RAMATIC SOCIETY F THE COMMITTEE & FOR YEAR ENDED 3 1st MARCH 2023 Nl IC100103 HMRC REGISTERED CHARITY NUMBER: NIO55010
BELVOIR FOR THE YEAR ENDED 31 ITrIARCH 2023 CONTENTS Page Reference and Administrative Informatlon Structure, Governance & Management Objects and Activlt18S Financlal R8vlew & Declaration Indepèndent Examiners Report on the Accounts Statement of Fin8ncl81 actIlIeS (Incl. Income and Expenditure Account) 88lance Sheet Note8 to the Financlal statements 9- 11 NOT COVERED BY THE REPORT OF AccouwfAIYTS Detailed Income and Expendlture Account 12
FOR THE YEAR ENDED 31 MARCH 2023 NAME OF COMMITTEE WHO MANAGE BELVOIR PLAYERS AMATEUR DRAMATIC SOCIETY: Off5c¢ Held Honorary Chalrp•rson Delrdre Johnson Honorary Vlce Chalr Shane Johnson Honorary Treasurer Rachelle Smart Honorary Sgcretary Carollne Slone Commlttoe Clalrg Ashe D&rmol Co8y Aléx McKelv8y Robble Irwln Mark Mcclagn Karl Smyth Louls8 Complon Carollne Wisoner Gar@th McGimpsey REGISTEREO OFFICE: Belvolr Players Studlo 94 Belvolr Drfve Belfast BT8 ?DJ CHARITY COMMISSION NI CHARITY NUMBER: NIC100103 HMRC CHARITY NUMBER N1055010 WEBSITE EMAIL BANKERS Ulster Bank Ltd Unil 5. 190 Sainllleld Road Belfast BT8 6NN ACCOUNTANTS.. Af Accounling 17 Millreagh Drive Dundonald Belfast Down 8T16 1WP Page 1
FOR THE YEAR II NDED 31S'I' MARCH 2023 PE OF GOVERNING DOCUMENT: Constllution HOW THE ORGANISATION IS CONSTITUTED.. Belvoir Players Amateur DraTnatlc Society is a Charitable Association consisting of membérs. affiliate members and associate memb8rs, registered with Ihe Northern Ireland Charily Commission COMMITTEE: The Associatlon is adminlster8d by a Management Committee. A Chlef Chairperson and the Committee members are appointed or re-appointed annually al the AGM MEMBERSHIP: The Association's membership Is open to all individuals. Those organlsatlons within the 8r8a of ben8fit, whèthar volunl8ry or statutory. may, upon applicatlon to and with the approval of the commitloe may be admllted as "Associated" memb8rs. CHARITABLE STATUS Belvoir Players Amaleur Dramat1¢ Socl8ty was granled charitable status by Northem Ireland Charity Commlsslon on 6th May 2014. Page 2
soct£TY FOR TllE YEAR ENDED 31SI' MARCH 2023 SUMMARY OF ORGANISATIONS OBJECTS AND MAIN ACTIVITIES SET OUT IN IT'S GOVERNING DOCUMENT: The Commill8e have regard to the Northern Ireland Charity Commission's Public benefit requirements and the statutory guidance. The objects and prtnclpal activitles of the charity aré to= Advarbce education in th8 undarstanding and apprecialion of the Arts by the presentation of Ihealrical productions and in particular to= Promote and d8velop the performlng arts forthe benefit of the community in the aréa of benefit. Encourage participalion in and appreciation for Performing Arts actlvltles by the communlty In th8 area of benefit Encourage and stimulate Ihe artistlc creallvity of people In the area of benefil by the provision of artistlc performances, facalilies, Iraining, support opportunlties for artisllc éxpression Present, promote. organlse, manage and produ¢e plays of cultural, educational and enlerlalnmént value MAIN SOURCES OF FUNDING: Sale of admlsslons to Shov and merchandlse make up a proportlon of Income generated. Donations from Groups & Individuals are also received as well as Restricted Granl funding from Belfast City Council The CommSttee are deeply grateful for all the Donallons and Grants received. Page 3
