CARRYDUFF PLAY CARE CENTRE TRUSTEES. ANNUAL REPORT {INCORPORATING THE CHAIRPERSON'S REPORT) YEAR ENDED 31 JULY 2023 structure Governance and Management Carryduff Play Care Centre has a responsibility to conduct Its business eICientlY. The establlshment of, and the strict adherence to sound financial management pollcles Is an integral part of the organisation. The Trustees and Management Committee are committed to establishingi maintaining, and applylng all necessary good practlce to ensure that their duty of care to the management of finances of the oryanisatlon are fulfilled, The Management Commlttee are responsible for taking the strategic decisions of how the Charity will move forward. It Is essential that Carryduff Play Care Centre control all operational rlsks as far as It Is possible. Thls includes the partlcipatlon of all those involved directly or indirettly with the banking arrangements for the organisation. Along wlth the flnancial systems of the organisation, thls pollcy aims to detail responsibllltles, risk management, internal controls and audit requirements a550ciated with the use of online banking. Objectives and activities Principal activity The objects of the centre shall be to enhance the development and education of young chlldren by encouraging panVgUardianS to understand and provide the needs of their children in Carryduff and Its environs (the"area of benefit") by., a) offering appropriate play facilities, with the rlght of parentslcarers to take responslbility for and become involved in the activlties of the centre, ensuring that the centre offer5 Opportunities for all chlldren regardless of religion, culture, ra or means. b) Encouraging the study of the needs of such children and their familie5 and promoting public Interest in and recognition of the need5 of such children and their families in the local area, c) Providing the necessary facilities for the daily care, recreation, and education of chlldren during out of school hours and school holiday5. d) Provbéing trainlng for staff, parents, volunteers, and carers of children In chlld development, parenting and other appropriate recreational and educational subjects, The dirert benefit whlch flow5 from Purp05e'. {a) Is to provide appropriate play facilities and equal opportunitSes to all children wh¢ use our centre. To encourage parents and carers to become involved in activitles held within the centre. Direct beneflt to all children regardless of religion, culture, race or means so that they may have an opportunity to develop and enhance their education and socials ski115. To prepare the children for the transitlon to pre-school and then to primary school. The dirett beneflt whlch flows from Purpose (b) is to encourage development and education to both chSld/parenVcarer within the Carryduff area. To artively promote awarene55 to children and parent5/carers the importance of thelr chSld's needs during development to provide the best start in life and to encourage them to reach their full potential. The dlrert benefit which flows from Purpose (c) is to ensure that we have facilities to provlde care to chlldren who attend primary school, during term and non-term time. Provlde a faclllty for the care of children during school holidays. A place In which they can meet socially to bulld on relation5 Wlth their fellow peers. To be actively involved in recreatSonal and educational developrnent. To build on their own Identlty so that each child feels a sense of belonging and social Inclusion with their own community. The direct beneflt whlch flows from Purpose (d) Is to provide training for staff, parents, volunteers, and Ca rs of children. To encourage staffi parents, volunteers, and carers of children to attend such training to further understand the development needs of children and to raise awareness of meeting the child's social and emotlonal development. A private benefit to the management committee may arlse from a programme of ongoing trdining In good governance etc. Through thls tralning the management committee gain skills and experience which are transferable to other settings. These benefSts are incidental and necessary to ensure the benefit is provided to our beneficiaries.
