Charity Commission No: NIC100057 HMRC Registered Charity Number: XR87823
PROJECT ZAMBIA
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2025
PROJECT ZAMBIA CONTENTS
| Charity Name | Project Zambia |
|---|---|
| Charity Commission Registration Number | NIC100057 |
| HMRC Charity Registration Number | XR87823 |
| Charity Address | Westcourt Centre |
| 8-30 Barrack Street | |
| Belfast | |
| BT12 4AJ | |
| Trustees | Stephanie Corr (Chair) |
| Aidan Donaldson | |
| Eadaoin Kelly (Treasurer) | |
| Sean McCorry | |
| Fionnuala McGeough | |
| Michael Murphy | |
| Caoimhe Nic Dhonnaill | |
| Leah Smyth | |
| Rachael Smyth | |
| Independent Examiner | Richard WhanFCA |
| Richard Whan & Co. Chartered | |
| Accountants Limited | |
| River House | |
| High Street | |
| Belfast | |
| BT1 2BE |
PROJECT ZAMBIA CONTENTS
| Page | |
|---|---|
| Trustees’ Annual Report | 1 |
| Independent Examiner’s Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 |
PROJECT ZAMBIA TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2025
Objective and Activities
Project Zambia is established to advance social, educational and cultural projects in Zambia.
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The main projects during the year in furtherance of the charity’s objectives were:
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Kabwata Orphanage and Transit Centre;
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Mongu;
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Vision of Hope; and
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Mapepe.
Achievements and Performance
Project Zambia has been working in partnership with some of the most marginalised and vulnerable communities in Zambia since 2005. Project Zambia is established to work towards alleviating poverty and enhance its partnered communities through educational, health and income-generating projects in Zambia. These projects include schools (all of which promote the inclusion and education of girls and young women), former street children, HIV/AIDS victims, orphans and their primary carers (often their elderly grandparents) and many other victims of poverty.
Kabwata Orphanage and Transit Centre
As in previous years, volunteers spent time in Kabwata Orphanage and Transit Centre with the children and assisting with tasks. The feeding programme was supported once again in the 2024-2025 year. There was funding made to further expand the orphanage and complete renovations. This was supported by a donation from Newington Credit Union.
Mongu
The feeding programme was supported once again in the 2024-2025 year. The uplifted amount for the feeding programme was sustained for another year and better meets the needs of the recipients of this feeding programme.
Vision of Hope
The volunteers spent time in Vision of Hope. There continues to be substantial difficulties with reliable electricity from the mains supply and load-sharing continues to impact on this area of Lusaka. This was highlighted by the Vision of Hope as having huge impact on the girls and young womens' day-to-day life and the running of the project and their home. Funding was provided for installation and purchase of solar panels, which will alleviate this issue. This was funded with the support of Newington Credit Union.
Mapepe
Mapepe received a large portion of funding this year to build a security wall around the perimeter of the school and surrounding buildings. There was also funding provided for maintenance of the water tower and repair of sewage tank and drainage, which serves the wider community. Funding was provided to Blessed Hope school for resources; including IDs for exams, printer for exams and desks. Funds were provided for teachers/ local community representatives to International Women's Day, Teacher's Day and other events.
The charity trustees have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
Financial Review
The Statement of Financial Activities shows a deficit of £12,134 in the year, with closing reserves at 31[st] August 2025 of £8,288.
Reserves are held at a level to facilitate an orderly winding up of the organisation and all ongoing projects, and that minimises any resulting detriment to the beneficiaries from the cessation of these projects, so far as possible.
Neither during the year, nor at the balance sheet date, was any fund in deficit.
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PROJECT ZAMBIA TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2025
Structure, Governance, and Management
The charity is governed by its constitution.
Trustees are appointed as required, and in accordance with the constitution.
The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems and procedures are in place to manage and mitigate those risks. In particular, the trustees give consideration to risks relating to governance, financial management, fundraising, safeguarding, and the delivery of projects overseas. Financial risks are managed through regular monitoring of income and expenditure, maintaining appropriate reserves, and operating effective financial controls. Operational risks associated with overseas activities are mitigated through working with trusted local partners and maintaining regular oversight of projects. The trustees review risks on an ongoing basis and take appropriate steps to ensure that the assets of the charity are safeguarded and that its charitable objectives continue to be met.
Responsibilities of the Trustees
The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with applicable legislation. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice, “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016) and the Charities Act (Northern Ireland) 2008.
Approved by the Trustees on 29[th] January 2026 and signed on their behalf by:
Stephanie Corr
Chair
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PROJECT ZAMBIA INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL INFORMATION
I report on the accounts of Project Zambia for the year ended 31[st] August 2025, which are set out on pages 4 to 11.
Respective responsibilities of charity trustees and examiner
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act (Northern Ireland) 2008.
