Charity reglstratlon number NIC100663 Company reglstratlon number N1029924 (Northern Ireland) RANDALSTOWN ARCHES ASSOCIATION ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
RANDALSTOWN ARCHES ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION Trustees JB McGookin P Boyle S Hillan E Ingram W Blair WAllen J McErlean H Boyd C Butler RG Graham M Hackett L Hurrell J McTaggart O Heatley (Appointed 21 February 2023) Secretary E Ingram Charity number NIC100663 Company number N1029924 Registered office 3840 Main Street Randalstown Co Antrim BT413AB Auditor Corrigan CA Limited 24 Greystone Road Antrim N Ireland BT412QN
RANDALSTOWN ARCHES ASSOCIATION CONTENTS Page Trustee report Statement of Trustee responsibiltties 13 Independent auditorfs report 14-15 statement of financial activities 16 Balance sheet 17 Notes to the financial ststements 18-26
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with financial statements of the charty for the year ended 31 December 2022. The financial statements comply with the Charities (Accounts & Reports) Regulations (Northern Ireland) 2015. the Charities Act 2008 (substitution of sums) order (Northem Ireland) 2015, the Companies Act 2006, the Memorandum and Articles of Association. and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable in the UK and Republic of Ireland (FRS 102) (effective 1 Jan 2015). CHAIRMAN'S REPORT It is my honour on behalf of the Board to again hav8 the opportunity to report to members on the achievements of Randalstown ARCHES Association and on what lies ahead for us. A year ago, we were still faced with so much uncertainty with a rapidly spreading pandemic. Our lives since have changed irreversibly. The pandemic not only shocked us because it made us face the unimaginable but also temporarily took away what we considered to be ours forever, like the freedom to move, to travel, to meet, to work in our offices, to go to the cinema or theatre. to go shopping. It made us feel vulnerable, made us realise that we are not invincible. We took refuge in our homes and merged our analogue and digital lives into a single life. As individuals, families, and companies, large or small, we had to lose the fear of digitalisation. Our office team however were both resilient and inventive and tried to ensure the pandemic had as minimal impact on us as possible. Each week of confinement aclerated the passage of time by a year, so that we emerged from the pandemic in a different world. The way we work, interact with each other. entertain ourselves, shop, infomi ourselves is already different and will never be the same again. The internet, social neOrkS, plafforms, and devices have changed the way we engage with each other and engage with the community. The office team continually keep all our social media channels up to date with information for the community, events, and courses. The Challenge now is to not forget those in our community isolated from these forms of communication. ARCHES Board of Directors Throughout 2022 1 was assisted on the Board by Peter Boyle Ivice Chair). Eileen Ingram (secretary),. William Allen (Treasurer)., Moore Blair (Assistant Treasurer)., Helen Boyd- Christine Butler., Sheelagh Hillan,. Martin Hackett., Liam Hurrell,. Joseph McErlean; Brian McGookin and Jane McTaggart. Oonagh Heatley was co-opted to the Board in December, and I very much look fOard to working Wlth her in the coming years. I would like to thank the directors ofARCHES who have worked with me and supported me throughout the year. l am proud of the way we adapted to rapidly changed circumstances and the way the Board embraced the world of video conferencing to allow monthly meetings to continue. although we were very pleased to have held in person meetings from April. Imthout them we could not operate, and I thank them for giving up their time and for their advice and general input into our organization.
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 ARCHES Staff During 2022 the board was assisted by: _ Hannah Moloney. Opgrations Manager who oversees the work we do and manages the staff and business interests of Arches. she also took on the role of the accounts and keeping the day-to-day books in good order after Brian retired last year. She now works closely with Willie Allen to keep Arches in tip top shape. Unfortunately, Hannah was diagnosed with cancer earlier this year and she continues to work from home whilst she receives medical treatments. We wish her all the very best with her treatments and hope she is back to good health very soon. Sinead Mclvor. Trnining and Media Administrdtor looks after the running of courses, events, and our social media platforms, and I must take this opportunity to give Sinead a special word of thanks. She has taken up a lot of extra work whilst Hannah has attended medical appointments or been too unwell to attend in person events. especially at Festival this year. Sinead did a fantastic job of running this, a giant-feet in itself even more so with it being the first one post pandemic. Owen Mcclurkin, Finance and Office Assistant who joined us from a work placement through USEL and works alongside Hannah inputting accounts data and as51Sting Sinead with admin tssks. Ergnat McLaughlin, Caretaker and Property Manager looks after all our properties and carries out regular maintenance- We had a difficult period ending with the eviction of one of our long-term tenants and subsequent court hearing and prison sentence for the tenant. This was stressful for all involved but I would like to thank Ergnat for continuing in his duties even when he wanted to quit. He has now renovated the property and a new tenant will be moving in next week. Mary Robb, Cleaner makes sure thatARCHES is spick and spanl We also had Ann