FRIENDS OF BELFAST HOSPITAL SCHOOL FINANCIAL STATEMENTS
31 OCTOBER 2016
Charity Number NIC100358
FRIENDS OF BELFAST HOSPITAL SCHOOL
FINANCIAL STATEMENTS
YEAR ENDED 31 OCTOBER 2016
| CONTENTS | PAGE |
|---|---|
| Members of the Board and professional advisers | 1 |
| Trustees' Annual Report | 2 |
| Independent examiner's report to the trustees | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 |
| The following pages do not form part of the financial statements | |
| Detailed statement of financial activities | 12 |
Page 1
FRIENDS OF BELFAST HOSPITAL SCHOOL
MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS
| Registered charity name | Friends of Belfast Hospital School |
|---|---|
| Charity number | NIC100358 |
| Principal office | 2nd Floor Old Building |
| 180 Falls Road | |
| Belfast | |
| BT12 6BE | |
| Trustees | Ms M Godfrey |
| Ms M Graham | |
| Dr M Rooney | |
| Independent examiner | David Knox on behalf of Johnston Graham Limited |
| 216/218 Holywood Road | |
| Belfast | |
| BT4 1PD | |
| Bankers | Danske Bank Limited |
| PO Box 183 | |
| Donegall Square West | |
| Belfast | |
| BT1 6JS |
Page 2
FRIENDS OF BELFAST HOSPITAL SCHOOL
TRUSTEES' ANNUAL REPORT
YEAR ENDED 31 OCTOBER 2016
The trustees present their report and the unaudited financial statements of the charity for the year ended 31 October 2016.
REFERENCE AND ADMINISTRATIVE DETAILS
Reference and administrative details are shown in the schedule of members of the board and professional advisers on page 1 of the financial statements.
THE TRUSTEES
The trustees who served the charity during the period were as follows:
Ms M Godfrey Ms M Graham Dr M Rooney
STRUCTURE, GOVERNANCE AND MANAGEMENT
The hospital school was registered on 1 November 2014 as a charity and legally constituted as a Trust. The charity is manged by a committee of trustees who are appointed at the Annual General Meeting (AGM) of the charity. Trustees must also hold at least 3 meetings each year, and at least 3 trustees must be present to be able to take decisions.
In order to carry out the charitable purposes, the trustees have the power to:
-
Raise funds, receive grants and donations
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Apply funds to carry out the work of the charity
-
Co-operate with and support other charities with similar purposes
-
Do anything which is lawful and necessary to achieve the purposes.
The charity shall have a membership. People who suport the work of the charity and are aged 18 or over, can apply to the trustees to become a member. Once accepted by the trustees, membership lasts for 3 years and may be renewed. The trustees will keep an up-to-date membership list. The trustees may remove a persons' membership if they believe it is in the best interests of the charity. The member has the right to be heard by the trustees before the decision is made and can be accompanied by a a friend.
The AGM must be held every year, with 14 days notive given to all members telling them what is on the agenda and minutes must be kept of the AGM. There must be at least 4 members present at the AGM and every member has a vote. The trustees shall present the annual report and accounts, and any member may stand for election as a trustee. Members shall elect between 3 and 10 trustees to serve for the next year. They will retire at the next AGM but may stand for re-election.
Page 3
FRIENDS OF BELFAST HOSPITAL SCHOOL
TRUSTEES' ANNUAL REPORT (continued)
YEAR ENDED 31 OCTOBER 2016
OBJECTIVES AND ACTIVITIES
The purposes of the charity are to provide activities which will enhance the educational experience for children aged 4-18 with medical or mental health conditions, who are in hospital, who are being home tutored and who are attending the TOPS education centre. Funds raised through the charity will be used for activities, which will help in the development of the whole child, that are not funded by the Department of Education.
Examples of such activities include:-
-
Programmes in the arts - poetry, music, pottery and photography
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Supporting pupils who need additional support and guidance, even after they have left hospital - Physical programmes such as outward bound activities, particularly for those young people who are suffering anxiety based school refusal - Securing funds for children to attend activity programmes and residentials.