It is our responsibility to:
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examine the accounts under section 65 of the Charities Act;
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follow the procedures laid down in the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner’s report
We have examined your charity accounts as required under section 65 of the Charities Act and our examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act.
My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts and seeking explanations from you as charity trustees concerning any such matters.
My role is to state whether any material matters have come to my attention giving us cause to believe:
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That accounting records were not kept in accordance with section 63 of the Charities Act;
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That the accounts do not accord with those accounting records;
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That the accounts do not comply with the accounting requirements of the Charities Act; and
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That there is further information needed for a proper understanding of the accounts to be reached.
Independent examiner’s statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, we have found no matters that require drawing to your attention.
I can confirm that I am qualified to undertake the examination because I am a member of Chartered Accountants Ireland, which is one of the listed bodies.
Richard Whan FCA
Chartered Accountant
Date: 29[th] January 2026
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PROJECT ZAMBIA STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] AUGUST 2025
| 2025 | 2025 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | 2025 | 2024 | ||
| Note | Funds | Funds | Total | Total | |
| £ | £ | £ | £ | ||
| Incoming Resources | |||||
| Income and endowments from: | |||||
| - Donations and legacies | 2 | 36,934 | - | 36,934 | 36,436 |
| - Charitable activities | 3 | - | 16,655 | 16,655 | 20,500 |
| - Investments | 4 | 144 | - | 144 | 314 |
| Total incoming resources | 37,078 | 16,655 | 53,733 | 57,250 | |
| Resources Expended | |||||
| Charitable activities | 5,6 | 48,526 | 16,655 | 65,181 | 67,536 |
| Fundraising costs | 686 | - | 686 | - | |
| Total resources expended | 49,212 | 16,655 | 65,867 | 67,536 | |
| Net incoming / (outgoing) resources | (12,134) | - | (12,134) | (10,286) | |
| Reconciliation of funds | |||||
| Funds brought forward | 20,422 | - | 20,422 | 30,708 | |
| Net incoming / (outgoing) resources | (12,134) | - | (12,134) | (10,286) | |
| Total charity funds | 8,288 | 8,288 | 20,422 |
The Statement of Financial Activities includes all gains and losses in the year.
All incoming resources and resources expended derive from continuing activities.
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PROJECT ZAMBIA BALANCE SHEET FOR THE YEAR ENDED 31[ST] AUGUST 2025
| Note | 2025 | 2024 | |||
|---|---|---|---|---|---|
| £ | £ | ||||
| Tangible Fixed Assets | 7 | 333 | 444 | ||
| Current Assets | |||||
| Debtors | 8 | 2,000 | 7,500 | ||
| Cash at bank and in hand | 6,315 | 12,838 | |||
| 8,315 | 20,338 | ||||
| Current Liabilities | 9 | (360) | (360) | ||
| Net assets | 8,288 | 20,422 | |||
| The funds of the charity | |||||
| Unrestricted funds | 8,288 | 20,422 | |||
| Restricted funds | - | - | |||
| Total charity funds | 10,11 | 8,288 | 20,422 |
The Trustees acknowledge their responsibilities for complying with the requirements of the Charities Act (Northern Ireland) 2008 with respect to accounting records and the preparation of accounts.
Approved by the Trustees on 29[th] January 2026 and signed on their behalf by:
Stephanie Corr
Chair
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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2025
1. Accounting policies
1.1. Basis of preparation
The financial statements have been prepared under the historical cost convention, the Charities Act (Northern Ireland) 2008, and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
1.2. Going concern
The Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the accounts.
1.3. Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor.
1.4. Incoming resources
All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy.
Voluntary income is received by way of donations and is included in full in the Statement of Financial Activities when receivable.
Investment income is included when receivable.
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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2025
1.5. Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs are allocated to charitable projects in proportion to the costs directly attributable to each project in the year.
Fundraising costs are all costs incurred to raise funds for the charitable purposes.
Other costs are costs of a nature that can neither be described as charitable expenditure or a support cost, and typically reflects the costs required to meet the charity’s legal and constitutional obligations.
1.6. Fixed assets and depreciation
Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, as follows:
Computer and office equipment – 20% reducing balance.
