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2023-08-31-annual-return

Charity Commission No: NIC100057 HMRC Registered Charity Number: XR87823

PROJECT ZAMBIA

REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2023

PROJECT ZAMBIA CONTENTS

Charity Name Project Zambia
Charity Commission Registration Number NIC100057
HMRC Charity Registration Number XR87823
Charity Address Westcourt Centre
8-30 Barrack Street
Belfast
BT12 4AJ
Trustees Dominique Groves (chair)
Stephanie Ramer-Corr
Aidan Donaldson
Eadaoin Kelly
Joseph Marley
Fiona McCann
Shane McGann
Fionnuala McGeough
Nora Monaghan
Independent Examiner Richard WhanFCA
Richard Whan & Co. Chartered
Accountants Limited
River House
High Street
Belfast
BT1 2BE

PROJECT ZAMBIA CONTENTS

Page
Trustees’ Annual Report 1
Independent Examiner’s Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6

PROJECT ZAMBIA TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2023

Objective and Activities

Project Zambia is established to advance social, educational and cultural projects in Zambia.

Achievements and Performance

Project Zambia has been working in partnership with some of the most marginalised and vulnerable communities in Zambia since 2005. Project Zambia is established to work towards alleviating poverty and enhance its partnered communities through educational, health and income-generating projects in Zambia. These projects include schools (all of which promote the inclusion and education of girls and young women), former street children, HIV/AIDS victims, orphans and their primary carers (often their elderly grandparents) and many other victims of poverty.

Kabwata

Volunteers spent time in Kabwata Orphanage and Transit Centre with the children and assisting with tasks. Funds were provided to repaint sections of the orphanage. Funds were also allocated for a refurbishment project in the library in Kabwata Orphanage and Transit Centre. This included tools, materials and paint etc. The feeding programme was supported once again in the 2022-2023 year. A large donation was also made and this was for further roll out of the Child Protection and Safeguarding training. This project is supported by Worley Foundation.

Mongu

The feeding programme was supported once again in the 2022-2023 year.

St Lawrence School

Project Zambia reconnected this year with St Lawrence school and the Teresian Sisters. A large donation was sent for the first phase of building a new classroom block.

Vision of Hope

The next stage of the Child Protection and Safeguarding training was rolled out once again in the 2022-2023 year. The funding was supported by the Worley Foundation once again. Funds were also sent for new beds for the girls and young ladies, who reside in the Vision of Hope. Funds were also provided for repair and maintenance work for the water pump.

Mapepe

During the year, funds were sent for the teachers to attend International Women's Day celebrations. This was gratefully received by the teachers and allowed them to network with other schools and teachers. Funds were also sent for school maintenance during the year and to cover the entrance fees for exams for the pupils in Blessed Hope School. Additionally, funds were provided for new desks in Blessed Hope School.

The charity trustees have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Financial Review

The Statement of Financial Activities shows a surplus of £6,022 in the year, with closing reserves at 31[st] August 2023 of £30,708.

Reserves are held at a level to facilitate an orderly winding up of the organisation and all ongoing projects, and that minimises any resulting detriment to the beneficiaries from the cessation of these projects, so far as possible.

Neither during the year, nor at the balance sheet date, was any fund in deficit.

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PROJECT ZAMBIA TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2023

Structure, Governance, and Management

The charity is governed by its constitution.

Trustees are appointed as required, and in accordance with the constitution.

Responsibilities of the Trustees

The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with applicable legislation. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice, “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE)” (effective 1[st] January 2015) and the Charities Act (Northern Ireland) 2008.

Approved by the Trustees on ……………………………. and signed on their behalf by:

Dominique Groves Chair

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PROJECT ZAMBIA INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL INFORMATION

I report on the accounts of Project Zambia for the year ended 31[st] August 2023, which are set out on pages 4 to 11.

Respective responsibilities of charity trustees and examiner

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act (Northern Ireland) 2008.

It is our responsibility to:

Basis of independent examiner’s report

We have examined your charity accounts as required under section 65 of the Charities Act and our examination was carried out in accordance with the general Directions given by the Charity Commission for Northern Ireland under section 65(9)(b) of the Charities Act.

My examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts and seeking explanations from you as charity trustees concerning any such matters.

My role is to state whether any material matters have come to my attention giving us cause to believe:

  1. That accounting records were not kept in accordance with section 63 of the Charities Act;

  2. That the accounts do not accord with those accounting records;

  3. That the accounts do not comply with the accounting requirements of the Charities Act; and

  4. That there is further information needed for a proper understanding of the accounts to be reached.

Independent examiner’s statement

I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for Northern Ireland, we have found no matters that require drawing to your attention.

