Company Registration number: N1621003 Charity number: NIC100318 Killyleagh Football Club (Company Limited by Guarantee) Annual report and Financial Statements Year anded 31 March 2023 KPS Chartered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Street Downpatrick Co Down BT30 6BW
Killyleagh Football Club FinanGial StateTnents Year Ended 31 March 2023 Contents Page Charity Reference and Administrative Details Trustees, Annual Report Independent examiner's report statement of Financial Activities 4-6 Balance Sheet Notes to the Financial Statements 10-17
Killyleagh Football Club Charity Reference and Administrative Details Year Ended 31 March 2023 Company registration number N1621003 HMRC Charity Reference NIC100318 Trustees Mr Darren Brown Mi Adrian Collins Mr Francis Gibson Mr David Heron Mr Hugh Ross Company Secretary Mrs Valerie Heron Registered office 48(a) Ballydom Road Killinchy Newtownards Co Down BT23 6QB Accountants KPS Chartered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Street Downpatrick BT30 6BW Bankers Ulster Bank Limited High Street Killyleagh BT30 9QF Solicitors Stewarts Solicitors Campbell Bates House The Square Comber Co Down BT23 5DT
Killyleagh Football Club Tru5tee5' Annual Report Year Ended 31 March 2023 The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2023 which complies with the requirements for a directors, report and accounts under the Companies Act 2006. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities. (FRS 102) in preparing the annual report and financial statements of the charity. Trustees of the charity The directors of the charitable company are its trustees for the purposes of charity law. The trustees as listed on page 3, who have served during the year ended 31 March 2023 and since the year end were as follows.. Mr Darren Brown Mr Adrian Collins Mr Francis Gibson Mr David Heron Mr Hugh Ross Objectives and activities Killyleagh Football Club provides a cross community social recreational facility with an emphasis on sporting activities and leisure activities within the locality and its environs without distinction of age, sex, race, political, religious or other opinion and also provides facilities in the interests of social welfare for recreation and leisure time occupation, with the objective of improving conditions of life for users. Killyleagh Football Club currently runs seven football teams. encompassing men, women and youths aged beeen eight and eighteen. The Club provides leisure facilities for the residents of Killyleagh and the surrounding area for the playing of football. Killyleagh Football Club provides facilities for the community of Killyleagh and the surrounding area for non-sporting activities, trainings and workshops, functions and community events. Public benefit statement The charity has given careful consideration to the Charity Commission for Northern Ireland's guidance on public benefit to ensure that the activities entered into during the year have helped to achieve the charity's objectives and activities as well as providing public benefit. Achlevement5 and Performance Various activities were held covering a wide range of sporting and educational themes. A strict financial regime ensures that we are able to meet all our commitments with a healthy reserve. Financial review (including reserves policy) The results for the year are set out in detail on pages 10 to 19. The charitable company had a deficit in the year of £27,548 (2022. £20,165). At 31 March 2023 the total funds or tne cnarity amounted to £40,767 (2022: £68,315) comprising restricted funds of £31,077 (2022.. £49.668) and unrestricted funds of £9,690 (2022.. 18,647) Reserrfes Policy Sound financial control and a robust policy of charging sensible rates for the use of facilities ensure we have established a level of reserves to enable the club to cope with any unforeseen costs that may arise. Plans for future periods The aim of the trustees is to continue the path followed over the last few years maintaining the policy of sound management by monitoring all aspects of our finances and encouraging community support for all activities.