McGuiness, Project Manager for 'Well Hello, _ our over 50's Monday club, Ann resigned in September after more than 20 years working for Arches. I would like to take this opportunity to thank Ann for all her hard work and dedication to the Randalstown community over the years. She will be greatly missed but has promised to stay in touch. l on behalf of the Board would like to thank you all for what you have already done durin9 the past three years of Covid. To get our charity prepared to cope with this 5iluation and forge a way fOard to now get on with living in a post pandemic world. Your quiet but determined resolve and for the most part good humour, have seen our businesses function as near to normal as is possible and in fact start to thrive once more. As challenging as things become this winter, our group is built on solid foundations and at its heart are many people who care passionately about their community. Your commitment makes all the difference. ARCHES Facilitles Throughout 2022 our residential property has been fully occupied. Our commercial propety has also been fully occupied however one tenant has given notice lo leave in DeMber. Our community spaces had some obvious restrictions on usage for parts of the year however we are delighted to see groups and courses running once again and often all rooms are booked weeks in advance and it can be hard to get a booking in if you're not early to Ihe diary! We also continue to support some of the groups with technical assistance in using video conferencing. We receive fvnding from Department for Communities and Antrim and Ne0WnabbeY Borough Council for the running of our community hub and we are extremely grateful for this support. ARCHES Events I Seasonal Actlvlties Sinead did a wonderful job of running thi5 year'5 festival. We agreed early on that we would very much like to have as many in person events as was safe to do so, although we recognised people were still cautious of large- scale events and we had a reduced staff. so Festival was called back a little this year. However, it was so good to see it return to the streets of Randalstown, to see families and the community all out together to enjoy the entertainment really brought a smile to many faces. The Christmas Lights Switch was also a great success. Run in Collaboration with Antrim and Newtownabbey Borough Council it was brilliant to see families enjoying the evenings festivities as we switched on Randallstown's lights.
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT {CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 ARCHES Courses ARCHES courses continue to be popular not only with the people in Randalstown but in surrounding areas too. We now have students attending regular courses from right across Northern Ireland. This is a testament to the quality of training we offer and the relaxed learning environment we provide. Many students comment on how well they like the centre and the facilities on offer. Our courses however were not immune to the effects of the pandemic, but we were able to adapt and work with online plafforms to continue to deliver the high-quality training the community has come to expect from us. The pandemic offered u5 the opportunity to reflect on the training we have provided over the years. In our 25- year history we have offered training opportunities for 22 of those years. Training a total of 10.236 students in 40 different subjects. I was personally astounded at this total - having been on the Board for the full 25 years it has been amazing to see a tiny seed of an idea bloom into the training programme we offer today. We have seen uptake dwindle a little this autumn and coming into winter months where many people are worried about the cost of living and extra expenses for courses are not considered essential. Collaborations Over the past year we have worked closely with several key groups within the town, namely fidy Randa15town, Randal Community Shed, Town Team, Randalstown Autism Group. JAM Store and Randalstown Chamber of Trade. We keenly support all the work of these organisations. We provide admin support to Tidy Randalstown, Randalstown Autism Group and Randal Community Shed - who utilize office services and skills of staff on a frequent basis. Publicity Ilnformation ARCHES website continues to be maintained by Sinead who has spent a lot of time designing and implementing a streamlined online image for Randalstown ARCHES. We continue to use social media plafforms - Facebook, Twitter, In5tagram and more recently- Next Door. Our community newsletter -ARCHES Outlook- continues to be published quarterly. providing a great means of communicating with our community. We have just published our 100kn issue. Finance and Funding Of course, everything we do at ARCHES would not be possible without the backing and support of our funders. Without them our work would be much weakened. Department for Communities provide part-funding for our core costs, including salaries. Antrim and Newiownabbey Borough Council also support some core premi5e5 Costs along with support for Festival and the Christma5 Lights and this year we received a Technical Assistance grant to help with conducting a feasibility study for an exciting new project we hope to start on next year. Thank you to the local traders who are a great help and support to us all year round. ARCHES has been fortunate to secure a large amount of funding over the years and we are proud of our reputation amongst funders as a reliable and progressive group that delivers results. In common with many other community groups throughout the province, ARCHES had the foresight to invest in propety which continues to provide us with an income in case the day may come where public funding sources were to cease.
