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2023-03-31-accounts

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

(INCORPORATED UNDER GUARANTEE)

REPORT AND

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

Company Registration No: NI050228

Charity Commission of Northern Ireland No: NIC100638 HMRC Charity Registration No: XR74326

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

Page
Company Information 2
Report of the Directors 3-5
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8-9
Notes to the Accounts 10-16

1

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

COMPANY INFORMATION FOR THE YEAR ENDED 31 MARCH 2023

OFFICERS AND PROFESSIONAL ADVISORS

BOARD OF DIRECTORS Simon Bridge
Gregory Brennan
Philippa Crone
Desmond Browne
William Fitzpatrick
Gregory McConnell
Marc Ballard
SECRETARY Simon Bridge
REGISTERED OFFICE 92 Church Road
Holywood
Co. Down
BT18 9BX
INDEPENDENT EXAMINERS Baker Tilly Mooney Moore
Chartered Certified Accountants & Registered Auditors
17 Clarendon Road
Clarendon Dock
Belfast
BT1 3BG
SOLICTORS Cleaver Fulton Rankin
50 Bedford Street
Belfast
BT2 7FW
PRINCIPAL BANKERS Ulster Bank
Connswater (C) Branch
Arches Retail Park
Belfast
BT5 4AF
CHARITY REFERENCE NUMBER NIC100638
COMPANY NUMBER NI050228

2

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2023

The Directors (who are also the Trustees) of Holywood Old School Preservation Trust (“The Trust”) present their Annual Report together with the Financial Statements for the year ended 31 March 2023.

The Financial Statements have been prepared in accordance with the accounting policies set out in Note 1 to the financial statements and comply with the Companies Act 2006 and the Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).

Reference and Administrative Details

The Trust is a company limited by guarantee and is registered with the Charity Commission for Northern Ireland. Charity number is NIC100638 and the registered office is 92 Church Road, Holywood, Co. Down, BT18 9BX.

Principal Activity

The objectives of the Trust are to preserve and protect for the public benefit Holywood Old School, Church Road, Holywood, Co. Down. This is achieved by the monies raised from renting the hall and end units to various community groups and individuals on both a regular basis and on request.

Structure, Governance and Management

The Trust is a registered charity and company limited by guarantee, which is governed by its Memorandum and Articles of Association. The Recruitment and Appointment of Directors/Trustees is provided for within the Memorandum and Articles of Association of the company. No person or body is permitted to appoint Trustees.

The Board meets approximately 6 times per year to make decisions in keeping with the Memorandum and Articles of Association. The company holds an Annual General Meeting each year in addition to all other general meetings. Decisions are made by passing resolutions. The Board operates on a voluntary basis and is assisted by volunteers.

The Board has delegated overall management of the Trust to the Chairman and Treasurer who, in turn, have delegated dayto-day operations to the part-time caretaker/administrator.

The Directors

The directors have overall responsibility for matters relating to the charity. The directors who served during the year were as follows:

Simon Bridge Gregory Brennan Philippa Crone Desmond Browne William Fitzpatrick Gregory McConnell Marc Ballard Keith Nevin (resigned 13 December 2022)

The company is limited by guarantee and therefore no director had any interests in the share capital.

3

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

REPORT OF THE DIRECTORS (continued) FOR THE YEAR ENDED 31 MARCH 2023

Management of Risks

The Directors are aware of their responsibilities regarding the identification and management of major risks to which the Trust is exposed. These risks are monitored on an ongoing basis and appropriate policies/procedures have been implemented as required. It has been determined that the current cost of living crisis might have some impact in relation to expected future income. This may not be significant but will be kept under review.

Objectives and Activities

The Memorandum and Articles of Association set out the objectives and aims of the Trust.

Key objectives for 2022/23 which are achieved were as follows:

Public Benefit

In carrying out their responsibilities the Directors have paid due regard to the Charity Commission of Northern Ireland guidance on Public Benefit.

Having restored the Old School building, the Trust maintains the building and makes it available for a wide variety of community activities. The beneficiaries are the residents of Holywood and visitors to the town who can:

Financial Review

The results for the financial period are fully set out in the Statement of Financial Activities on page 7 and the financial position of the Trust as at 31 March 2023 is set out in the Balance Sheet on pages 8-9. The figures for the year ended 31 March 2023 show a deficit of £2,973 (2022: deficit of £6,897). Total funds at 31 March 2023 were £46,812 (2022: £49,785).

