OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-06-30-annual-report

BALLYCARRICKMADDY PRIMARY SCHOOL PARENT, TEACHERS AND FRIENDS ASSOCIATION

TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2022

ADDRESS

1a Killultagh Road Lisburn N. Ireland BT28 2NX

Charity No. NIC 100415

REGISTERED 25.07.2014

TRUSTEES:

David Spratt Sinead Kavanagh Wencke Rodig Brian Cather

THE CONSTITUTION AND GOVERNING OF THE CHARITY

There has been no alteration to the Constitution for Ballycarrickmaddy Primary School Parent, Teachers and Friends Association as approved by The Charities Commission N. Ireland (12.05.2014) setting out how the charity is constituted and governed, and we adhere to that absolutely.

The Charity continues to be constituted as an unincorporated association.

The Charitable aims and purposes of the charity are to advance the education of pupils in the school by:

Developing effective relationships between the staff, parents and others associated with the school; Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

OPERATION OF THE CHARITY

The PTFA is made up of parents of the children, residents in the community and staff of the school who make up the Committee. All parents past and present are encouraged to become actively involved, to assist running a calendar of events and supply the volunteer manpower which is required. As a committee we always evaluate and monitor events or initiatives which we run to ensure that they are as successful as possible and to gauge the opinion of the children and the adults to keep all actively informed. The PTFA feed into the school newsletter which is circulated monthly and update the website with PTFA information on a regular basis.

PUBLIC BENEFIT

Ballycarrickmaddy Primary School Parent, Teachers and Friends Association is a small charity at present and was delighted to receive registration with the Charities Commission N. Ireland in May 2014.

We have several ways in which we contribute to our commitment to Public Benefit.

1. Cash for Clobber – Total Raised £1248

Cash for clobber is a scheme aimed at raising awareness of textile recycling among children. Parents/Carers/Aunties/Uncles/Friends and neighbours turned up with cars full of unwanted clothes, shoes etc. We receive 40p/kg from Cookstown Textiles who in turn redistribute the items for reuse around the world. We are an Eco School, and we have a strong recycling culture at Ballycarrickmaddy. This school year we saved 6 tonnes of Clobber from going to landfill.

An event held last financial Year at the end of June, received payment this financial year of £584. We held two events this financial year, one in January raising £664. A 2nd event was held in June raised £408 but proceeds were not received before the end of the financial year.

2. Guess Who – Total Raised £165.35

Event held in November. A fun quiz of photos of school staff members in their much younger days with the children and their families being asked to guess who they think they are. Voluntary, donation was optional. We had 91 entries. Prizes of books were given to 7 winners.

3. Guess The Number of Sweets – Total Raised £136.80

Event held in November. A donated bucket of sweets was passed around the classes for children to guess the number of sweets in a large tub. £1 per guess with closest winning the bucket of sweets.

4. Tea Towels – Total Raised £480.07

The children were asked to draw themselves and their teachers with the result being printed on tea towels and being made available for purchase ahead of Christmas. A great one for grandparents and for children to remember their time at the school. Sold at 1 for £5, 2 for £9, 3 for £12 and 4 for £15. A small number of remaining tea towels will be sold in next financial year.

5. Online Panto – Jack and the Bean stalk, followed by Christmas craft – Total Raised £921.13

Whole school attended in their class bubbles. Voluntary donations of; 1 child for £6, 2 for £10, 3 for £15 were suggested.

Panto was followed by collection of Christmas craft activities. Children were wore Christmas jumpers to school on this day with a voluntary donation suggested.

6. Christmas Raffle – Total Raised £1818.10

We reached out to the business in our local community for donations. Tickets sold at £1 each. We had over 60 prizes to raffle. We sold 1,818 tickets. The prizes were varied e.g., family days out, meals, toys, vouchers and even an overnight stay in a hotel. The raffle was beamed into each class via zoom and a number generator was used to pick out the winning numbers. There was great excitement with yells of excitement echoing throughout the school.

7. Ballycarrickmaddy School History Quiz – Free Event

8. Road Run – Total Raised £1396.57

We are set in the heart of a farming community where tractors, lorries and vintage cars attract huge interest. Starting from the school and a local farmers field who is also the Grandad of some pupils, the vehicles took a route around our local area for all to see. “Viewing points” were arranged in the car parks of 2 local churches to ensure the whole school and local community could gather and enjoy the excitement of the event in safety. An Ice Cream van toured the field and viewing points to ensure all had chance to buy. There was also a coffee trailer and a burger van in the field to feed the hungry farmers. £10 minimum donation was requested for all vehicles entered and donation buckets were at the viewing points. The sun shone as the Mayor of Lisburn sent the first vehicle on its way, viewing points were packed and families stood in their gardens to watch, there was a great community feel.

