NORTH BALLYMENA COMMUNITY CLUSTER REPORT AND FINANCIAL STATEMENTS FOR TrIE PERIOD ENDED 31 MARCH 2018 CHARITY NUMBER: NIC 100224 NORTH BALLYMENA COMMUNITY CLUSTER CONTENTS Page Reference and Administrative Details Trustees, Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 8-12 NORTH BALLYMENA COMMUNITY CLUSTER REFERENCE AND ADMINISTRATIVE DETAILS Charity Name North Ballymena Community Cluster CHARITY NUMBER: NIC 100224 Constitution North Ballymena Community Cluster is governed by its constitution adopted by the membership on 18th December 2014 Membership of the Charity Membership is open to generic community development organisations in the catchment area that represent a150 the wider interests of the community/area on the cluster. The member groups of the Cluster are: 8allymena North Partnership, Dunclug Partnership and Doury Road Development Group. Principal Office: C/0 Ballymena North Partnership Ltd 120 Cushendall Road Ballymena Co. Antrim BT43 6HB Corporate Secretary Ballymena North Partnership Ltd Independent Examiner Mr John Hamilton D T Carson & Co 51-53 Thomas Street Ballymena Co Antrim BT43 6AZ Bank Bank of Ireland Church Street Ballymena BT43 6DG NORTH BALLYMENA COMMUNITY CLUSTER TRUSTEE5' REPORT The Trusteess present their Annual Report with the Financial Statement5 of the Association for the period ended 31 Narch 2018. The trustees have adopted the provisions of the Statetnent of RecomTnended Prartice for Charities (SORP), aco)unting and reporting under UK Generally Accepted Accounting Prdrtitr in preparing the Financial Statements. In setting our objectives and planning for the year the trustees hève given careful considerntion to the Charity Commisgon NI'5 guidan￿ on publlc benefit to ensure that the activities have helped to achieve the charity's purpose and provlde a benefit to the beneflciaries. The followlng report reflects the work of North Ballyrnena Community auster during the period 1st April 2017 to 315t March 2018. Principal Artivities The North Ballymena Communlty Cluster encourages and promtes working together of the residents, community groups, local authorities and statutory bodies ¥ththln the North Ballyrnena area in order to.. Advance communty growth Develop a sustainable communty Infrdstrurture Develop an(J 5UPPOrt Cotnmunity servi￿5 Improve inft)rtnation flow and ne￿OrkIng opportunities As the name suggest the cluster is based withln the north Ballyfflena area. The member group5 are.. BallyTnena North Partllership Doury Road Development Group Ounclug Partnership Unfortunately the Rectory Residents Awaation h35 now folded. Public benefits The benefits that flow from purpose.. 1.1 Increased local knowl(¥lge, h￿SS to information and education and the opportunity t(> utilise a local community hub. Maintain a community office in Ballymena North Centre where indivlduals and group5 can meet, undertake one-tIFone or group trèlnlng or host meeting5 themselves. Provide support from a cofflrnunity development facilitator on communlty development matters and signposting to other organlsations as dlfferent areas of expertise are required. Maintain a website on behalf of the cluster and ivs groups and either directly or indirettiy support their Facebook pages. Regular eekly pDstlng in relation to engagement, training, funding and networking opportunitles and utilise l(Kal community novce tx)ards. 1.2 Reduce soclal isolation, improved community infrastruthjres and improved community Ilfe for local people accessing proJeLts and event5. Delivered a monthly seniors luncheon club, Forever Young, with an average attendance of 35-40 per month. In excess of 400 seniors attended. Activitles included.. The provision of a meal and in addition educational talks, reminlscence WO￿<, brain fit sesslons, muslcal sessions, workshop5 to itllprove physlcal activity and trips out to both recreatlonal and educational venues. These events bring together local *nbrsi providing opportunities for social interactSon and help to reduce scrial isolatlon,. they provide them with Information on other serVi￿g available to them and encourage them to improve both thelr physical and mental health. Our project has made a greèt differen￿ to the older people in the North Ballymena area as they had a rllonthly event to look forward to and they really appreciated the chance to get out and meet up whilst enjoying a speakerlactivlty and a warTn meal. Some attend￿5 say they wouldn't be Dut In the month if it wasnt for the Fo￿ver Young sesslon. The senior communith'es from the three estates In the area mix well together now and there is always laughter and fun at the events. Before the estab115htnent ol this monthly club, these older people had limited opportunitie5 to sociali* together. Produced and delivered a Schools Fun Challenge Day engaglng with four local primary