Reserves Policy

At the year end the charity holds unrestricted reserves of £46,812 (2022: £49,785) of which £29,553 (2022: £27,222) is held at cash at bank and in hand.

A policy on reserves has been established which is to achieve a level of reserves which match the needs of the charity both at the current time and in the foreseeable future. For 2023/34 this has been set at 4 months expenditure plus £2,500 to cover a deposit held under the terms of the lease for the commercial unit. This equates to total reserves of £11,400.

4

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

REPORT OF THE DIRECTORS (continued) FOR THE YEAR ENDED 31 MARCH 2023

Statement of Directors’ Responsibilities

The directors are responsible for preparing the financial statements in accordance with applicable law and regulations. Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the directors are required to:

The directors are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the special provision of Part 15 of the Companies Act 2006 relating to small companies.

ON BEHALF OF THE DIRECTORS:

................................................ ............................... Desmond Browne, Director Date

5

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

INDEPENDENT EXAMINER’S REPORT TO THE CHARITY TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

We report on the accounts of Holywood Old School Preservation Trust for the year ended 31 March 2023 which are set out on pages 7 to 18.

Respective responsibilities of charity trustees and examiner

As the charity trustees (and also the Directors of the company for the purposes of company law) you are responsible for the preparation of financial statements in accordance with the terms of the Companies Act 2006. Having satisfied ourselves that the charity is not subject to audit under company law, and is eligible for independent examination, it is our responsibility to:

Basis of Independent examiner’s report

We have examined your charity Financial Statements as required under section 65 of the Charities Act and our examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act.

The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts and seeking explanations from you as charity trustees concerning any such matters.

An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all matters that an auditor considers in giving their opinion on the accounts. The planning and conduct of an Audit goes beyond the limited assurance that an independent examination can provide. Consequently, we express no opinion as to whether the accounts present a “true and fair view” and our report is limited to those specific matters set out in the independent examiners statement.

Our role is to state whether any material matters have come to our attention giving cause to believe:

  1. That accounting records were not kept in accordance with section 386 of the Companies Act 2006 2. That the accounts do not accord with those accounting records

  2. That the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102);

  3. That there is further information needed for a proper understanding of the accounts to be reached.

Independent examiner’s statement

We have completed our examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, we have found no matters that require drawing to your attention.

Baker Tilly Mooney Moore

Chartered Certified Accountants & Statutory Auditors 17 Clarendon Road, Clarendon Dock Belfast BT1 3BG

Date:

6

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023

Notes
Income from:
Donations and Legacies
2
Charitable activities
2
Investments
2
Expenditure on:
Charitable Activities
3
Net Expenditure for the year
Transfers between funds
Fund balances at start of year
Fund balances at end of year
Unrestricted
Funds
Restricted
Funds
Total Funds
2023
Total Funds
2022
£
£
£
£
22,378
-
22,378
25,184
28,086
-
28,086
21,256
36
-
36
1
50,500
-
50,500
46,441
53,473
-
53,473
53,338
53,473
-
53,473
53,338
(2,973)
-
(2,973)
(6,897)
-
-
-
-
49,785
-
49,785
56,682
46,812
-
46,812
49,785

The above amounts relate to continuing operations of the company.

There is no difference between the net expenditure for the year stated above and their historical cost equivalents.

The Statement of Financial Activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

7

HOLYWOOD OLD SCHOOL PRESERVATION TRUST (REGISTERED NUMBER: NI050228)

BALANCE SHEET AS AT 31 MARCH 2023

Notes
Fixed Assets
Tangible Assets
6
Current Assets
Debtors
7
Cash at Bank and in hand
Current Liabilities
Creditors: Amounts falling due within one year
8
Net current Assets
Total assets less current liabilities
Non-Current Liabilities
Creditors: Amounts falling due after one year
9
Total Net Assets
Funds Balances
Unrestricted
10
Total
Unrestricted
Funds
2023
£
155,739
2,088
29,554
31,642
6,301
6,301
25,341
181,080
134,268
134,268
46,812
46,812
46,812
Total
Unrestricted
Funds
2022
£
182,591
2,552
27,222
29,774
5,934
5,934
23,840
206,431
156,646
156,646
49,785
49,785
49,785

8

HOLYWOOD OLD SCHOOL PRESERVATION TRUST (REGISTERED NUMBER: NI050228)

BALANCE SHEET (continued) AS AT 31 MARCH 2023

The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act.

