ELV YERS AMATEUR DRAMATIC SOCIETY REP RT THEC MMITT CCOUNTS FOR YEAR ENDED 3 1st MARCH 2025 NIRE TERED HARITY N HMRC REGISTERED CHARJTY NUMBER: N1055010 BELVOIR FOR THE YEAR ENDED 31 MARCH 2025 CONTENTS Page Reference and Administrative Information Structure, Governance & Management Objects and Activities Financial Review & Declaration Independent Examiners Report on the Accounts Slalemenl of Financial activities (Incl. Income and Expenditure Account) Balance Sheet Notes lo the Financial statements 9- 11 NOT COVEI RED BY THE REPORT OF ACCOUNTANTS Detailed Income and Expenditure Accounl 12 FOR THE YEAR ENDED 31 MARCH 2025 NAME OF COMMITTEE WHO MANAGE BELVOIR PLAYERS AMATEUR DRAMATIC SOCIETY.. Offlc8 Held Honorary Chalrperson Shane Johnson Honorary Treasurer Rachelle Smart Honorary Secretary Mark M¢Cl&an Commlttee Dermol Cogy Alex McKelvey Karl Smyth JIM McDowell Caroline Wlsoner Delrdre Johnson REGISTERED OFFICE: Belvoir Players Slu¢Jio 94 Belvoir Drive Belfast BT8 7DJ CHARITY COMMISSION NI CHARITY NUMBER.. NIC100103 HMRC CHARITY NUMBER N1055010 WEBSITE EMAIL BANKERS Ulster Bank Ltd Unil 5, 190 Sainifield Road Belfast BTe 6NN ACCOUNTANTS: A1 Accounting 17 Mlllre8gh Drive Dundonald Belfast Down BT16 1WP Page 1 FOR THE YEAR ENDED 31ST MARCH 2025 TYPE OF GOVERNING DOCUMENT: Constitution HOW THE ORGANISATION IS CONSTITUTED: Belvoir Players Amateur Dramalic Society is a Charitable Association cons151ing of members, affiliate members 8nd associate members, registered with the Northern Ireland Charlly Commission COMMITTEE: The Association is administered by a Management Committee. A Chief Chairperson and the Committee members are appointed or re-appointed annually al the AGM MEMBERSHIP: The Association's membership is open lo all individuals. Those organisations within the area of benefit, whether voluntary or statutory, may, upon application lo and with the approval of the commillee may be admilled as "Associated" members. CHARITABLE STATUS Belvoir Players Amateur Dramatic Society was granted charitable slalus by Northern Ireland Charity Commission on 6th May 2014. Page 2 SOCIETY FOR THE YEAR ENDED 31ST MARCH 2025 SUMMARY OF ORGANISATIONS OBJECTS AND MAIN ACTIVITIES SET OUT IN IT'S GOVERNING DOCUMENT: The Committee have regard lo the Northern Ireland Charity Commission's Public benefit requirements and the slalutory guidance. The objects and principal activities of the charity are lo.. Advance education in the understanding and appreciation of the Arls by the presenlalion of theatrical productions and in particular lo.. Promote and develop the performing arts for the benefit of the community in the area of benefit. Encourage participation in and appreciation for Performing Arts activities by the communily in the area of benefit Encourage and slimulale the artistic creativity of people in the area of benefit by the provision of artistic performances, facilities, training. support opportunities for artistic expression Present, promote, organise, manage and produce plays of cultural, educational and entertainment value MAIN SOURCES OF FUNDING: Sale of admissions lo shows and merchandise make up a proporlion of income generated. Donations from Groups & Individuals are also received as well as Restricted Grant funding from Belfast City CoLtncil The Committee are deeply graleful for all the Donations and Grants received. Page 3 FOR THE YEAR ENDED 31ST MARCH 2025 FINANCIAL REVIEW FOR THE YEAR: The 2025 year showed rapid growth in turnover and profil Turnover increased lo over £350,000 in 2025 £352,5881£267,352 ..2024) This resulted in a large increase in profit for the year. £46,3101£13,547 '.20241 This surplus was driven by a reduclion in staff costs and the profit on productions. Membership fees Adult , Academy and Summer continue lo Increase £36,5071 £33,656 .'20241 Expenditure during the year has supported the key objectives of the organization. As expected costs have increased £306,2781 £253,985 .'20241 due lo the increase in productions The committee are satisfied non production costs have been kept lo a minimum with the exception of the refurbishment of the building.A grant of £10,000 is included in Income towards this expenditure. Reserves Policy Unreslricled funds are needed lo provide fund5 which can be applied lo specific projects and lo enable these projecls lo be undertaken at short notice and lo cover the running costs of the Charity for a limited period, should there be a significanl shortfall in projected income DATA PROTECTION Belvoir Players Amateur Dramatic society adopted a Data Protection Policy and Privacy Policy. All trustees have given wrillen consent for their personal details lo be retained on 8elvoir Players records. We are in process of contacting all members, donors and volunteers lo request permission to hold contact details on our database. All records wilhoul consent to hold will be destroyed accordingly. The committee declare Ihal they have approved the commillees, report above. Chairperson Treasurer kp /V/V ' the i)ccouJJts for ycor ende(131 TrIAreh 2025 Resi)eeiive re5p0115ibililic5 of cliTrrily triislets Aiid exAminer. A5 the cliariiy's irusiee5 you are responsible for Ihe preparation of the aceoujjis in accordartce Iviili the Chariiies Aci (Noriherii Ireland) 2008. l. E.xainine the accottnts linder seeiion 65 of the Chfjrilie5 Aci 2 Folloii, Ili¢ proc¢duT¢S laid doivTr iii the g¢iieral Direclions given by the Coinmissiort under seciioD 65191 Ibl of Ihe Charities A¢1. 3 Siaie ivheilier Inaiiers have coin¢ 10 my all¢iilion. Il*$is of indcpen(lent cxamincr5 reijoi'l. I liave exlliiiined YOUT chaFily a¢couD15 a5 rcquired und¢T seclion 65 of the Charities Acl and Charity Corniiiission for Norlliern Ireland under section 6519llbl of Ihe Cliariti¢s Aci. My examination included ) Tevieiv of the acrounling re¢ord5 kept by the Gharily and 8 COIIIPlc ri50n ofih¢ accouiils prcs¢nlcd iviih those record5. 