40R TIEy1}lREDED 31ST MARCH 2023 FINANCIAL REVIEW FOR THE YEAR: The retum to normalily afler a difflcult number of years due lo the covid pèndemlc is reflected in both the turnover £261.376 (£130,277 .'20221 and the surplus for the yaar £24,607 (£-54,199 .2022) This has béen achieved In all produclions - Adults, Academy, Panto and summar tour togeth8r wilh non Belvoir productions. Membership fees Adult . Academy and Summer contlnue to Increase £28,791 ( £17,280 ',2022) Expenditure during the year has supported the koy objectives of the organizatlon. A8 expecled costs have Increased accordingly £236.769 { £184.426 '.2022) however Ihe committ8e are salisflèd non producllon costs have been kept lo a minimum wllh only inflalion Impacting the ovetheads. Rèserves Policy Unrestricted fiJnd$ are needed to provld8 funds which can b8 applied to specific projects and to enable these projects lo be undertaken at short notice and lo cover the runnlng costs of the Charity for 8 limlled period, should there be a slgnlficant shortfall In projected Incomè DATA PROTECTION Belvoir Players Amateur Dramatic soclety adopted a Data Proteetlon Pollcy and Prlvacy Pollcy. All Irustaes have given wrillon consent for their personal details to be retained on Belvoir Players records. We are in process of contacting all mèmbers, donors 2nd volunteers to request pemilssion to hold contact delalls on our database. All racords without consent to hold 11 be destroyed accordingly. The Gommlltee declare Ihat they have approved the committees, report above. Chairperson Treasurer Page 4
FOR THE LE&EEQ 31ST MAKCH 2023 IndEpend¢Dt ExomlnerJ RepoT¢ to ibe CorLTrlttee MtThber¥ •Dd Mewbers off B¢Jvolr PIoyErs Drttmmtle Socltty, on Ihe &¢eoyJtJ for yemr ertded 31 1114r¢h 2023 Respe¢llvÈ re#pon51bllltle$ r*f Éhlrlty trmslees Exllmllltr. As thc chATity'$ trustCC5 YOU r¢4X)llsi1e for Lht prer101 of thc accou1 in i¢¢ordoorK wltli th¢ Charli] Aci (Northorn trelthnd) 2008. Ji Is my responsibility lo.. L Examine th¢ iceoLtnls ll#der seclioD 65 of the Charihes Act 2 Folltsiv the procedur¢s laid doii'n in th¢ g¢Dernl Dtre¢ti0th8 given by the Couiiiiission undEr 8c¢timi 6519} Ibl Dl'the Cli•rities Acl. I St•t¢ %vh¢thot IlhalL¢TS have It) my aiieDlion. BA%li of l#d¢peD41ettt ÈxsmlDin ropthrt. I have examincd yoiii fjlLllTity a¢cotsots as ffqiiired vnder seclion 6S of th¢ Chriiies A¢1 •nd y ¢xaminlllioii wos cnryied 01 itt ac¢ordAn¢e with Ihc 8cncAI Dinxiion¥ slven by die Chariry Coihthii951L)o for Nonknn Ir¢laDd uod¢r seetlon 6519Xb) of ibe Ch•riiles Act. My exNmiJJ8llon iE)cludcd D T¢view of tht r¢¢ord$ kept by the ch•rity •Dd coD)pJtison otr the llttoullts pr¢5coi¢d with tho% rfford5. 118150 itttlttdtd coMidetJtiottof tDy ¢Jou$u¥I Etems ordi$clo$urci In the otcouhtx ithd Keeking e.¥plolIE0DS from yoy a$ cbarily tTii)ieeÉ ¢oncerniDE 4Y sutb matter& My rol• l• to $tste wheth¢r4rty nitsterlil tDatters hiyt ¢ome ro my •it¢b)tiOn 8ii.ing m¢ ¢ius¢ lo btlieve: l. That a¢¢OUllilttg records wtre noi kem ID #¢¢OTd•rtce with 5etliott 6J or th¢ Cliarltles ACL 2. That Ib¢ occounls do fiol a¢¢ord M'ith those ttttouniing records. 