schools in the North BallYn￿na area. One of the few events that bring5 Staiidard and 5￿cial need5 schools together targeting P7 children this event provides an engagement opportunity for children who are apprtsaching a tTh)ve to secondary education and allows for them lo build upon the interaction process that takes places between the schools as part of the shared education programme. It also brings a range of partnEf5 such as the Police Service for Northern Ireland, Council Good Relations, Active Community coach￿ into direct contact with local children and encourages the development of positive relationships between young people and 5UPPOrt agencies. NORTH BALLYMENA COMMUNITY CLUSTER Public benefits - cont'd Produced and delivered the OpportuniDAY event- with more than 30 groups networklng and presentyng their work to statutory ager)aes and mewbers of the publlc. Undertake regular evaluab'on of programmes internally and wlth outslde organisatlons. 1.3 include increased community participation, tllotivatlon and experlence leading to a confident and sustainable ¢oimrnunity. Action planning sessioTTrS undertaken Encouraged and developed Volunteering Sn the North Ballymena area Continued to circulate the'volunteering In North Ballymena. booklet, distrlbuted to local shops, agenaes, organisitions, doctors, surgeries atKI individuals at events Ran engagement days out in the communlty with local group member5 to attract new volunteers Publicised volunteering opportunitie5 Support 20 tTrew volunteers into community aLtivity with local groups Ran one-to-one training sessions for group member5 Supported the provislon of travel expenses relatlng to voluntary work undertaken Provided tralnlng 5esslons around good governance, first aid and child protection undertaken Provided direct community development support to the gmups that rnake up the duster Supwrted estate-based comtnunity events and programmes 1.4 Increased Confiden￿ for local people In their elected community representatives and more local people beneff(Ing from an effective commurTrity infrastructure. Jnvited elected representstives to all events to develop strong working links between groups and council Supported comtnunity development Initiatives, worked to Improve on good governan￿, development of policles 1.5 indude an increase in partnershlp working, developing best practice and ensuring maximised participation and co-operauon. Produced and dellvered a number ol cluster engagement events throughout the year. Community Quster Awards- wlth more than 120 atter1d￿5 the awards highlighted and celebrated the hard work of the community and voluntary sector in the area to the wider community. Community Cluster Awards - with more than 100 attendees, sharSng information Btx)ut communlty group work across the whole of BalWmena, encouraging nehvorking and p3rtnershSp working. These events provided an opportunity for Ictal groups to engage with each other, to raise awareness of the work being undertaken with the wider public, to start the netWOr￿n9 and partnership prO￿5S to allow for reduction In duplication of Se￿￿￿5 and maximisation of output locally. 1.6 include an increased understanding of good governance and partnership workingi effectlve communlty representation, Influen￿ on policy makln9 and the building of relationships btheen the cornmullity and statutory bodles and local authoritles. Provided facllitated 5UPPOrt around best practice and good governance at each gmup meeting. Encouraged and supported local volunteers to join tralning programmes that enabled them to build their COnflden￿ and self esteem to allow them to engage in higher level COTnmunity and statutory meetings. Invited representstives from all statutory bodies, local authorities and outside agencles to attend locally based meetings to develop relationships of trust with local residents and support the growth of social capital for the a￿a. Whllst we are content that we are delivering against the key objectives of our organisation there Is still much work to be (k)ne to encourage engagement, Increase volunteering, to encourago collaboration and partnership working. We will continue in our efforts tts work with other group5 to rninimlse duplication of community services and increase the impact that we can all have collectively in our area of work. PoliLy on resen The trtJ5tees feel that it is ne￿Sary to hold an amount In unrestricted funds to enable them to cover expenditure for a period of nine months to enable the company to continue at its cUr￿nt level of èctiwty NORTH BALLYMENA COMMUNrrY CLusfER Review of the Business The trustee5 were satisfied with the result5 for the year. No taxatlon Is payable as the assoclation is a registered charity, charlty numiEr N100203 FutLrre Strategy The Association plans to continue the actlvities as