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2023-03-31-annual-report

~~Truste~~ es 2023 report

Contents

ontents
Reference and Administration Details 03
Administration details
Trustees Report 04
Objects of the Charity
Activities of the Charity
Achievements, Performance & Public Beneft
Financial Review
Structure, Governance and Management
Going Concern
Governing Document
Recruitment and Appointment of Trustees
Organisational Structure
Compliance with Public Beneft
Statement of Trustees Responsibilities
Independent Examiners Report to the Trustees 09
Receipts and Payments Account 10
Statement of Assets and Liabilities 11
Notes to the Financial Statements 12

Reference and Administration Details

Name

Killicomaine Residents Group

Charity Number

100172

Trustees

Keith McCann Chairperson Gemma Harte Secretary Robert Love Treasurer Laura Hewitt Stephaine Massey Kathleen Hardy

Charities Principal Address

90 Ulsterville Park Killicomaine Portadown BT63 5HB

Independent Examiners

ABC Community Network Magharee House 82 Thomas St, Portadown Craigavon BT62 3NU

Principal Bankers

Danske Bank 45 - 48 High Street Portadown BT62 1LB

3

Trustees Report

The trustees present the annual report and statements of Receipts and Payments, Assets and Liabilities for Killicomaine Residents Group for the year ended 31 March 2023.

Objects of the Charity

The charitable purposes of Killicomaine Residents Group are to :

Promote the benefit of the residents of Killicomaine and the environs of Portadown - by working in partnership with statutory authorities, community and voluntary organisations and the inhabitants in a common effort to advance education, and to provide facilities in the interests of social welfare for recreation or other leisure-time occupation, with the object of improving the conditions of life for the residents and in particular:

Maintain a community base - for activities delivered by the group or other groups within the area.

Support - the development of a cohesive, shared and integrated community and, promote the wellbeing of those living in the area, through the provision of educational, social and recreational activities;

Relieve - those in need by reason of youth, age, ill health, disability, financial hardship or other disadvantage by providing them with information, representation, and advocacy with issues such as housing, community safety, the environment and community relations;

As a result of activity in the pursuit of the above charitable purposes Killicomaine Residents Group have

Activities of the Charity

Engagement -

we engaged community, taking time to listen, and better understand the needs of residents in the area. After listening we developed and launched our action plan. This guides our themes and actions and is constantly under review. It sets out 5 thematic themes. (Safe community) (Cared for community and environment)

(Active community) (Well served community) (Connected community). The group continue to use our Facebook page and the detached team to further engage with community.

Activities -

4

Advocacy - we advocate on behalf of the area primarily at two monthly forums

Achievements, Performance & Public Benefit

The group have taken some time to review our level of engagement, and developed an action plan to meet identified needs. The focus of the review was to understand how we can better engage with the community, understand and articulate their needs. Focus remains set on continued engagement and review.

Achievements include :

The activities outlined above demonstrate how Residents Group continues to implement its charitable purposes :

Promote the benefit of the residents of Killicomaine and the environs of Portadown - by working in partnership with statutory authorities, community and voluntary organisations and the inhabitants in a common effort to advance education, and to provide facilities in the interests of social welfare for recreation or other leisure-time occupation, with the object of improving the conditions of life for the residents and in particular:

Maintain a community base - for activities delivered by the group or other groups within the area.

Support - the development of a cohesive, shared and integrated community and promote the wellbeing of those living in the area, through the provision of educational, social and recreational activities;

Relieve - those in need by reason of youth, age, ill health, disability, financial hardship or other disadvantage by providing them with information, representation, and advocacy with issues such as housing, community safety, the environment and community relations;

As a result of activity in the pursuit of the above charitable purposes Killicomaine Residents Group have

and meets the Public benefit requirement.

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Benefits to members of the public include :

a community hub for the use of residents or local groups a line of communication to statutory agencies enhanced levels of information and signposting to other services improved cohesion and a welcoming community improved well being and life outcomes

We expect the out workings of our activities to develop stronger, safer, united communities, where people matter to each other and life is valued and enjoyed.

Killicomaine Residents Group has mitigated any potential harm from the activities through relevant training, review of policies, and observance of good practice.

