## **FRIENDS OF BELFAST HOSPITAL SCHOOL FINANCIAL STATEMENTS 31 OCTOBER 2017**
**Charity Number NIC100358**
## **FRIENDS OF BELFAST HOSPITAL SCHOOL**
## **FINANCIAL STATEMENTS**
## **YEAR ENDED 31 OCTOBER 2017**
**CONTENTS** PAGE Members of the Board and professional advisers 1 Trustees’ Annual Report 2 Independent examiner’s report to the trustees 5 Statement of financial activities 6 Balance Sheet 7 Notes to the financial statements 8,9,10 **The following pages do not form part of the financial statements** Detailed statement of financial activities 11, 12
## **FRIENDS OF BELFAST HOSPITAL SCHOOL** Page 1
## **MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS**
**Registered charity name** Friends of Belfast Hospital School **Charity number** NIC100358 **Principal office** Wescourt Centre TOPS Project 8-30 Barrack Street Belfast BT12 4AH **Trustees** Miss Kathleen Boyle Mrs Michele Godfrey Dr Madeleine Rooney **Independent examiner** J Quinn of J Quinn & Company Certified Public Accountants 44 Glen Road Belfast BT11 8BG **Bankers** Danske Bank Limited PO Box 183 Donegall Square West Belfast BT1 6JS
## **FRIENDS OF BELFAST HOSPITAL SCHOOL** Page 2
## **TRUSTEES’ ANNUAL REPORT**
## **YEAR ENDED 31 OCTOBER 2017**
The trustees present their report and the unaudited financial statements of the charity for the year ended 31 October 2017.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Reference and administrative details are shown in the schedule of the members of the board and professional advisers on page 1 of the financial statements.
## **THE TRUSTEES**
The trustees who served the charity during the period were as follows:
Miss Kathleen Boyle Mrs Michele Godfrey Dr Madeleine Rooney
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The hospital school was registered o 1[st] November 2014 as a charity and legally constituted as a Trust. The charity is managed by a committee of trustees who are appointed at the Annual General Meeting (AGM) of the charity. Trustees must also hold at least 3 meetings each year, and at least 3 trustees must be present to be able to take decisions.
In order to carry out the charitable purposes, the trustees have the power to:
1. Raise funds, receive grants and donations
2. Apply funds to carry out the work of the charity
3. C-operate with and support other charities with similar purposes
4. Do anything, which is lawful and necessary to achieve the purposes.
The charity shall have a membership. People who support the work of the charity and are aged 18 or over, can apply to the trustees to become a member. Once accepted by the trustees, membership lasts for 3 years and may be renewed. The trustees will keep an up-to-date membership list. The trustees may remove a persons’ membership if they believe it is in the best interests of the charity. The member has the right to be heard by the trustees before the decision is made and can be accompanied by a friend.
The AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda and minutes must be kept of the AGM. There must be at least 4 members present at the AGM and every member has a vote. The trustees shall present the annual report and accounts, and any member may stand for election as a trustee. Members shall elect between 3 and 10 trustees to serve for the next year. They will retire at the next AGM but may stand for reelection.
## **FRIENDS OF BELFAST HOSPITAL SCHOOL** Page 3
## **TRUSTEES’ ANNUAL REPORT** (continued)
## **YEAR ENDED 31 OCTOBER 2017**
## **OBJECTIVES AND ACTIVITIES**
The purpose of the charity is to provide activities which will enhance the educational experience for children aged 4-18 with medical or mental health conditions, who are in hospital, who are being taught in the community and who are attending the TOPS Project. Funds raised through the charity will be used for activities, which will help in the development of the child holistically, that are not funded by the Department of Education.
Examples of such activities include: -
- Programmes in arts – poetry, music, clay modelling
- Supporting pupils who need additional support and guidance, even after they have left hospital.
- Physical programmes such as outward bond activities, particularly for those young people who are suffering anxiety based school refusal – securing funds for children to attend activities programmes and excursions.
- Training programmes for staff
The school is based in the Royal Belfast Hospital for Sick Children and the TOPS Project, Westcourt Centre.
