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2023-07-31-annual-report

The Charity Commission for Northern Ireland Registration No. NIC100388

FRIENDS OF EDENDERRY

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JULY 2023

FRIENDS OF EDENDERRY

CONTENTS PAGE
General Information 1
Annual Report of the Directors 2-5
Independent Examiner Report 6
Statement of Receipts and Payments 7
Statement of Assets and Liabilities 8
Notes to the Financial Statements 9-10

FRIENDS OF EDENDERRY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

GENERAL INFORMATION

CHARITY NAME

FRIENDS OF EDENDERRY

REGISTERED CHARITY NUMBER

Charity Commission NI NIC100388

Approved 16 July 2014

CHAIRPERSON

Lyndsay Hesbrook

CHARITY TRUSTEE'S

Paula Jardine Lyndsay Hesbrook Wendy Forsythe Noreen McFarland Joanne Byrne Kate Orr Chris Gilmore Jillian Henning

PUBLIC ADDRESS

Edenderry Primary School 1A Lurgan Road Banbridge County Down BT32 4AF

INDEPENDENT EXAMINER

Tony Clarke 53 Andersonstown Road Belfast BT11 9AG

BANKERS

Danske Bank Bridge Street Banbridge BT32 3JL

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FRIENDS OF EDENDERRY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

ANNUAL REPORT OF THE TRUSTEES

Structure

Trustees present their report and the unaudited financial statements of the charity for the year ended 31 July 2023.

Reference and Administrative Information

The name of the charity's trustees at the date this report was approved are listed on page 1, together with the address of the principal office of the charity and the charity's registration numbers.

Purposes

The purpose of the Association is to advance the education of pupils in the school in particular by: Developing effective relationships between the staff, parents and others associated with the school; Engaging in activities and providing facilities or equipment which support the school and advance the education of the pupils.

When reviewing our objectives and planning activities for this year the committee have given careful consideration to the CCNI’s guidance on public benefit to ensure activities have helped meet the charities purpose to provide a benefit to beneficiaries.

a) Improving relationships between home and school

This is an active PTA which is able to fundraise and provide a number of events and activities for pupils at the school, and their families, fund additional resources for the school and build links with the community. It works in partnership with the school to engage parental support, for the benefit of children at Edenderry Primary School. Our charity trustees (PTA committee members) are usually also parents at the school, which their children attend, and hence gain benefit in the same way as all other beneficiaries.

B) Advancing the education of pupils in the school

We support the educational progress and attainment of pupils in the school through the provision of resources, events and activities, and by building links with the local community. Through the fundraising provided, the pupils have access to resources, events, activities and links with the local community, which are not available through direct school funding.

Fundraising

In support of these purposes, Friends of Edenderry carried out the following activities during 2022/23 school year.

Halloween Disco for Halloween held on Friday 28th October. We charged £2.50 per child and hired DJ Phil Oggie. It proved successful & fun and was well attended. Expenses include DJ, Sweets and prizes. £120 £48.90 £49 Profit £776

Christmas Disco & Raffle: The disco took place on Tuesday 20th December with DJ Oggie. There was on-the-spot prizes and a photo for each child with Santa.

Pricing: Disco and Santa’s grotto-£5 or Disco only- £2.50

Christmas Baubles - Lyndsay’s relative sourced and made some tree decorations. Children designed a decoration which was etched onto a bauble. There were 3 winners: Early years, KS1 and KS2. The winners then had their design etched onto a bauble and was made available for sale in the school.

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FRIENDS OF EDENDERRY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

ANNUAL REPORT OF THE TRUSTEES CONTINUED…

Fundraising continued…

Christmas raffle: Donations made from a number of local businesses and tickets sold for £1. The Christmas disco raised £777 profit and the £1623 profit was gained from the raffle Total raised £2,400.

World Book Day: Held on 3rd Mar – Appeal was sent home and on google

classroom/Dojo/Facebook for book donations. P5-P7s were asked to bake or buy buns for a bun sale. The children dressed up in pyjamas or onesies to keep the cost low for parents who may have to buy dressing up costumes. Evo Soccer guys came into school to read stories to the Foundation Stage children. Amount raised: £615.60

All 50p a go

Amount raised: £284 raised minus expenses, which resulted in £220 profit

· Cinema Trip: Friends of Edenderry arranged a cinema trip for all pupils to attend a show at Iveagh Cinema. The cost per child is £3.50 and there will be one adult permitted free per 10 children attending. Parents will be asked to provide a small snack and a drink. Total cost of trip: £1281.00

· Sports day: FOE parents provided tea, coffee, biscuits and juice asking only for a donation. Amount Raised: Roughly £87.70 (was banked with fun night takings).