The directors acknowledge their responsibilities for:

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

The financial statements were approved by the board of directors and authorised for issue on …………………… and are signed on its behalf by:

…………………………………… Desmond Browne Director

Gregory McConnell Director

9

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

NOTES TO THE FINANCIAL STATEMENTS AS AT 31 MARCH 2023

1. STATEMENT OF ACCOUNTING POLICIES

Charity information

Holywood Old School Preservation Trust is a private company limited by guarantee incorporated in Northern Ireland. The registered office is 92 Church Road, Holywood, Co down BT18 9BX.

Basis of preparation

The financial statements have been prepared in accordance with the Companies Act 2006; the Charities Act (Northern Ireland) 2008 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)”. The charity is a Public Benefit Entity as defined by FRS 102.

The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below.

1.1 Going concern

At the time of approving the accounts, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.2 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.

1.3 Incoming resources

Income represents rental income, grants and grants released, and bank interest.

All income has been included in the Statement of Financial Activities and have been recognised when there is entitlement to the income, certainty of receipt and it can be measured reliably.

Grants received in relation to the renovation of the old school are being released to the Statement of Financial Activities over the period of the lease.

1.4 Resources expended

All expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all costs related to the category. Expenditure is recognised when there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Expenditure on the charitable activities includes costs undertaken to further the purposes of the charity.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include payroll and governance costs which support the charities activities. These costs have been allocated to expenditure on charitable activities. The basis on which support costs have been allocated are set out in the notes to the accounts.

10

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

NOTES TO THE FINANCIAL STATEMENTS (continued) AS AT 31 MARCH 2023

1. STATEMENT OF ACCOUNTING POLICIES (continued)

1.5 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost of assets less their residual values over their useful lives on the following bases:

Building & Renovation- Over 21 Years Fixtures & Fittings- 20% Straight Line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/ (expenditure) for the year.

The Trust was established to renovate and maintain the Old School building in Church Road, Holywood. The building has been leased to the Trust by the Representative Church Body of the Church of Ireland for a period of 21 years. All costs of renovating the property have been capitalized in the accounts and will be written off over a period of the lease, commencing from the date of completion of the renovation which was April 2008.

1.6 Impairment of fixed assets

At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.7 Financial instruments

The company only has financial assets and liabilities of a kind that qualify as basic financial assets. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

1.8 Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and cash in hand.

1.9 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.10 Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured reliably.

11

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

NOTES TO THE FINANCIAL STATEMENTS (continued) AS AT 31 MARCH 2023

1. STATEMENT OF ACCOUNTING POLICIES (continued)

1.12 Critical accounting estimates and judgments

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

The trustees do not consider any of these judgments or estimates to have significant effect on the financial statements.

2. INCOMING RESOURCES

Donations and Legacies
Grant Income
JRS Grant Income
Charitable Activities
Rent
Hall Hire
Scouts License Fee
Investments
Bank Interest received
Total Income
Unrestricted
Funds
£
22,378
-
22,378
13,800
14,286
-
28,086
36
36
50,500
Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
Total Funds
2023
£
22,378
-
22,378
13,800
12,086
2,200
28,086
36
36
50,500
Total Funds
2022
£
22,378
2,806
25,184
13,800
5,956
1,500
21,256
1
1
46,441

12

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

NOTES TO THE FINANCIAL STATEMENTS (continued) AS AT 31 MARCH 2023

3. RESOURCES EXPENDED

Unrestricted
Funds
Restricted
Funds
Total Funds
2023
£
£
£
Charitable Activities
Salaries & NIC
9,026
-
9,026
Rates
2,482
-
2,482
Insurance
4,444
-
4,444
Heat, Light & Power
4,171
-
4,171
Telephone
1,281
-
1,281
Depreciation of Building
26,183
-
26,183
Depreciation of Fixtures &
Fittings
669
-
669
Other Expenses
671
-
671
Repairs and Renewals
2,446
-
2,446
Including the following support
costs
-
Accounts & Independent
Examination
1,728
-
1,728
Professional Fees Re Payroll
372
-
372
Total costs allocated to
charitable activities
53,473
-
53,473
Total Expenditure
53,473
-
53,473
Included in support costs are governance costs totaling £1,728 (2022: £1,728).
4.
NET (OUTGOING) RESOURCES
Net (Outgoing) Resources is stated:
2023
£
After charging:
Release of grant
22,378
Depreciation on fixed assets
26,852
Unrestricted
Funds
£
9,026
2,482
4,444
4,171
1,281
26,183
669
671
2,446
1,728
372
53,473
Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
Total Funds
2023
£
9,026
2,482
4,444
4,171
1,281
26,183
669
671
2,446
1,728
372
53,473
Total Funds
2022
£
7,918
2,733
3,878
1,594
714
26,183
683
1,000
6,535
1,728
372
53,338
53,338
2022
£
22,378
26,886

