Suffolk Community Forum
Management committee report and financial statements
ChariÉy number: 100117
for the year ended 31 March 2024

Suffolk Community Forum
Contents
Page
Management committee report
Auditors, report
Statement of Financial Activities
Balance sheet
10
Notes to the financial statements

Suffolk Community Fornm
Managemenl Committee Report
for the year ended 31 March 2024
The management committee present their report with the audited financial statements for the year ended 31
March 2024.
The accouncs have been prepared in accordance with the accounting policies set out in che notes to the
accounts and comply with the charity's Rules and "Accounting and Reporting by Charlties: Statement of
Recommended Practice applicable to charilies preparing their accounls in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland published in October 2019"
Reference and Administrative Information
Charity Name..
Suffolk Community Forum
Charity Registratioi) number:
HMRC: XR445741 CCNI: 100117
Business Address: 124 Stewartstown Road, Belfast, BTI 19BQ
Committee of Management
Cathy Wilton (Chair)
Neil Douglas (Vice Chair)
Sandra Craig (Secretary)
Sammy Wilson { Treasurer)
Roby OTT
Maureen Appleton
L£sley Skey
Shalyn McKinley
Naomi Cassidy
Joanne Moody
Missy Spence
Jason Spence
Brian McDougall
Rachel McDougall
Auditors
Mccreery Turkington Stockman LTD, l Lanyon Quay, Belfast, B T13LG
Bankers
First Trust Bank, 35 University Street, Belfast B T7 1 ND
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Suffolk Community Forum
Management Committee Report
for the year ended 31 March 2024
Structhre, Governance and Management
Governing Document
The Forum is governed by rules and is constituted as an unincorporated body.
Recruitment and Appointment of Management Committee
The m￿lagement con]mittee of the group are also charity trustees for the purposes of cbarity law. Under the
requirements of the Memorandum and Articles of Association the manaoement committee hold office until
the next Annual General Meeting and are eligible for re-election.
Individuals are invited to serve as management commitiee on the basis of their abilities and background so as
to achieve a balance between those from the business, voluntary and charity sectors.
Management committee Induction and Training
The management committee have conducted a review of the major risks to which the charity is exposed.
Where appropriate, systems or procedures have been established to mitigate the risks the charity faces.
Internal control risks are tninimised by the implementation of procedures foi authorisation of all tiansactions
and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients
and visitors to the premises. These procedures are periodically reviewed to ensure that they continue to meet
the needs of the charity.
Organisational Structure
At pregenc Suffolk Community Forum has a management committee of 14 members who meet regularly and
are responsible for the strategic direction and policy of the charity.
A scheme of delegation is in place and day to day responsibility for the provision of the services rest wilh the
manager.
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Suffolk Community Forum
Management Committee Report
for the year ended 31 March 2024
Objectives and Activities
The Suffolk Community Fornm will work iowards creating a stable, secure, confident community in Suffolk.
The objective of the Group shall be to promote the benefit of the inhabitants of the Suffolk estate and it8
neighbourhood by associating together with said inhabitants and the local authorities, voluntary and other
organisations in a common effort to provide or secure the provision of social services, educational and
recreational facilities for all sections of the community i.e. youth, elderly,people with special needs or who are
disabled, women, men, children, the unemployed and other disadvantaged groups within the area in the
interest of social welfare.
Achievements and Performance
The group believes it achieved its goals of promoting good community relations throughout the Suffolk area.
Financial Review
The forum had a successful year. The results are set out in full in the audited accounts.
Principal Funding Sources
The principle source of funding was the DFC, BCC and SRRP.
Investment policy
Any surplus funds are transferred iiito short term savings accounts for invesimeTht.
Reserves Policy
The comtnittee retain funds in the charity in ordei to provide sufficiei)I working capital to facilitate the
ongoing activities. The targec for unrestricled fund reserves is six months support costs.
Volunteers
The charity is appreciative of ihe efforts of its volunteers who are involved in service provision.
Page 3

Suffolk Community Forum
Management Committee Report
for the year ended 31 March 2024
We approve the financial statements
We confirtn that:.
The management committee are responsible for the preparation of the financial statements so as to give a true
and fair view of the state of affairs of the group and of the income and expenditure of the group for the
financial year. In pi'eparing Ihose fin￿)cIal statemeiits, the management committee is iequired to:
select suitable accounting policies and then apply them consistently.
- make judgements and ¢stimates that are reasonable and prudent.
- prepare the financial statements on the going concern basis, unless it is inappropriate Lo presume that
the group will continue in business.
