Belfast Hills Partnership Trust
Statement of Financial Activities (Including Summary Income and Expenditure Account) for the year ended 31 March 2023
| Unrestricted | Restricted | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Funds | Funds | Total | Total | ||||||||||
| 2023 | 2023 | 2023 | 2022 | ||||||||||
| Income from: | Notes | £ | £ | £ | £ | ||||||||
| Charitable activities | 3 | 178,932 | 287,201 | 466,133 | 410,227 | ||||||||
| Total incoming resources | 178,932 | 287,201 | 466,133 | 410,227 | |||||||||
| Expenditure on: | |||||||||||||
| Charitable activities | 4 | (184,257 | ) | (269,149 | ) | (453,406 | ) | (416,743 | ) | ||||
| Total resources expended | (184,257 | ) | (269,149 | ) | (453,406 | ) | (416,743 | ) | |||||
| Transfer between reserves | - | - | - | - | |||||||||
| Net movement on funds | (5,325 | ) | 18,052 | 12,727 | (6,516 | ) | |||||||
| Fund balances brought forward | 131,528 | 410,350 | 541,878 | 548,394 | |||||||||
| Fund balances carried forward | 126,203 | 428,402 | 554,605 | 541,878 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
The notes on pages 15 to 29 form an integral part of these financial statements.
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Belfast Hills Partnership Trust
Balance sheet as at 31 March 2023
| Notes Fixed assets Tangible assets 7 Current assets Debtors 9 Cash at bank and in hand Creditors: amounts falling due within one year 10 Net current assets Net assets Capital and reserves Restricted funds 11 Unrestricted funds 12 Total funds |
2023 £ 103,550 472,098 575,648 ) (27,654 |
£ 6,611 547,994 554,605 428,402 126,203 554,605 |
2022 £ 48,203 512,279 560,482 ) (20,330 |
£ 1,726 540,152 |
|---|---|---|---|---|
| 541,878 | ||||
| 410,350 131,528 |
||||
| 541,878 |
The notes on pages 15 to 29 form an integral part of these financial statements.
Page 13
Belfast Hills Partnership Trust
Balance sheet (continued)
for the year ended 31 March 2023
For the year ended 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Trustees' responsibilities:
(a) The Trustees have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;
(b) The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
The financial statements were approved by the Trustees on and signed on its behalf by
Trustee Trustee
Registration number NI053189
The notes on pages 15 to 29 form an integral part of these financial statements.
Page 14
Belfast Hills Partnership Trust
Notes to the financial statements
for the year ended 31 March 2023
1. Accounting policies
Company information
Belfast Hills Partnership Trust is a Company limited by guarantee, registered in Northern Ireland. The address of the registered office is 9 Social Economy Village, Hannahstown Hill, Belfast, BT17 0XS.
1.1. Accounting convention
The accounts have been prepared in accordance with the charity's Memorandum and Articles of Association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.
1.2. Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3. Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Page 15
Belfast Hills Partnership Trust
Notes to the financial statements
for the year ended 31 March 2023
.................... continued
1.4. Incoming resources
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Donated assets are included in the Balance Sheet at their current value at the date of the gift and also included in the Statement of Financial Activities as an incoming resource.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
Income from government and other grants, whether capital or revenue grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
1.5. Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to either charitable activities or governance.
Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of resources. The allocation is based on the apportionment of wages and salaries between administration costs and production costs.
1.6. Tangible fixed assets and depreciation
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Fixtures, fittings - and equipment 20% reducing balance Motor vehicles - 33.33% reducing balance
Page 16
Belfast Hills Partnership Trust
Notes to the financial statements
for the year ended 31 March 2023
.................... continued
At each reporting period end date, the Company reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). Where it is not possible to estimate the recoverable amount of an individual asset, the Company estimates the recoverable amount of the cash-generating unit to which the asset belongs.
Recoverable amount is the higher of fair value less costs to sell and value in use. In assessing value in use, the estimated future cash flows are discounted to their present value using a pre-tax discount rate that reflects current market assessments of the time value of money and the risks specific to the asset for which the estimates of future cash flows have not been adjusted.