Killicomaine Residents Group has given careful consideration to the Charity Commission for Northern Ireland’s guidance on public benefit (PBR1) to ensure that the actives entered into during the year have helped to achieve Killicomaine objectives and activities, as well as providing public benefit.

Financial Review

The principal source of income of Killicomaine Residents Group continues to be from Donations and Grants.

The principal expense of Killicomaine Residents Group is in respect of running costs for the community base.

Killicomaine Residents Group had an excess of receipts over payments before other gains of £2858.10 for the year ended 31 March 2023.

Killicomaine Residents Group continues to be in a healthy financial state as at 31 March 2023 with total cash funds of £3802.53

Killicomaine Residents Group aims to retain sufficient reserves to meet its expected future expenditure requirements as well as potential future capital projects.

Structure, Governance and Management

Going Concern

The trustees have reviewed its planned expenditure for the year ahead and are satisfied that there are adequate funds in place to ensure that the Charity can continue its activities and the financial statements for the year ended 31 March 2023 can be signed off as a going concern.

Governing Document

The charity is regulated by the Charities Act 2008 and the Constitution and Rules of the charity adopted on 18th February 2014.

6

Recruitment and Appointment of Trustees

Membership of Killicomaine Residents Group shall be open to people aged 16 years or over in the area of benefit who support the objects of the Association and whose applications for membership are accepted by the Committee; such

members shall be called Full Members and shall be entitled to vote at meetings of the Association. Those aged 18 and over shall be eligible to be nominated for election to the Committee;

Organisations within the area of benefit, whether voluntary or statutory may upon application to and with the approval of the Committee be admitted as Affiliated Members, and such approval shall not be unreasonably withheld;

Well-wishers anywhere or persons who, in the opinion of the Committee, have special knowledge or experience to offer to the Association; such members shall be called Associate Members and shall NOT have the right to vote at meetings of the Association;

Committee members may hold office for a period of up to 3 years and shall retire in rotation with the longest serving one third to retire at each AGM, or if it is not possible to determine that, then the third to retire shall be determined by drawing lots. On retirement members will be eligible for re-nomination and election.

The Committee elected at an Annual General Meeting shall have the power to co-opt further members to fill! any casual vacancy arising on the Committee, or to enlist committee members with particular skills,

Organisational Structure

The management committee is the governing body of Killicomaine Residents Group and consists of all the appointed trustees of the Charity. The majority of the trustees offer themselves up for re-election each year at the annual general meeting under the terms of the constitution of the association. At the Annual General Meeting, all existing trustees stood for election and were elected unopposed.

Nine full committee meetings were held between April 2022 and March 2023. Quorum of attendance was satisfied at each meeting.

Further informal meetings were held during the year to deal with routine business as necessary.

The committee reviewed financial matters at each full committee meeting. The Treasurer presented a financial forecast for the remainder of the year to the Trustees at each of those meetings and its implications were considered and discussed. Budget forecasts are made on a conservative estimate of potential funding and costs to ensure financial viability. The committee review expenditure plans throughout the year taking into account cash flow around projects and events. The accounts are presented annually to the membership for discussion and approval, following independent inspection.

Compliance with Public Benefit

The Charity has given careful consideration to the Charity Commission for Northern Ireland’s guidance on public benefit to ensure that the activities entered into during the year have helped to achieve the Charity’s objectives, as well as providing public benefit.

7

Statement of Trustees Responsibilities

The trustees are responsible for preparing the Trustees’ Report and the statement of receipts and payments and statement of assets and liabilities in accordance with applicable law and regulations.

The law applicable to charities in Northern Ireland with Income of less than £250,000 requires the trustees to prepare a statement of receipts and payments and a statement of assets and liabilities for each financial year.

The trustees are responsible for keeping accounting records that are sufficient to show and explain the Charity’s transactions and disclose with reasonable accuracy at any time the assets and liabilities of the Charity. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on Behalf of the Trustees

----- Start of picture text -----
Trustee 1 _____
Trustee 2 _______
----- End of picture text -----

03rd January 2024 Date _________

8

Independent Examiners Report

NIC 100172 to the Trustees of Killicomaine Residents Group

I report on the accounts of Killicomaine Residents Group for the year ended 31 March 2023.

Respective responsibilities of charity trustees and examiner.

As the charity’s Trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (Northern Ireland) 2008.

