Charity registration number NIC100119 Company registration number N1026912 (Northern Ireland) NORTH WEST PLAY RESOURCE CENTRE ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
NORTH WEST PLAY RESOURCE CENTRE CONTENTS Page Charity Information Trustees. report ststement of Trustees. responsibilities Independent auditorfs report 10-12 Statement of financial activities 13-14 Balance sheet 15 Statement of cash flows 16 Notes to the financial ststements 17-28
NORTH WEST PLAY RESOURCE CENTRE LEGAL AND ADMINISTRATIVE INFORMATION Trustees M Moriarty S Kelpie L Fitzpatrick McAuliffe F Mustspha J Harkin N Hargan A O'Neill C McGoran J Amstrong G McGuckin Charity number NIC100119 Company number N1026912 Registered office 5-7 Artillery Street Dery BT48 6RG Audltor Moore (Nl) LLP 21123 Clarendon Street DerrylLondonderry BT48 7EP Bankers Bank of Ireland 15 Strand Road Dery-Londonderry BT48 78T Solicltors Guckian Flanagan Solicitors 1 Limavady Road Waterside Londonderry BT47 6JU
NORTH WEST PLAY RESOURCE CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2023 The Trustees present their report and financial ststements for the year ended 31 March 2023. The Trust is charitable company limited by guarantee and accepted as a charity by HM Revenue and Customs under refence XR18282. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with thè chariws governing document. the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Reo)mmended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). (as amended for accounting periods commencing from 1 January 2016). Objectives and actlvities During this financial year The Playhouse has continued to operate within its updated Strategic Framework developed in 2021-22 with a view to embarking on a fijller strategic development process planned to be finalised for 2025 financial year onwards. The Playhouse's vision is to create communty, celebrate diversty and empower people through the arts. The Playhouse's mission is to deliver Creative, innovatrve and accessible Theatre. Arts. Education and Peace Building programmes that enrich the lives of the people we serve. The Playhouse has four core values.. community. creativity. qualty and sustsinabilty. These values describe who it is. what it stands for and how it does business. COMMUNITY - Belonging @ The Playhouse: Working as a community, for the community - by creating safe spaces where people of diversity can mingle and thrive. CREATIVITY - Imagine That: Continuousty re-imagining new ways of working to ensure its performances, programmes and management ProsseS are the best that they can be. QUALITY - Giving of our Best: Striving for excellence in everything It does: in staged perfomiance; In education provision. and in how The Playhouse is administered. SUSTAINABILITY - Here for Good: The Playhouse works hard to create the financial and organisational stability that sustslns it now and into the futur8. The Playhouse's brand personality is: Open. Engaging. Challenging. The difference The Playhouse makes is: People are making meaning together crèatwely, peacefully and with hope. The Playhouse works in the following ways- We are enablers of people. We look to get to the heart of the stories that matter to the people who need to tell them. We work collaboratively towards positive change. We prioritise ideas that can make a sustainable difference in the lives of diverse people now. The Playhouse has three areas of endeavour: Empowering People. Producing Art. Making Peacefijl Change.
NORTH WEST PLAY RESOURCE CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 To support these areas of endeavour The Playhouse: Hosts at least 60 nights of high quality live and streamed Theatre. Music and Comedy by local, national & intemational artists in its 144 seat theatre. Regularly commissions. produces and tours new theatre and film. Its work has been seen throughout the island of Ireland. and in Brttain, mainland Europe and USA to widespread critical acclaim. Delivers soually engaged arts workshops and projects that address difficult issues in some of the most divided communities in Northem Ireland. The Playhouse uses arts activity to encourage creativity and learning and to promote reconciliation and climate action. The Playhouse. with its partners, also delivers hundreds of classes in drama. visual arts, dance and music to thousands of people each year. including OCN qualifications in the arts and citizenship. The Trustees have paid due regard to the guidance issued by the Charty Commission in deciding what activities the charity should undertake. Achievements and perforniance During the financial year ending 2023, The Playhouse, like many other arts organisations, emerged gradually from from the challenge of operating during the Covid-19 pandemic, encouraging audiences to retum. working with artists to welcome new programmes and produdions and supporting staff in readjusting to a work life without lockdowns on the horizon. The Playhouse continued to show flexibility and endeavour building on the previous financial year in which it continued to embrace digital technology and online means of delivery across theatre. learning, peacebuilding and community P8rti¢ipation. Significant programmes We delivered in a hybrid way combining online and live and new productions, festivals and programmes were developed and introduced. The organisation showed patience and resilience in the gradual and uncertain return to 'normal' business and to sustsining its contribution cultural life and viable work for artists and practitioners.