If the recoverable amount of an asset (or cash-generating unit) is estimated to be less than its carrying amount, the carrying amount of the asset (or cash-generating unit) is reduced to its recoverable amount. An impairment loss is recognised immediately in profit and loss, unless the relevant asset is carried at a revalued amount, in which case the impairment loss is treated as a revaluation decrease.
1.7. Cash at bank and in hand
Cash and cash equivalents include cash in hand and deposits held at call with banks.
Page 17
Belfast Hills Partnership Trust
Notes to the financial statements
for the year ended 31 March 2023
.................... continued
1.8. Financial Instruments
The Company has elected to apply the provisions of Section 11 ‘Basic Financial Instruments and Section 12 ‘Other Financial Instruments Issues of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Company's balance sheet when the Company becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Classification of financial liabilities
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the Company after deducting all of its liabilities.
Basic financial liabilities
Basic financial liabilities, including creditors, bank loans, loans from fellow group companies and preference shares that are classified as debt, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Page 18
Belfast Hills Partnership Trust
Notes to the financial statements
for the year ended 31 March 2023
.................... continued
1.9. Equity instruments
Income recognition
Equity instruments issued by the Company are recorded at the proceeds received, net of direct issue costs. Dividends payable on equity instruments are recognised as liabilities once they are no longer at the discretion of the Company.
1.10. Provisions
Provisions are recognised when the Company has a legal or constructive present obligation as a result of a past event, it is probable that the Company will be required to settle that obligation and a reliable estimate can be made of the amount of the obligation.
The amount recognised as a provision is the best estimate of the consideration required to settle the present obligation at the reporting end date, taking into account the risks and uncertainties surrounding the obligation.
Where the effect of the time value of money is material, the amount expected to be required to settle the obligation is recognised at present value. When a provision in measured at present value the unwinding of the discount is recognised as a finance cost in profit and loss in the period it arises.
1.11. Employee benefits
The costs of short-term employee benefits are recognised as a liability and an expense, unless those costs are required to be recognised as part of the cost of stock or fixed assets.
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
1.12 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
There were no critical accounting estimates or judgements made by the Trustees.
Page 19
Belfast Hills Partnership Trust
Notes to the financial statements
for the year ended 31 March 2023
.................... continued
2. Employees
| Number of employees | 2023 | 2022 | |
|---|---|---|---|
| The average monthly numbers of employees during the year was | |||
| Administration | 12 | 11 | |
| Employment costs | 2023 | 2022 | |
| £ | £ | ||
| Wages, social security and pension costs | 302,917 | 258,164 |
There were no employees earning over £60,000 in the two years ended 31 March 2023.
Page 20
Belfast Hills Partnership Trust
Notes to the financial statements for the year ended 31 March 2023
.................... continued
| 3. Belfast Hills Landscape Our Bright Wildfire Woodland Partnership Partnership Future Conference Project Project Scheme £ £ £ £ £ Charitable activities Performance related grants 143,694 15,011 - - 50,000 Other income 35,238 788 - - 20 178,932 15,799 - - 50,020 Analysis by fund Unrestricted funds 178,932 - - - - Restricted funds - 15,799 - - 50,020 178,932 15,799 - - 50,020 For the year ended 31 March 2022 Unrestricted funds 139,733 - - - - Restricted funds - 30,405 124,524 10,505 41,461 139,733 30,405 124,524 10,505 41,461 |