The school is based in the Royal Belfast Hospital for Sick Children, the City Hospital, Musgrave Park Hospital and the TOPS education centre.
ACHIEVEMENTS AND PERFORMANCE
Monies raised through Friends of Belfast Hospital School have enabled the school to offer a broad and varied curriculum and an exciting extra curricular programme for our students. As well as the ongoing programmes from the previous year, funding from the big Lottery has meant that we have been able to offer music therapy for all our pupils who are longterm in hospital - this has had particularly rewarding results for our young people who have suffered an acquired brain injury.
We have been able to expand our curriculum offer for our young people with mental health issues, now delivering accredited courses in horticulture and hospitality. We also now offer a wide range of healthy lifestyle classes, whereby we teach the young people how to manage their own physical and mental health and wellbeing.
The Inspirational You Programme has provided excellent opportunities for our students to develop coping strategies and build their confidence and self esteem and our Evening of Celebration provided the ideal opportunity to showcase their achievements.
Funding from the Erasmus Project enabled our teachers to add an international dimension to their working practices and culminated in organising the first ever International Conference on Transition Pathways for Young People with Mental Health Issues.
On an individual level, the fund also provided a bursary for one of our Looked After Children to continue with his studies on leaving fulltime education.
FINANCIAL REVIEW
The school received total donations of £42,639 (2015: £94,925) for the year from which there was a surplus of £15,626 (2015: £77,662). Reserves at 31 October 2016 totalled £93,288 (2015: £77,662).
Page 4
FRIENDS OF BELFAST HOSPITAL SCHOOL
TRUSTEES' ANNUAL REPORT (continued)
YEAR ENDED 31 OCTOBER 2016
PLANS FOR FUTURE PERIODS
In 2016-2017 we hope to continue to provide the wide range of extra curricular activities in the school, including developing a partnership with a local Special School which will enable young people with newly acquired brain injuries to transition as quickly and smoothly as possible back into mainstream education. We would also like to expand our curricular offer by delivering onsite joinery and CAD classes and we hope to continue to develop our international links with schools in New Zealand, who are at the forefront of hospital education.
BENEFICIARIES
We are very grateful to the Barbour Trust for their donations of £35,000 which allowed us to purchase a minibus, for their donation of £8,500 towards our computer suite and for their on-going support this year.
We would also like to thank the NI Cattle Club for their donation of £1,400 which will be used to purchase science equipment for our TOPS centre.
We are very grateful to those parents who have fundraised or contributed to the fund.
INDEPENDENT EXAMINER
David Knox on behalf of Johnston Graham Limited has been re-appointed as independent examiner for the ensuing year.
Signed on behalf of the trustees
2nd Floor Old Building 180 Falls Road Belfast BT12 6BE
Ms M Godfrey Director
5 June 2017
Page 5
FRIENDS OF BELFAST HOSPITAL SCHOOL
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FRIENDS OF BELFAST HOSPITAL SCHOOL
YEAR ENDED 31 OCTOBER 2016
I report on the accounts of the charity for the year ended 31 October 2016 which are set out on pages 6 to 10.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year and that an independent examination is needed.
It is my responsibility to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S STATEMENT
My examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 27 of the Charities Act (Northern Ireland) 1964; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of that Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David Knox on behalf of Johnston Graham Limited Independent examiner
216/218 Holywood Road Belfast BT4 1PD
5 June 2017
Page 6
FRIENDS OF BELFAST HOSPITAL SCHOOL
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 OCTOBER 2016
| YEAR ENDED 31 OCTOBER 2016 | |||
|---|---|---|---|
| Total Funds | Total Funds | ||
| 2016 | 2015 | ||
| Note | £ | £ | |
| INCOME AND ENDOWMENTS | |||
| Donations and legacies | 2 | 42,639 | 94,925 |
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| TOTAL INCOME | 42,639 | 94,925 | |
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| EXPENDITURE | |||
| Expenditure on charitable activities | 3/4 | (27,013) | (17,263) |
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| TOTAL EXPENDITURE | (27,013) | (17,263) | |
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| NET INCOMING RESOURCES FOR THE YEAR | 5 | 15,626 | 77,662 |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 77,662 | – | |
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| TOTAL FUNDS CARRIED FORWARD | 93,288 | 77,662 | |
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The Statement of financial activities includes all gains and losses in the year.
