Wallace PTA Accounts 1/05/2021 to 30/04/2023
Treasurers Report
The report below outlines the activities undertaken by WHS PTA to raise fuds and support school activities. As can be see it dates back to the financial year 1/05/2016 to 30/04/17 and offers an overview of the range of activities in which the PTA has been involved.
Covid caused may problems for fud raising and we can see that the year ending 30/04/21 had no income as Covid hit the UK in March 2020 resulting in school closures and social distancing from that point with restrictions continuing until the academic year starting in September 2022.
This is reflected in the fund raising amounts for 2021/2022 and 2022/2023 which had the sums of £2,262.89 and £5,070.61 respectively.
The following tables show the funds committed to both Prep and Grammar school, the monies held on account by WHS and the balance owed to WHS by PTA at the time of writing this report.
The table at section 6.0 offers a summary of activities carried out over the past 7 years which is interesting in terms of the range of events and the sums of money raised. Some activities prove to be popular for a number of years and the income can go up and down. It is difficult to predict but the break down offers an opportunity to look for patterns and to set targets for income generation.
I have given notice to step down from PTA and the role of treasurer. I wish the committee every success and will look back on my time fondly with memories of some great events and friendships.
Very best wishes
Helen Matthews
1
Confidentiality: C2 - Internal
1.0 Funding Commitments 2021/2022
| PTA Funding Commitments 2021/2022 | Prep | Grammar |
|---|---|---|
McCalls-Face Masks |
437.76 | |
| Anna Duncan-Goalkeeper Kit | 500 | |
| Halloween Fancy Dress | 252.1 | |
| British Orienteering-Pe Course | 250 | |
| Total | £252.10 | £1,187.76 |
2.0 Funding Commitments 2022/2023
| PTA Funding Commitments 2022/2023 | Prep | Grammar |
|---|---|---|
Amazon Voucher-P Carruthers |
10.00 | |
| Ice Cream-Year 10 | 65.00 | |
| Streetwise Performance | 300.00 | |
| Ice Cream-Staff | 112.00 | |
| Brazil Trip-Contribution | 500.00 | |
| Photocopying-June | 1.73 | |
| Book Trust | 540.00 | |
| Photocopying-Nov | 1.20 | |
| Year 10-Class Charts | 10.00 | |
| Year 10-Class Charts | 10.00 | |
| Year 10-Class Charts | 10.00 | |
| Prep Screen Contribution | 2,580.00 | |
| B&Q-Shed | 365.00 | |
| Rugby Equipment | 270.00 | |
| Total | £3,449.20 | £1,557.00 |
3.0 PTA monies on account by WHS
The school finance team help PTA with supplying floats for activities and by banking monies raised by PTA. In recent years this has been held on account for PTA.
| 20212022 20222023 Total |
£617.10 £3,666.79 £4,283.89 |
|---|---|
4.0 Monies committed to WHS by PTA
As the school year progresses PTA agree to funding requests from Prep and Grammar schools. The school finance team may make the purchases and PTA transfer payments with a reconciliation taking place at the end of the school year.
| 2021/2022 | £1,439.86 |
|---|---|
| 2022/2023 | £4,774.93 |
| Total | £6,214.79 |
5.0 Monies owed to WHS by PTA
2
Confidentiality: C2 - Internal
A reconciliation of monies held on account and monies committed by PTA shows that PTA owe £1,208.30 to the school based on funding commitments outlined in this report.
6.0 Accounts Breakdown
| Year End | Year End | Year End | Year End | Year End | Year end | Year end | Year end | Year end | |
|---|---|---|---|---|---|---|---|---|---|
| Income | 30/04/23 | 30/04/22 | 30/04/21 | 30/04/20 | 30/04/19 | 30/04/18 | 30/04/17 | ||
| £ | £ | £ | £ | £ | £ | £ | |||
| Pumpkin Party | 1,712.11* | 252.10* | 900.00 | 906.30 | 832.10 | 930.40 | |||
| Coffee cabin | 367.58 112.40* 479.98 |
749.66 365.00* 1,114.66 |
2095.80 | 1,461.43 | 1,838.75 | 1,330.00 | |||
| Uniform Sale | 709.65 170.00* 879.65 |
644.03 | 787.00 | ||||||
| Fancy Dress | 252.10 | ||||||||
| Valentines Party | 137.34 | ||||||||
| Prep Party | 52.58 | ||||||||
| Jubilee Party | 165.80 | ||||||||
| Christmas Fair | 1,415.39* | ||||||||
| Carol Service | 91.09 | ||||||||
| Sports Day | 136.67 | 166.69 | |||||||
| Table Quiz | 543.00 | 521 | 562.10 | ||||||
| Parents Evening | 129.41 | 96.36 | |||||||
| Cookery Demonstration |
1,485.93 | ||||||||
| Bus Trip | 1,465.00 | ||||||||
| PrepCalendar | 1,520.00 | ||||||||
| Drive in Movie | 186.50 | ||||||||
| Craft Fayre | 894.65 | 1,456.00 | |||||||
| Dance | 5,711.81 | 1,240.12 | |||||||
| Tuck Shop | 354.41 | ||||||||
| Sport NI | 1,380.00 | ||||||||
| SundryIncome | 64.00 | 2,332.33 | 520.63 | ||||||
| Total Income | 5,070.61 | 2,262.89 | 0 | 9,156.83 | 11,029.23 | 4,805.62 | 6,720.40 | ||
| Expenses | |||||||||
| Paid to Grammar | 400.00 | 500.00 | 1,937.03 | 3,134.04* | 2,794.29 | 4,093.53 | |||
| Paid to PrepSchool | 493.39 | 3,522.5 | 1,634.50 | ||||||
| Activity Expenses | 1,541.43 | 190.00 | 2,696.91 | 5,346.85 | 6,863.26 | ||||
| Audit Fee | 300.00 | 300.00 | |||||||
| Bank Charges/Parentkind |
190.12 |
175.87 | 166.09 | 236.90 | 793.31 | 53.11 | 47.69 | ||
| 2,131.55 | 1,659.26 | 166.09 | 8,693.34 | 8,866.57 | 5,399.96 | 6,910.95 | |||
| Surplus / (Deficit) | 2,939.06 | 603.63 | -166.09 | 463.48 | 2,162.66 | -594.34 | -190.55 | ||
| Bank account | 2022/2023 | 2021/2022 | 2020/2021 | 2019/2020 | 2018/19 | 2017/18 | 2016/17 | ||
| Opening Balance | 9,718.73 | 9,434.37 | 9,608.46 | 9,144.98 | 6,997.82 | 11,598.41 | 11,495.18 | ||
| Movement inperiod | 717.58 | -294.51 | 166.09 | 463.48 | 2,162.66* | -4,507.11 | -190.55 |
Confidentiality: C2 - Internal
| Closing Balance April |
9,001.15 | 9,728.88 | 9,442.37 | 9,442.37 | 9,608.46 | 9,144.98 | 7,091.30 | 11,304.27 |
|---|---|---|---|---|---|---|---|---|
| Monies held in school bank account for PTA 2022 Pumpkin Party £252.10 Coffee cabin£365.00* Total £617.10** |
*** Monies held in school bank account for PTA 2023 Pumpkin Party £1,712.11 Coffee Cabin £112.40 Uniform Sale £170.00 Christmas Fair £1,415.39 Jubilee Party £165.80 Carol Service£91.09 Total£3,666.79** |
Confidentiality: C2 - Internal