CHARITY NUMBER 100391 ST CAOLANS PRIMARY SCHOOL PTFA REPORT OF THE BOARD OF TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
ST CAOLANS PRIMARY SCHOOL PTFA CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022 Page Legal and admlnlstratlve Information Trustees Annual Report Independent Examlnerfs Report to the Trustees Recelpts and Payments Account
ST CAOLANS PRIMARY SCHOOL PTFA LEGAL AND ADMINISTRATIVE INFORMATION St Caolan5 Primary School PTFA is a registered charity which operates on behalf of Parents, Teachers, Friends of pupils enrolled at the Community School known as St Caolans Primary School. Charity Reglstration No.. 100391 Adminlstration Address: c/0 St Caolans Primary School 7 Darragh Road, Ballynahinch, BT24 7EQ Trustees (and Committee Members): Mr Sean Mcveigh (Head Teacher) Mrs Lisa Quinn (Chairperson) resigned 30106/23 Mrs Georgette McAlinden Ichairpersonlappointed 30/06/23 Mrs Katrina Mcmahon (Vice Chairperson) Mrs Gillian Brown (Secretary/Treasurerl Mrs Roisin Devlin Publicity Officer Mrjason Scott Bankers: Danske Bank Donegall Square West Belfast BTI 6JS Indè.pènd•nt Eyamin•r: Mr5 Vivian Green, FCCA 47A Carrickmannon Road Darragh Cross BT30 9NL
ST CAOLANS PRIMARY SCHOOL PTFA TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2023 The Trustees of the St Caolans Primary School PTFA present their report together with the Independer)t Examined financial statements of the Charity for the year ended 31 August 2023. STRUCTURE, GOVERNANCE AND MANAGEMENT St Caolan5 Primary School PTFA is a group of volunteers made up of parents, teaching staff and friends who meet several times a year. We fund raise in and around the school and the local community to help to provide the school with additional resources such as games, art supplies and equipment to adiiance thè education of the pupils. We encourage parents to become iniiolved in thèir chilcrren's education and have a good relationship with the staff of the school. Some social events are shared with the local football club and community association which helps built a nd maintain a relationship with the local community. OBJEcfivES AND ACTIVITIES Objectives and aims The objective of the charity is to advance the education of the pupils in the school in particular by: Developing effective relationships between staff, parents and others associated with the school; Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. The principal activity for achieving the objective is to hold fundraising events throughout the year within the premises of the school or outside. ACHIEVEMENT AND PERFORMANCE Charitable activities During the year, the charity generated £11,155 from Halifax Grant, Night @ Races, Chocolate Bingo, School Ballots, Christmas Show, Halloween Disco, 5 Week Draw, Sports Day, Collections of Ip's&2p's and other small activities like World Book Day, Cash for Clobber & School Calendar. The money raised was used to purchase the School's wide variety of arts and craft materials and much needed essential resources like books, printing stationary etc. We have also subsidised activities such as coach hire, music class, GAA coaching and other school expenses.
ST CAOLANS PRIMARY SCHOOL PTFA TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2023 (CONTINUED) FINANCIAL REVIEW Financial Results The results for the year are set out on pages 7&8, The Association has a net receipts of £6,027 for the year12022.' net deficit {£1,373}. The main source of income of the charity is from fund raising activities. -Trustees' Responsibilities'--- Charity regulations require the Trustees to prepare accounts for each financlal year which show the incoming resources application of the resources of the Charity in the year. The Trustees are responsible for keeping proper accounting records and disclose with reasonable accuracy at any time of the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. On behalf of the Board of Trustees Mr eorgette McAlinden (Chairperson) Mrs Gillian Brown {Secrctory/Tre4surer Date: x* 1028
INDEPENDENT EXAMINER'S REPORT To the Trustees of St Caolans Primary School PTFA I report on the accounts of the St Caolans Primary PTFA for the year ended 31 August 2023, which are set out in pages 7&8. This report is made solely to the Charit¢s Trustee as a body, in accordance with section 145{11 Charities Act 2011. My examination has been undertaken so that I might state to the Charity's Trustees those matters l am required to State to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body for my examination, for this report orthe opinion I have formed. Respective responslbilities of Trustees and Independent Examlner The Charity's Trustees are responsible for the preparation of the financial statements. The Charity's Trustees consider that an audit is not required for the year under section-144121 of the Act_l and that an independent examination is reqijired. It is my responsibility to: examine the accounts {under settion 14511} of the Act; to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145151 of the Act 2011 Act,. and to state whether particular matters have come to my attentlon. Basls of Independent Examlner's Report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes review of the accounting records kept by the Charity and a omparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanation from you as a trustees concerning any such matters. The procedures undertaken do not provide all the evidence that required in an audit, and the consequently I do not express an audit opinion on the review given by the accounts and the report is limited to those matter5 set out in the statement below. Independent Examinerfs Statement In connection with my examination, no matter has come to my attention: {11 which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 13 of the 2011 Act; and to prepare financial statements which accord with the accounting records and to comply with the accounting requirement5 of the 2011 Act have not been met; or {21 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial to be reached. Mrs Vivian Gre Indèpendent Examiner 147A Carrickmannon Road,Crossgar, BT30 9NL Date:
ST CAOLANS PRIMARY SCHOOL PTFA STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED 31 AUGUST 2023 2023 2022 RECEIPTS Halifax Grant Night @ Races Chocolate Bingo World Book Day Collections of Ip's 2p's 5 Week Draw Sports Day Sponsored Walk Asda Promotion Christmas Show Halloween Disco Others 4,240 2,140 650 189 469 550 -307 1,362 1,676 500 1,920 534 156 124 11,155 3,602 PAYMENTS Bank Charges School Coaching GAA Webslte update Cc,ach Hire Sports Day Printing/Stationa ry/School Supplies School Funds First Communion/Confirmation expenses Tin Whistle/M usic Class Other Expcn5C3 94 1,280 83 570 691 330 473 1,220 1,000 250 500 274 1,331 1,328 321 358 5,128 4,975 NET RECEIPTS/ (PAYMENTS) 6,027 (1,373)
ST CAOLANS PRIMARY SCHOOL PTFA STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED 31 AUGUST 2023-Continued BANK RECONCILIATION 2023 2022 Opening Balance Net Receipts/(Net Payments) for the year 1,937 6,027 3,310 (1,373) Closing Balance 7,964 1,937