All of the above amounts relate to continuing activities.
The notes on pages 8 to 10 form part of these financial statements.
Page 7
FRIENDS OF BELFAST HOSPITAL SCHOOL
BALANCE SHEET
31 OCTOBER 2016
| 31 OCTOBER 2016 | ||||
|---|---|---|---|---|
| 2016 | 2015 | |||
| Note | £ | £ | £ | |
| FIXED ASSETS | ||||
| Tangible assets | 7 | 27,418 | 37,389 | |
| CURRENT ASSETS | ||||
| Cash at bank | 65,870 | 40,769 | ||
| CREDITORS: Amounts falling due within one | ||||
| year | 8 | – | (496) | |
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| NET CURRENT ASSETS | 65,870 | 40,273 | ||
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| TOTAL ASSETS LESS CURRENT LIABILITIES | 93,288 | 77,662 | ||
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| NET ASSETS | 93,288 | 77,662 | ||
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| FUNDS OF THE CHARITY | ||||
| Unrestricted income funds | 9 | 93,288 | 77,662 | |
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| TOTAL CHARITY FUNDS | 93,288 | 77,662 | ||
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These financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).
These financial statements were approved by the members of the committee and authorised for issue on the 5 June 2017 and are signed on their behalf by:
Ms M Godfrey Director
The notes on pages 8 to 10 form part of these financial statements.
Page 8
FRIENDS OF BELFAST HOSPITAL SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 OCTOBER 2016
1. ACCOUNTING POLICIES
Basis of accounting
The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain fixed assets and investments measured at market value. The financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015), and the requirements of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015) (SORP 2015).
Fixed assets
All fixed assets are initially recorded at cost.
Depreciation
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Computer equipment - 25% Straight line Motor vehicles - 20% Straight line
2. DONATIONS AND LEGACIES
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2016 | Funds | 2015 | |
| £ | £ | £ | £ | |
| Donations | ||||
| Donations | 42,639═════════ |
42,639═════════ |
94,925═════════ |
94,925═════════ |
3. COSTS OF CHARITABLE ACTIVITIES BY FUND TYPE
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2016 | Funds | 2015 | |
| £ | £ | £ | £ | |
| Charitable activity | 26,871 | 26,871 | 16,480 | 16,480 |
| Support costs | 142 | 142 | 783 | 783 |
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|
| 27,013 | 27,013 | 17,263 | 17,263 | |
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Page 9
FRIENDS OF BELFAST HOSPITAL SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 OCTOBER 2016
4. COSTS OF CHARITABLE ACTIVITIES BY ACTIVITY TYPE
| Activities | |||
|---|---|---|---|
| undertaken | Total Funds | Total Funds | |
| directly | 2016 | 2015 | |
| £ | £ | £ | |
| Charitable activity | 26,871 | 26,871 | 16,480 |
| Governance costs | – | 142 | 783 |
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|
| 26,871 | 27,013 | 17,263 | |
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|
| NET INCOMING RESOURCES FOR THE YEAR | |||
| This is stated after charging: | |||
| 2016 | 2015 | ||
| £ | £ | ||
| Depreciation | 9,971═══════ |
9,549═══════ |
5. NET INCOMING RESOURCES FOR THE YEAR
6. STAFF COSTS AND EMOLUMENTS
No salaries or wages have been paid to employees, including the members of the committee, during the year.