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 Plans and Prioritles for 2023 Most of the activities and many of the issues outlined above will, of course be high on the Boards list of priorities for 2023. We will shortly be starting our feasibility study for our next big project, preparations will also begin for our next strategy review and developing some succession planning for the Board. In addition. we have several projects in the pipeline in conjunction with fidy Randalstown, Peace IV, and Heritage Lottery to improve shared community spaces and look forward to seeing them come to fruition soon. Closlng Comments I'd like to finish by thanking our Board. and all our staff. for their efforts throughout the year. They are the ones who live our culture and deliver the outstanding seNice that our community value so highly. Finally, it is always an honour to be the Chairman of ARCHES. In the face of adversity, everyone at ARHCES has rallied together and responded with determination, resilience, kindness, and compassion. The true measure of an organisation can often best be seen when it face5 tough challenges, and the team at ARCHES has performed magnificently. l am humbled to represent our staff and our community, both past and present, who have helped make ARCHES the successful and respected organisation it is today. l am excited about our future and look forward to bigger and better things ahead. George Graham. OBE Chairnian, Randalstown ARCHES Association Ltd
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31.DECEMBER 2022 OBJECTIVES AND ACTIVITIES OF THE CHARITY A Summary of the objects of the charity as set out In Its governlng document The objects of the charity are: To promote the benefit of the inhabitants of Randalstown, Co. Antrim, and surrounding area (the "area of benefif) without distinction of sex, race, ethnicity, political, religious, or other opinion by associating the statutory authorities, voluntary organisations, and inhabitants in a common effort to: . advance community development by giving support to local community groups and charitable organisations to promote and implement their activities for the benefit and improvement of all within the area of benefit. relieve those in need by reason of youth, age, ill-health, disability, financial hardship, or another disadvantage. advance education and training. 4. provide facilities in the interests of social welfare for recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants. advance any other exclusively charitable purpose under the law of Northern Ireland as the trustees may decide. The Charity's Aims Includlng the Changes of Dlfference It seeks to Make Through its Activities The charity aims.. To aid those people in Randalstown and distrid most in need of it. e.g.. elderly, disabled. unemployed etc. by providing training courses, programmes, and health fairs. To provide facilities to improve the living conditions of the inhabitants of Randalstown by providing rental accommodation. assisting with regeneration of the town, and supporting Tidy Randalstown. To target the unemployed. and enhance their employability by providing relevant training, in particular Computer related training. Food Hygiene, First Aid, and Language course5. The strategy is to acquire funding to support the staff and premises necessary for the work to continue. The trLL8tees have paid due regard to guidance issued by.the Charity Commission,in deciding what activitie& the charity should undertake. PUBLIC BENEFIT The charity has the general aim of contributing to the quality of life of the people of Randalstown and wider area by expanding their horizon5 through the provision of exciting, challenging, and accessible professional and community events and training. The strategies employed to achieve the charity's objective are to: Offer opportunities to a broad range of people. Present a broad range of course5. -The major areas of activity are planning and implementing a wide range of social, environmental, and educational developments and improvements for the benefit of the whole community.
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT {CONTINUED)(INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 Summary of The Maln Achlevements Of The Charity During The Year A Learning Community Evidence of increased skills. leadership, increased confidence, individual and gmup leaming, increase in activg citizenship. new opportunities forplanning and reflection. offered a programme of education, learning. and training to increase skills, knowledge, and confidence and enhance employability. A Programme of Courses to include accredited and non-vocational courses, including IT, Basic Skills. Languages, and First Aid courses etc. with approximately 300+ students annually in 2022 Provided suitable facilities free of charge, for computer-based training. meetings, interviews, conferences, and other learning and training sessions that would benefit the local community Provided training and neOrkIng facilities to other community groups and local agencies on a quarterly basis Developed relationships with education and training providers to ensure that training programmes continue to enhance employment opportunities for socially disadvantaged and economically excluded people An Incluslve Communlty Action to demonstrdte minonties valued, equality of opportunity for women. young people, minority ethnic and other excluded groups (particularfy in relation to promoting social inclusion among groups identified as being morg likely to be in line wilh the Good Relations and Good Race Relalions policy. Promote and signpost through our social media platforms information from Community Advice Antrim and Newiownabbey; Antrim and Nevrtownabbey Council; Local Foodbanks. INomen's Aid" Age UK" British Deaf Association. Worked with other organisations and statutory bodies to promote the welfare and inclusion of disadvantaged and sociallyleconomically excluded members of society strengthened support for people with disabilities, and worked in partnership with and others to facilitate discussion and consultation and identify