3. Tbit the ac¢ounTr do not comply Thtih ikn qecounlim8 F¢4ulrtments of ihe Cbartties Act. 4. Tb#t there is 6thber infomiiiioo Deethd for a prw uodetstsndiD8 tsf th¢ I0018 to b¢ rEach¢d. IBdep¢ndEnt vomlner'B stat¢meot. I hpye uimpEet¢d my examioalion ond have w £on¢ems io i¢$p¢cl of Ibe tholters {1110141 li#t¢d nboye . in towwclion iyith fDlkJwingih¢ Dit¢WiollS ofibc Charity co1miSsion for Nortb¢rn Irela . I bav¢ fourtd #0 ty4tters ibal r¢quire drawioB to your att¢ntimi. St•ven Tho son A1 Accounllng 17 Millroagh Dr5ve B01fa$t BT16 1WP
Rtslri¢tt Funds U#nslYl¢rcd Fynds 2023 2022 RECEIPTS Don&lions aiid Gi7ThlS G¢Tr¢r8ted fulids Bank Initresl R¢eeive¢t 700 260J98 218 760 14994 260J98 J 11,227 218 TOTAL FUNDINC AND INCOME Uartstrletsd Funds Frtd$ 2023 2022 EXPENDITURE ON: Produeiloii Ltssts Wages & pensious Pr¢iDi5¢5 Costs R81¢s & ivnier Insur8nce Lighi & liett Teleplionc PrsJiliriE. Poslogt & Stati•Lry AdvertlSlll8 Repai13 & T¢i*iYalJ Household and ¢l¢aiilnB Bquiptiient Hiie 2nd Softworc Siibscripiiotbi 8j lic¢rtses AccounlaLl¢y & Payroll Sundry Baiik ¢haiBes 15.017 59.081 8,625 765 5.450 12.069 2,013 626 8,388 3.994 8.798 6.204 Sl.J65 53.921 59.OBI 8,025 765 5,450 12,069 2,013 626 8.388 3,994 8.798 6,204 1.418 1.348 1,374 1,599 622 5.156 10,985 2,060 S48 6,178 4,174 5,38S 4.S84 723 1380 772 1.348 1374 1.599 TOTALRESOURCES EXPENDED 236.769 236 769 184,416 NET INCOMEIIEXPENDITUREI 24,607 24A)7 {54.l99) TRANSFERS BETWEEN FUNDS NET hlOIIEhlENT IN FUNDS ?4.007 24.607 154,199) REICONCILIATIOP4 OFFUNDS TOTAL FUNDS BROUGHT FORIVARD 49,523 49,523 103.712 TOI'AI, VUNDS CARRIED FORIVARD Represented by C8sh at ulst bank@ Y¢Ar kd 31st MaKh 2023 202J 2021 Debl¢xs Cash A¢counl Curreni Ac¢oiin¢ R¢seJve A¢count Total amounts h¢ld Ai bankls) D¢ficitl{Surplus} amounts held 15,988 2,162 1.006 58.205 77.361 (3.231) 53,418 {3,B951 A¢CrualonieS owed@ Y¢ar ELd Creditors 2J59 8f2 3,231 3,895 RECONCILED FLINOS CARREO FORWAJID WJAPXAINTS HELD Page 6
BELVOIR SOCIETY FOR THE YEAIi LIYDLD 31 IMARCH 2023 INCOME 261,376 Adminislralive Expenses 236,769 OPERATING SURPLUSI{DEFICITI 24,607 SURPLUSI{DEFICIT) FOR THE FINANCIAL YEAR 24,607 CONTINUING OPERATIONS None of the Ch8rlly's Acllvltles w8r8 acquired or dlscontlnued durlng the current year or prevlous perfod. TOTAL RECOGNISED GAINS AND LOSSES The charlty has no recognised gains or losses olher than Ihe surplus for Ihe current year. Page 7
BELVOIR AS AT 31ST tARCH 2023 2023 2022 CURRENT ASSETS Debtors Cash at bank 15,988 9,891 61,373 43,525 77,361 53,416 CURRENT LIABILITIES Ci'editovts (OUntS falling due within one year) (3,231) (3,893) 74,130 49,523 NET CURRENT ASSETS/ILIABILITIES) 74,130 49,523 TOTAL ASSETS LESS CURRENT LIABILITIES 74,130 49.523 Creditors: aniounts falling due after more than oneyear TOTAL NET ASSETSI(LIABLLITIES) 74,130 49,523 REESERVES Reserves balance bi'ou8ht foiivai'd as at l April 2022 49,523 103,722 Restricted Surplusl(deficit) for the year 24,607 (54,199) Reserves balance carried foThvard as at 3 R March 2023 74,130 49,523 APPROVED BY THE COIKMrrTEE: CHAIRPERSON COMMITTEE MEMBER DAT DATE Page 8