9. Easter Raffle & Name the Bunny – Total Raised £1231.46.

We reached out to the businesses in our local community for donations. We then held a raffle again via Zoom into the classrooms. There was great excitement in the school with over 40 prizes of family passes, toiletries, and lots of chocolate! 983 tickets were sold at £1 each.

Additionally, a giant bunny was donated by a parent for the children to enter a draw to name and keep the Easter Bunny! 248 tickets were sold at £1 each and it was named Hercules and won by a P5 child.

10. Easter Holiday Fun Activities at Home – Free Event

After last years success we ran this free event again this year.

Children were given the option to complete Easter activities while off on holiday. These included making an Easter bonnet, decorating an egg, decoding easter jokes and colouring in one of the easter pictures provided. There was one winner per class who received an Easter Egg and each entry got a small egg. We had 37 winners.

11. Half Term Non-Uniform Day – Total Raised £160

Children come to school in non-uniform clothing, with a voluntary donation of £1 being suggested.

12. Sponsored Walk – Total Raised £4855.61

A route of 5k was set, which was 10 laps of the school grounds. Children were sent home with sponsorship sheets. This was a whole school event with teachers and children participating. This sun shone and the walk was greatly enjoyed by the children and staff in both the gathering of sponsors and the taking part in the walk.

13. Sports Night + Fairground Games – Total Raised £2285.09

Following a two year absence due to Covid, we were able to hold a sports night with children taking part in their races and staying on for a BBQ and fun and games. We had a plant stall, cake stall, book stall, pre-loved uniform stall, a drink stall and an ice-cream stall. The PTFA made the games which included, mouse hole golf, splat the rat, tin-can alley, a duck race, free face painting, hook-a-duck, penalty shoot-out and a bottle flip. Tickets were sold for fairground games with lots of prizes to be won.

14. Pre-loved Uniform sale - £173.45

Throughout the year we accepted donated school uniform items from parents and made them available to other parents for free with optional donations.

15. HMRC Gift Aid – Total Raised £1234.28

16. Online/app which raised funds

Easy fundraising – £141.20 Amazon Smile – £68.30

17. Direct transfer to our PTFA account as a donation – Total Raised £374.00

Through the year a number of donations have been transferred directly into our PTFA account by parents in lieu of free competitions (Guess the Teacher, History Quiz, Pre-loved uniforms).

18. Grants – Total Raised £2600.00

We successfully applied for a Halifax Community Grant last financial year for the purchase of iPads, we received £2600 from them this financial year which we used to complete a class set which is shared between classes throughout the day.

The main achievements of the Ballycarrickmaddy PTFA in the year were:

  1. Purchase of 29 iPads + Protective covers and chargers at cost £7526.95.

  2. Purchase of further 10 iPads + Protective covers + extra chargers using a Halifax Grant at a cost of £2600

  3. Purchase of play shop to replace our old rotten playhouse at a cost of £1210 including installation

  4. Purchased outdoor reading chair at cost of £549.00

  5. Up to £100 per Teacher for the purchase of classroom supplies at a cost of £680.61 6. P7 leavers school ties for post primary school £183.06 7. Books as Christmas gifts for each pupil presented by Santa at a cost of £233.45

  6. Purchase of the Principals leaving gift at cost of £60.96

  7. Purchase of misc. school equipment totalling £5.94

The trustees have read the Commission’s Public Benefit requirement statutory guidance and have had regard to this when running the charity.

No harm flowed from these objects.

Any private benefit was incidental.

A review of the charity’s financial position at the end of the year:

In the financial year to 30 June 2022. The Charity had an income of £24,928 and expenditure of £14,654.

The Charity has £15577.95 at the financial period end of 30 June 2022.

Plans for 2022/23

There are no funds held by the charity that are materially in deficit. Apart the £15577.95 in the bank, the charity has no other assets or liabilities.

Signed: Dated: 10/2/23 Sinead Kavanagh, Trustee Signed: Dated:10/2/23 Wencke Rodig, Trustee Signed: Dated:10/2/23 Brian Cather, Trustee

Dated: 10/2/23