The management committee are also responsible for keeping proper accounting records that disclose with
reasonable accuracy at any time the financial position of the group and that help ensure that the financial
statements comply with generally accepted standards and the SORP recommendations. They are also
responsible for safeguarding the assets of the group and taking reasonable steps for the Prevention and
detection of fraud and other irregularities.
For and on behalf of Committee
Cathy Wiltoii (Chair) 8th Jaiiuary 2025
Page 4

Suffolk Community Forum
Independent auditors, report to the trustees of Suffolk Community Forum
We have audited the financial statements of Suffolk Community Fornm for the year ended 31 March 2024
which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the
Balance Sheet and the related notes.The financial reporting framework that has been applied in their
preparation is applicable law and United Kingdom Accounting st￿ld￿dS, including Financial Reporting
Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Treland (United
Kingdom Generally Accepted Accounting Practice).
In our opinion, the accounts..
- give a true and fair view of the state of the Charity's affaiis as at 31 March 2024 and of its incoming resources
and application of resources, for the Year ihen ended.
have been properly prepared in accordance with United Kingdom Generally Accepted Accounling Practice.
Basis for opinion
We conducted our audit in accordance with International Standards on Audiling (UK) (ISAS (UK)) and
applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities
for the audÉt of the financial statements section of our report. We are independent of the charity in accordance
with the ethical requirements that are relevant to our audit of the financial statements in the UK, including che
FRC'S Ethical Standard, and we have fulfilled OUT Other ethical responsibilities in accordance with Ihese
requirements. We believe that the audii evidence we have obtained is sufficient and appropriale to provide a
basis for our opinion.
Condusions relating to going concern
The trustees, have prepared the financial staten)ents on the going concern basis as they do not intend to
liquidate the Charity or to cease their operations. They have also concluded that there are no material
ui)certainties that could have casl sigiiificant doiibt over their ability to continue as a goiiig concern for at least
a year from the date of approval of the financial siatemenls ("the going concern period").
In our evaluation of the ttustees, conclusions, we considered the inherent risks to the Charity's business model
and analysed how those risks ￿Ight affect the Charity, s financial resources or ability to continue operations
over the going concern period.
In auditing the financial statements, we have concluded that the trn8tees' use of the going concern basis of
accounting in the preparation of che financial statements is appropriale.
Based on the work we have peTforn]ed, we have not iderAtified any material uiicertainties relating to eventg or
conditions that, individually or collectively, may cast significant doubt on the Charity's ability to continue as a
IFoing concern for a period of at least Iwelve months from the date when the financial statements are authorised
for issue.
However. as we cannot predict all future events or conditions and as subsequent events may result in outcomes
that are iiicoiisistent wich judgements that were reasonable at the time they were made, the absence of refeTeiice
to a material uncertainty in this auditor's report is not a guarantee that the Charily will continue in operation.
Our responsibilities and the responsibilities of the trustees, with respect to going concern described in the
relevant sections of this report.
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Suffolk Community Forum
Independent auditors, report to the trustees of Suffolk Community Forum continued
Other information
The other inforniation comprises the inforniation included in the annual report, other than the accounts and OUT
auditor, s report thereon. The trnstees are responsible for the other infoimation. Our opinion on the accounts
does not cover the other information and we do not express any forni of assurance conclusion thereon.
In connection with our audit of the accounts. our responsibility is to read the other information and, in doing
so, consider whethei the other infomatiotk is ￿￿terIallY inconsistent with the accollilts or our knowledge
obtained in the audit or othenvise appears to be materially misstated. If we identify such material
inconsistencies or apparent material misstatements, we are required to determine whether chere is a material
misstatement tn the accollnts or a material misstalemenl of ihe other infomation. If, based on the woik we
have performed, we conclude that there is a material misstatement of this other infonnation, we are required to
reporl that fact.
We have nothing to report in this regard.
Matters on which we are required to report by exception
We have nothing to report in respect of the following Tnatters in relaiion to which the Charities Act require us
to report to you if, in our opinion:
the infortnaiion given in the financial statements is inconsistent in any material respect with the committee,
ieport- or
sufficient accounting records have not been kept. or
the financial statetnents are not in agreement with the accounting records. or
we have not received all the inforn]ation and explanations we require for our audit.
Responsibilities of IrusÉees
As explained more fully in the Statement of Èrustees, Responsibilitie the trustees are responsible for the
preparation of the accounts and for being satisfied that chey give a Irne and fair view, and for such internal
control as the committee determine 18 necessary to enable the preparalion of accounts that are free from
material misstatement, whether due to fraud or error.