· Fun night: Thursday 15th June. This was a well-attended evening helped by lovely dry weather. We had evo soccer, bouncy castle and disco dome. Slush puppy machines, face painting and stalls included soft toys, donated uniforms & fancy dress which proved successful and popular both with parents and pupils. A big thank you to all the parents, grandparents and teachers who helped on the night. Without their support events like this could not take place. Amount raised less expenses: £3712.29

· School Fund: Total banked for year: £3395.00

Other developments include:

· P7 Leavers Party: Disco with party food held for the P7 leavers 22/23 for the first time. Proved to be popular with photo props, a banner, balloons and DJ.

· Grants: Halifax Foundation for NI (HFNI) granted FOE £500 cost of living payment.

3

FRIENDS OF EDENDERRY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

ANNUAL REPORT OF THE TRUSTEES CONTINUED…

Outcomes

Through Friends of Edenderry’s fund raising from the various events and activities above the committee of the PTA have achieved the following –

Impacts and Benefits

"Through the fundraising activities FOE have provided equipment and services outlined above, the following benefits have been achieved:

  1. Cinema trip for the whole school

  2. Sensory Equipment for the sensory room

  3. Ipads for the classroom

  4. P7 leaver ties & banner for the P7 leavers disco

  5. Yearly expenditures water cooler & fish tanks

  6. Incoming P1 starting schoolbook

Financial review

The results for the year are set out on page 6 & 7. The charity returned net receipts/payments for the year of (£4,552) (2022:£13,289). At 31 July 2022 the total funds of the charity amounted to £284,019 (2022 £28,572) of which restricted funds were £NIL (2022:£4,000) and £24,019 (2022:£24,572 ) were unrestricted.

Reserves policy and going concern

Of the total funds reported above, £24,019 is made up of cash at the bank. The trustees are confident that the cash reserves, together with expected future incomes, will be sufficient to meet the working capital requirements for the forthcoming year. The trustees have also considered the extent to which existing activities and expenditure could be curtailed, should the need arise.

Plan for the future

To maintain the same level of services in the area.

Structure, governance and management

Friends of Edenderry is a registered charity, number NIC100388 and is governed by it constitution.

New trustees are appointed when appropriate. Suitable candidates are considered on the basis of their skills, experience and sympathy with the aims of the charity. New trustees will be agreed at a trustees meeting before being invited to join.

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FRIENDS OF EDENDERRY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

ANNUAL REPORT OF THE TRUSTEES CONTINUED…

Responsibilities of Trustees

As the charity's trustees we are aware of our responsibilities for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008.

It is also our responsibility to:

Responsibilities of Trustees continued…

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with CCNI guidelines. The Trustees are also responsible for safeguarding the assets of the charity and hence to take reasonable steps to prevent and detect fraud and other irregularities.

Disclosures of Information to Independent Examiners

To the knowledge and belief of the Trustees there is no relevant information of which the organisation's independent examiners are not aware. The Trustees have taken all the necessary steps of which they are aware, provided relevant information and established that the organisation's independent examiners are aware of the information.

Signed on behalf of the board of the Trustees

24/05/2024

Chris Gilmore Chair

Date

5

FRIENDS OF EDENDERRY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FRIENDS OF EDENDERRY ON THE UNAUDITED FINANCIAL STATEMENTS

I report on the accounts of Friends of Edenderry for the year ended 31 July 2023, which are set out on pages 7 and 8.

Respective responsibilities of charity trustees and the examiner

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008.

It is my responsibility to:

Basis of Independent Examiner's report

I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act.

My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It was also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters.

My role is to state whether any material matters have come to my attention giving me cause to believe:

Independent examiner’s statement

I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to you attention.

Tony Clarke 53 Andersonstown Road Belfast

Date:

BT11 9AG

24/05/2024

6

FRIENDS OF EDENDERRY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

STATEMENT OF RECEIPTS AND PAYMENTS

Note Year to Year to
**Unrestricted ** **Restricted ** Endowment Jul-23 Jul-22
Funds Funds Funds TOTAL TOTAL
£ £ £ £
Receipts
Voluntary Receipts
Donations & Gift Aid - - - - -
Grants 1 - 1,056 - 1,056 4,000
Legacy - - - - -
Fundraising Appeals - - - - -
Bank Interest - - - - -
From Charitable Activities
Charitable Activities 2 13,278 - - 13,278 13,867
Total Receipts 13,278 1,056 - 14,334 17,867
Payments:
Costs of Fundraising - - - - -
Charitable Activities 3 13,765 5,056 - 18,821 4,083
Grants & Donations - - - - -
Governance Costs 4 66 - - 66 496
Asset and investment purchase
Purchase of Equipment - - - - -
Total Payments: 13,830 5,056 - 18,886 4,579
Net Receipts/(payments) (552) (4,000) - (4,552) 13,289
Transfers to/(from) funds - - - - -
Surplus/(deficit) for the year (552) (4,000) - (4,552) 13,289
Reconciliation 31.07.23
Cash at bank & in hand 31.07.22 24,572 4,000 - 28,572 15,283
Surplus/(deficit) for this year end (552) (4,000) - (4,552) 13,289
Cash at bank & in hand 31.07.23 24,019 - - 24,019 28,572

The statement of Receipts and payments includes all gains and losses recognised in the year.