Wild Youth £ 137,220 - 137,220 - 137,220 137,220 - 63,599 63,599 |
Cresi Habitat Million Total Fund Project Trees 2023 £ £ £ £ 50,000 25,162 9,000 430,087 - - - 36,046 50,000 25,162 9,000 466,133 - - - 178,932 50,000 25,162 9,000 287,201 50,000 25,162 9,000 466,133 |
Total 2022 £ 390,073 20,154 |
|---|---|---|---|
| 410,227 | |||
| 139,733 270,494 |
|||
| 410,227 |
Page 21
Belfast Hills Partnership Trust
Notes to the financial statements for the year ended 31 March 2023
.................... continued
Performance related grants
| Belfast Hills Landscape Our Bright Wildfire Woodland Partnership Partnership Future Conference Project Project Scheme £ £ £ £ £ NIEA 71,813 - - - - NL Heritage Fund - - - - - NL Community Fund - - - - - Antrim BC 11,865 2,778 - - - Belfast CC 28,720 8,180 - - - Lisburn CC 11,918 4,053 - - - BHSCT 16,730 - - - - Ernest Cook Grant - - - - - Woodland Trust - - - - 50,000 Contract Income 2,648 - - - - 143,694 15,011 - - 50,000 |
Wild Youth £ - - 135,420 - - - - - - 1,800 137,220 |
Cresi Habitat Million Total Fund Project Trees 2023 £ £ £ £ - 25,162 - 96,975 50,000 - - 50,000 - - - 135,420 - - - 14,643 - - 9,000 45,900 - - - 15,971 - - - 16,730 - - - - - - - 50,000 - - - 4,448 50,000 25,162 9,000 430,087 |
Total 2022 £ 72,323 - 186,123 14,643 36,900 15,971 16,000 13,440 31,500 3,173 |
|---|---|---|---|
| 390,073 |
Page 22
Belfast Hills Partnership Trust
Notes to the financial statements for the year ended 31 March 2023
.................... continued
| 4. Belfast HillsLandscapeOur Bright Wildfire Woodland Wild Wildfire Cresi Habitat Million Ash PartnershipPartnership Future Conference Project Youth Connection Fund Project Trees Dieback Project Scheme Project £ £ £ £ £ £ £ £ £ £ £ Charitable activities Contract work 4,530 - - - 12,756 61,282 - - - - 3,533 4,530 - - - 12,756 61,282 - - - - 3,533 Share of support costs 179,727 45,909 - - 34,284 62,093 297 20,262 21,954 6,779 - 184,257 45,909 - - 47,040 123,375 297 20,262 21,954 6,779 3,533 Analysis by fund Unrestricted funds 184,257 - - - - - - - - - - Restricted funds - 45,909 - - 47,040 123,375 297 20,262 21,954 6,779 3,533 184,257 45,909 - - 47,040 123,375 297 20,262 21,954 6,779 3,533 |
Total 2023 £ 82,101 82,101 371,305 453,406 184,257 269,149 453,406 |
Total 2022 £ 81,152 |
|---|---|---|
| 81,152 | ||
| 335,591 | ||
| 416,743 | ||
Page 23
Belfast Hills Partnership Trust
Notes to the financial statements for the year ended 31 March 2023
.................... continued
For the year ended 31 March 2022
| Belfast HillsLandscapeOur Bright Wildfire Woodland Wild Wildfire PartnershipPartnership Future Conference Project Youth Connection Project Scheme Project £ £ £ £ £ £ £ Unrestricted funds 132,335 - - - - - - Restricted funds - 40,391 135,325 10,505 41,287 46,202 10,698 132,335 40,391 135,325 10,505 41,287 46,202 10,698 |
Total 2022 £ 132,335 284,408 |
|---|---|
| 416,743 |
Page 24
Belfast Hills Partnership Trust
Notes to the financial statements for the year ended 31 March 2023
.................... continued
5. Support costs
| Support costs Staff costs Depreciation Rent Insurance Seminars & events Postage & stationery Programme materials Telephone & internet IT costs Travel and subsistence Van costs Consultancy costs Independent examination Bank fees Tools & clothing Subscriptions Recruitment and volunteer costs Future development fund project costs Prior year adjustment |
2023 £ 302,919 1,772 27,040 2,701 3,738 1,267 13,443 1,395 4,131 3,486 1,678 880 1,944 510 2,234 1,108 2,394 2,140 ) (3,475 371,305 |
2022 £ 257,577 611 27,087 2,490 3,197 2,517 13,530 1,363 5,558 3,683 1,562 2,800 2,053 467 3,242 946 1,169 5,739 - |
|---|---|---|
| 335,591 |
6. Trustees
None of the trustees ( or any person connected with them) received any remuneration or benefits from the charity during the year.