2. Incoming Resources (see also notes 3 and 4)
| 2025 | 2025 | 2025 | 2024 | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | |
| Donations and the related gift aid | 36,934 | - | 36,934 | 36,436 |
| Total donations and legacies | 36,934 | - | 36,934 | 36,436 |
| Total incoming resources from generated funds | 36,934 | - | 36,934 | 36,436 |
3. Incoming resources from charitable activities
| 2025 | 2025 | 2025 | 2024 | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | |
| Grants received | - | 16,655 | 16,655 | 20,500 |
| Total incoming resources from charitable activities |
- | 16,655 | 16,655 | 20,500 |
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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2025
4. Income from investments
| 2025 | 2025 | 2025 | 2024 | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | |
| Bank interest received | 144 | - | 144 | 314 |
| Total incoming resources from investments | 144 | - | 144 | 314 |
5. Resources expended on charitable activities
By cost nature
| By cost nature | |||||
|---|---|---|---|---|---|
| 2025 | |||||
| Support | |||||
| 2025 | Costs | 2025 | 2024 | ||
| Costs Directly | Allocated | Total | Total | ||
| Allocated to | to | Resources | Resources | ||
| Activities | Activities | Expended | Expended | ||
| £ | £ | £ | £ | ||
| Home of Hope | - | - | - | 2,185 | |
| St Lawrence | - | - | - | 2,623 | |
| Mapepe | 13,147 | 7,776 | 20,923 | 2,768 | |
| Kabwata Orphanage | 15,890 | 9,399 | 25,289 | 42,256 | |
| Vision of Hope | 4,419 | 2,614 | 7,033 | 7,868 | |
| Mongu | 7,500 | 4,436 | 11,936 | 9,836 | |
| Total | 40,956 | 24,225 | 65,181 | 67,536 | |
| By fund | |||||
| 2025 | 2025 | 2025 | 2024 | ||
| Unrestricted | Restricted | Restricted Total |
Total | ||
| Funds | Funds | Funds | Funds | ||
| £ | £ | £ | £ | ||
| Home of Hope | - | - | - | 2,185 | |
| St Lawrence | - | - | - | 2,623 | |
| Mapepe | 20,924 | - | 20,924 | 2,768 | |
| Kabwata Orphanage | 13,415 | 11,874 | 25,289 | 42,256 | |
| Vision of Hope | 2,251 | 4,781 | 7,032 | 7,868 | |
| Mongu | 11,936 | - | 11,936 | 9,836 | |
| Total | 48,526 | 16,655 | 65,181 | 67,536 |
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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2025
6. Costs in Support of Charitable Activities
| 2025 | 2024 | 2024 | |
|---|---|---|---|
| Total | Total | ||
| £ | £ | ||
| Travel | 18,303 | 16,681 | |
| Insurance | 3,621 | 2,146 | |
| Bank charges | 825 | 482 | |
| General costs | 278 | 528 | |
| Computer and software | 631 | 745 | |
| Accountancy | 456 | 456 | |
| Depreciation | 111 | 148 | |
| 24,225 | 21,186 | ||
| 7. Tangible Fixed Assets | |||
| Computer | |||
| and office | and office | ||
| Equipment | |||
| £ | |||
| Cost | |||
| Brought forward | 2,033 | ||
| Additions | - | ||
| Disposals | - | ||
| Carried forward | 2,033 | ||
| Depreciation | |||
| Brought forward | 1,589 | ||
| Charge | 111 | ||
| Released on disposal | - | ||
| Carried forward | 1,700 | ||
| Net Book Value at 31st August 2025 | 333 | ||
| Net Book Value at 31stAugust 2024 | 444 | ||
| 8. Debtors | |||
| 2025 | 2024 | ||
| £ | £ | ||
| Accrued income | 2,000 | 7,500 |
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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2025
9. Current liabilities
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Accruals | 360 | 360 |
10. Analysis of Net Assets Between Funds
| 2025 | 2025 | 2025 | 2024 | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | |
| Tangible Fixed Assets | 333 | - | 333 | 444 |
| Debtors | 2,000 | - | 2,000 | 7,500 |
| Cash at Bank and In Hand | 6,315 | - | 6,315 | 12,838 |
| Creditors | (360) | - | (360) | (360) |
| Total | 8,288 | - | 8,288 | 20,422 |
11. Movements in Funds
| At | Transfers | At | |||
|---|---|---|---|---|---|
| 1st September | Incoming | Outgoing | Between | 31st August | |
| 2024 | Resources | Resources | Funds | 2025 | |
| £ | £ | £ | £ | £ | |
| Restricted Funds | |||||
| Home of Hope | - | - | - | - | - |
| St Lawrence | - | - | - | - | - |
| Kabwata | - | 11,874 | 11,874 | - | - |
| Vision of Hope | - | 4,781 | 4,781 | - | - |
| Mapepe | - | - | - | - | - |
| Mongu | - | - | - | - | - |
| Unrestricted Funds | |||||
| General funds | 20,422 | 37,078 | 49,212 | - | 8,288 |
| Total Funds | 20,422 | 53,733 | 65,867 | - | 8,288 |
12. Trustee remuneration and benefits
No trustee received remuneration or other benefits from the charity during the year. Trustees were reimbursed only for out-of-pocket expenses incurred in the course of their duties.
13. Related party transactions
There were no related party transactions during the year (2024: £nil).
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