ways to take action5 forward Held communty events (summer and Christmas). which bring together all sections of the community, celebrate culture and diversity Provided virtual events for the community andlor signpost to suitable online content to keep the community engaged and less isolated. Engaged with member5 of minority ethnic communities to promote understanding, volunteering, and engagement in community activities An Actlve Community Eviden of infonnal social care, strengthened organisations, increased volunteering, local provision of facilities end serwices, partnership working with public bodies (partlGulahy in relation to the aims of promoling Social inclusion. Promoted and signposted through social media HSC health and wellbeing initiatives Developed partnership working with Antrim Enterprise Agency Provided wellbeing boxes to the 'Well Hello, group, Men's shed, and others identified through the food bank in need of resources and support. Facilitated slimming classes, meditation classes, health, and wellbeing sessions. Attended and participated in NICVA conferences etc and promoted to the wider community. Continue to respond to public consultations as and when needed. Monitored targets as requested, including in respect of all Section 75 groups on a quarterly basis
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 An Influentlal Communlty Evidence of stmng and democratic OanIsatIOns, contribution to shaping policy and practi, partnehip wothing, neiwoN(s. developing local assets {partlGularfy in relation to the aims of New TSN andA Shad Future). Continue to work closely with ANBC and other statutory bodies as and when needed by promoting the various COVID-19 initiatives for citizens and business and helping people get the accurate infomation needed. Strengthened partnership working with local councils, statutory bodies, and community organisations through regular meetings, facilitation, and attendan of courses Worked with partners to make available and, where possible, increase availability of social housing and commercial space as applicable (10 residential properties 18 commercial) Worked with our current tenants to help with any rent or financial hardships they may be facing. Published and distributed quarterly newsletter Reviewed practice among the Committee (Board), staff and members in respect of reflecting on practice. evaluation of work activities. To enhance and increase membership and support user involvement in the Committee. Engaged with relevant agencies including Dfc, Antrim & Newtownabbey Borough Council, Roads Service. Planning Service. and local environmental groups to promote environmental improvements and opportunities around the transfer of unused publicly owned assets for community FUNDRAISING ACTIVITIES Due to COVID-19 there were no fundraising events during 2022. Financial review Grant income increased during the year, mainly due to the fact that there was extra grants from the Community Fund and Antrim & Newtownabbey Borough Council. Expenditure in the year increased from £168,386 to £219,212 this year. Overall there was a deficit of £36.361 in the year compared to a surplus of £20,439 in the previous year. Reserves Pollcy and Golng Concern It is the policy of the charity that unrestrtcted general funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The ideal level of reserves would therefore be beiween £47,916 and £95,832. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. At 31 st December 2022 there was the equivalent to approximately five months running Costs in unrestricted free reserves which is within the ideal level. The actual unrestricted general reserves at 31st Dember 2022 are £808,733, within these are unrestricted general funds and unrestricted designated reserve5. These unrestricted designated reserves have been designated by the Trustees and represent the charity's investment in land and buildings. The balance in unrestricted general reserve is £82.144. This has decreased from the previous year.
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 PRINCIPLE FUNDING SOURCES Principle funding sources during the year as follows: _ Income from rent from the commercial units and residential flats Department for Communities - Community Investment Fund Department for Communities- energy grant Festival funding from Antrim and Newtownabbey Borough Council Premises funding from Antrim and Newtownabbey Borough Council Belfast Cathedral Sit-out 'Black Santa, Donations Our income allows us to support our objectives and stay solvent. Investment Policy And Objectives In order to guide the investment strategy the Board of Trustees has adopted the followng objectives- to protect and maintain a steady annual income which allows the support of an equivalent level of activity of the charity over the long term: to follow an investment policy designed to provide for a level of income that matches inflation and protects the real value of capital over the long term-, to follow a policy which provides the highest security with the highest achievable total retum Investments strategy- A risk adverse strategy is adopted in relation to investments so that an appropriate amount is held in bank accounts. Social, environmental and ethical considerations have been taken into account. Monitoring.' The treasurer will monitor the performance of the bank accounts and report regularly to the Board of Trustees. Risk Management The trustees identify the major risks to which the charity is exposed each financial year when preparing and updating a strategic plan, in particular those related to the operations and finances of the Charity. The trustees then review any major risks which have been identified and establish systems to mitigate those risks. The charity is satisfied that the systems are in place to mitigate their exposure to the major risks which have been so identified and reviewed. The Board 15 not proposing any capital expenditure at present beyond secured funding. Trustees will make effort during the coming years to secure additional funds for any new development work and ongoing funding for that existing work.