In prepating the accounts, the Érustees are responsible for assessing the charity's abÈlity to continue as a going
concern, disclosing, as applicable, matters related to going concern and using the going concern basis of
accounting unless the trustees either intend to liqiiidate Ihe charity or to cease operalions, or have no realistic
alternative but to do so.
Auditor's responsibilities for the audit of the financial statements
OUT objeclives are to obtain reasonable assurance aboul whether the accounts as a whole are free from material
misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion.
Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance
with ISAS (UK) will always detect a material misslatement when it exists. Misstatements can arise from fraud
or error and are considered material if, individually or in the aggregate, they could reasonably be expected to
influence the economic decisions of users taken on the basis of these accounts.
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Suffolk Community Forum
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design
procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of
irregularities, including fraud. The extent to which our procedure% are capable of detecling irregularities,
including fraud, is detailed below.
Deteeting irregularities including fraud
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design
procedures in line with our responsibilities, outlined above, to detect tnalerial n]isstatementS lll respect of
irregularilies, including fraud. The extent to which our procedures are capable of detecting irregularities,
including fraud is detailed below.
We gained an understanding of the legal and the regulatory framework applicable to the company and the
industry in which it operates and considered the risk of acts by the company which were contrary to applicable
laws and regulations, Rncluding fraud. These included but were not limited to compliance with Companies Act
2006, FRS 102, "The Financial Reporting Standard applicable in the UK aiid Republic of Ireland"
We focused on laws and regulations that could give rise to material misstatement in the financial statements.
Our tests included but were not limited to..
Agreement of the financial statement disclosures to undei'Lying supporting documentation;
Enquiries of management.
Review of minutes of board nieetings tliroughout the period- and
Considering the effecliveness of the control environment and monitoring compliance with laws and
regulations.
We also conununicated relevant identified laws and regulations and potential fraud risk to all engagement team
metnbeis and remained alert to any indications of fraud or non-compliance with law5 and regulations
throughout the audit.
There are inherent limitations in the audit prwedures described above and the further removed
non-compliance with laws and regulations is from events and transaction reflected in the financial statements,
the le.ss likely we would become aware of it. As iii all of our audits we addre%sed the risk of management
override of internal controls, including testing journals and evaluating whether there was evidence of bias by
the directors that represented a risk of material misstatement diie to fraud.
Our audit procedures were designed to respond to risks of material misstatement Én the fiLiancial statements,
recognising that the risk of noc detecting a material misstatement due to fraud is higher than the risk of not
detecting one resulting fi'om erroT, as fraud may involve deliberate concealment by, for example, forgery,
misrepreseniations or through collusion. There are Anherent limitations in the audit procedures perforn]ed and
the further removed non-compliance with laws and regulations is from the events and transactions reflected in
the financial statements. the less likely we are to become aware of it.
A further description of our responsibilities for the audil of the accounts is located on the Financial Reporting
Couiicil, s website at: http://www.frc.org.uk/auditorsresponsibilities. This description fonlls part of our
auditor's report.
The purpose of our audit work and to whom we owe our responsibilities
This report is made solely to the Charity's trustees, as a body. Our audit work has been undertaken so that we
might state to the Charity's trustees those matters we are required to state to them in an auditors, report and for
iio other PUTpose. To the fullest extent pennitted by law, we do not accept or assume responsibility lo anyone
other than the Charity and the Charity's trustees as a body, for our audit work, for this report, or for the
opinions we have fonned.
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Suffoll( Community Fornm
Richard Mcclay FCA (Senior Statutory Auditor)
For and on beha]f of Mccreery Turkington Stockman LTD
l Lanyon Qllay
BELFAST
BTI 3LG
Chartered Accountants
8th January 2025
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Suffolk Community Forum
Statement of Finanei&l Activities (Including Summary Income and E￿enditllre Accounl)
for the year ended 31 March 2024
Unrestricted Restricted
Funds
Funds
Total
Total
2024
2024
2024
2023
Incoming Resources
Activities tofuriher ihe
charitys objectives..
Grants received and events
Notss
18,650
40,464 59,114
68,697
Total incoming resources
18,650
40,464 59,114
68,697
Charitable expenditure
M￿lagement and admiiiistrauon
(18,650) (38,276) (56,926)
(68,465)
Tolal resources expended
(18,650) (38.276) (56,926)
{68,465)
Net income before transfers
2.188
2,188
232
Transfer between funds
Net incoming resources
2,188
2,188
232
Fwid balances brought foTward
26,150 26,150
25,918
Fund balances carried forward
28,338 28,338
26,150
All of the above results are derived from from coiitinuing activites.All gains and losses recognised in
the year are included above.
The notes on pages 11 to 17 form an integral part of these financial statements.