## **ACHIEVEMENTS AND PERFORMANCE**
Monies raised through Friends of Belfast Hospital School has enabled the school to offer a broad and varied curriculum and an excellent extracurricular programme for our students. As well as the ongoing programmes from the previous year, funding from the Barbour Trust and ERAMUS programme meant that we have been able to continue our offer of music therapy to children who are long term in hospital, maintain the school minibus to facilitate school trips and maintain a firstrate ICT suite to help the young people complete their studies.
We have been able to continue our curriculum offer for our young people with mental health issues, delivering accredited courses in horticulture and hospitality and have been able to purchase the necessary resources to do so. The young people achieved very good results in both qualifications.
Team Build Ireland and Young Enterprise have provided excellent opportunities for our students to develop coping strategies and build their confidence and self-esteem. Our Evening of Celebration provided the ideal opportunity to showcase their achievements.
We have been able to supply additional programmes, including Science/Horticulture Club, excursions and a variety of speakers for topics as varied as, coping with exam stress, managing day-to-day living and careers – all helping to develop employability skills for our students and enabling them to be able to move on to the next stage of their education/career.
## **FRIENDS OF BELFAST HOSPITAL SCHOOL** Page 4
## **TRUSTEES’ ANNUAL REPORT** (continued)
## **YEAR ENDED 31 OCTOBER 2017**
## **FINANCIAL REVIEW**
The school received total donations of £13,339 (2016: £42,639) for the year from which there was surplus of £13,403 (2016: £15,626). Reserves at 31[st] October 2017 totalled £2,223 (2016: £93,288).
## **PLANS FOR FUTURE PERIODS**
In 2017-2018 we hope to continue to provide the wide range of extra curricular activities in the school, including developing a partnership with Team Build Ireland, which will enable our young people at the TOPS Project to develop team building skills, confidence, self-esteem and improved mental health. We hope to offer our students in the community the chance to join in some activities, excursions and an opportunity to meet other young people. All programmes sourced will enable our young people to transition smoothly back into mainstream school, further education or training.
## **BENIFICIARIES**
We are very grateful to the Barbour Trust for their Donation of £7,500, which allowed us to maintain our minibus and ICT suite and help pay for the necessary resources for hospitality and horticulture courses for our students.
We would also like to thank Steensons Jewellers, Belfast for their donation of £999.32, which will be used to purchase programmes to increase self-esteem and confidence for young people in the TOPS Project.
We would also like to thank James Baker for his donation of £369.30, which will be used to purchase arts and crafts resources and activities for children in hospital and at the TOPS Project.
We are very grateful to those parents who have fundraised or contributed to the fund.
## **INDEPENDENT EXAMINER**
J Quinn on behalf of J Quinn & Company has been appointed independent examiner.
2[nd] Floor Old Building Signed on behalf of the trustees 180 Falls Road Belfast BT12 6BE
Miss Kathleen Boyle Director
5[th] June 2018
## **FRIENDS OF BELFAST HOSPITAL SCHOOL** Page 5
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE**
## **FRIENDS OF BELFAST HOSPITAL SCHOOL**
## **YEAR ENDED 31 OCTOBER 2017**
I report on the accounts of the charity for the year ended 31 October 2017, which are set out on pages 6 to 10.
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year and that an independent examination is needed.
