 Credltor8: amounts falllng due wltbill ono year Ii (115,926) (113,337) Net ¢urrent assets 352,774 3119,668 Totsj assets leu current Jlabllltl 521,834 548.993 Net Assets 521,834 548,993 Charity Funds Restiicted Fund5 Unrestricted Fund$ 12 2,060 546,933 521.834 Totsl CharAty Funds 521,834 548,993 These fLnancial ststemeAts hav¢ been pT¢paYed in accordance with the Sp11 provisions relating to small companies withill part 15 of tbe Companies Act 2006. The finanelal statements were approved by the Board and Authorised for tssue on 2P January 2024 And signed on its behglf by Director CottLpany Registratioa number: Nt035373 The notes on pages 18 to 27 form part of the financial statements 16
ACCESS EMPLOYMENT LTD STATEMENT OF CASH FLOWS AS AT 31 JULY 2023 Notes 2023 2022 Casb flows from operating activities 19 66,607 154,188 Cash flows from investing activities: Interest received Proceeds from disposal of assets Purchase of property, plant and equipment 844 538 {46,481) 35,000 {25,517) Net Cash flow from investing activilies (45,099) 9.485 Cash flows from flnaneing activities: Receipts from issue of new loans Repayment of loans (13,164) Net cash flow from financlng activities (13,164) Net Increasel(deerease) In cash and eash equivalents 21,508 150,509 Cash and cash equivalents at the l¥t August 2022 295,528 145,019 Jt Cash and cash equivalents at the 31 July 2023 20 317,036 295,528 The notes on pages 18 to 27 fonn part of the financial statements 17
ACCESS EMPLOYMENT LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 l. Accounting Policies Company information Access Employment Ltd is a company limited by guarantee, incorporated in Northern Ireland. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity inforniation on page 7 of these financial statements. The nature of the charity's operations and principal activities are included within the director's report. Statement of compliance The charity constitutes a public benefit ¢ntity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicablc to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in th¢ UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Companies Act 2006 and UK Generally Accepted Accounting Practice. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £. The significant accounting policies applied in the preparation of these financial Statements are set out below. These policies have been consistently applied to all years presented unless otheiSe stated. Income All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any perforniance condition5 have been met, th¢ amount can be measured reliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of perforniance before entitlement can be obtained then income is deferred until those conditions are fully met or th¢ fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. Donated facilities and donated professional services are recognis¢d in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is detemiined on the basis of the value of the gift to the charity, For example the amount the charity would be willing to pay in the open mark¢t for such facilities and services. A corresponding amount is recognised in expenditure. No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation outweigh any benefits, then the fair value is recognised as a C.Otnpon¢nt of donations when it is distributed and an equivalent amount recognised as choritablc cxpcnditurc. 18
ACCESS EMPLOYMENT LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 l. Accounting Policies continued Gifts in kind donated for resale are included at fair value, being the expected proceeds from sale less the expected costs of sale. Where estimating the fair value is practicable upon receipt it is recognised in stock and 'Income from other trading activities, Upon sale, the value of the stock is charged against 'lncome from other trading activities, and the proceeds are recognised as 'Income from other trading activities, Where it is impracticable to fair value the items due to the volume of low value items they are not recognised in the financial statements until they are sold. This income is recognised within 'lncom¢ from other trading activities,. Fixed asset gifts in kind are recognised when receivable and are included at fair value. They are not deferred over the life of the asset. Income from grants are recognised at fair value when the charity has entitlement after any perfonnance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are defeed. Expendlture All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or Constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Support costs Support costs are those that assist the work of the charity but do not directly represent charitable activities and include oifice costs, governance costs, and administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings they have been allocated to expenditure on charitable activities on a basis of a judgement as to the proportion of time spent on each of the activities. The analysis of these costs is included in note 5. Tangible fixed assets and deprecl&tion Tangible fixed assets are stated at cost les5 depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expcctcd useful life, as follows: Leasehold Property Improvements Plant and machinery Fixtures, fittings & equipment l O % Straight line l O % Straight line I 00/0 Straight line Fund Accounting Unrestricted funds are available to spend on activities that further any of the purpose5 of organisation. Designated funds are unrestricted funds of the organisation which the Directors have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the organisation's work or for specific projects being undertaken by the Company. 19