CARRYDUFF PLAY CARE CENTRE TRUSTEES, ANNUAL REPORT (INCORPORATING THE CHAIRPERSON'S REPORT) (continued) YEAR ENDED 31 JULY 2023 strategic report The followlng sectlons for achlevements and performance and financial review form the strategic report of the charlty. Achievements and performance The charity continued to operate successfully throughout the year and meet the objectives that it was set up to achieve as listed above. Also, it carried out various fundraising events throughout the year, Includlng the Night at the Races sponsored Trikeathont quiz sheets and the running of a Christmas fair and Sprlng Community Fun Day. Financial review The financial performance for the year 2022/2023 was in line wlth the expectations of the Trustees and Centre Management. The financial results for the year are set out in detail on pages 4 to 9. The Centre recorded income for the year of £OOOOOO (2021/2022 £397,772). The net surplus for the year was £OOOOOOOO (2021/2022 £88,362). At 31 July 2023 the Centre had total funds of £OOOOOO (202112022 £424,135), comprised of £OOOO of unrestricted funds and £OOOOOO of restricted funds, The restricted funds are designated for future prov5slon of new property purchase (£90,000), and £3,600 spent in August 2022 relating to an LCCC technical assistance grant. The Trustees aim to maintaln free reserves at a level whlch equates to approximately three months of unrestricted runnlng costs. The balance held as unrestricted funds at 31 July 2023 was £330,535, of which £77,000 are estimated to be running costs for a three month period. The principal sources of fundlng for the Centre can be broken down as follows: Playgroup Parental Fees and Grants Other Income £104,613 £105,083 Play Care Parental Fees and Grants Other Income £132,355 £55,721
PLAYGROUP Chairperson's Report 2022123 Carryduff Playgroup and Play Care Centre's Committee exists as a group to help promote the services of the Centre, to offer staf f support, and most importantly, to work with the pupils, parents, local businesses and the local community to raise funds to f acilitate ongoing improvement to the Centre and the facilities offered therein. The Centre is a registered charity, governed by a committee, comprising secretary, treasurer, chair and our mem bers - additionally, we have staff representatives who attend meetings to offer additional advice, support. and guidance. 2022123 f inally say a return to 'normality', after a was a challenging period for f undraising in the light of a two-year period of restrictions, lockdowns, and an ever-changing landscape of legislation and regulations. We successfully held a Summer Fair last year. followed by our Christmas Fair last November. To that end, I would like to formally extend my thanks to the staff who continue to go above and beyond their day jobs to support our events. We couldn't do it without youl This leads me on to our Committee. In my years as Chair, I have been extremely privileged to have had such a supportive and enthusiastic group of parents to work with, who have thrown themselves into various tasks with vigour we make a great teaml To Joe. Caroline, Janine, Anna, Gemma and Stacey. sincere thanks, you are truly invaluable. Our fundraising was somewhat curtailed in 2020 121 , but thanks to the generosity of families and friends ot the centre, who 'bore with us. on our adjusted events, we still managed to raise almost £5k over this period. With the support of these parents and families in 2022123, we had our best year to date for fundraising18st year, which will go a long way to reaching our goals. So to everyone who sponsored their child, bought a raffle ticket, donated items f or our fair, or donated your time - thank you. The f unds that are raised are allocated and spent in conjunction with the Centre staff and discussed with and signed off by the Committee. In 2022123, we aimed to further bolster the fund to replace the outdated mobile on our grounds (Room 31, and we made signifi¢ant contribution towards that. The current situation is that Roorn 3 has had the roof repaired and new heating system this year. The planning application for the new building is Still with the council and the amendment on the lease is still with the E.A. We hope to have further updates soon.
PLAYGROUP Of course, we would absolutely welcome new members on board, we are looking for parents who can attend monthly meeting and help out at fundraising events. We need one volunteer to ensure that we continue to operate legally. If you don't feel you can commit to a full membership role, we would be grateful if you'd consider adding your name to our 'helpers' list, with no obligation. If you think you could even spare an hour over the course of the year, please do submit your name, we'd be genuinely grateful. In summary, it's been a lovely return to 'business as usual, and with the support of the f abulous staff and committee, l am confident that we can continue to build on the success of 2022123. I look forward to meeting as many of the parents and families as possible over the course of the next few months. My contact details are on the board in reception should you wish to get in touch at any time one of the staff members will be happy to Convey them. With thanks. Roisin Mallon Chair.