11 also included c0115idcralioiiof 211y iiiiusiial iieins or distlosure5 in Ihe a¢coun15 and 5teking explanations fTom you a5 chaiily irusiees concerning any sucli Inallers. My role 15 lo 51ale ivh¢ih¢i any inal¢iTal Inall¢r5 have coille lo Iny allenlToD giving Ine cau5¢ lo bclieve.. That accoiinling TecoTds ivere noi kept iii accordance iviih seciion 63 of Chari11¢5 Act. 4. Tlial Iliere is fiirllicr inforinalion iieeded for a PTopeT underslaiiding of the atcoun15 lo be Feuched. Indei)enilent e.¥Am iiier's slntenitnt. I have ¢oinpleied my exaininalion and huipe nij ¢onteTll$ in Te5pe¢i ofihe InaiieT511110141 listed above ali, in conneciion i%'iih folloivink Ihe Directions ol Ilie Cliariiy Cojnjnission for st èn Thompson A1 Account￿ng 17 Millreagh Drlve B81fast BT16 1WP Page 5 R¢sti'icte 2025 2024 RECETPTS 20.9811 330.237 1,363 20,988 20,633 330,237 246,116 1.363 783 Baiik Itiieresi Received. TOTAL fiiNDTNG AND IINCOMC 352 588 267 532 Unr¢sirirleil 2025 2014 ENI>ENDITURE ON: WaLTes & peiisioiis 36.097 30,097 3,807 .$8,J06 3,427 980 6,004 17.271 2,107 1.378 10,673 Rui¢s 8 ¥viier 6,509 6.509 1,496 4.369 12,Ci80 ?5,31{) 1,496 4,369 12,680 Postage & Siaiioiiery 13.744 6,072 1.822 2,712 6.072 1,822 2,71? 3.139 1,548 3,D82 TOTAL RESOIIRCES ENlbENDLD 306.278 -306,278 251,985 NET INco￿lE1{EXPENDITuR[l 46,310 TPANSFERS BETWEEN FUNOS NEI. ￿1011￿1.[￿N1' IN fuNDS 46,-310 46.310 13,-$47 RECONCILIA1'10N or FUNDS TOTI¥l, FLINDS IIROUGHT foRIVAIID 7,677 87,677 74,130 'roTAL FUNDS CARRIED foRIVARD 133987 133 Y¥7 87 (177 Repieseiiled by Cosli ai Ulst¢r blE IikO¢i Yeiy ETid 3151 Moirch 2025 202S 21)24 Deblors 14.024 1.004 1?2,550 e5eTve AccoLiiII 118,597 14.0101 94,933 17,2561 AccriialslMoiiie5 oivedo Year Eiid Credllors 3,810 Accrusls 800 4.610 RECONCILED FUNDS CARRIED FORWARD vs AMOUNTS HELD Page 6 BEI LVOIR SOCIEI TY FOR THE YEAR ENDED 31 MARCH 2025 INCOME 352,588 Adminislralive Expenses 306,278 OPERATING SURPLUSI(DEFICITI 46,310 SURPLUSIIDEFICIT) FOR THE FINANCIAL YEAR CONTINUING OPERATIONS None of Ihe Charity's Activities were acquired or discontinued during the currenl year or previous period. TOTAL RECOGNISED GAINS AND LOSSES The charity has no recognised gains or losses other than the surplus for the current year. Page 7 BEI LVOIR AS AT 31ST MARCH 2025 2025 2024 CURREI NT ASSETS Debtoi's Casli at baiik 14,024 124,573 8,015 86,918 138,597 94,933 CURRENT LIABILITIII S Ci'editors (AinoLints falling dLie witliiii one year) (4,610) (7,256) (4,610) (7,256) NET CURRENT ASSETS/(LLABILITIES) 133,987 87,677 TOTAL ASSEI TS LEI SS CURRENT LIABILITIES 133,987 87,677 Creditors: amoiints falliiig due after more thali one year TOTAL NET ASSETS/(LIABILITIEI S) 133,987 87,677 Resei'ves balaiice bi-oiight foi'wai'd as at l Api'il 2024 87,677 74,130 Resti'icted Siii'plLisI(deficit} foi. tlie yeai. 46,310 13,547 Resei'ves balaiice cai'i'ied foi'wai-d as at 31 Mai'ch 2025 133,987 87,677 PPROV BY THE COMMITTEI [: CHAIRPERSON COMMITTEEI MEI MBII R DATE DATE Page 8 BEL FOR THE YEAR ENDED 31ST MARCH 2025 I. INCOME RECEIVED Re5trieted Funds Unrestricted Fuiids 2025 2024 Mei'chandise Productions & sl)ows Oiliei. Room Hii'e 23,705 247.726 6,739 15,561 23,705 247.726 6,739 15,561 17,160 177,076 6.958 11,266 293,731 293,731 212.460 DONATIONS Vai'ious donations 359 359 633 359 359 633 OTHER INCOME Meinbei-ship & academy