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 PLANS FOR FUTURE PERIODS The charity plans to continue with the following projects in the coming years: Annual Cross Community Festival in June and Christrnas Lights Event in November Continuation and development of current and introduction of new training courses Promotion of British Sign Language Level 1 to 6 in the local and wider communities Maintain ongoing contact with PSNI, NIFRS, NtAS, plus other statutory agencies On-going management of Arches House and Arches Mews Continuous development of the provision of health and well-being advice and services for the residents of Randalstown and the Surrounding area On-going provision of facilities for conferences and meetings to a variety of groups and agencies Weekly provision of Community Advice outreach service On-going production and distribution of quarterly community newsletter On-going partnership with Antrim and Newiownabbey Borough Council and other agencies to promote the education and integration of foreign nationals Continuation of work with the Tidy Randalstown Group. of which hvo of our trustees are on the board Work with the Randalstown Town Team, of which three of our trustees is on the board Continuation of work with the Randalstown Chamber of Trade, of which two of our trustees are on the board Work with the Randal Community Shed, of which one of our trustees is on the board Expansion of social media presence The trustees have no concems about sustainability in the immediate future and wll work within any government regulations availing of online platforms to deliver projects if face to face is restricted. structure* governance and management Governing Pocument The charity is a company limited by guarantee, as defined by the Companies Act 2006. The trustees. who are also the directors ft)r the purpose of company law, and who served during the year were: JB McGookin P Boyle S Hillan E Ingram W Blair W Allen J McErlean H Boyd C Butler RG Graham M Hackett L Hurrell J McTaggart O Heatley (Appointed 21 February 2023)
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT (CONTINUED){INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 Recrultment And Appointment of New Trustees INhen new or additional trustees are required then the members are invited to submit nominations and subject to their compliance with the Memorandum and Articles ofAssociation they are Considered by the membership for election at the Annual General Meeting. Trustees may be co-opted at other times by the Board and their election as trustees is ratified or otherwise by the membership at the next A.G.M. Organlsational Structure The board of trustees meets monthly as a full board. It has established sub groups which discuss the activities of the charity. in terms of finance, premises and staffing. The subgroups make recommendations to the board of trustees and monitor operational activitie5. Staff of the charity have delegated authority to carry out day to day work within policies agreed by the Board. Financial standing orders give necessary authorisation of different amounts. Prior to being elected. nominees are invited to a Management Committee meeting, as well as visiting the premises to meet trustee5 and members of staff. Should they be appointed, they are provided with all relevant information from the Charity Commission and Companies House as well as further information from the Charity itself regarding the content of work for a trustee. Following this, arrangements are made on a continual basis. to attend any courses which are deemed to be of advantage to any trustee. 10-
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 Pay Pollcy For Senlor Staff The trustees consider the board of trustees and the senior management team comprise the key management personnel of the charity in charge of directing and controlling, running and operating the charity on a day to day basis. All trustees give their time freely and no trustee received remuneration in their year. Details of related paty transactions are disclosed in the notes to the accounts. The pay of senior staff is reviewed annually and normally increased in compliance with legislation. Related Parties Health Fairs involved the local phamiacy, of which one director is a partner. All transactions are at an arms-length commercial rate. The director is also on the Mental Health Review Tribunal. a member of Ulster chemists Association, Sperrin U3A Treasurer and sit on St. MacNissis Parish Council financial committee. A Director is a on the board ofAntrim Credtt Union. the Chamber of Trade and Randal Community Shed. A Director is on the board of Old Bleach Cycle Club who use our facilities and organise some of Festival events. A Director is on the board of Randalstown Rugby Club who use our facilities and organise some of Festival events. A Director is the honorary President of Mid Antrim Pony Club who use our facilities and organise some of Festival events. Two Directors are on the board of Tidy Randalstown and Town Team for whom we provide admin and office support. A Director is on the board of Tidy Randalstown and the Chamber of trade. They also have links to hope and Future who use our premises for seasonal community events A Director is a partner of a local event equipment hire business from which goods or services made is hired from time to time at an arm's length commercial rate. A Director is an owner of a local Jewellers and Trophy supplier business from which goods are purchased at an arm's length commercial rate. A member of staff is related to our plumber. All services are carried out at an arm's length commercial rate. A member of staff if related to staff members of the company used to support our IT. All services and goods rendered are carried out and provided at an arm's length commercial rate. No other trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year. No trustee inCued any expenses. WIDER NETWORK The Charity has no responsibility for any other organisation and is answerable to Charity Commission Northem Ireland. ARCHES work to form and nurture relationships with other groups and agencies, which allows partnership working for the greater good of the community. We have boardlcommittee representation in Antrim and District Communities Neiwork. Community Safety Policing Partnership, Public Health Alliance, Tidy Randalstown, Randal Community Shed, Randalstown ASD Support Group and Randalstown Chamber of Trade. In addition, ARCHES liaise with over 80 community groups and organisations in the greater Randalstown area, many of which we work closely with, particularly in the organisation of the annual Community Festival and Christmas Lights events, and they benefit from our training programs. 11
