SHOPMOBILITY NEWRY TRUSTEES. REPORT (INCLUDING DIREoR5. REPORT) FOR VEAR ENDED 31 MARCH 2023 The Trustees present their report and accounts for year ended 31 March 2023. The Financial Statements have been prepared in accordance with the accounttng policies set out in note I to the Financial Statements and comply with the charitys governing document. the Companies Act 2(K)6 and -Accounting and Reporting by Charities: Statement of Recommended Practice applKable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republ of Ireland {FRS102) (a5 amended for accounting periods commencing from l January 2019). Aims and Objectives Shopmobiilty Newry are a registered chaTity providing rnobility equipment to peopLe with knmited mobility. The Aim of the charity is to facilitate independence. incluSLon and equality. Shopmobility is for everyone, young or old, whethertheir disability is temporary or permanent- anyone who needs help with mobility- Performance During the year ended 31 March 2023 there were 3103 recorded bookings compared to 3,020 in 2022. 51% of these were for scooters (2022- 33%), 48% for manual wheeichairs12022: 67Y.) and 1% Rollator. Shopmobility pOrt a deficit of £8,631 for year erKled 31 Maich 2023 compared to a deficit of £5,116 for year ended 31 March 2022. There were 571 individual users of all ages and disability, either long or short term who might otherwise not be able to get out and around Newry City Centre. Shopmobiiity Newry have continued to recruit new member5 on a regular basi& The Membership at 1st April 2023 was 537 (compared to 488 at 151 April 2022). TheTe were 146 members in 2023- 23 with a greater number of wheelchair users this year due to long temi rentals. Flnan<tal Review The Reserve5 Policy states that the current target level for resetves is set at six months of annual operating expenditure plus redundancy costs. In the event of reserves dipping below this target leveL they may be restored by increased fUndraisg. increasing earned income or reducing expenditure. The trustees have assessed the major risk5 to vthich the charity is exposed, and are sati5fLed that systems are in place to MItate exposure to the major wi5k Risk Ststement Further to the management Statements. the trustee5 identify the major risks to which the charity ts exposed each financial year when preparing and updating a strategic plan, in particular those related to the operations and fmances of the charity. The trustees then review any major risks that have been identified, and establish systems to mitigate those risks. The charity is satisfied that the systems are in place to mitigate their exposuie to the major risks that have been so identified and reviewed. The charity is open to the usual financial risks of any or9an¢sation. and the charity has introduced controls to minim(se these risks. such as two signatures being required for payments from the bank account. In addition, the accounts are regularly explained lo members of the charity and are open for member's inspection at any time.
SHOPMOBILITY NEWRY TRUSTEES. REPORT (CONTINUED) (INCLUDING DIREcfoRS" REPORT) FOR YEAR ENDED 31 14ARCH 2023 Examples of speclfic risk management and mitigatton measures Strategic Not meeting objectives- Regular review and strategic ptanning held by Board. Flnanclal Insuificient resources to proceed with pland programme of activities,. inadequate reseNes artd cashflow", inadequate diversity of income streams or loss of major funder- Ensure funding plan business cont(ngency plan and appropriate level of reserves are in place. Lack of financtal control due to inaccurate information resulting in loss of fundin9 or overspend Ensure accounts are regularly reconciled and information is presented to Board. Governance Poor internal management adversely affecting cash flow- Ensure monitoring processes are in place to measure financiat perfomiance such as comparisons between actual and budgeted results. Unsuitable Directors W(th poor skiu set- Comptete annual skills audit of the Board and put in place recruitrnent processes to fLII any gaps. Conflicts between Directors & Management- Ensure open communication at all times. Confitct of Interest is a standing agenda item for governan meetings. Failure to maximise perfomance operational plan. Reputation Adverse public relations wtth stakeholder group5 impacting rytively on reputation of organisation - bodies. Ensure organisation Is fully cornpliant with conditions ol donors and