fees Gi'ants - Bel fast Cit), Coiincil Gi'an15 Salai'y Support Gi'ants - Ai-ls Funding Bank Interest i-eceived 36,507 36,507 20,629 33,656 20,000 20,629 1,362 1,362 783 20,629 37,869 58,498 54,439 20,629 33 1,959 352.588 253,985 Page 9 BELVOIR PLAI'E4 RS AMATEIIR DRAfvIA TIC SOCIETY NOTEIS TO THE fiNANC.IAL STATENICNTS roR THE YCAR ENDED 31ST MARCH 2025 2. EXPENDITIIRE Resti'icled [Inil'511'iclcd i ipenses 4 Yp¢nses 2025 2024 I,XPEINDITURE ON PLIRCHASES Mercliaiidise Pi'odiiction and show expenditlllE 12,253 159.359 12,253 159,359 IU,417 100,8$2 171.612 171.612 111269 I XPENDITURE ON ACTIVITIES Wages Sidff c0515 aiid Ii'aiiiing Printiiig, Postage & Siaiionei'y Advei'lising Repaii's & niainteiiance Hoiiseliold and cleaning Equipiiienl l)ire & softivai. Subsci'iplioiis and liceiices Siindry 36,097 36.097 58,306 4,369 12.680 25.336 13,744 6,072 1,822 3,139 4.369 12,680 25,336 13,744 6,072 1.822 3,139 1,378 10,673 12,546 11,727 2,563 SIIPPORT COSTS & GOVERNANC.r. COSTS Telephone Liglil & lieal Rate5 & ivaler Iiisiirance Accoiinlaiicy Bank chaig¢s Prenii5es c0515 1,496 14.243 921 6,509 2,712 1,719 3,807 1,496 14,243 921 6,509 2,712 1,719 3.807 2,107 17,271 980 6,004 3,082 3,427 'roTAL EXPL4 NDITIIRE ON CHARITAIILE ACTIIIITIS Page 10 IR PLAYE AMATE MA FOR THE YEAR ENDED 31ST MARCH 2025 3. BANK AND CASH 2025 2024 Cash on l)and Bank Cui'i'ent Account - 017 Aecount Bank Resei've Account - 447 Accoiint 1,019 2,611 1,004 1,639 122,550 82,668 124,573 86,918 4. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEI AR 2025 2024 Creditors Accruals.. Accountancy Fee (PY) Accouiilancy Fee ICY) Payi'oll fees 3,810 6,184 800 800 72 Social security and other lax 7,256 5. SALARY COSTS AND EMOLUMENTS 2025 2024 Total statf cos15 ivei'e a5 follows Wages ai)d salai'ies Eniployei. social secui-ity costs Eniployei- social secui'ity C051s - Employn)enÈ Alloivance Employer pension costs 30,803 3,474 51,369 4,268 1,820 2,669 36,097 58,306 The avei'age monthly nuiiiber of eii)ployees dui'ing the yeai. Iveir as folloivs: 6.RESERVES 2025 2024 Reserves balance brouglit foriiiai-d as al l Apri12024 Sui'plus/(deficil) foi. the yeai. 87,677 46,310 74,130 13,547 Rcsei'ves balaiice carried foi'Nvard as al 31 March 2025 133,987 87,677 Page11 FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Note INCOME Restricted Fiinds - Donations and Gi'ants Uni'estricted Funds Genei'ated funds Bank Intei'esl Received 20,629 J30,597 20,633 246,116 783 TOTAL INCOME 352,588 267,532 EXPENDITURE Pi'oduction costs Wages Pi'em ises costs Staff costs and ti'ain iiig Rates & watei. Insiii'ance Light & heat Teleplioiie Pi'inting, Postage & Slationei'y Advei'tising Repaii's & i'enewa15 Holisehold and cleai)ing EqLiipIMent Expensed & Softwai'e Siibsci'iptions and licences Accoiintancy Sundi-y Baiik chai-ges 171,612 111,269 58,306 3,427 3,807 921 6,509 14,24) 1,496 4,369 12,680 25,336 13,744 6,072 1,822 2,712 3,139 1,719 980 6,004 17,271 2,107 1,378 10,673 12,546 9,541 11,727 1,548 1,563 2,563 3,082 TOTAL EI XPII NDITURE 306,278 253,985 SURPLUSI(DEI FICIT) FOR THE YII AR 46,310 13,547 Page 12