It is my responsibility to state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINERS STATEMENT**
My examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINERS STATEMENT**
In connection with my examination, no matter has come to my attention:
- (1) Which gives me reasonable cause to believe that in any material respect the requirements:
- To keep accounting records in accordance with section 27 of the Charities Act (northern Ireland) 1964; and
- To prepare accounts which accord with the accounting records and comply with the accounting requirements of that Act
Have not been met; or
- (2) To which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
J Quinn of J Quinn & Company 44 Glen Road Independent examiner Belfast, BT11 8BG
Page 6
## **FRIENDS OF BELFAST HOSPITAL SCHOOL**
|**STATEMENT OF FINANCIAL**
**ACTIVITIES**
**YEAR ENDED 31 OCTOBER**
**2016**
Total Funds
Total Funds
2017
**2016**
Note
£
£
**INCOME AND**
**ENDOWMENTS**
Donations and Legacies
2
13,339
**TOTAL INCOME**
13,339
**EXPENDITURE**
Expenditure on charitable
activities
3,4
26,742
**TOTAL EXPENDITURE**
26,742
**NET INCOMING RESOURCES**
**FOR THE YEAR**
5
-13,403
**RECONCILIATION OF**
**FUNDS**
Total funds brought
forward
88,739
**TOTAL FUNDS CARRIED**
**FORWARD**
75,336|
42,639
42,639
-27,013|42,639|
|---|---|---|
|||
42,639|
||
-27,013||
|||
15,626
77,662|
|||
93,288|
The Statement of financial activities include all gains and losses in the year.
All above amounts relate to continuing activities.
|**FRIENDS OF BELFAST HOSPITAL SCHOOL**||Page
7|
|---|---|---|
|**BALANCE SHEET**|||
|**31st OCTOBER 2017**
**2017**
£
£
Note
**FIXED ASSETS**
Tangible assets
7
**CURRENT ASSETS**
Cash at bank
53945
**CREDITORS: Amounts**
**falling due within**
8
-250
**one year**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS OF THE CHARITY**
Unrestricted income funds
9
**TOTAL CHARITY FUNDS**|21641
53695
75336
75336
75,336
75,336|**2016**
£
27,418
65,870
0
65,870
93,288
93,288
93,288
93,288|
These financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).
These financial statements were approved by the members of the committee and authorised for issue on the 5th June 2018 and are signed on their behalf by:
Miss K Boyle Director
**FRIENDS OF BELFAST HOSPITAL SCHOOL**
Page 8
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31ST OCTOBER 2017**
## **1. ACCOUNTING POLICIES**
## **Basis of accounting**
The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain fixed assets and investments measured at market value. The financial statements have been prepared in accordance with the Financial Reporting standard for Small Entities (effective January 2015), and the requirements of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) (SORP 2015).
## **Fixed Assets**
All fixed assets are initially recorded at cost.
## **Depreciation**
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Computer equipment - 25% Straight line Motor vehicles - 20% Straight line
## **2. DONATIONS AND LEGACIES**
||Unrestricted||Total Funds|Unrestricted|Total Funds|
|---|---|---|---|---|---|
||Funds||2017|Funds|2016|
||**£**||**£**|£|£|
|**Donations**||||||
|Donations||13339|13339|42,639|42,639|
## **3. COSTS OF CHARITABLE ACTIVITIES BY FUND TYPE**
||Unrestricted||Total Funds|Unrestricted|Total Funds|
|---|---|---|---|---|---|
||Funds||2017|Funds|2016|
||£||£|£|£|
|Charitable||||||
|activity||26364|26364|26,871|26,871|
|Support||||||
|costs||378|378|142|142|
|||26742|26742|27,013|27,013|
Page 9
## **FRIENDS OF BELFAST HOSPITAL SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31st OCTOBER 2017**
## **4. COSTS OF CHARITABLE ACTIVITIES BY ACTIVITY TYPE**
||Activities|Activities|Total|Total||
|---|---|---|---|---|---|
||Undertaken||Funds|Funds||
||Directly||2017||2016|
||**£**||**£**|£||
|Charitable activity|26,364||26364|26,871||
|Governance costs||378|378||142|
||26,742||26742|27,013||
|**5. NET INCOMING RESOURCES FOR THE YEAR**||||||
|This is stated after charging:|||2017||2016|
||||**£**|£||
|Depreciation|||5,777|9,971||
## **6. STAFF COSTS AND EMOLUMENTS**
No salaries or wages have been paid to employees, including the members of the committee, during the year.