NORTH WEST PLAY RESOURCE CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Producing Art Both physical and online audiences attended events in The Playhouse and in other venues we produced in (for example. The Guildhall). A totsl of 4598 tickets were sold across our in theatre and online productions. An estimated 40,000 engaged wtth our terrestrial Radiorrv broadcasts and through our events broadc2St on social mèdia we reached online audiences over 125.000. Highlight productions this financial year include- HUME: Beyond Bellef by Damian Gomian and Brian O'Doherty 31 March to 7 April 2023 Produced by The Playhouse in partnership with the John and Pat Hume Foundation and directed by Kieran Griffiths HUME: Beyond Belief story of the lrfe and mission of John and Pat Hume spanning the time of their working lives and encompassing the time of the Troubles in Northem Ireland. The production helped mark the 25th anniversary of the signing of the Good Friday Agreement and involved a yearfong engagement wilh family members, colleagues from the political and community development arenas and the John and Pat Hume Foundation. The production received signrficant support from the Irish League of Credit Unions and local credit unions around the island of Ireland, reflecting John and Pat Hume's role in the founding of the movement on the island. The production received 8 5 stsr review from The Observer and was another transformational civic moment for Derry-Londonderry. The production continues to enable The Playhouse's realise its ambition of developing its rol& a8 a production house of note. The Crack in Everythlng Documentary by Erica Starllng Films April 2022 A documentary of the making of the original theatrical production which tells the stories of six families who hav@ lost young children in unexplained circumstances during the Northem Ireland Troubles. Premier perforniance took place in th8 QFT, Belfast in 2022 The Crack in Everything Westminster House ol Commons Presentatlon June 2022 The Crack in Everything Westminster House of Commons Presentstion brought the stories of the six families to the heart of UK democracy right at the point when two crucial Northem Ireland bills were being debated in the chamber. Following the moving presentation a civic nversatIon was hosted by The Playhouse involving MPS, dignitaries and members of the public opening out an empathetic Spa within the seat of political power World Citizens Weekend A cultural exchange with theatre and peacebuilding practitioners from UK. Kenya and Rwanda. The programme included shared practice workshops and film pSentationS and post film discussions as follows: Maths by Sinead O'Loughlin. This new short educational film explores the non-reporting of crime by those who identify as LGBTQ. Funded by the Asset Recovery Fund, the film will be used by youth workers and justice professionals to explore policing and justice issues with young people. Bonfire by Fine Point Films. A human story of clashing identities around the culture of bonfires in Northern Ireland. First Responders Documentary by Northland Broadcast Films of the making of the original theatrical performance involving fit5t responders involved in the Northern Ireland Troubles 39 Steps A wildly comic thriller by Patrick Barfow in which the entirety of Alfred Hitchcock's 1935 adventure film. The 39 Steps (with over 150 characters) is performed on stsge by a cast of only 4. It's filled with dangerous femme fatsles, dastardly villains. deadly assassins and lightning-fast costume changes. 'WHAT A JOY! COMEDY, INTRIGUE, DRAMA. SUSPENSE, ROMANCE, INNUENDO. WHAT A NIGHT OF PURE ENTERTAINMENT. AUDIENCE MEMBER "ABSOLUTELY GIGGLE-INDUCING. ABSOLUTELY WESTEND-WORTHY, WITH A STANDOUT CAST THAT ARE ABSOLUTELY CLASS. AUDIENCE MEMBER
NORTH WEST PLAY RESOURCE CENTRE TRUSTEES. REPORT {INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 The Producers Considered one of the funniest musicals ever to gracè the stage. the comical story follows down-and-out producer Max Bialystock who decides the only way to make any money out of showbiz is to produce the worst musical ever, get it financed and then run off with the leftovers once the show has flopped. Alongside the worst director they can find, Max and his hapless accountant set about produung Broadwarfs newest show= Hitler- The Musical! Empowering People & Mahng Peaceful Change In this year approximately 19.082 people participat8d in our Empowering People and Making P&aceful Change programmes. Key activities included: Artitude An exciting community engagement project grounded in the circular economy, that uses the arts and creative practice to encourage behamour change and challenge attFtudes to waste, consumption and climate action. The Playhouse is working with partners Zero Waste Northwest, Northern Ireland Resources Network, Queens University Belf2St and Derry City and Strabane District Council to Co-ordinate and deliver a programme of creative activities and a Climat8 Arts Festival Development of That's Powerful That's Powerful is a suite of rights based creative workshops for students. communities, residents, and localities, that culminate in an arbstic event. That's Powerful provides participants understanding of real-life lived experiences, develops cNic discourse capacity around cultural and societal issues and nurtures abilities and skills in the creative arts. Through modules: 1. Testimonial and discussion: sharing stories of lived experiènce. 2. Mindset and Relationships.. exploring your current beliets in relation to this topic and reflecting how your current thinking impacts how you relate to self, to others and the world around you. 3. Building Common Ground.. respecting difference and rolP1ayIng scenarios and privilegesl prejudices experienced by 'the other,. 4. Wellbeing, Hope and Resi1[en.. envisioning a better future. workshopping how to take inspired action and appreciating the challenges of change-making within global societal systems. Groups will leam artistic skills, develop their creativity. become empowered, empathise and make positive choices today towards brighter tomorrow. Playhouse Music Theatre Company A training programme designed to provide our local artists with conseNatoire standard training in music theatre - for free. Members of last year's company went on to perfomi in productions and formed the company of HUME.. Beyond Belief - The Lrfe and Mission of John and Pat Hume Theatre of Witness Workshops that enabled victims and survivors of the conflict in Northem Irèland to use theatre to share their experiences with workshop participants and promote peace building. This work transformed participants. perceptions and attitudes. Workshops were held both online and in person with community and schools groups across Northem Ireland and border areas. Song for the Soul project works wtth a choir of adults with a diagnosed severe and enduring mental illness. The group hearSed online and occasionally in the theatre due to Covid-19 and facilitators and heath care professionals going the extra mile to keep the choir active during a very difficult time.