ACCESS EMPLOYMENT LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 l. Accounting Policies continued Stocks Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing stock to its present location and condition. Cost is calculated using the first in, first out method. Provision is made for damaged, obsolete and slow-moving stock where appropriate. Donated stocks are fair valued as described above. Debtors and creditors reeeivable / payable within one year Debtors and creditors with no ststed interest rate and receivable or payable within one year are recorded at transaction pri¢¢. Any losses arising from impairnient are recognised in expenditure. ans and borrowings Loans and bOoW]ngS are initially recognised at the transaction price including transaction costs. Subsequently, they are measured at amortised cost using the effective interest rate method. l*ases Rentals payable and receivable under operating leases are charged to the SOFA on a straight line basis over the period of the lease. Employee benefits The organisation operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the company in an independently administered fund. Contributions are expensed as they become payable. Tax The charity is an exempt charity as set out in Paragraph I Schedule 6 Finance Act 201 O and therefore it meets the definition of a charitable company for UK corporation tax purposes. Going concern The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considcred th¢ level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. 20
ACCESS EMPLOYMENT LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 2. Income from Donations Total 2023 Total 2022 Unrestricted Restricted Donations Employment Support NHSCT HMRC Job Retention Scheme Domiant Accounts Ulster Garden Villages MEA Agewell LFT Trust Bailey Thomas DOH-SRP DOH- Training ASDA OCN 2,900 2,900 8,055 6,910 1,271 7,147 6,838 4,044 21,563 8,055 5,000 1,910 55,253 14,000 500 2,195 55,253 14.000 500 2,195 1,250 19,572 3.350 1,250 19,572 3,350 200 2.060 500 500 6,560 107,925 114,485 43,123 IDcome from Charitable Activities Assembly & Subcontracting Lunchbox Café Online Shops Rent Naggy Burn Clearer Programmes Sundry 273,363 117,727 198,548 31,250 57,380 273,363 117,727 198,548 31,250 57,380 249,817 75,040 275,405 30,173 97,512 142,036 363,063 293 56,877 3.916 314,597 371,474 3,916 739,061 3 l4,597 1,053.658 1,233.339 Investment income 2023 2022 Bank interest 844 21
ACCESS EMPLOYMENT LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 Expenditure on Charitable Activities 2023 Unrestricted 2023 Restricted 2023 Total 2022 Total Direct Costs Assembly & Subcontracting Lunchbox Café Online Shops Naggy Burn Clearer Water Programmes 188,829 116,679 247,697 29,612 1,775 2,604 10,219 42,088 I90,604 119,283 257,916 71.700 189,380 92,406 288,214 74,571 213,188 190,186 14,533 188,962 203,495 Tot81 Direct Costs 597 245 648 842 998 1047 945 ort Costs Assembly & Subcontracting Lunchbox Café Online Shops Naggy Burn Clearer Water Programmes Total Su ort Costs 43,952 43,952 43,952 43,951 9,209 9,209 9,209 9,209 53,161 53,161 53,161 53,160 29,600 22,200 22.200 29.600 22,200 159,852 285 652 43,951 219 758 96,554 140,505 133 90 353 148 Total 817 108 379 038 1 196 146 Support costs have been allocated on a basis of a judgement as to the proportion of time spent on each of the activities. 6. Net incoming resources for Ihe period 2023 2022 This is stated after charging: Operating lease rentals - property Depreciation Auditors, r¢muneration 22,240 33,622 2,500 28,817 36,995 3,000 7. Auditors Remuneration The auditor's remuneration amounts to an audit f¢¢ of £2,500 (2022:£3,000). 22
ACCESS EMPLOYMENT LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 Tangible fixed assets Ltasebold Fixtures, Property Plant and fittings and Improvements Machinery equipment Total Cost At 1st August 2022 Additions Disposals 189,244 17,893 96,982 2,195 (5,084) 88,478 26,393 (5,380) 374,704 46.481 (10,464) At 31° July 2023 207,137 94,093 109,491 410,721 Depreciation At 1st August 2022 Charge for the year Depreciation on disposal 119,097 18,366 51,462 7.335 (3,208) 44.820 7,921 (4,132) 215,379 33.622 (7,340) At 31 st July 2023 137,463 55,589 48,609 241,661 Net Book Value At 31st July 2023 69,674 38,504 60,882 169,060 At 31" July 2022 70,147 45,520 43,658 159,325 Stocks 2023 2022 Raw materials, consumables & products for resale 75,190 119,837 10. Debtor8 2023 2022 Trade debtors Prepayments 71,986 4,488 74,834 12,806 76,474 87,640 11. Creditors: amounts falling due within one year 2023 2022 Trade creditors Taxes and social security Costs Other creditors Accruals and deferred income 14,313 31,576 3,404 66,633 14,418 24,796 3,880 70,243 115,926 113.337 23