RANDALSTOWN ARCHES ASSOCIATION TRUSTEE REPORT (CONTINUED){INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022 Audltor Corrigan CA Limited were appointed as auditor to the company and a resolution proposing that they be re- appointed will be put at a General Meeting. The Trustee report was approved by the Board of Trustees. W Allen Dated: 22 September 2023 12-
RANDALSTOWN ARCHES ASSOCIATION STATEMENT OF TRUSTEE RESPONSIBILITIES FOR THE YEAR ENDED 31 DECEMBER 2022 The trustees. who are also the directors of Randalstown Arches Association for the purpose of company law, are responsible for preparing the Trustee Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company Law requires the twstees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing these accounts, the trustees are required to: select suitable accounting policies and then apply them consistently. observe the methods and principles in th8 Charities SORP; make judgements and estimates that are reasonable and prudent. and prepare the accounts on the going conrn basis unless it is inappropriate to presume that the charity will continue in operation. The trustees ar8 responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts COTnply with the Companies Act 2006. They are a150 responsible for safeguarding the assets of the charity and hen for taking reasonable steps for the prevention and detection of fraud and other irregularities. 13-
RANDALSTOWN ARCHES ASSOCIATION INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF RANDALSTOWN ARCHES ASSOCIATION Oplnlon We have audited the financial statements of Randalstown Arches Association (the 'charity') for the year ended 31 December 2022 which comprise the statement of financial activities, the balance sheet and notes to the financial statements. including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion. the financial statements: give a true and fair view of the state of the charitable companls affairs as at 31 December 2022 and of its incoming resources and application of resources. for the year then ended. have been properly prepared in accordan with United Kingdom Generally Accepted Accounting Practice. and have been prepared in accordance with the requirements of the Companies Act 2008. Basis for oplnlon We conducted our audit in accordance with International Standards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilities under those standards are further described in the Audilorfs responsibilities for the audit of the financial statements sedion of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK. including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilitie5 in accordan with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Concluslons relating to going concern In auditing the financial statement5, we have concluded that the Trustee use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concem are described in the relevant sections of this repprt. other information The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material mi55tatement of this other information, we are required to report that fact. We have nothing to report in this regard. Matters on which we are requlred to report by exception We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations (Northern Ireland) 2015 requires us to report to you if. in our opinion: the information given in the financial statements is inconsistent in any material respect with the Trustee report., or sufficient accounting records have not been kept-, or the financial statements are not in agreement with the accounting records; or we have not received all the information and explanations we require for our audit. 14-
RANDALSTOWN ARCHES ASSOCIATION INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF RANDALSTOWN ARCHES ASSOCIATI.ON Responsibilities of trustees As explained more fully in the statement of Trustee responsibilities. the trustees. who are also the directors of the charity for the purpose of company law. are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such intemal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concem, disclosing. as applicable. matters related to going concern and using the going Goncem basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Auditor's responsibilities for the audit of the financial statements We have been appointed as auditor under section 65 of the Charities (Accounts and Reports) Regulations (Northern Ireland) 2015 and report in accordance with the Act and relevant regulations made or having effect thereafter. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate. they could reasonably be expeded to influen the economic decisions of users taken on the basis of these financial statements. The extent to which our procedures are capable of detecting irregularities. including fraud, is detailed below. A further description of our responsibilities is available on the Financial Reporting Council's website at: https:11 www.frc.org.uldauditorsresponsibilities. This description forms part of our auditovs report. This report is made solely to the charity's trustees. as a body, in accordance with Section 65(2) of the Charities (ArKounts and Reports) Regulations (Northern Ireland) 2015. Our audit work has been undertaken so that we might stste to the charity's trustees those matters we are required to state to them, in an auditor's report and for no other purpose. In our opinion the statement of accounts complies with the requirements of regulation 8 of the Charities (Accounts and Reports) Regulations (Northern Ireland) 2015. To the fullest extent permitted¥by law, we do not accept or assume responsibility to anyone other than the charity and it's trustees as a body, for our audit work, for this report, or for the opinion5 we have formed. Mrs Amanda Harbinson (Senior Statutory Auditor) for and on behalf of Corrigan CA Limited 22 September 2023 Chartered Accountants statutory Auditor 24 Greystone Road Antrim N Ireland BT412QN Corrigan CA Limited is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2008. 15-