NORTH WEST PLAY RESOURCE CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Street Talk incorporating Choice and Voi Street Talk is a youth arts project that engages groups of young people in meaningful programmes of arts activity where they can arttculate, explore and creatively address issues that are relevant to their lives and learn new skills. Programmes are co4esigned and ¢(Fdelivered with young people and The Playhouse works in partnership with youth and communty groups to reach young people across the region. Partners have included voypic Include Youth Currynieirin Tullyally YMCA EOTAS Streetbeat Events Management Training.. We have been developing bespoke models of events management training that also includes an introduction lo career pathways within the crealive sector, gallery visits and tours etc. Affordable space and resources were provided for our resident groups including Sole Purpose Productions, Lilliput Theatre and UV Arts alongside accommodating additional Western Health Trust groups as their regular venues were closed. Financial review The results for the year are set out on page 13. Total incom8 for the year was £1,167,411 of which 850A was generated from contracts. grants and donations and 150/0 from charitable activities. Total expenditure was £1,328.958 of which 96% expended on direct charttable activits'es. The balance on total funds at the year end was £3.689.165 of which £222,311 was unrestrlcted. £369.019 was restricted and £3,097,835 was designated in nature. Going Concern Having reviewed the Trust's forecasts, the trustees have a reasonable expectstion that the Trust has adequate resources to Continue in operational existence for the foreseeable future. The principal factors underlying this judgement include: Current levels of financial perfomiance by comparison with budgeted expectations," Expected revenue from the Trust's business plan Continuing support from the ACNI. Accordingly. the Trust continues to adopt the going conrn basis of accounting in preparing the annual financial statements. Reserves Policy It is the policy of the charity that unrestricted funds which have not been designated for a specffic usè should be maintsined at a level equivalent to beeen three and six month's expendtture. The Trustee5 considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charty's current activities while consideration is given to ways in which additional funds may be raised. Plans for future periods The Playhouse as it looks towards its 30th year will continue to develop and grow all of its existing creative partnerships, programmes and projects. while devising new, cutting edge, innovative arts, education and peace building inits-atives that impact positively on areas and people of greatest need. Future plans include the development of a young musi¢ theatre company resident at The Playhouse, a Leaders for Peace programme, developmentsl programmes that empower young people. and new work and commissions that explore timely issues relevant to our society today. for example dimate action.
NORTH WEST PLAY RESOURCE CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Structure, governanee and management Governing Document The charity is a company limited by guarantee and accepted as charitable by HMRC under reference XR18282. The company was incorporated on 28th September 1992 and is govemed by its Memorandum and Articles of Association which was updated on 30th September 2014. The Trustees. who are also the directors for the purpose of company law, and who served during the year were: M Moriaty S Kelpie L Fitzpatrtck M McAuliffe F Mustapha J Harkin N Hargan A O'Neill C McGoran J Armstrong G McGuckin Appointment of Trustees The Charity Trustees are also Directors of the company. A Trustee is initially elected by the Board in accordance with the Memorandum and Articles of Association. Organisation The Board of Trustees which administers the Trust meets throughout the year as required. The following Sub Committees also meet throughout the year as required. Audit Committee Personnel and Remuneration Committee Trustees Induction All new trustees are gNen an induction by the Chief Executive and provided with levant documentation. Risk Management Since March 2014. The Playhouse via its Audit Committee, has completely revised its Risk Management Policy, Risk Register as well as its Fraud Policy. The Risk Register is reviewed and updated on a regular basis or as soon as potential risk is identified. Analysis for each risk is detailed in the Risk Register together with the controls currently in place to mitigate the risk and the fijrther actions required to minimise the risk. Auditor In accordan wth the company's articles, a resolution proposing that Moore (Nl) LLP be reappointed as auditor of the company will be put at a General Meeting.