funding Major incident resutting in physical injury to a member of the pubitc or to a member of the organisation - Ensure H&S procedures are followed at all time IT and Data Inadequate seNice caused by poor infomiation systems and ioss of daLI - Back up data on a regular basis. Breach of privacy standards - Abide by data protectton principles. Health & Safety Serious tnjury to offe staff, visitors to premises or injury to members of the public during use of equipment - Written Health & Safety Policy ond training as part of induction prior to use of equipment. People Implement specific targets through strategic and Loss of or damage to physical assets of the organtsation - Ensure insurance is in place and that regular maintenance is undertaken. structure. Governance and Management Shopmobiiity Newry is a registered Charity constituted a5 a Company Limited by Guarantee and is therefore governed by Artides of Association. The directors of the company are also trustees of the charity. Eligibility for membership of the charity. and membership of the board of trustees is governed by the Articles of Association. The trustees who are atso the director5 for the purpose of company law. and who served during the year were: Peter Murray Pauline MulholLand fResned 17 February 2023] Vincent Crawford IRes<gned 17 February 2023] Eamon Connolly IAppointed 17 February 2023]
SHOPMOBILITY NEWRY TRUSTEES. REpoiYf (CONTINUEDI (INCLUDING DIREcfoRS' REPORT) FOR YEAR ENDED 31 MARCH 2023 The methods adopted for the recruItnt and appointrnent of new dirertors/trustees Members: Subscriber5 are member5 of the company. Other5 must apply for membersh(p and be approved by the directors. A mernber may withdraw by giving written notice. unless there would be only members remainir¥J. Directors: Number shall not be less than 3." there i5 no maximum number. Appointment of dtrectors.. the company may by ordinary resolution appoint a dwector. A director may resign office by notice to the company. Company operations and projert management Petty cash expenditure is avoided where possible. Payments are made on receipt of invoices and expenditure authori5ed by a director. Cheques require two signatures and online payments over £2,CM)O require two authorisations and there is a daily limit of £lO.OtM). The accounts and receipts a alw available for inspection. Shopmobility Newry's financial statements are subject to a full financial independent examiner5 inspection at the end of each financial year. Shopmobility Newry management and Board of Directors regularly review financial procedures. Shopmobility Newry complies with legislative reguLations laid out in Equal Opportunities legislation, the Disability Discrimination Act and the Children s Order. GDPR and other appropriate legislation. Shopmobtiity Newry's Policies include: a Safeguarding Young People and Vulnerable Adults Policy, a Health and Safety Poltcy. Whistlebloviing Policy, Equal Opportunities Policy and Privacy Policy. The ganisatIOnal structure and how decislons are made The board of directors/trustees meets 6 times a year as a full board. to discuss the artivities of the charity in terrns of finance, premises. staffing and programming. Staff have delegated authority to carry out day to day work within policies agreed by the board. Financial standing orders give necessary authori&*ion ol different amounts. The policies and procedures adopted foy the indurtion and trainlng of d4rectors/trustee5 Prior to being elected, nominees are invited to a Board meeting. as well a5 ViSLtin9 the premise5. to meet trustees and members of staff. Grant Income The Trustees conf(rm that the TPPD Grant has been used solely for the purposes intended and in accordance with the terms and conditions of the grant Independent Examiney In accordance with the company's articles. a resolution proFY)sing that FPM Accountants Lmited be reappointed as Independent Examtners of the company will be put at a General Meeting. Di5cLosure of Inforniation to Independent Examiner Each of the tnJ5tees has confirmed that there is no inf0mlatn of which they are aware which is relevant to the tndependent examination. but of which the Independent Examiner (s unaware. They have further confirmed that they have taken appropriate steps to identify such relevant infofmation and to establish tha Independent Examiner is aware of such infonnation. Th s re was approved by the Board of Trustees. Mr P Murray Trustee Dated.. L4 August 2023