13

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

NOTES TO THE FINANCIAL STATEMENTS (continued) AS AT 31 MARCH 2023

5. INFORMATION ON DIRECTORS AND EMPLOYEES

2023 2022
£ £
Employment Costs
Wages and Salaries 9,439 7,918
The average monthly number of persons employed in the year was:
2023 2022
Employees 1 1

The charity considers the board of Trustees as their key management personnel. The total remuneration of key management personnel in the year is £Nil (2022: £Nil).

No employee received total employee benefits of more than £60,000 in the year.

No Trustee received any remuneration, benefits in kind or reimbursement of travel expenses in the year (2022: £Nil).

6. TANGIBLE FIXED ASSETS

Cost
At 1 April 2022
Additions
Disposals
At 31 March 2023
Depreciation
At 1 April 2022
Charge for Year
Charge on disposals
At 31 March 2023
Net Book Value
At 31 March 2023
At 31 March 2022
Building &
Renovation
Work
£
549,842
-
-
549,842
368,946
26,183
-
395,129
154,713
180,896
Fixtures &
Fittings
£
14,040
-
-
14,040
12,345
669
-
13,014
1,026
1,695
Total
£
563,882
-
-
563,882
381,291
26,852
-
408,143
155,739
182,591

14

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

NOTES TO THE FINANCIAL STATEMENTS (continued) AS AT 31 MARCH 2023

7. DEBTORS

Trade Debtors
Prepayments
8.
CREDITORS: Amounts falling due within one year
Accruals
9.
CREDITORS: Amounts falling due after one year
Grants received
2023
2022
£
£
1,068
1,552
1,020
1,000
2,088
2,552
2023
2022
£
£
6,301
5,934
2023
2022
£
£
134,268
156,646

No further grants were received this year. As the renovation work is now complete, the grants which have previously been received are being released to the Statement of Financial Activities over the period of the lease which is 21 Years.

10. ANALYSIS OF MOVEMENTS IN FUNDS

Balance of funds brought forward as at 1 April
2022
Movement for the year
Transfers between funds
Balance of funds carried forward as at 31
March 2023
Unrestricted
Funds
£
49,785
(2,973)
-
46,812
Restricted
Funds
£
-
-
-
Total Funds
£
49,785
(2,973
-
46,812

11. CONTINGENT LIABILITIES

A contingent liability may exist in respect of a repayment of grant income to HM Revenue and Customs should the conditions under which a grant was awarded to the company not be met. Due to the nature of these contingencies, it is not currently possible to estimate the likelihood of this occurring, nor quantify the financial effect or provide an indication of timing as to the potential liability that may arise. A contingent liability may exist in respect of grant income to the Department for Communities should the conditions under which they were awarded fail to be met. Due to the nature of these contingencies, it is not possible to quantify the potential financial effect or give an indication of timing as to the liabilities may arise.

15

HOLYWOOD OLD SCHOOL PRESERVATION TRUST

NOTES TO THE FINANCIAL STATEMENTS (continued) AS AT 31 MARCH 2023

12. TRANSACTIONS WITH RELATED PARTIES

There were no transactions during the year in which any director or related party had an interest requiring disclosure (2022: £nil).

13. FUNDS ANALYSIS

Unrestricted
funds
General fund
Total funds
At April
2022
£
49,785
49,785
Income
£
50,500
50,500
Expenditure
Transfers
£
£
(53,473)
-
(53,473)
-
At 31 March
2023
£
46,812
At 31 March
2023
£
46,812
46,812

Analysis of net assets between the funds

Tangible fixed assets
Current assets
Creditors falling due in less than one year
Creditors falling due after one year
Prior year
Tangible fixed assets
Current assets
Creditors falling due in less than one year
Creditors falling due after one year
Unrestricted
Funds
£
21,471
31,642
(6,301)
46,812
Unrestricted
Funds
£
25,945
29,774
(5,934)
49,785
Restricted
Funds
£
134,268
-
-
(134,268)
-
Restricted
Funds
£
156,646
-
-
(156,646)
-
Total Funds
£
155,739
31,642
(6,301)
(134,268)
46,812
Total Funds
£
182,591
29,774
(5,934)
(156,646)
49,785

16