NORTH WEST PLAY RESOURCE CENTRE TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Disclosure of inforniation to auditor Each of the Trustees has confinned that there is no information of which they are aware whi¢h is relevant to the audit. but of which the auditor is unaware. They have further COnfined that they have taken appropriate steps to identify such relevant infomiation and to establish that the auditor is aware of such information. The Trustees, report was approved by the Board of Tnjstees. M Moriarty Trustee trong Trustee 24 August 2023
NORTH WEST PLAY RESOURCE CENTRE STATEMENT OF TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2023 The Trustees, who are also the directors of North West Play Resource Centre for the purpose of company law. a responsible for preparing the Tnjstees, Report and the financial statements in accordan with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practio). Company Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and appliGation of resources, including the income and expenditure, of the charitable company for that year. In preparing these financial ststements. the Trustees are required to: select suitsble accounting policies and then apply them consistenuy; - obseprfe the methods and principles in the Charities SORP: - make judgements and estimates that are reasonable and prudent,. state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements. and prepare the financial statements on the going concem basis unless it is inappropriate to pSUrne that the charity will continue in operation. The Trustees are responsible for keeping adequate accounttng records that disclose with reasonable accuraw at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and det8Ction of fraud and other irregularities.
NORTH WEST PLAY RESOURCE CENTRE INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF NORTH WEST PLAY RESOURCE CENTRE Opinion We have audited the financial ststements of North West Play Resource Centre (the 'charity') for the year ended 31 March 2023 which comprise the statement of financial activities. the balance sheet. the statement of cash flows and notes to the financial statements. including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Finanual Reporting Stsndard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion, the financial statements: give a true and fair view of the stste of the charitable company's affairs as at 31 March 2023 and of its incoming resources and application of sOUrCes. induding ts income and expendtture. for the year then ended., have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and have been prepared in accordance with the UirementS of the Companies Act 2006. Basls for opinion We conducted our audit in accordan with Intemational Stsndards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditorfs responsibilities for the audit of the financial statements section of our report. We are independent of Ihe Gharity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK. including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtsined is sufficient and appropriate to provide a basis for our opinion. Conclusions relatlng to going concem In auditing the financial statements, we have conduded that the Trustees, use of the going concem basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have perfonned. we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concem for a period of at least e1ve months from when the financial ststements are authorised for issue. Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report. Other infomiation The other information comprises the information included in the annual report other than the financial ststements and our auditorfs report thereon. The Trustees are responsible for the other infomaticin contsined within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any fonn of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other infomation is materially inconsistent with the financial ststements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misststements. we ar8 required to determine whether this gives rise to a material misstatement in the financial ststements themselves. If, based on the work we have performed, we (x)ndude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. Opinions on other matters prescribed by the Companles Act 2006 In our opinion, based on the work Ltndertaken in the course of our audit: the information given in the Twstees, report for the financial year for which the financial statements ar8 prepared, which includes the directors, port prepared for the purposes of company law. is consistent with the financial ststements", and the directors. report included within the Trustees, report has been prepared in accordance with applicable legal requirements. 10-
NORTH WEST PLAY RESOURCE CENTRE INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF NORTH WEST PLAY RESOURCE CENTRE Matters on which we are required to report by exception In the light of the knowledge and understanding of the company and tts environment obtsined in the course of the audit. we have not identified material misstatements in the Trustees, report. We have nothing to report in respect of the following matters in lation to which the Companies Act 2006 requires us to report to you if. in our opinion: adequate accounting CordS have not been kept. or retums adequate for our audit have not been received from branches not Vi51ted by us. or the financial statements are not in agreement with the accounting records and retums" or certain disclosures of trustees, remuneration specified by law are not made; or we have not received all the infonnation and explanations we require for our audit. or the Trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantsge of the small companies, exemptions in preparing the Trustees. report and from the requirement to prepare a strategic reporL Responsibilities of Trustees As explained more fully in the statement of Trustees. spOnsIbl11es, the Trustees, who are also the directors of the charity for the purpose of company law. are responsible for the preparation of the financial stalements and for being satisfied that they give a trne and fair view, and for such inlemal control as the Trustees determine is necessary to enable the preparation of financial ststements that are free from malerial misstatement, whether due to fraud or error. In preparing the financial statements. the Twstees are responsible for assessing the charitys ability to continue as a going concem, disclosing, as applicable, matters related to going concem and using the going concem basis of accounting unless the Trustees either intend to liquidate the diaritable company or to cease operations, or have no realistic alternative but to do so. Auditorfs responsibilitles for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the financial ststements as a whole are free from material misstatement, whether due to fraud or error. and to issue an auditorfs report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always detect a material misststement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the agggate. they could reasonably be expected to influence the economic decisions of users tsken on the basis of these financial statements. IrgUlaritIes, induding fraud, are instances of non-complian with laws and regulations. We design procedures in line with our responsibilities. outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our prsxedures a capable of deteing irregularities. including fraud, is detsiled below. Extent to which the audit was considered capable of detecting irregularities. including fraud The objectives of our audit in respect of fraud, are., to identfy and assess the risks of material misstatement of the financial ststements due to fraud. to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud. through designing and implementing appropriate responses to those assessed risks,. and to respond appropriately to instances of fraud or suspected fraud identtfied during the audit. However, the primary responsibility for the prevention and detection of fraud rests with both management and those charged with governance of the company. Based on our understanding of the company and its operating environment. we determined that the most significant frameworks which have a direct impact on the preparation of the financial ststements are those related to the reporting framework (FRS 102 and the Companies Act 2006) and the relevant tax compliance regulations. Additionally, the company is a registered society and therefore is regulated by the Financial Conduct Authority of which non-compliance with relevant requirements may have a materi85 effect on the financial statements. We assessed the susceptibility of the cOmpanS financial stateTr¢ents to material misstatement. induding how fraud mighl occur, including evaluating management's incentives and opportunities to manage eamings or influence the reported results. From the resutts of our assessment, we determined that the principal risk of fraud related to posting inappropriate joumal enlries. In common wtth all audits under ISAS (UK), we are required to perfomi specific procedures to respond to the risk of management override. 11
NORTH WEST PLAY RESOURCE CENTRE INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF NORTH WEST PLAY RESOURCE CENTRE Audit response to risks identified As part of an audit in accordance with ISAS (UK) we exercise professional judgement and maintain professional scepticism throughout the audit Audit procedures perfOned by the engagement team included." We obtained an understsnding of the company's intemal control systems in order to design audit prOdureS that are appropriate in the circumstances. but not for the purposes of expressing an opinion on the effectiveness of the companrfs intemal control. We oblained an understanding of how the company complies with relevant laws and regulations, including aviation and environmental compliance quIrernents, by making enquiries of management and those charged with governan. Enquiry of management, those charged with govemance and the entty's solicitots around actual and potential litigation and claims. Enquiry of entity stsff to identify any instances of nonryc0mp1ian with laws and regulations. Perfoming an81ytical procedures to identify any unusual or unexpected relationships that may indicate risks of material misstatement due to fraud Reviewing minutes of Steerrng Group meetings Reviewing financial statement disclosures and testing to supporting documentation to assess compliance with applicable laws and regulations. Auditing the completeness of income to address the risk of fraud in revenue recognition. Auditing the risk of management override of controls. including through testing joumal entries and other adjustments for appropriateness, and evaluating the business rationale of significant transactions that are unusual or outside the nornal course of business. We communicated relevant laws and regulations and potential fraud risks to all engagement team members, and remained alert to any indications of fraud or non-compliance with laws and regulations throughout the audit. There are inherent limitstions in the audit procedures descJibed above and the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it. Also, the risk of not detecting a material misststement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment through