2024-02-28-annual-report - Hamiltonsbawn Cultural Society

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Hamiltonsbawn Cultural Society (A company limited by guarantee) Report and financial statements for the year ended 28th February 2024 Charity Number: 100300 Company Number: NI607704

Hamiltonsbawn Cultural Society

Report of the management committee for the year ended 28th February 2024

Reference and administration information

Charity name: Hamiltonsbawn Cultural Society Charity registration number: 100300 Company registration number: NI607704 Registered address: Hamiltonsbawn Orange Hall 37 Main Street Hamiltonsbawn Richhill Co Armagh BT60 1LP

Email address: hamiltonsbawn.cultural.society@gmail.com

Management Committee

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Member Roll
Mr David Spence Chairman
Mr Glen McFayden Vice Chairman
Mr John Barron Secretary
Mr Ryan Scott Treasurer
Mr Duncan Minnis Committee Member
Ms Shirlene Minnis Committee Member
Mr Norman Nicholl Committee Member
Mr David Magee Committee Member
Mr Adrian Pearson Committee Member
Mr James Alfred Lenaghan Committee Member
Mr William George Reid Committee Member
Mr Gordon Moffitt Committee Member
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Bankers:

Northern Bank Armagh

78 Scotch Street Co. Armagh BT61 7DJ Tel.: 0845 602 6501

Solicitors : Nelson-Singleton Solicitors - Markethill

71 Main Street, Markethill, Co. Armagh BT60 1PH Telephone: 028 3755 2199

Hamiltonsbawn Cultural Society

Trustee’s Reports for the year ending 28[th] February 2024.

The trustees, who are also directors present there reports and the unaudited financial statements for the year ended 28 February 2024.

Structure, Governance and management

The charity is an incorporated body, and is registered as a charity for tax purposes with HM Revenue and Customs. The charity is under the control of the trustees as detailed out in the charity constitution. The charity is registered as a charity under the charity commission for Norther Ireland as at the date of registration being 14[th] May 2015.

Organisation

The trustees who have served during the year are as detailed out on page 2.

Our aims and objectives

To promote and benefit the inhabitants of Hamiltonsbawn and its environs (the "area of benefit) without distinction of sex, sexual orientation, age, race, ethnicity, or political, religious or other opinion by associating with the statutory authorities, voluntary and community organisations and inhabitants in a common effort to: advance community development and, in particular, the promotion of the community and voluntary sector for the benefit of the public by providing support, information, services and facilities to community and voluntary groups and encouraging such organisations to co-operate to achieve their aims; provide facilities in the interests of social welfare for recreation and other leisure time occupations with the object of improving the conditions of life for said inhabitants; promote culture and the arts; advance education and training; advance health; promote good community relations, religious and racial harmony and equality and diversity.

Public benefit

By The advancement of citizenship or community development, The advancement of the arts, culture, heritage or science, The advancement of amateur sport. The trustees believe that the activities carried out over the past year fulfil our aims and objectives. We also provide a focal meeting place for the community of Hamiltonsbawn. It offers educational, recreational, religious and cultural opportunities to a wide audience in the district.

Statement of public benefit

The direct benefit from our purposes is reduced stress, decreased social isolation and a healthier and more informed community. This is demonstrated by feedback and the

numbers attending our organisation. The beneficiaries are the inhabitants of Hamiltonsbawn (General public, Men, Older people, Voluntary and community sector, Volunteers, Women, Youth (14-25 year olds) and the surrounding areas. There is no harm or private benefit flowing from the purposes.

Dividends

In accordance with the memorandum of association no portion of the company’s income may be paid by way of dividend.

Financial review and reserves

The principal source of income are from grants, donations.

By order of the Trustees

Ryan Scott Trustee/ Director

Date : 01/03/2024

Statement of Trustees’ Responsibilities

The Trustees who are also the directors are responsible for preparing the Trustees annual report and the financial statements in accordance with the applicable law and UK accounting standards.

The law applicable to charities in Northern Ireland requires the trustees to prepare financial statements for each financial year. Under that law the trustees have prepared the financial accounts in accordance with generally accepted accounting practices in the United Kingdom (accounting standards issued by the Financial Reporting Council in the UK, Including charities SORP (FRS 102). Accounting and reporting by charities: Statement of recommended practices applicable to charities preparing there accounts in accordance with the financial reporting standards applicable in the United Kingdom and Republic of Ireland(FRS 102) and promulgated by the institute of charted accountants in the United Kingdom and United Kingdom law). Under that law the trustees must not approve there financial statements unless they are satisfied that they give a fair and true view of the state of affairs of the charity and of the statement of financial activates of the charity for that period.

In preparing these financial statements, The trustees are required to:

Select a suitable accounting policies and then apply the consistently;
Observe the methods and principals in the charities SORP;
Make judgements and estimates that are reasonable and prudent;
State weather the application of accounting standards have been followed, subject to any material departure or disclosed and explained the financial statements;
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charity’s Act (Northern Ireland) 2008 and the Charity ( Accounts & Reports) Regulations (Northern Ireland) 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and any other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charities website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Accountants

A resolution to re-appoint the accountant Ms Alison Agnew and Mr Jonathan Agnew as accountant and independent examiner will be proposed at the next AGM.

By order of the trustees

Ryan Scott Trustee/ Director

Date : 01/03/2024

Independent examiner's report on the accounts

Report to the trustees of Hamiltonsbawn Cultural Society

Charity Number: 100300

On accounts year ended 28 February 2024

Set out on page 9

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention.

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Relevant Professional Body’s: CGMA, (chartered global management accountant)

Address: 95 Monaghan Road Armagh BT60 4DX

cs 111111 11, 1111111111 111111 1111111111

Statement of assets and liabilities for Hamiltonsbawn cultural society for the financial year ending February 2024.

The charity assets were £626.64. Hamiltonsbawn Cultural Society has no further tangible assets.

At the end of the financial year Hamiltonsbawn Cultural Society has no current outstanding liabilities.

Ryan Scott Director

For the year ended 28 February 2024, The company was entitled to an exemption under Article 257A of the Companies (Northern Ireland) Order 1986. No members have required the company to obtain an audit of its accounts for the year in question on accordance with Article 257B(2).

The directors acknowledge there responsibility for complying with the companies act 2006 with respect to accounting records and the preparation of accounts.

These accounts have be prepared in accordance with the special provisions applicable to companies subject to the small companies regime.

The above financial statement was approved by the director and signed on its behalf by:

Ryan Scott Director