All incoming resources and resources expended derive from continuing activities.

7

FRIENDS OF EDENDERRY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

STATEMENT OF ASSETS AND LIABILITIES

Funds Reconciliation
Cash at bank & in hand 31.07.22
Surplus/(deficit) for this year end
Cash at bank & in hand 31.07.23
Bank & Cash Balances
Bank Deposit Accounts
Bank Current Accounts
Cash in Hand
Other Assets
Liabilities		 Unrestricted
Restricted
Total
Total
Funds
Funds
2023
2022
£
£
£
£
24,572
4,000
28,572
15,283
(552)
(4,000)
(4,552)
13,289
24,019
-
24,019
28,572
Unrestricted
Restricted
Total
Total
Funds
Funds
2023
2022
£
£
£
£
-
-
-
24,019
-
24,019
28,572
-
-
-
-
24,019
-
24,019
28,572
Unrestricted
Restricted
Total
Total
Funds
Funds
2023
2022
£
£
£
£
-
-
-
-
-
-
-
-
Unrestricted
Restricted
Total
Total
Funds
Funds
2023
2022
£
£
£
£
-
-
-
-
-
-
-
-

The financial statements were approved by the board Trustees on 24/05/2024 and were signed on their behalf by:

Chris Gilmore

Date

24/05/2024

8

FRIENDS OF EDENDERRY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

NOTES TO THE ACCOUNTS

**1 ** Generated Funds Notes
2023 2022
Unrestricted Restricted
Funds Funds TOTAL TOTAL
£ £ £ £
Grants - 1,056 1,056 4,000
Totals 2023 - 1,056 1,056 4,000
Totals 2022 - 4,000 4,000
**2 ** Activities for generating funds
2023 2022
Unrestricted Restricted
Funds Funds TOTAL TOTAL
£ £ £ £
Donations 200 - 200 50
Parties and Raffles 5,877 - 5,877 3,815
Fundraising 6,334 - 6,334 6,961
Interest - - - 4
School Fund 815 - 815 2,905
Miscellaneous Income 52 - 52 133
Totals 2023 13,278 - 13,278 13,867
Totals 2022 13,867 - 13,867
2023 2022
Unrestricted Restricted
**3 ** Payments on charitable activities Funds Funds TOTAL TOTAL
£ £ £ £
Fish Tank 780 - 780 780
Donations 10 6,804 5,056 11,860 -
Fundraising Costs - - - 1,874
Equipment 876 - 876 297
Activity Costs 5,305 - 5,305 1,004
Professional Fees - - - 128
Totals 2023 13,765 5,056 18,821 4,083
Totals 2022 4,083 - 4,083

9

FRIENDS OF EDENDERRY FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

NOTES TO THE ACCOUNTS CONTINUED…

4
**5 **		 Governance Costs
Accountancy
Bank Fees
Totals 2023
Totals 2022
Funds
Restricted funds
Halifax
Total restricted funds
Unrestricted funds
General income
Total net asset funds		 Balance at
1 August 22		 2023
2022
Unrestricted
Restricted
Funds
Funds
TOTAL
TOTAL
-
-
-
420
66
-
66
76
66
-
66
496
496
-
496
Movement in
ResourcesTransfer of
Balance at
Incoming
Outgoing
Funds
31 July23
£
4,000		 £
£
£
£
1,056
(5,056)
-
-
4,000
24,572		 1,056
(5,056)
-
-
13,278
(13,830)
-
24,019
24,572 13,278
(13,830)
-
24,019
24,572 14,334
(18,886)
-
24,019

6 Independent examiner's remuneration

The independent Examiner's remuneration amounts to an Independent Examination fee of £180 (2022 - £180)

Post-Balance Sheet Events

None.

8 Related Parties

The Charity does not have any related parties.

9 Trustees remuneration & expenses

During the year, no Trustees received any remuneration (2022 - £NIL).

During the year, no Trustees received any benefits in kind (2022 - £NIL).

During the year, Trustees received reimbursement of expenses totaling £295.50 (2022 - £945.07).

10 Donation

During the year the charity made a donation of £11,860 to Edenderry Primary School for the purchase of Interactive whiteboards and sensory equipment. (2022 - £0)

10