collusion. forgery, intentional omissions. misrepr8s8ntations or the override of intemal control. A further description of our spOnsIbl11t]es is available on the Financial Reporting Council's website at: https.'Il www.frc.org.uklauditorsresponsibilities. This description foms part of our auditorfs report. The purpose of our audit work and to whom we owe our responsibilities This report is made solely to the company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the compan$ members those matters we are required to state to them in an auditorfs report and for no other purpose. To the fullest extent pemitted by law, we do not accept or assume responsibilty to anyone other than the company and the company's members, as a body, for our audit work, for this report, or for the opinions we have formed. John Love (Senior Statutory Audltor) for and on behalf of Moore (Nl) LLP 24 August 2023 Chartered Accountants ststutory Auditor 21123 Clarendon Street Dery/Londondery BT48 7EP 12-
NORTH WEST PLAY RESOURCE CENTRE STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 Current financlal year Unrestricted Unrestricted Restricted funds funds funds general designated 2023 2023 Total Total 2023 2023 2022 Notes Incorne from: Grants & Donations Charitable activities 498,005 187.269 1.814 480,323 980,142 187,269 895,727 125,929 Totsl income 685,274 1,814 480,323 1,167,411 1.021,856 endlture on: Raising funds 51.028 51,028 28,887 Charitable activities 685,915 103,122 488,893 1,277,930 1,240,943 Total expendlture 736,943 103.122 488,893 1,328,958 1,269,830 Net outgoing resources before transfers (51,669) (101,308) {8,570) (161.547) (248,174) Gross transfers betW&8n funds (14,150) 14,150 Net (expenditure)fincome for the yearl Net movement in funds (65,819} (101.308) (161,547) (248,174) Fund balances at 1 April 2022 288,130 3,199,144 363,438 3,850,712 4,098,886 Fund balances at 31 March 2023 222,311 3,097,835 369,019 3,689,165 3,850,712 The ststement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing actNities. The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006. 13-
NORTH WEST PLAY RESOURCE CENTRE STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 Prior financial year Unrestricted Unrestricted Restricted funds funds funds general designated 2022 2022 Total 2022 2022 Notes Income from: Grants & Donations Charitable activities 307,407 125.929 26,202 562.118 895.727 125,929 Totsl income 433,336 26,202 562,118 1,021.656 enditure on: Raising funds 28,887 28,887 Charitsble activities 478.407 103,122 659.414 1,240,943 Total expenditure 507,294 103,122 659,414 1,269,830 Nel outgoing resources before transfers (73,958) (76,920) (97,296) (248,174) Gross transfers between fvnds 65.157 1,877 {67.034) Net (expenditurellincome for the yearl Net movement in funds (8,801> (75,043) {164,330) (248,174) Fund balances at 1 April 2021 296,931 3,274,187 527,768 4.098,886 Fund balances at 31 March 2022 288,130 3,199,144 363,438 3,850,712 14-
NORTH WEST PLAY RESOURCE CENTRE BALANCE SHEET ASAT31 MARCH 2023 2023 2022 Notes Fixed assets Tangible assets 11 3,366.065 3,461.283 Current assets Stocks Debtors Cash at bank and in hand 12 13 2,465 269,856 215,676 1.125 246,024 254,274 487,997 501.423 Creditors: amounts falling due within one year 15 (164,896) (111.994) Net current assets 323,101 389,429 Total assets le$s current Ilabilities 3,689,165 3,850,712 Income funds Restricted funds Unrestricted funds Designated funds General unrestricted funds 17 369,019 363,438 18 3.097,835 222,311 3,199,145 288,129 3,320.146 3,487,274 3.689.165 3.850.712 The financlal statements were approved by the Trustees on 24 August 2023 M Moriaty Trustee trong Trustee Company registration number N1026912 15-
NORTH WEST PLAY RESOURCE CENTRE STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2023 2023 2022 Notes Cash flows from operating activities Cash absorbed by operations (18,551) {23.656) nvesting activities Purchase of tangible fixed assets Proceeds on disposal of tangible fixed assets (16,964) (29,454) 1.375 Net cash used in investing activities (16.964) (28,079) Flnancing activities Repayment of bank loans (3,08n 7.000 Net cash (used in)Igenerated from financing activities (3,087) 7,000 Net decrease in cash and cash equivalents (38,598) (44.735) Cash and cash equivalents at beginning of year 254.274 299,009 Cash and cash equivalents al end of year 215,676 254,274 16-
NORTH WEST PLAY RESOURCE CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting pollcies Charity Inforniatlon North West Play Rèsource Centre is a private company limited by guarantee incorporated in Northem Ireland. The registered office is &7 Artillery Street, Derry, BT48 6RG. 1.1 Accounting convention The accounts have been ppared in accordance with the charivs governing document. the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Finanaal Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2016). The charity is a Ptjblic Benefit Entity as defined by FRS 102. The financial statements are prepared in sterling. which is the fijnctional currency of the charity. Monetary amounts in these financial ststements are rounded to the nearest £. The accounts have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the financial ststements, the Trustees have a reasonable expectation that the charity has adequate resources to ¢ontinue in operational existence for the foreseeable future. Thus Ihe Trustees continue to adopt the going concem basis of accounting in preparing the financial ststements. 