Killyleagh Football Club Trustees, Annual Report Year Ended 31 March 2023 Structure, governance and management Governing document The organisation is a charitable company limited by guarantee that was incorporated on 18 October 2013. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. Killyleagh Football Club is run by trustees assisted by a management committee who manage the charity's facilities on a day to day basis. The charity is fully compliant with all insurance, licence and fire regulations and child Protection legislation and is committed to provide a valuable service to all in the Killyleagh and district area. ReGruitment and Appointment of Management Committee A director of the company is also a charity trustee for the purposes of charity law under the company's Articles. Under the requirements of the Memorandum and Articles of Association the trustees are elected by the members present at the annual general meeting and shall hold office until the next annual general meeting. Risk Management The trustees have reviewed the major risks which the charity faS and believe that maintaining unrestricted reserves at the required levels and combined with an annual review of the controls over the key financial systems will provide sufficient resources in the event of adverse conditions. The company continues in its commitment to meeting the highest standards of good governance and best practice. Further attention has focused on non-financial risks arising from fire, health and safety and child protection. A key element in the management of financial risk is the setting of a reserves policy and its regular review by trustees. Trustees, responsibilities Trustees, responsibilities statement The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Trustees, Annual Report The law applicable to charities in Northern Ireland requires the trustees to prepare financial statements for each financial year which give a true ana fair view of the state of affalrs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently-, observe the methods and principles in the Charities SORP (FRS 102)., make judgements and estimates that are reasonable and prudent., state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Killyleagh Football Club Trustees. Annual Report Year Ended 31 March 2023 SMALL COMPANIES EXEMPTION This report has been prepared in accordance with the special provisions for small companies under part 15 of the Companies Act 2006. Signed on behalf of the board of trustees on ..S.. ]- IL:I Daw urra Chairperson
Killyleagh Football Club Independent examinerfs Report Year Ended 31 March 2023 Independent Examiner's Report to the Trustees of Killyleagh Football Club I report on the accounts of the company for the year ended 31 March 2023 which are set out on pages 3 to 17. Respective responsibilities of trustees and examiner As the charity's trustees you are responsible for the preparation of the accounts in accordance with the Companies Act (Northem Ireland) 2006. It is my responsibility to: examine the accounts under section 65 of the Charities Act (Northern Ireland) 2008., follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act., and state whether particular matters have come to my attention. Basis of independent examiner's report I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act. My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration ot any unusual items or disclosures in the accounts and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe. 1. That accounting records were not kept in accordance with section 386 of the Companies Act 2. That the accounts do not accord with those accounting records 3. That the accounts do not comply with the accounting requirements of the Companies Act 4. That there is further information needed for a proper understanding of the accounts to be reached. Independent examiner's ststement I have completed my examination and have no concerns in respect of the matters {1) to (4) listed above and, in connection with following the directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. Kyran Smy KPS Chartered Accountants Chartered Tax Advisers Registered Auditors 35 Irish Street Downpatrick BT30 6BW Date:
Killyleagh Football Club Statement of Financial Activities Year Ended 31 March 2023 Restricted funds Unrestricted funds Total Total Note 2023 2022 Income: Donations Charitable activities Grants Gross profit l{loss) from Bar supplies account Investment income Total income 615 11.333 615 11,333 1,780 10,550 8.596 14 20,558 8,596 14 20,558 5,680 18,011 Expenditure on: Charitable activities Governance Costs Total expenditure Net income I (expenditure) Transfers between funds Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 28,782 733 29,515 18.591 47,373 733 48,106 37,576 GOO 38,176 18,591 (8,957) (18,591) (27,548) {20,165) 16 18.gS7) {18.591 (27.548) (20.165) 16 18,647 49,668 68,315 88,480 16 9,690 31,077 40,767 68,315 All income and expenditure derives from continuing activities. The statement of financial activities includes all gains and losses recognised during the year.
Killyleagh Football Club Balance Sheet Year Ended 31 March 2023 2023 2022 Note Fixed assets Tangible assets 12 34,086 59,707 Current assets Stock Debtors Cash at bank & in hand 13 14 847 209 7,356 8,412 606 209 9,179 9,994 Creditors: amounts falling due within one year 15 (1,731) {1,386) Net CLirr@nt assÈts 6,681 8.608 Total assets less current liabilities 40,767 68,315 Creditors: amounts falling due after more than one year Net assets 40,767 68,315 Charity Funds Restricted funds Unrestricted funds 16 16 31,077 9,690 49,668 18.847 Total charity funds l (deficit) 40,767 68,315 These Financial statements have been prepared in accordan with the special provisions relating to companies. subject to the small companies regime within part 15 of the Companies Act 2006. The financial statements were approved and authorised for issue by the Board on Signed on behalf of the board of trustees Da n Murray. Chairperson Company registration number.. N1621003