7. TANGIBLE FIXED ASSETS
| Computer | Motor | |||
|---|---|---|---|---|
| Equipment | Vehicles | Total | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 November 2015 and 31 October 2016 | 11,673 | 35,265 | 46,938 | |
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| DEPRECIATION | ||||
| At 1 November 2015 | 2,896 | 6,653 | 9,549 | |
| Charge for the year | 2,918 | 7,053 | 9,971 | |
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| At 31 October 2016 | 5,814 | 13,706 | 19,520 | |
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| NET BOOK VALUE | ||||
| At 31 October 2016 | 5,859 | 21,559 | 27,418 | |
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| At 31 October 2015 | 8,777 | 28,612 | 37,389 | |
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| 8. | CREDITORS: Amounts falling due within one year | |||
| 2016 | 2015 | |||
| £ | £ | |||
| Accruals and deferred income | – | 496 | ||
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Page 10
FRIENDS OF BELFAST HOSPITAL SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 OCTOBER 2016
9. UNRESTRICTED INCOME FUNDS
| Balance | at | Balance at | |||||
|---|---|---|---|---|---|---|---|
| 1 | November | 20 | 31 | October 201 | |||
| 15 | Income | Expenditure | 6 | ||||
| £ | £ | £ | £ | ||||
| General Funds | 77,662 | 42,639 | (27,013) | 93,288 | |||
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10. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Tangible | Net current | ||
|---|---|---|---|
| fixed assets | assets | Total | |
| £ | £ | £ | |
| Unrestricted Income Funds | 27,418 | 65,870 | 93,288 |
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|
| Total Funds | 27,418 | 65,870 | 93,288 |
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Page 11
FRIENDS OF BELFAST HOSPITAL SCHOOL
MANAGEMENT INFORMATION
YEAR ENDED 31 OCTOBER 2016
The following pages do not form part of the statutory financial statements which are the subject of the independent examiner's report on page 5 .
Page 12
FRIENDS OF BELFAST HOSPITAL SCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 OCTOBER 2016
| R ENDED 31 OCTOBER 2016 | ||||
|---|---|---|---|---|
| 2016 | 2015 | |||
| £ | £ | £ | ||
| INCOMING RESOURCES | ||||
| DONATIONS AND LEGACIES | ||||
| Donations | 42,639 | 94,925 | ||
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| TOTAL INCOME | 42,639 | 94,925 | ||
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| EXPENDITURE | ||||
| CHARITABLE ACTIVITIES | ||||
| Establishment - Light & heat | 1,139 | 1,400 | ||
| Establishment - Repairs & maintenance | 375 | 256 | ||
| Motor vehicle expenses | 1,360 | 1,793 | ||
| Motor and travel costs - Other | 8,382 | 1,697 | ||
| Professional - Legal fees | 70 | 28 | ||
| Legal & professional - Other | 2,374 | 923 | ||
| Office expenses - Other | 2,724 | 834 | ||
| Depreciation | 9,971 | 9,549 | ||
| Gifts for volunteers | 122 | – | ||
| Computer equipment | 63 | – | ||
| Print, postage and stationery | 46 | – | ||
| Advertising | 245 | – | ||
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| 26,871 | 16,480 | |||
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| GOVERNANCE COSTS | ||||
| Professional fees | – | 633 | ||
| Bank charges | 142 | 150 | ||
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──── |
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| 142 | 783 | |||
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| TOTAL EXPENDITURE | 27,013 | 17,263 | ||
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| NET INCOMING RESOURCES FOR THE | ||||
| YEAR | 15,626 | 77,662 | ||
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Page 13
FRIENDS OF BELFAST HOSPITAL SCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 OCTOBER 2016
| R ENDED 31 OCTOBER 2016 | ||||
|---|---|---|---|---|
| 2016 | 2015 | |||
| £ | £ | £ | ||
| CHARITABLE ACTIVITIES | ||||
| Charitable activity | ||||
| Activities undertaken directly | ||||
| Establishment - Light & heat | 1,139 | 1,400 | ||
| Establishment - Repairs & maintenance | 375 | 256 | ||
| Motor vehicle expenses | 1,360 | 1,793 | ||
| Motor and travel costs - Other | 8,382 | 1,697 | ||
| Professional - Legal fees | 70 | 28 | ||
| Legal & professional - Other | 2,374 | 923 | ||
| Office expenses - Other | 2,724 | 834 | ||
| Depreciation | 9,971 | 9,549 | ||
| Gifts for volunteers | 122 | – | ||
| Computer equipment | 63 | – | ||
| Print, postage and stationery | 46 | – | ||
| Advertising | 245 | – | ||
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| 26,871 | 16,480 | |||
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