Page 25
Belfast Hills Partnership Trust
Notes to the financial statements
for the year ended 31 March 2023
.................... continued
| Fixtures, | Fixtures, | ||||
|---|---|---|---|---|---|
| Tangible fixed assets | fittings and | Motor | |||
| equipment | vehicles | Total | |||
| £ | £ | £ | |||
| Cost | |||||
| At 1 April 2022 | 1,260 | 13,770 | 15,030 | ||
| Additions | 8,156 | - | 8,156 | ||
| At 31 March 2023 | 9,416 | 13,770 | 23,186 | ||
| Depreciation | |||||
| At 1 April 2022 | 252 | 13,052 | 13,304 | ||
| Charge for the year | 3,032 | 239 | 3,271 | ||
| At 31 March 2023 | 3,284 | 13,291 | 16,575 | ||
| Net book values | |||||
| At 31 March 2023 | 6,132 | 479 | 6,611 | ||
| At 31 March 2022 | 1,008 | 718 | 1,726 |
7. Tangible fixed assets
8. Pension costs
The charity operates a defined contribution pension scheme in respect of the employees. The scheme and its assets are held by independent managers. The pension charge represents contributions due from the company.
| 9. Debtors Accrued income Prepayments |
2023 £ 97,553 5,997 103,550 |
2022 £ 45,839 2,364 |
|---|---|---|
| 48,203 |
Page 26
Belfast Hills Partnership Trust
Notes to the financial statements
for the year ended 31 March 2023
.................... continued
| 10. Creditors: amounts falling due within one year Deferred Income Trade creditors and accruals |
2023 £ 5,000 22,654 27,654 |
2022 £ 5,000 15,330 |
|---|---|---|
| 20,330 |
Page 27
Belfast Hills Partnership Trust
Notes to the financial statements
for the year ended 31 March 2023
.................... continued
| Balance | Balance | |||||
|---|---|---|---|---|---|---|
| 11. | Restricted funds | at | Incoming | Resources | at | |
| 1 April | resources | expended | 31 March | |||
| £ | £ | £ | £ | |||
| LPS | 370,202 | 15,799 | (45,909 | ) | 340,092 | |
| OBF | 3,984 | - | - | 3,984 | ||
| WCP | 4,989 | - | (297 | ) | 4,692 | |
| Woodland Project | 10,245 | 50,020 | (47,040 | ) | 13,225 | |
| Ash Dieback | 3,533 | - | (3,533 | ) | - | |
| Wild Youth | 17,397 | 137,220 | (123,375 | ) | 31,242 | |
| CRESI Fund | - | 50,000 | (20,262 | ) | 29,738 | |
| Habitat Connectivity Project | - | 25,162 | (21,954 | ) | 3,208 | |
| Million Trees Project | - | 9,000 | (6,779 | ) | 2,221 | |
| 410,350 | 287,201 | 269,149 | 428,402 |
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
In addition to project expenditure as detailed above a further sum of £540.00 is included under additions to office equipment as per note 7 (fixed assets). This has been funded by the Department for Communities Heritage Fund.
In addition to project expenditure as detailed above a further sum of £828 is included under additions to office equipment as per note 7 (fixed assets). This has been funded through the Challenge Fund (NIEA).
In addition to the above project expenditure a sum of £643.50 was paid in advance for computer equipment delivered after the year end included in note 9 under prepayments. This has been funded by the National Lottery Community Fund.
In addition to this there was a prepayment in March 23 towards the IT equipment of £2,380.50, as this was not received in the financial period it has been allocated as a prepayment as per note 9 under prepayments. This has been funded through the Challenge Fund
Page 28
Belfast Hills Partnership Trust
Notes to the financial statements
for the year ended 31 March 2023
.................... continued
| Balance | Balance | |||||
|---|---|---|---|---|---|---|
| 12. | Unrestricted funds | at | Incoming | Resources | at | |
| 1 April 2022 | resources | expended | 31 March 2023 | |||
| £ | £ | £ | £ | |||
| Belfast Hills General Fund | 115,267 | 178,932 | (182,117 | ) | 112,082 | |
| Future Development | 16,261 | - | (2,140 | ) | 14,121 | |
| 131,528 | 178,932 | (184,257 | ) | 126,203 |
It was decided during the year ended 31st March 2020 to set up a designated fund within the unrestricted reserves called the Future Development Fund. The intention is to build this fund for specific future expenditure.
13. Related party transactions
There were no disclosable related party transactions during the year.
Page 29