RANDALSTOWN ARCHES ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022 Unrestricted Restricted funds funds Total 2022 Total 2021 Notes Income and endowments from: Donations and legacies Charitable activities Other trading activities Investments Other Income 1.224 93,391 88.232 89,456 93,391 79.139 107.791 1,779 116 Total income 94,619 88,232 182.851 188,825 endlture on: Charitable activities 136,246 82,966 219.212 168,386 Net (outgoing)linGoming resources before transfers (41.627) 5.266 (36,361) 20.439 Gross transfers between funds 4.811 (4,811) Net (expenditure)lincome for the yearl Net movement In funds (36,816) 455 (36,361) 20.439 Fund balances at 1 January 2022 845,549 30,663 876,212 855,773 Fund balances at 31 December 2022 808,733 31,118 839,851 876.212 The statement of financial Sctivities includes all gain& and losses recognised ITh the year. The statement of financial activities also complie5 Wlth the requirements for an income and expenditure account under the Companies Ad 2006. 16-
RANDALSTOWN ARCHES ASSOCIATION BALANCE SHEET AS AT 31 DECEMBER 2022 2022 2021 Notes Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand 13 745,237 765.546 14 21.658 87.910 9.781 114.796 109,568 124,577 Creditors: amounts falllng due wlthln one year 16 (14.954) (13,911) Net current assets 94.814 110,666 Total assets less current liabilities 839.851 876,212 Income funds Restricted funds Unrestricted funds 31.118 808,733 30.663 845.549 839,851 876.212 The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. ' These financial statements have been prepared ih accordance with the prèvisions applicable to conlpanies subject to the small companies regime. The accounts were approved by the Trustees on 22 September 2023 W Allen Trusloe RG Graham Trustee Company Registration No. N1029924 17-
RANDALSTOWN ARCHES ASSOCIATION BALANCE SHEET (CONTINUED) AS AT 31 DECEMBER 2022 Crltlcal accounting estimates and Judgements In the application of the charitys accounting policies, the trustees ar8 required to make judgements. estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. Accountlng policies Charity Information Randalstown Arches Association is a private company limited by guarantee incorporated in Northern Ireland. The registered office is 3840 Main Street. Randalstown, Co Antrim. BT413AB. 2.1 Accounting conventlon The accounts have been prepared in accordance with the charity's goveming document, the Companies Act 2006 and 'Accounting and Reporting by Charities". Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention, Imodified to indude the revaluation of freehold properties and to include investment properties and certain financial instruments at fair valuel. The principal accounting policies adopted are set out below. 2.2 Going concern The financial statements have been prepared on a going concem basis. The trustees have assessed a period of 12 months from the date of approving the financial statements with regard to the appropriatene55 of the going concern assumption in preparing the financial The Trustees note the operating and cashflow position at sign off of the financial statements and believe that the company will continue as a going concern and be able to realise its assets and discharge its liabilities in the nomial course of its operation 2.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial ststements. 2.4 Incoming resources Incomin Resources from Charitable Activities Income is recognised when the charity is legally entitled to it after any Performan conditions have been met, the amounts can be measured reliably. and it is probable that income will be received. Donations Cash donation5 are recognised on receipt. other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. 18-
RANDALSTOWN ARCHES ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 Accountlng policies (Continued) Other Income other income is recognised when the charity is legally entitled to it. when the amounts can be measured reliably, and it is probable that the income will be reived. Tumover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business. net of discounts. VAT and other sales related taxes. 2.5 Resources expended enditure on Charitable Activities Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. The charty is below the charity audit threshold and therefore is exempt from reporting expenditure on an activity basis. The charity has opted to report the nature of expenditure rather than on an activty basis. 2.6 Tanglble fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases: Land and buildings Plant and machinery Fixtures, fittings & equipment 2% straight line 20% straight line 10 % straight line The gain or loss arising on the disposal of an asset is determined as the difference been the sale proceeds and the carrying value of the asset, and is recognised in the statement of ffinancial activities. 2.7 Impairment of fixed assets At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have Suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to deterniine the extent of the impairment loss (if any). 2.8 Cash and cash equlvalents Cash and cash equivalents include cash in hand, deposits held at call with banks. Other short-temi liquid investments with original maturities of three months or less. and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 2.9 Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments. and Section 12 'other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial Statements, when there is a legally enforceable right to Set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and Settle the liability simultaneously. 19-
RANDALSTOWN ARCHES ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 Accountlng pollcles (Contlnued) Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic financlal Ilabllities Basic financial liabilities, including creditors and bank loans are initially recognised at transaction Pri unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition of financlal liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. Employee Beneflts The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the charity us demonstrably committed to terminate the employment of an employee or to provide temination benefits. Company Status The company is a company limited by guarantee. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company. -20-