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Suffolk Community Forum
Balance sheet
as at 31 March 2024
2024
2023
Notes
Fixed assets
Tangible assets
575
767
Current assets
Cash at bank and in hand
29,843
27,463
29,843
27,463
Creditors: amounts falling
due within one year
(2,080)
{2,080)
Net current assets
27,763
25,383
Net a￿ets
28.338
26,150
Capital and reserves
Restricted funds
28,338
26,150
General funds
28,338
26,150
The financial statements were approved by the Committee on 8 January 2025 and signed and approved for
issue on its behalf by
Sammy Wilson
Treasurer
The notes on pages I I to 17 form an integral part of these financial statements.
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Suffolk Community Forum
Notes to the financial ststements
for the year ended 31 March 2024
Accounting policies
1.1. Basis of preparation
The accounts have been prepared in accordance with the charity's Memorandum and Articles of
Association and "Accounting and Reportiiig by Charities". Statement of Recommended Practice
applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard
applicable in the UK and Republic of Ireland published in October 2019 The charity is a Public
Benefit Entity as defined by FRS 102.
1.2. Resources expended
All expenditure is accounted for on an accruals basis.
Expendilure is recognised where there is a legal or constructive obligation to rnake payments to third
parties, il is probable that the settlement WTII be required, and the amounl of the obligation can be
measured reliably.
1.3. tncoming resources
Inconie is recognised when the chariiy is legally entitled to il after any performance conditions have
been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donaiions are recognised on receipt. Other donations are recognised once the charity has been
notified of the donation, unless performance conditions require deferral of the amount. Income tax
recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the
time of the donation.
L£gacies are recognised on receipt or olhenvise if the charity has been notified of an impending
distribution, the amount is known, and ieceipt is expected. If the amount is not known. the legacy is
treated as a contingent asset.
Investmenl income is recognised once the income and been declared and nolified to bank accounts.
1.4. Tangible fixed assets and depreciation
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its
expected useful life, as follows:
Fixtures, fittings
and equipment
25Yo reducing balance
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Suffolk Community Forum
Notes to the flnancial statements
for the year ended 31 March 2024
. continued
At each reporting period end date, the Charity reviews the carrying amounts of its tangible assets to
determine whecher there is any indication that th08e assets have suffered an impairment108s. If any such
indication exists, the recoverable amount of the asset is estimated in order to determine the extent of Ihe
impairment loss (if any). Where it is not possible to estimate che recoverable amount of an individual
asset, the Charity estimates the recoverable amount of the cash-generating unit to which the a%set
belongs.
Recoverable amount is the higher of fair value less costs to sell and value in use. In assessing value in
use, the estimaied futUTe cash t]ows aTe dkscounted to theiT present value uskiig a pre-tax discount rate
that reflects current n)arket assessments of the time value of money and the risks specific to the asset for
which the estimates of future cash flows have not been adjusted.
If the recoverable amount of an asset (or cash-generating unit) is estimated to be less than its carrying
atnounL the carrying amount of the asset (OT cash-generating unit) is reduced to its recoverable amount.
An impairnient loss is recognised immediately in profit and loss, unless the relevant asset is carried at a
revalued amount, in which case the impairn]ent loss is treated as a revaluation decrease.
1.5. Cash at bank and in hand
Cash and cash equivalenls ittclude cash in hand, deposils held at call with banks, other short-lertn
liquid investments with originak maturities of three months or less, aiid baiik overdrafts. Bank
overdrafts are shown within borrowings in current liabiltties.
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Suffolk Community Forum
Notes to the financial statements
for the year ended 31 March 2024
. continued
1.6. Financial Instruments
The charity has elected to apply the provisions of Section I I 'Basic Financial Instruments. and Section
12 '0cher Financial Instruments Issues, of FRS 102 to all of its financial instruments.
Financial inslruments are recognised in the charity's balance sheet when the charity becomes party to
the contractual provisions of the instrument.
Financial assets and liabililies are offset, with the net amounls presented in the financial statements.
when there is a legally enforceable right to set off the recognised amounts and there i.s an intention to
settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are Initially measured at
transaction price including transaction costs and are subsequently carried at amortised cost using the
effective interest method unless the arrangement coiisticutes a financing transaction, wheie the
transaction is measured at the present value of the future receipts discounted at a market rate of interest.
Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price
unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the
present value of the ￿tllre payments discounted at a market rate of interest. Financial liabilities
classified as payable within one year are not amortised.