1.3 Charftable funds Unrestri¢ted funds are available for use at the discretion of the Trustees in furtherance of their charftable objects'ves. Designated funds are unrestricted funds set aside at the discretion of the trustees for specific purposes. The designated funds for fixed assets is that part of unrestrFCted funds that represents fixed assets held. Restricted funds are subject to specFfic conditions by donors as to how they may be used. The purposes and uses of the restricted fijnds are set out in the notes to the accounts. 1.4 Income Income is recognised when the charity is legally entiued to it after any performance conditions have been met, the amounts can be measured reliably. and it is probable that income will be reived. Cash donations are recognised on Ceipt. Other donations are recognised On the charity has been notified of the donation. unless perfomance conditions require deferral of the amount. Sncome tax recoverable in relats'on to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise rf the Charity has been notified of an impending distribution, the amount is known. and reIpt is expected. If the amount is not known. the legacy is treated as a contingent asset. 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that setuement wll be required and the amount of the obligation can be measured reliably. Irrecoverable VAT is charged as a cost against the activity for whith the expenditure was incurred. Costs of raising funds comprise the cost associated wtth generating donations. securing grant funding and the associated support costs. 17-
NORTH WEST PLAY RESOURCE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies (Continued) Expenditure on charitable actimties includes the costs of services undertaken to further the purposes of the charity and their associated support costs. Support costs are those funclions that assist the work of the charity but do not directly undertake charitable activities. Support Costs include back office costs, finance, personnel. payroll and govemance costs which support the charity's programmes and activities. The bases on which support costs have been allocated are set out in notè 7. 1.6 Tangible fixed assels Tangible fixed assets are initsally measured at cost and sUbseqUenY measured at cost or valuation. net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuats'on of assets less their residual values over their useful lives on the following bases". Freehold land and buildings Plant and equipment Motor vehicles 2% straight line 100kn straight line 25Vo Straight line The gain or loss arising on the disposal of an asset is detemined as the difference beeen the sale proceeds and the carrying value of the asset, and is recognised in the statemenl of financial activities. 1.7 Impairment of fixed assets At each reporting end date, the charity revievts the carying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impaiment loss. If any such indication exists. the recoverable amount of the asset is estimated in order to detemine the extent of the impairment loss (rf any). 1.8 Stock5 Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable. direct labour costs and those overheads that have been Incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured at the lower of replacement cost and cost. Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribulion. 1.9 Cash and cash equivalents Cash and cash equivalents include cash in hand. depostts held at call with banks. other short-temi liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.10 Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments. and Section 12 'Other Financial Instruments Issues. of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charitys balance sheet when the charity becomes paty to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to sethe on a net basis or to realise the asset and settle the liabilty simultaneously- 18-
NORTH WEST PLAY RESOURCE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies (Contlnued) Basic financial assets Basic financial assets, whith include debtors and cash and bank balances, a initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest rate method unless the arrangement constitutes a financing transaction. where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basic financial liabilitles Basic financial liabilities, including Creditors and bank loans are initially gnised at transaction pri unless the arrangement constitutes a financing transaction. where the debt instrument is measured at the present value of the futu payments discounted at a market rate of interest. Financial liabilits'es classified as payable within one year ar8 not amortised. Debt instnJm8nts are subsequenty carried at amortiS8d COSL using the effective InteSt rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary Course of operations from suppliers. Amounts payable are ciassified as current liabilities rf payment is due within one year or less. If not. they are presented as non<urrent liabilities. Trade creditors are recognised initially at transaction price and subsequenty measured at amortised cost using the effective interest rate method. Derecognltlon of financial liabilities Financial liabilities are derecognised when the charitys contractual obligations expire or are discharged or cancelled. 1.11 Taxation The company is a charity and is cOgniSed as such by HM Revenue & Customs under the charity tax reference XR18282. As a result, there is no liability to taxation on any of its income. 1.12 Employee benefits The cost of any unused holiday entitlement is cOgniSed in the period in which the employee's services are received. Termination benefts are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 1.13 Retirement benefits Payments to defined contribution retirement benefft schemes are charged as an expense as they fall due. Critical accounting estimates and judgements In the application of the charity's accounting policies. the Trustees are required to make judgements. estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results May differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Remsions to accounting estimates arè recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and ftjture periods. 19-