Killyleagh Football Club Notes to the Financial Statements Year Ended 31 March 2023 Summary of significant accounting policies (a) General information and basis of preparation Killyleagh Football Club is a company limited by guarantee in Northern Ireland. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity infomiation on page 3 of these financial statements. Killyleagh Football Club provides a cross community social recreational facility with an emphasis on sporting activities and leisure activities within the locality and its environs without distinction of age sex race political, religious or other opinion and to provide facilities in the interests of social welfare for recreation and leisure time occupation, with the objective of improving conditions of life for users. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared In accordan with Accounting and Reportlng by Charitie5. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)), Charities Act {Northern Ireland) 2008. the Companies Act 2006, the Registration of Clubs (Accounts) Regulations (Northern Ireland) 1997 and UK Generally Accepted Accounting Practice. The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A. The financial statements are prepared on a going conrn basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. (b) Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering 5UGh fund5 are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Ic) Income recognition All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitlecj to the income after any perf0rrnan conditions have been met, tlie diiiouill Ldll be measured reliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the Gharity and it is probable that they will be fulfilled. Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the 10
Killyleagh Football Club Notes to the Financial Statements Year Ended 31 March 2023 item. Fair value is determined on the basis of the value of the gift to the charity- For example, the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure. No amount is included in the financial statements for volunteer time in line with the SORP {FRS 102). Further detail is given in the Trustees, Annual Report. (d) Expenditure recognition All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties. it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the lollowiiig lieadings. Expenditure on charitable activities- and Governance costs. Irrecoverable VAT is charged as an expense against the activity for which expenditure arose. (e) Support costs allocation Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity. INhere support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. The analysis of these costs is included in note 8. (4 Tangible fixed assets Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulatcd impairment I0seS. Cost includes costs directly attributable to making the assot capable of operating as intended. Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows.. Training Facility Land and buildings Plant & Machinery Fixtures and fittings 10°h Straight line 24 years Straight line 200/0 Reducing balance 100/0 Reducing balance Prior to incorporation the Company obtained an extension to its lease from Killyleagh, Killinchy, Kilmood & Tullynakill Farming Society for a period of 25 years. Provision has been made in the Accounts to write off Land and buildings expenditure over the unexpired duration of the lease on incorporation of 24 years. (g) Debtors and creditors receivable I payable within one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. 11
Killyleagh Football Club Notes to the Financial Statements Year Ended 31 March 2023 (h) Impairment Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset, or the asset's cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impairment loss is recognised in profit or loss unless the asset is carried at a revalued amount where the impairment loss is a revaluation decrease. (i) Provisions Provisions are recognised when the charity has an obligation at the balance sheet date as a result of a past event, it is probable that an outhow of economic benefits will be required in settlement and the amount can be reliably estimated. ti) Tax KIIIyleagh Football Club Is recognised as a charity for the purpoeS of appliGable taxation legislation and is therefore not subject to taxation on its charitable activities. (k) Going concern The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level ot tunds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. (l) Judgements and key sources of estimation uncertainty Estimates and judgements made in the process of preparing the financial statements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. The Trustees do not consider that there are any critical judgements made in applying these charity accounting policies or that there are any critical accounting estimates or assLimptinnq which may have a significant risk of causing a material adjustment to carrying amounts of assets and liabilits-es within the next financial year. Income from donations and legacies 2023 2022 Donations 615 1,780 Income from gifts (donations) was all attributable to unrestricted funds. Income from charitable activities 2023 2022 3G Income Fundraising- 100 Club Membership Subscription Gate receipts Other income 3,840 5,315 (140) 1,570 3,615 190 1,279 2,128 4,086 11,333 10,550 Income from charitable activities was attributable to unrestricted funds. 12