oudined above. Their aims are as follows '. Community Cluster in order to strengthen the voluntary and comrnunity sector withln the deflned area,. ensuring that Cluster needs are Servi￿d through an operational Offi￿ providing advlce and support to local groups In the area including those of emerging groups. To improve information, networklng and funding advice to ènd among group5 in the North Ballymena Area by Improvillg information flow on ￿IeVènt community based 50aal, economic, community and physical infrastrutture i￿UeS,. networkingi sharing and collaborative opportunittes for all and funding advice to the area in order to improve the quality of life for those who live within the North Ballymena Cluster area To improve comtllunity Servi￿ by developing and supporting services In the auster area which address communlty needs, helping to build better cotnmunity relations and supwrt community cohesion Rlsk Assessment The Board has condurted a re￿eW of major ri4(s to which the charity is exposed and systems have been established to minimlse these risks. The finding5 were low risk. TrLtstees The trustees of the board during the year were . Mr David McGuckin-Chairman Mr P J NcAvoy-Vice Chairman MrRobert Mccahon-secretary Mr Barry Gordon-Treasurer Mr John Mccandless Mr Bob tAvyer Thls report has been prepared In accordan￿ with the provisions of the Statement of Recommended Practi￿ for Chèrities. Approved by the Board and signed on its behalf by.. Mr Robe ccahon Secreta North Ballymena Community Cluster Date.'14th January 2019 NORTH BALLYMENA COMMUNrrY CLUSTER INDEPENDENT EXAMINER'S REPORT TO THE BOARD OF TRUSTEES OF NORTH BALLYMENJI COMMUNITY CLUSTER I report on the accounts for the year ended 31 March2018, which are set out on pages 6 to 12. Respective responsibilities of charity trustees and examiner As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008. It is my responsibility to.. Examine the accounts under settion 65 of the Charities Act Follow the procedures laid down in the general directlons given by the Commission under Settion 65(9)(b) of the Charities Act State whether particular matters have come to our attention. Basis of independent examiner's report I have examined your charity accounts as required under Section 65 of the Charities Act and my examination was carried out in accordance with the general directions given by the Charity Commission for Northern Ireland under Section 65 (9)(b) of the Charities Act. My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unLJsual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters. My role is to state whether any material matters have come to my attention giving me cause to believe: l. The accounting records were not kept in accordance with Section 63 of the Charities Art. 2. That the accounts do not accord with those accounting records. 3. That the accounts do not comply with the accounting requirements of the Charities Act. 4. That there is further information needed for a proper understanding of the accounts to be reached. Independent examiner's statement I have completed my examination and have no concerns in respect of the matters (l) to (4) listed above and, in connection with following the directions of the Charity Commission for Northern Ireland, I have found no matters that require drawing to your attention. Mr John Hamilton D T Carson & Co Chartered Accountants Registered Auditor 51-53 Thomas Street Ballymena BT43 6AZ /lo.,a Date.. 14 January 2019 NORTH BALLYMENA COMMUNITY CLUSTER ENT OF FINANCIAL ACTIVITIES IN DIN FOR TH PERIOD ENDED l March 2018 & EXPENDIT Note Unrestricted Funds Restricted Funds Total Total Funds Funds 3110312018 3110312( comin Resourc Grants received Donations Income from actlvitie5 for generating fund5 27,124 4,140 27.124 4.140 1.262 28- 1,262 Total Incoming Resources 293 Resour SEX ended Charitable activitles Transfers 1,163 1,328 32,561 33, 724 237 Total Resources Expended 23,7 Net Movement in Funds 32 55,, notes on page5 8 to 12 form an integral part of these financial statements NORTH BALLYMENA COMMUNITY CLUSTER BALANCE SHEET AS AT 31 March 2018 Note 2018 2017 Current Asset5 Debtors Cash at bank and in hand 11,407 14 11,421 3030 6,269 9299 Creditors Amounts Falling Bank Overdraft Due Within One Year (3,320) {3,320) Net Current Assets 8,101 Net Assets 8,101 92C Represented by: Restricted funds Unrestrirted funds 5,597 2,504 5565 3734 8,101 929 These accounts have been prepared in accordance with the Statement of Recommended Practice for Charities, accounting and reporting under UK Generally Accepted Accounting Practice Approved by the board and signed on its behalf by: Date14th January 2019 MrRo Secretary North Ballymena Community Cluster Mccahon The notes on pages 8 to 12 form an integral part of these financial statements NORTH BALLYMENA COMMUNITY CLUSTER NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 March 2018 Accounting Policies Basis of preparation The financial statements have been prepared under the historical cost convention and in accordan￿ with the Statement of Recommended Practice for Charities (SORP). Fund accounting policy Unrestritted income funds are general funds that are available for use at the trustees. discretion in furtherance of the objectives of the company. Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose. Incoming resources Grants that provide core funding or are for specific projects are released to the income and expenditure account as the related expenditure is incurred. DonatlDns comprise amounts receivable during the year. Resources expended Liabilities are recognlsed as soon as there is a legal or constructive obligation committing the company to the expenditure. All expenditure is accounted for on an accruals basis. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities. Support costs represents overhead costs altribulable lo the furtherance of the objects of the charity. Management and administration inGludes all other expenditure not directly allocated above. NORTH BALLYMENA COMMUNITY CLUSTER NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 March 2018 Incoming Resources Unrestricted Restricted Total 2018 Total 2017 Grants received NIHE 935 935 Halifax Lunch Together Mid & East Antrim Council -Lunch Club Ballymena North Partnership Ltd ARCS Moving Forward Together Volunteer Grant 3,000 3,000 1621 435 5000 AIV Small Grant 811 811 Policing and Community Safety PartnershiD DP Action Plan Faciliation Awards for All Lloyds Grant-lunch club MEA Council Good Relations - School Challenge Mid & East Antrim Council 752 144 752 144 1,482 20,000 1,482 1684 20,000 20013 27,124 28,753 Donations Donations-Ballymena North Partnershi Ltd 550 Income from activities for Generating Funds Money from events 1,262 Total Income from Resources 32,526 32,526 29303 NORTH BALLYMENA COMMUNrrY CLUSTER NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 March 2018 Resourres Expended Unrestrlcted Restricted Total 2018 Total 2017 Charltable artivitie5 Project Costs-soapbox Event NIHE Haliffax Poliono Cornmunity Safety AEVC Small Grant DP Action Plan Fadliation Award5 ft>r All Lunch club Income Baltymena North Partnerthlp UryNted MEA Council Good RelatiOn5- School ChalleTvJe Expenses dainEd under Mid & East Anbim Borough Councll.. Programme Co-ordination 12,656 Admlnlstraiion 3,005 Swlmming Leswr 204 MisTrllaneous Expenses 95 Forever Young Progratnme 312 Rootn hire 128 Postage & Stationery 132 Phone & Fax 231 Insurance 662 Internet exren*s Bank charge5 Advertising & Publidty Bookdub and craft matsrlaLs Lunch Club Expenses Mens Fitne$5 Club Senior aub Expenses Networkinglpublicity ConferanTrslcout*515eminars Trav Equipment EVentslAttI￿tles Communltteelvolunteer Exp Equipment Events/Atti%ities Q)mmunittee/VL4unteer Exp Training DR[￿ Progamrn Dunclug Partnwshlp Easter Engagement 1,859 935 2.931 720 811 144 935 2,931 720 811 -75 2633.75 4,140 4,140 1,532 1,532 1683.5 11656 3,(￿5 204 95 312 128 132 231 662 10,300 3,200 139 501 244 640 389 115 467 136 172 158 258 60 682 136 172 158 258 60 682 245 591 285 139 48 {3601 14 -360 14 601 172 601 172 139 160 I,q80 392 160 1,480 392 48 59 21,348 LC meal and trip Petty Cath Expenses 1.077 86 1,077 86 Total Resources Expended io NORTH BALLYMENA COMMUNITY CLUSTER NOTES TO THE FINANCIAL sfATEMENTS FOR THE PERIOD ENDED 31 March 2018 Debtors 2018 2017 Sundry Debtors.. Grant IrKome 11407 3030 Credltor5.' Amounts Falllng due Wlthin One Year 2018 2017 Sundry treditors Bank fverdraft 3,320 499 Analysls of Fvnd$ Openlng Recerve Balan￿ dlRe¢el vable Transfer from Balance at Balance at Unrestrlcted 31 March 31 March Utlllsed funds 2018 2017 NIHE 935 Age NI ARCS Mowng Forward Together Volunteer Grant AIV Small Grant Health & Happlness Hallfax LunLfi Together lunch club Mid & East Antrim Coundl Policing and Cofflmunlty Safety Partnershlp A]VC Small Grant 935 3,000 2,931 -69 564 564 564 752 720 32 811 811 DP Acllon Pbn FadlL3tion 144 4,140 1,482 144 4,140 1,532 Ballymena North PartnerslNP Ltd MEA Coun￿1 Good Relatlons-2018 Schwl Mid & East Antrim Counol 17118 5,0 5,000 5,000 50 5 565 31 264 General Funds un￿strICted Income Funds Totsl 9.299 32,526 33,724 8,101 9,299 Movement In Funds Opening Incoming Outgolng Transfer from Balance Unrestricted esource! Resources funds At31 At31 March 2018 March 2017 Restricted Funds Unre5tritted Funds 5,565 31,2&1 32.561 1,328 5.597 5,565 9 299 32 526 li NORTH BALLYMENA COMMUNITY CLUSTER NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 March 2018 Taxation The Association is a registered charity and is, therefore, exempt from taxation 9 Trustees, Remuneration No trustee received any remuneration durlng the period. 12