RANDALSTOWN ARCHES ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 Donatlons and legacies Unrestricted Restrlcted funds funds Total 2022 Total 2021 Donations and gifts Grants Received 1,224 1,224 88,232 800 78.339 88,232 1,224 88,232 89,456 79,139 For the year ended 31 December 2021 800 78,339 79.139 Grants receivable for core activltles Department for Communities Antrim & Newtownabbey Borough Council USEL Job Retentions Scheme Co Operation Ireland st. Annes Cathedral Community Finance Ireland 58,333 24,500 4,949 58,333 24,500 4,949 51,208 5,500 2,698 1.259 1.212 1,000 15,462 450 450 88,232 88.232 78,339 other trading activities Total Unrestricted funds 2022 2021 Fundraising events 1.779 Investments Unrestricted funds Total 2022 2021 Interest receivable 21
RANDALSTOWN ARCHES ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 Charltable activitles 2022 2021 Hire of UnitslHall Training Courses Perfonnance related grants 78,755 14.636 77,988 8,650 21.173 93,391 107,791 Analysis by fund Unrestricted funds 14,636 78,755 93,391 For the year ended 31 December 2021 Unrestricted funds Restricted funds 8,650 21,173 77.968 86,618 21,173 29,823 77.968 107,791 Performance related grants Antrim & Newtownabbey Borough Council Community Fund Department for Communities Co Operation Ireland 2,000 10,000 7,193 1,980 21,173 Other Income 2022 2021 Net gain on disposal of tangible fixed assets 116
RANDALSTOWN ARCHES ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 Charitable actlvltles Total 2022 Total 2021 Charitable Activity Payroll Costs Support Costs Depreciation 50,904 75,984 64.867 27.457 23,574 59,818 54,757 30,237 219,212 168,386 Included within Charitable Activity Festival Costs Tutors . 15,690 19,357 5,209 15,126 Included withln Support Costs Repairs & Maintenance Computer Expenses 9,893 13.067 9,893 9.875 Trustees None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. 10 Audltor's remuneratlon The analysis of auditors remuneration is as follows: 2022 2021 Audit of the annual accounts 2,730 2.600 11 Employees Number of employees The average monthly number employees during the year was 6. Wages and salaries costs for the year were £75.817 (£58,963 -2021). No employee received remuneration of more than £60,000. 2022 Number 2021 Number -23-
RANDALSTOWN ARCHES ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) . FOR THE YEAR ENDED 31 DECEMBER 2022 12 Taxatlon The charity is exempt from tsx on income and gains falling within section 505 of the Taxe5 Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. 13 Tangible fixed assets Land and bulldlngs Plant and machinery Flxtures. ring5 & equipment Total Cost At 1 January 2022 Additions 1,138,953 39,173 5,993 110,175 1,245 1,288,301 7,238 At 31 December 2022 1,138,953 45,166 111.420 1,295,539 Depreciation and impairment At 1 January 2022 Depreciation charged in the year 389,585 22,779 33,721 2,559 99.449 2.209 522,755 27,547 At 31 December 2022 412,364 36,280 101.658 550,302 Carrying amount At 31 December 2022 726.589 8,886 9,762 745,237 At 31 December 2021 749,368 5,452 10,726 765,546 14 Debtors 2022 2021 Amounts falling due within one year: Trade debtors other debtors 3,545 18.113 8,447 1,334 21,658 9.781 15 Loans and overdrafts 2022 2021 Bank overdrafts 24 658 Payable within one year 24 658 -24-
RANDALSTOWN ARCHES ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER. 2022 15 Loans and overdrafts (Continued) 16 Creditors: amounts falling due wlthln one year 2022 2021 Notes Bank overdrafts Other taxation and social security Trade creditors other creditors Accruals and deferred income 15 24 4.567 2.893 3,470 4,000 658 6,365 1.058 3.080 3,750 14.954 13,911 17 Analysls of net assets between funds Unrestricted Restricted 2022 2022 Totsl Unrestrlcted Restricted 2022 2021 2021 Total 2021 Fund balances at 31 December 2022 are represented by: Tangible assets Current assetsl{liabilities) 745,237 63,496 745,237 94,614 765,546 80,003 765,546 110,666 31.118 30.663 808,733 31.118 839,851 845,549 30.663 876,212 18 Movement in Funds Fund At 01101122 Incoming Resources Resources Expended Transfers At 31112122 General Designated Restricted 96.181 749,368 30.663 94.619 113,467 22.779 82,966 4.811 82.144 726.589 31.118 88,232 (4.811) 876,212 182.851 219,212 839,851 -25-
RANDALSTOWN ARCHES ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022 19 Securites & Charges Northem Bank Limited holds a mortgage or charge against 3840 Main Street for securing all monies now due, or hereafter to become due or from time to time accruing. Antrim Borough Council holds an agreement and mortgage of £55,000 against 3840 Main Street for securing all monies now due, or hereafterto become due or from time to time accwing. The Department for Social Development holds a mortgage or charge debenture of £100,000 against 3840 Main Street for securing all monies now due, or hereafter to become due or from time to time accruing. Intemational Fund For Ireland holds a charge against g John Street for securing all monies now due. or hereafter to become due or from time to time accruing. Big Lottery Fund holds a mortgage or charge of £162.352 against 3840 Main Street for securing all monies now due, or hereafter to become due or from time to time aGcruing. Department for Churchill House holds a mortgag8 of £100,000 against 3840 Main Street, Randalstown. 20 Related party transactlons During the financial year there were sundry purchases from vendors related to trustees of the charity but all of these were carried out on an arm's length basis. No discounts were given or received in any such transaction. Purchases of £131.50 were made during the year from H Mcmanus Hardware which is owned by one of the trustees, Liam Hurrell. £17,483.83 was paid to Nimbus for l.T. services during the year. The father of one of the charity's employees, Hannah Maloney is a self employed l.T. Contractor and occasionally does work for this companyl £637.80 was paid to JEMS Plumbing during the year. This is owned by the brother of one of the charity's employees, Ergnat McLaughlin. A total of £1670 was paid by Randalstown Arches Association for repairs to a trailer owned by a local pony club. One of the trustees is a member of this pony club. -26-