It is my responsibility to:

Basis of Independent examiner’s report

I have examined your charity accounts as required under section 65 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9) (b) of the Charities Act.

My examination included a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity Trustees concerning any such matters.

My role is to state whether any material matters have come to my attention giving me cause to believe:

Independent examiner’s statement

I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland. I have found no matters that require drawing to your attention.

28/09/2023

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Receipts and Payments Account for year ended 31 March 2023

Unrestricted
Restricted
Total Funds
Last Year		 Unrestricted
Restricted
Total Funds
Last Year		 Unrestricted
Restricted
Total Funds
Last Year
Funds

Funds


2021/22
RECEIPTS
ABC Council
-
£5400.00
£5400.00
£2490.00
Arnold Clark Fund
-
£1000.00
£1000.00
-
Awards for All
-
£10000.00
£10000.00
-
NIHE
-
£9800.00
£9800.00
-
Electricity Safety Fund
-
£4200.00
£4200.00
-
All State
-
£1500.00
£1500.00
-
Donations Community Fridge
-
£800.00
£800.00
-
Soil Association
-
-
-
£150.00
Room Hire/Power NI
£710.00
-
£710.00
£180.00
Donations/Fundraising
£3444.69
-
£3444.69
£1497.54
Gift Aid
£1688.42
-
£1688.42
-
Refunds
£206.60
-
£206.60
£293.08
TotalReceipts
£6049.71
£32700.00
£38749.71
£4610.62
PAYMENTS
Salaries/Facilitation
-
£15302.00
£15302.00
-
Utilities
£63.96
£468.59
£532.55
£528.63
Funday
-
-
-
£972.45
Stationary
£24.56
£152.99
£177.55
£389.07
Venue Hire
£9.28
£397.72
£407.00
£10.00
Expenses
-
-
-
£83.98
Sundries
£1935.13
£1857.18
£3792.31
-
Bank Fees
£85.94
-
£85.94
£60.68
Equipment
£9.54
£5703.19
£5712.73
£675.99
Insurance
£33.00
£350.00
£383.00
£279.23
Cleaning
-
-
-
£121.74
Rent
-
-
-
£99.00
Accountancy
-
£50.00
£50.00
£50.00
Garden
-
-
-
£953.63
Food
£430.32
£962.59
£1392.91
-
Activities
£3137.42
£3861.03
£6998.45
-
Community Fridge
£246.97
£810.20
£1057.17
-
Total Payments
£5976.12
£29915.49
£35891.61
£4224.40
Excess of receipts over payments
£73.59
£2784.51
£2858.10
£386.22

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On Behalf of the Trustees Trustee 1 _____ Trustee 2 _______

Statement of Assets and Liabilities as at 31 March 2023

Unrestricted
Funds		 Unrestricted
Funds		 Restricted
Funds		 Restricted
Funds		 Total Funds Last Year
2021/22
Cash Funds
General Account £954.08 £2848.45 £3802.53 £944.43
Total Cash Funds £954.08 £2848.45 £3802.53 £944.43
Assets retained for the
Charity's own use
Fixtures and Fittings - - - -
Total Assets retained for the
- - - -
Charity's own use
Total Assets £954.08 £2848.45 £3802.53 £944.43
Liabilities - - - -
On Behalf of the Trustees
Trustee 1
_________
Trustee		 2
_________

11

Notes to the Financial Statements

for the year ended 31 March 2023

1. Accounting policies

Set out below are the principal accounting policies which have been adopted in the compilation of the Receipts and Payments Account and the Statement of Assets and Liabilities

1.1 Receipts and Payments Account

All items of income and expenditure included within the Receipts and Payments Account have been accounted for on a cash receipts basis.

1.2 Statement of Assets and Liabilities

Fixtures and Fittings are recognised at cost and are depreciated on a reducing balance basis at a rate of 20%. The charity has set a minimum threshold of cost for an item of £500 for it to be considered to be capitalised as a fixed asset.

2. Reconciliation of Cash Funds

Total Cash Funds at Beginning of the year £944.43 Receipts for the Year £38749.71 Payments for the Year £(35891.61) Total Cash Funds at end of the year £3802.50

3. Governance Costs

The charity had no governance costs during the financial year.

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