BEL TE R DRAMA FOR THE YEAR ENDED 31ST MARCH 2023 I. INCOMEI RECEIVED Restiieted Funds Uni'estrieted Fuiids 2023 2022 SALES Merchandise Productions & sliows Othei. Room Hii'e 17,672 190,586 10,624 12,725 17,672 190,586 10,624 12,725 6,120 77,933 1,663 8,231 231.607 231,607 93,947 DONATIONS Vaiious donations 760 760 147 760 760 147 OTHER INCOME Meti)bei'sliip & acadeniy fees Gi'ants - Belfast City Council Gi'ants- Salai'y Support Gi'aiits- Arts Funding Bank Intei'est received 28,791 28,791 17,280 18,447 218 218 29.009 29,009 36,133 261,376 261,376 130,227 Page 9
BELVOUi PLAYERS AMATEUR DRAMA TIC SOCIETY NOTES TO IIINknYCLIL STATEhqENTS FOR THE IAR ENDED JIST MARCH 2023 2, EXPENDITURC Rutrieled Expens£s Uni'estrirled Expenses 2023 2021 EXi>ENDITURE ON PURCHASES Mcrchandise ProductioTh at]d shoiv expenditure Ac&deiny 8540 106.477 8540 106.477 2,900 48,26.S 900 115 017 LXIILNDITIIRE ON ACTIVITIES Wages Staff costs And training Pi'ii)ting, Postage & Sialionery Adveilisin Repairs & Iiiainletwice Trlouscliold w)d cleilAg Equipni¢nt hire & softw. Subscriptiong and licences Sundi'y 59,081 59,081 53,921 626 8,388 3.994 8.798 6.204 1.418 .374 626 8,388 3.994 8.798 6,204 1.418 .374 548 6,178 4,174 5,385 4,S84 723 772 883 SUPPORT COSTS & GOVERNANCI COSTS Telephone Light & l)eat Rates & Ivaler Insurance Accountancy Bank cliai'gts Preillises costs 2,013 12.069 765 5,450 1.348 1,599 ,625 2,013 12,069 765 5.450 ,348 1,599 8,625 2,060 10,985 622 5,156 1,280 1,130 35,543 56776 TOTAL EXPENDITITRE ON CHARITABLE ACTtVlTES 84, Page 10
VOIR AYERS TFIE FI CIAL STATEMENTS FOR THE YEAR ETr4DLD 31ST MARCII 2023 3. BANK AND CASH 2023 2022 Cash on hand Bank cui.rent Account - 017 Account Bank Reserv¢ Account - 447 Account 2,162 1,909 1,006 I,ooi 58,205 40,615 61 373 43 525 4, CRII DITORS: AMOUNTS FALLG DUK WITHIN ONE YEAR 2023 2022 Creditors Accruals.. Accountancy Fee (py) Accountancy Fee (CY) Payroll fees 2,359 3,093 800 800 Social security and otlier tax 3,893 5.SALARY COSTS AND EMOLUMENTS 2023 2022 Total staff costs were as follows Wages and salaries Employei. social security Costs- Employer social security costs - Einployment Allowance Eniployei. pension costs 51.584 45,772 4,434 4,824 3,063 3,325 59,081 53,921 The average montlily number of employees during the yegrwere &8 follows: 6.RESERVES 2023 2022 Reseives balance broutslit foiward as at l April 2022 Surplusl(deficit) foi. the year 49,523 103,722 24,607 {S4,199) Reserves balaiice cajried forward as at 31 Marcli 2023 74,130 49,523 Page11
li FOR THE YLAR ENDED 31 MARCH 2023 2023 2022 Note COME Resti'icted Funds Donations and Grants Unrestricted Funds Generated funds Bank Interest Received 760 260,398 218 18,994 111,227 TOTAL INCOME 261,376 130,227 XPENDITURE Pi'oduction costs Wages Pi'einises costs Staff costs and training Rates & water InsuI'an¢e Light & heat Teleplione Printing, Postage & Stationeiy Advertising Repaii's & renewals Household and cleaning Equipment Subsci'iptions and licences Accountancy Sundi'y Bank charges 115,017 59,081 8,625 51,365 53,921 35,543 765 5.450 12,069 2.013 616 8,388 3,994 8,798 6.204 1,418 1,348 1,372 1,599 622 5,156 10,985 2,060 548 6178 4,174 5,385 4,584 723 1,280 772 1,130 TOTAL EXPENDITURK 236,769 184,426 SURPLUSI(DEFICIT) FOR THE YEAR 24,607 (54,199) Page 12