CHARITY NUMBER 100391 ST CAOLANS PRIMARY SCHOOL PTFA REPORT OF THE BOARD OF TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
ST CAOLANS PRIMARY SCHOOL PTFA CONTENTS OF THE FINANCIAL STATEMENT5 FOR THE YEAR ENDED 31 AUGUST 2024 Page Legal and administrative Information Trustees Annual Report 4-5 Independent Examinerfs Report to the Trustees Receipts and Payments Account 7-8
ST CAOLANS PRIMARY SCHOOL PTFA LEGAL AND ADMINISTRATIVE INFORMATION St Caolans Primary School PTFA is a registered charity which operates on behalf of Parents, Teachers, Friends of pupils enrolled at the Community School known as St Caolans Primary School. Charity Registration No.: 100391 Administration Address: c/0 St Caolans Primary School 7 Darragh Road, Ballynahinch. BT24 7EQ Trustees (and Committee Members): Mr Sean Mcveigh (Head Teacher) Mrs Georgette McAlinden (Chairperson) Mrs Katrina Mcmahon (Vice Chairperson) Mrs Gillian Brown (SecretarylTreasurer) Mrs Roisin Devlin Publicity Officer Mrjason Scott Bankers: Danske Bank Donegall Square West Belfast BTI 6JS Independent Examiner.. Mrs Vivian Green. FCCA 147A Carricktnannon Road Darragh Cross 8T30 9NL
ST CAOLANS PRIMARY SCHOOL PTFA TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 The Trustees of the St Caolans Primary School PTFA present their report together with the Independent Examined financial statements of the Charity for the year ended 31 August 2024. STRUCTURE, GOVERNANCE AND MANAGEMENT St Caolans Primary School PTFA is a group of volunteers made up of parents, teaching staff and friends who meet several times a year. We fund raise in and around the school and the local community to help to provide the school with additional resources such a5 games. art Supplies and equipment to advance the education of the pupils. We encourage parents to become involved in their children's education and have a good relationship with the staff of the school. Sorne social events are shared with the local football club and community association which helps built and maintain a relationship with the local community. OBJECTIVES AND AcfiviTIES Objectives and aims The objective of the charity is to advance the education of the pupils in the school in particular by: Developing effective relationships between staff, parents and others associated with the school; Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. The principal activity for achieving the objective is to hold fundraising events throughout the year within the premises of the school or outside. ACHIEVEMENT AND PERFORMANCE Charitable artivities During the year, the charity generated £7,058 from Marathon for School, Chocolate Bingo, School Ballots, Christmas Show, Halloween Disco, 5 Week Draw, Sports Day, Collections of Ip's&2p's and some other small activities. The money raised was used to purchase the School's wide variety of arts and craft materials and much needed essential resources like books, printing stationary etc. We have also subsidised activities such as coach hire, music class, GAA coaching and other school expenses.
ST CAOLANS PRIMARY SCHOOL PTFA TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 (CONTINUED) FINANCIAL REVIEW Financial Results The results for the year are set out on pages 7&8. The Association has a net deficit of {£3,251} for the year12023- net receipts £6,028). The main Source of income of the charity is from fund raising activities. Trustees, Responsibilities Charity regulations require the Trustees to prepare accounts for each financial year which show the incoming resources application of the resources of the Charity in the year. The Trustees are responsible for keeping proper accounting records and disclose with reasonable accuracy at any time of the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence fortaking reasonable steps forthe prevention and detection of fraud and other irregularities. On behalf of the Board of Trustees /) Georgette McAlinden {Chairpersonl Mrs Gillian Brown {Secretary/Treasurer} Date:
INDEPENDENT EXAMINER'S REPORT To the Trustees of St Caolans Primary School PTFA I report on the accounts of the St Caolans Primary PTFA forthe year ended 31 August 2024, which are set out in pages 7&8. This report is made solely to the CharitVs Trustee as a body, in accordance with section 14511) Charities Act 2011. My examination has been undertaken so that I might state to the Charivs Trustees those matters l am required to state to them in an independent examinerfs report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the ChariWs Trustees as a body for my examination, for this report or the opinion I have formed. Respertive responsibilities of Trustees and Independent Examiner The Charitws Trustees are responsible for the preparation of the financial statements. The Charity's Trustees consider that an audit is not required for the year under section 144{2) of the Act) and that an independent examination is required. It is my responsibility to". examine the accounts (under section 145{1) of the Act; to follow the procedures laid down in the General Directions given by the Charity Commission {under section 145{51 of the Act 2011 Act; and to state whether particular matters have come to my attention. Basis of Independent Examinerfs Report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation from you as a trustees concerning any such matters. The procedures undertaken do not provide all the evidence that required in an audit, and the consequently I do not express an audit opinion on the review given by the accounts and the report is limited to those matters set out in the statement below. Independent Examinerfs Statement In connection with my examination, no matter has come to my attention: 11) which gives me reasonable cause to believe that in any material respect the requirement5: to keep accounting records in accordance with section 13 of the 2011 Act. and to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or {21 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial to be reached. n, FCCA Ind endent Examiner 147A Carrickmannon Road,Crossgar. BT30 9NL
ST CAOLANS PRIMARY SCHOOL PTFA STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED 31 AUGUST 2024 2024 2023 RECEIPTS Halifax Grant Night @ Races Chocolate Bingo World Book Day Collections of Ip's 2p's 5 Week Draw Sports Day Marathon for School Christmas Show Halloween Disco Others 4,240 2,140 650 189 469 550 307 175 561 165 710 298 2.697 1,737 475 240 1,920 534 156 7,058 11,155 PAYMENTS Bank Charges School Coaching GAA Ketor Store & Other maintenance Creative Activity Coach Hire Sports Dav Printing/Stationary/School Supplies Professional fees Donation First Communion/Confirmation expenses Tin Whistle/Music Class Other Expenses 88 6CK) 1,060 2,962 1,250 191 1,712 482 4(JJ 94 1,280 500 274 1,331 1.315 249 1,328 321 10,309 5,128 NET (PAYMENTS)/RECEIPTS (3,251) 6.027
ST CAOLANS PRIMARY SCHOOL PTFA STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED 31 AUGUST 2024 -continued BANK RECONCILIATION 2024 2023 Opening Balance Net (Payments)/Receipts for the year 7,964 (3.251) 1,937 6,027 Closing Balance 4,713 7,964