Killyleagh Football Club Notes to the Financial Statements Year Ended 31 March 2023 Number of Member subscriptions by category are: 2023 2022 Full members Associate members Ladies l Juniors 57 19 80 78 140 156 Grants 2023 2022 Ski 2nd Sports Grant Sport Nl Irish FA Income of £Nil (2022= £Nil) was attributable to unrestricted funds. Income of £Nil (2022= £NilJ was attributable to restricted funds. Bar Supplies Account 2023 2022 Income Bar supplies Expenditure Opening bar stock Bar purchases Closing stock 13,338 8,508 606 4,983 (847) 120 3,314 606 Total expenditure 4,742 2,828 Gross Profit 8,596 5,680 Gross profit percentage Income from bar supplies was attributable to unrestricted funds. 64.44% 66.76 % Income from investments 2023 2022 Bank interest received 14 14 Income from investments was attributable to unrestricted funds. 13
Killyleagh Football Club Notes to the Financial Statements Year Ended 31 March 2023 Analysis of expenditure on charitable activities 2023 2022 Rent and rates Light, heat & power Insurance Repairs & Maintenance Officials expenses- Referees Grant expenditure Team expenses Donations Sundry expenses Advertising Other fees Licence fees Bank charges Bank loan interest payable Depreciation of training facility Depreciation of land and buildings Depreciation of plant & machinery Depreciation of fixtures and fittings 1,375 2,999 3,155 4,556 1,465 384 1.064 2,879 1,564 2,013 6,319 3,674 326 312 1,520 37 27 18,591 6,834 113 83 18,591 6,834 142 92 47,373 37,576 £18,591 (2022: £18,591) of the above costs were attributable to restricted funds. £28,782 (2022". £18,985) of the above costs were attributable to unrestricted fijndq Independent examiner's remuneration 2023 2022 Governance 733 600 733 600 Net income l (expenditure) for the year I period Net income l (expenditure) is stated after charging l (crediting): 2023 2022 Depreciation of tangible fixed assets 25,621 25,659 14
Killyleagh Football Club Notes to the FinanGial StateTnents Year Ended 31 March 2023 10 Trustees. and key management personnel remuneration and expenses The trustees neither received nor waived any remuneration during the year £nil (2022= £Nil). The total amount of employee benefits received by key management personnel is £nil (2022 - £nil). Key management personnel are considered to comprise the trustees. No (2022 - none) trustees are accruing pension arrangements. The trustees did not have any expenses reimbursed during the year (2022 - £nil). 11 Staff costs and employee benefits The average monthly number of employees and full time equivalent during the year was as follows.. 2023 2022 Charitable activities 12 Tangible fixed assets Training Facility Land and buildings Plant & Machinery Fixtures and fittings Total Cost or valuatlon.. At 1 April 2022 Additions At 31 March 2023 Depreciation: At 1 April 2022 Charge for the year At 31 March 2023 Not book valuo: At 31 March 2023 185,910 164,019 7.678 14,812 372,419 185,910 164.019 7,678 14,812 372,419 148,728 18,591 167,319 142.887 6,834 149,721 7,111 113 7,224 13,986 83 14,069 312,712 25.621 338,333 18.591 14,298 454 743 34,086 At 31 March 2022 37,182 21.132 567 826 59,707 The value of non-depreciable land held within Land & Buildings is nil (2022.. nil). The club received a grant from Newry, Mourne and Down District Council for expenses incurred on the construction of a 3G training pitch. The club has pledged security by way of a charge over the lands held in folio DN196380L. The club received financial assistance from the Department of Agriculture and Rural Development. The club pledged security by way of a charge over the lands and premises comprised in and demised by a lease dated 10 October 2013 and held in folio DN196380L. 15
Killyleagh Football Club Notes to the Financial Statements Year Ended 31 March 2023 13 Stocks 2023 2022 Bar stock other stock 847 606 847 606 14 Debtors 2023 2022 Prepayments Accrued income 209 209 209 209 No amounts included in debtors arc falling due after one year. 15 Creditors: amounts falling due within one year 2023 2022 Trade creditors Accruals Other creditors 213 1,518 200 1,186 1,731 1,386 16 Fund reconciliation Unrestricted funds Balance at 1 April 2022 Income Expenditure Balance at 31 March 2023 Transfers General funds 18,647 18,647 20,558 20,558 29,515 29,515 9,690 9,690 Restricted funds Balance at 1 April 2022 Income Balance at 31 March 2023 Expenditure Transfers Nl Housinq Executive Down District Council DARD DDC & Sports Council 1,977 8.020 30,112 9,559 741 3,001 11,271 1,236 5,019 18,841 5,981 49,668 18,591 31,077 16
Killyleagh Football Club Notes to the Financial Statements Year Ended 31 March 2023 Fund descriptions Unrestricted funds General Purpose Fund this is a fund available at the discretion of the Trustees in respect of the furtherance of the objectives of the charity. Restricted funds Nl Housing executive - funding received to assist in the construction of additional training facilities. Down District Council funding received to assist in the construction of additional training facilities. Dept of Agricultural and Rural Development - funding received to assist in the construction of additional training facilities. Grant l Loan - funding received to assist in the development of the club. Youth Grant- funding re1Ve for expendlture on sports equipmenL 17 Analysis of net assets between funds Unrestricted funds Restricted funds Total Fixed assets Current assets Creditors 3,009 8,412 (1.731 31,077 34,086 8,412 (1,731 9,690 31,077 40,767 17