ACCESS EMPLOYMENT LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 Deferred Income Under I Year Over I Year Total Defeed income 1st August 2022 Resources defeed during the year Amounts released to income during the year 51,004 187,548 192,433 51,004 187,548 192,433 Defeed income at 31 st July 2023 46,119 46,119 The deferred income arises in respect of income being received in the year which relates to a future accounting period and in respect of income where conditions for recognition have not been satisfied. The income will be released to the Statement of Financial Activities in the period to which it relates. 12. Restricted aod unrestricted fund$ At 1st Ineomlng August Resources 2022 At 31st July 2023 Outgoing Resources Transfers Unrestricted General fund 546,933 746,465 (817,108) 45,544 521,834 546,933 746,465 (817,108) 45,544 521,834 Restricted Employment support HOT Programme NHSCT- Garden Centre OCN- IT Equipment INL Community Fund - Transitions Programme TNL Community Fund- Community Shed Dorniant Account 8,055 126,494 5,000 (8,055) (126.494) (5,000) (2,060) 2,060 94,320 (94,320) 48,298 (48,298) 55,253 45,485 14,000 {32,964) (22,289) (45,485) UKSPF- PROSPER Programme Ulster Garden Villages-Garden Centre MEA Agewell- Event LTF Trust- Kttchen Equipment DOH- SRP (14,000) 500 (500) 2,195 19,572 3,350 (2,195) (19,572) (3,350) DOH- Training 2,060 422,522 (379,038) (45.544) Total 548,993 1,168,987 (1,196,146) 521,834 24
ACCESS EMPLOYMENT LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 Analysis of net assets between funds Unrestrietsd Restricted General Fund Fllnd Total Fixed assets Cash Other current assets 169,060 317,036 35,738 169,060 317.036 35,738 521,834 521,834 13. Status The company is limited by guarantee and as such doesn't have any share capitsl. The liability of each member is limited to £1. 14. Contingent Ilabilities The company has a contingent liability to repay grant monies if it fails to meet the tenns and conditions of the grant. 15. Financial Commitments Total future minimum lease payments under non-cancellable operating leases are as follows: Land & Buildings 2023 2022 Operating LeA8es which expire: Within one year Between two and five years 21,000 50,750 21,000 71,750 71,750 92,750 16. Employees Number of employees 2023 Number 2022 Number Management & Administration Assembly & subcontracting Building Naggy Burn Online Shops Programmes Lunchbox Cafe 13 13 39 39 25
ACCESS EMPLOYMENT LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 Employment costs 2023 2022 Wages and salaries Social security costs Defined contribution pension costs 629,059 41,333 23,717 598,477 26,645 22.032 694,109 647,154 No employee, s salary exceeded £60,000. Total Remuneration payable to Key Management Personnel during the year was £174,648 (2022: £162,158). The Charity consideTS its Key Management Personnel comprises th¢ Chief Executive, Head of Business and Head of Services. 17. Directors 2023 Number 2022 Number Directors No Director or any persons connected with them received any remuneration from the organisation, nor has the organisation met any individual expenses incurred by any of the DirectOTS for services provided to the Company. 18. Related Party Transftctions During the year, the company made payments totalling £nil (2022.. nil) and made sales of £3,696 (2022: £1,801) to Ledcom, a company in which Mrs H Bell is a Director. At the year end, the amount due from Access Employment Limited to Ledcom is £nil (2022.. £nil) and the amount payable to Access Employment Limited from Ledcom is £647 (2022: £195), During the year, the company made payments totalling £nil (2022: £10,484) and made sales of £nil (2022.. £nil) to Learning to Grow Ltd, a company in which Mrs M Hanvey has an interest. At the year end, the amount due from Access Employment Limited to Learning to Grow Ltd is £nil (2022: £nil) and the amount payable to Ac¢¢ss Employment Limited from Learning to Grow Ltd is £nil (2022.. £nil). 19. ReconciliAtlon of net income/(expenditure) to net cash flow from operating activities 2023 2022 Net expenditure for the reporting period (27,159) (57.133) Depreciation Charge5 Interest Loss on the sale of fixed assets (Incr¢ase)/decrease in stocks (Increase)Idecrease in dcbtors Increase/(Decrease) in creditors 33,622 (844) 2,586 44,647 I 1,166 2,589 36,995 (2) 13,581 67,199 73,814 19.734 Net cash flow from operating activities 66,607 154,188 26
ACCESS EMPLOYMENT LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 20. Analysis of Det fundsldebt l August 2022 Cash flow 31 July 2023 Cash at Bank and in Hand 295,528 21,508 317,036 295,528 21,508 317,036 27