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NORTH WEST PLAY RESOURCE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Charitable activities Thèatre Rental Incomè In¢ome 2023 Education Other Income Income Total 2023 Total 2022 2023 2023 2023 Sale5 Within charitable activities 85.478 54.486 16.232 31.073 187,269 125,929 For the year ended 31 March 2022 Theatre Income Rentsl Income Education Incom8Other Income Total 2022 Sales within charitable activiti'es 59,214 40.925 10.887 14,903 125,929 Raising funds Unrestricted Unrestricted funds funds general general 2023 2022 undraisin Staff costs Consultsncy cost Support costs and ublic 37,455 6,527 8.785 13.575 13,573 Fundraising and publicty 51,028 28,887 21
NORTH WEST PLAY RESOURCE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Charitable a¢tivities 2023 2022 Staff costs Depreciation and impaiment Theatre Costs - Goods for Resale Theatre Costs - General Theat Costs - Advertising Performers costs Education costs 340,603 112,180 5,826 36,647 11,547 154,838 323,457 193,800 114.115 2,800 6,281 2,994 22,630 579,434 985,098 922,054 Share of support costs (see note 7) Share of govemance cosls (see note 7) 257,892 34,940 257,923 60,966 1,277,930 1.240,943 Analysis by fund Unrestricted funds - general Unrestricted funds - designated Restrided funds 685,915 103,122 488,893 478.407 103,122 659,414 1,277,930 1,240,943
NORTH WEST PLAY RESOURCE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Support costs Support Govemance costs costs 2023 Support Governance costs costs 2022 Staff costs Premises costs Office costs Hire of Equipment Advertising Motor and travel costs H05Pitality Bank Interest & Charges Sundry 167,078 64,507 17.468 1.170 2,639 4.189 4.629 7.773 2.012 167,078 64,507 17,468 1,170 2,639 4,189 4,629 7,773 2,012 154.622 67,774 16,225 2.783 5,083 481 2,781 8.525 13.224 154,622 67,774 16,225 2,783 5,083 481 2,781 8,525 13,224 Audit fees Legal and professional Insuran 7,751 11,215 15,974 7.751 11,215 15.974 10.064 34,656 16,246 10.064 34,656 16,246 271.465 306.405 271.498 60.966 332.464 Analysed between Fundraisin9 Charitable activities 13.573 257.892 13,573 292,832 13,575 257.923 13,575 318,889 34,940 60.966 271,465 306.405 271.498 60,966 332.464 Trustees None of the Trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. Employees The avepge monthly number of employees during the year was.. 2023 Number 2022 Number 30 24 Employment costs 2023 2022 Wages and salaries Social seGurity costs Other pension costs 498,483 36,853 9,800 322,274 26,841 5,834 545,136 354,949 -23-
NORTH WEST PLAY RESOURCE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 Employees (Continued) There were no employees whose annual remuneration was more than £60.000. 10 Taxation The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to ts charitable objects. 11 Tangible fixed assets Ffèehold land and ljulldlngs Plant and Motor vehicles equlpment Total Cost At 1 April 2022 Additions 4871,711 230,177 16,964 15,227 5,117.115 16.964 At 31 March 2023 4.871.711 247,141 15.227 5,134,079 Depreciation and impaimient At 1 April 2022 Depreciation chaffJed in the year 1,493.507 97.434 147,100 14.746 15,227 1,655,834 112,180 At 31 March 2023 1,590,941 161.846 15,227 1,768,014 Carrying amount At 31 March 2023 3,280.770 85,295 3,366,065 At 31 March 2022 3,378.205 83,078 3,461,283 12 Stocks 2023 2022 Finished goods and goods for resale 2.46S 1,125 13 Debtors 2023 2022 Amounts falling due within one year: Trade debtors Other debtors $2,624 217,232 17.424 228,600 269,856 246,024 -24-
NORTH WEST PLAY RESOURCE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 14 Loans and overdrafts 2023 2022 Credit card 7.718 10.805 Payable V•ithin one year 7,718 10,805 15 Creditors: amounts falling due within one year 2023 2022 Notes Credit card Other taxation and social security Trade creditors Accruals and deferred incom8 14 7,718 12,910 56,729 87,539 10,805 8,645 35,424 57.120 164,896 111,994 16 Retirement benefit schemes Defined contribution schemes The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. The charge to profit or loss in respect of defined contribution schemes was £9,799 {2022 - £5,834). -25-
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NORTH WEST PLAY RESOURCE CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 20 Financial commitments, guarantees and contingent liabilities Certain grants received and receivable may become repayable to the funds rf the Charity is no longer able to meet the conditions under which they were awarded. Due to the nature of these contingencies it is not possible to quantify the potential financial effect or give an indication of timing as to the liabilities that may aris&. 21 Related party transactions Remuneration of key management personnel The remuneration of key management personnel is as follows. 2023 2022 Aggregate compensation 230.184 126.544 22 Cash generated from operations 2023 2022 Deficit for the year (161.547) (248,174) Adjustments for. Depreciation and impairment of tsngible fixed assets 112,180 114.114 Movements in working capital: {In¢rease) in stocks (Increaseydecrease in debtors Increase in creditors (1.340) {23,832) 55,988 64.912 45,492 Cash absorbed by operations (18,551) (23.656) 23 Analysis of changes in net funds At 1 Aprll 2022 Cash flowsAt 31 March 2023 Cash at bank and in hand 254,274 (38.598) 215,676 Loans falling due within one year (10,805) 3,087 17.718) 243,469 (35,511) 207,958