## **7. TANGIBLE FIXED ASSETS**
||Computer|Motor||
|---|---|---|---|
||Equipment|Vehicle|Total|
||£|£|£|
|**COST**|11673|35265|46938|
|**At 1 November 2016 and 31 October 2017**||||
|**DEPRECIATION**||||
|At 1 November 2016|5814|13706|19520|
|Charge for the year|1465|4312|5777|
|**At 31 October 2017**|7279|18018|25297|
|**NET BOOK VALUE**||||
|**At 31 October 2017**|4394|17247|21641|
|At 31 October 2016
**8. CREDITORS: Amounts falling due within one year**
Accruals and deferred income|5859|21559
**2017**
250|27418
2016
0|
|---|---|---|---|
Page 10
## **FRIENDS OF BELFAST HOSPITAL SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31st OCTOBER 2017**
## **9. UNRESTRICTED INCOME FUNDS**
|||||Balance|
|---|---|---|---|---|
||Balance at|||at|
|||||31-Oct-|
||01-Nov-16|Income|Expenditure|17|
||**£**|**£**|**£**|**£**|
|General Funds|93,288|13,339|-26,742||
|Prior year adjustment|0|0|-4,549||
||93,288|13,339|-31,291|75,336|
|**10. ANALYSIS OF NET**|**ASSETS BETWEEN FUNDS**||||
|||Tangible|Net Currents||
|||Fixed|||
|||assets|Assets|Total|
|||**£**|**£**|**£**|
|**Unrestricted Income**|||||
|**Funds**||21,641|53,945|75,586|
|**Total Funds**||21,641|53,945|75,586|
|The following pages do not form part of the statutory financial|||
|---|---|---|
|statements|||
|which are the subject of the independent examiner’s report on|page 5.||
|**FRIENDS OF BELFAST HOSPITAL**||Page|
|**SCHOOL**||11|
|**DETAILED STATEMENT OF**|||
|**FINANCIAL ACTIVITIES**|||
|**YEAR ENDED 31 October**|||
|**2017**|||
||**2017**|**2016**|
|**£**||£|
|**INCOMING RESOURCES**|||
|**DONATIONS AND LEGACIES**|||
|Donations|13,339|42,639|
|**TOTAL INCOME**|13,339|42,639|
|**EXPENDITURE**|||
|**CHARITABLE ACTIVITIES**|||
|Establishment - Light & heat|0|1,139|
|Establishment - Repairs &|||
|Maintenance|0|375|
|Motor vehicle expenses|2016|1,360|
|Motor and Travel costs - other|0|8,382|
|Professional - Legal fees|0|70|
|Legal & Professional - other|0|2,374|
|Office expenses - other|0|2,724|
|Depreciation|5,777|9,971|
|Gifts for volunteers|0|122|
|Computer Equipment|0|63|
|Print, postage and stationary|0|46|
|Advertising|0|245|
|CAS Conference|43|0|
|TOPS - Trips/Workshops|3,347|0|
|Erasmus Visit - Expenses|8,544|0|
|Tophies|396|0|
|School courses/classes|5,885|0|
|School Magazine/advertising|272|0|
|Twinkle subscription|57|0|
|General Expenses|27|0|
|**GOVERNANCE COSTS**
Professional Fees
Bank charges
**TOTAL EXPENDITURE**
**NET INCOMING RESOURCES FOR**
**THE YEAR**|26364
250
125
375
26,742
-13,403|26,871
0
142
142
27,013
15,626|
|---|---|---|
Page 12
## **FRIENDS OF BELFAST HOSPITAL SCHOOL**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
## **YEAR ENDED 31 October 2017**
## **CHARITABLE ACTIVITIES**
## **Charitable activity** _**Activities undertaken directly**_
|Establishment - Light & heat
Establishment - Repairs & Maintenance
Motor vehicle expenses
Motor and Travel costs - other
Professional - Legal fees
Legal & Professional - other
Office expenses - other
Depreciation
Gifts for volunteers
Computer Equipment
Print, postage and stationary
Advertising|0
0
2016
0
0
0
0
5,777
0
0
0
0
7793|1,139
375
1,360
8,382
70
2,374
2,724
9,971
122
63
46
245
26,871|
|---|---|---|