Debt instruments are subsequendy catried at amoTtised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary
course of operations from suppliers. Amounts payable are classified as CU￿eTrt liabilities if payment is
due within one year or less. If not, they are presented a8 non-current liabilities. Trade creditors are
recognised initially at transaction price and subsequently measured at amortised cost using the effective
interest tnethod.
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Suffolk Community Forum
Notes to the financial statements
for the year ended 31 March 2024
. continued
1.7. Provisions
Provisions are recognised when the Charity has a legal or constructive present obligation as a result of a
past event, Lt is probable that the Charity will be required to settle thaL obligation and a reliable estimate
can be made of the amount of the obligation.
The arnount recognised as a provision is the best estimate of the consideration required to settle the
present obligation at the reporting end date, taking into account the risks and uncertainties su￿O￿nd]ng
the obligation.
Where the effect of the time value of money is material, the amount expected to be required Co settle the
obligation is recognised at presenc value. When a provision in measured at present value the unwinding
of the discount is recognised as a finance cost in profit and loss in the period it arises.
1.8. Government grants
Government grants are recogtkised at the fair value of the assel received or receivable when there is
reasonable assurance that the grant conditions will be met and the grants will be received.
A grant that specifies perfonnance conditions is recognised in income when the perfom]ance conditions
are met. Ivhere a grant does not specify performance conditions it is recognised in income when the
proceeds are received OT receivable. A grant received before the recognition criteria are satisfied is
recognised as a liability.
1.9. Employee benefits
The costs of short-term employee benefits are recognised as a liability and an expense, unless those
costs are requÉred to be recognised as part of the cost of stock or fixed assets.
The cost of any unused holiday entitlement is recognised in the period in which the employee's services
are received.
Termination benefits are recognised immediately as an expense when the cotnpany is demonstrably
committed to terminate the employment of an employee OT to provide tern]inatioii benefits.
Employees
(including the managenient committee) during the year were:
Employment costs
2024
2023
Wages and salaries
30,452
29.772
There were iio employees earnin(T over £60,000 in the two years eLided 31 Match 2024.
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Suffolk Community Fornm
Notes to the financial statements
for the year ended 31 March 2024
continued
Unrestrieted Restricted Total
2024
2024
2024
Total
2023
Total income received
SRRP
DFC
Sundry
PHA
Belfast City Council
Solace Women's Aid
Community Foundation
NIHE
18,650
18,650
30,019
431
19,500
34,303
loo
1,000
10.772
102
1,674
1,246
30,019
431
4,984
4,984
5,030
5,030
18,650
40,464
59,114
68,697
Total
2024
Total
2023
4. Total resources expended
Wages and salaries
Insurance
Rent, light and heat
Printing, postage and stationery
Direcl projecl costs
Telephone
Computer costs
Book keeping
Audit
Bank charges
General expenses
Charitable donations
Depreciation oil f￿(￿reS & equipmeni
30,452
961
3,242
946
9,399
2,070
371
6,530
1,680
232
301
550
192
29,772
1,186
,618
1,142
19.473
,828
1,016
6,240
1,650
301
59
3,925
255
56.926
68,465
Analysis by fund
Restricted
Unrestricted
38,276
18,650
43,520
24,945
56,926
68,465
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Suffolk Community Forum
Notes to the financi21 statements
for the year ended 31 March 2024
continued
T2x2tion
No liability to UK corporation tax arises on ordinary activities for the year. The forum is a registered
charity .
Fixtures,
fittings and
equipment
Tangible fixed assets
Total
Cost
At l April 2023
10,466
10,466
At 31 March 2024
10,466
10,466
Depreciation
At l April 2023
Charge for the year
9.699
192
9,699
192
At 31 March 2024
9,891
9,891
Net book values
At 31 March 2024
575
575
At 31 March 2023
767
767
Creditors= amounts falling due
within one year
2024
2023
Accruals and deferred income
2,080
2,080
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Suffolk Community Forum
Notes to the financial statements
for the year ended 31 March 2024
. continued
Restricted General
Statement of funds
reserve
reserve
account
account
Total
Total reserves at l April 2023
Total incotne for the year
Total expenditure for the year
26,150
40,464
18,650
(38,276) (18,650}
26,150
59,114
(56,926)
Total reserves at 31 March 2024
28,338
28,338
The general reserve represents the free funds of the charity which are not designated for particular
purposes.
Restricted
Analysis of net assets between funds
reserve
fund
Total
Fund Balances at 31 March 2024
represented by:
Tangible fixed assets
Current assets
Current liabilities
575
29,843
(2,080)
575
29,843
(2,080)
Total net assets
28,338
28,338
The general reserve represents the free funds of ihe charity which iiot designated for patticular
purposes.
Page 17