I can confirm that I am qualified to undertake the examination because I am a member of Chartered Accountants Ireland, which is one of the listed bodies.

Richard Whan FCA

Chartered Accountant

Date: ………………………………

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PROJECT ZAMBIA STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] AUGUST 2023

Note
Incoming Resources
Income and endowments from:
- Donations and legacies
2
- Charitable activities
3
- Investments
4
Total incoming resources
Resources Expended
Charitable activities
5,6
Fundraising costs
7
Total resources expended
Net incoming / (outgoing) resources
Reconciliation of funds
Funds brought forward
Net incoming / (outgoing) resources
Total charity funds		 2023
Unrestricted
Funds
2023
Restricted
Funds
2023
Total
2022
Total
£
£
£
£
59,697
12,000
71,697
20,911
-
21,199
21,199
23,304
223
-
223
-
59,920
33,199
93,119
44,215
53,898
33,199
87,097
49,376
-
-
-
91
53,898
33,199
87,097
49,467
6,022
-
6,022
(5,252)
24,686
-
24,686
29,938
6,022
-
6,022
(5,252)
30,708
-
30,708
24,686

The Statement of Financial Activities includes all gains and losses in the year.

All incoming resources and resources expended derive from continuing activities.

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PROJECT ZAMBIA BALANCE SHEET FOR THE YEAR ENDED 31[ST] AUGUST 2023

Note
Tangible Fixed Assets
8
Current Assets
Debtors
9
Cash at bank and in hand
Current Liabilities
10
Net assets
The funds of the charity
Unrestricted funds
Restricted funds
Total charity funds
11,12		 3,500
26,975		 2023
£
593
30,475
(360)
30,708
30,708
-
30,708		 3,500
21,415		 2022
£
131
24,915
(360)
24,686
24,686
-
24,686

The Trustees acknowledge their responsibilities for complying with the requirements of the Charities Act (Northern Ireland) 2008 with respect to accounting records and the preparation of accounts.

Approved by the Trustees on ………………………….. and signed on their behalf by:

Dominique Groves

Chair

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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2023

1. Accounting policies

1.1. Basis of preparation

The financial statements have been prepared under the historical cost convention, the Charities Act (Northern Ireland) 2008, and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

1.2. Going concern

The Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the accounts.

1.3. Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor.

1.4. Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy.

Voluntary income is received by way of donations and is included in full in the Statement of Financial Activities when receivable.

Investment income is included when receivable.

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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2023

1.5. Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs are allocated to charitable projects in proportion to the costs directly attributable to each project in the year.

Fundraising costs are all costs incurred to raise funds for the charitable purposes.

Other costs are costs of a nature that can neither be described as charitable expenditure or a support cost, and typically reflects the costs required to meet the charity’s legal and constitutional obligations.

1.6. Fixed assets and depreciation

Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, as follows:

Computer and office equipment – 20% reducing balance.

2. Incoming Resources (see also note 3)

Donations and the related gift aid
Total donations and legacies
Total incoming resources from generated funds		 2023
Unrestricted
Funds
£
2023
Restricted
Funds
£
2023
Total
Funds
£
2022
Total
Funds
£
59,697
12,000
71,697
20,911
59,697
12,000
71,697
20,911
59,697
12,000
71,697
20,911

3. Incoming resources from charitable activities

Grants received
Total incoming resources from charitable
activities		 2023
Unrestricted
Funds
£
2023
Restricted
Funds
£
2023
Total
Funds
£
2022
Total
Funds
£
-
21,199
21,199
7,447
-
21,199
21,199
7,447

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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2023

4. Income from investments

Bank interest received
Total incoming resources from investments		 2023
Unrestricted
Funds
£
2023
Restricted
Funds
£
2023
Total
Funds
£
2022
Total
Funds
£
223
-
223
-
223
-
223
-

5. Resources expended on charitable activities

By cost nature

St Lawrence
Mapepe
Kabwata Orphanage
Vision of Hope
Mongu
Total
By fund
St Lawrence
Mapepe
Kabwata Orphanage
Vision of Hope
Mongu
Total		 2023
Costs Directly
Allocated to
Activities
£
2023
Support
Costs
Allocated
to
Activities
£
2023
Total
Resources
Expended
£
2022
Total
Resources
Expended
£
10,057
8,425
18,482
5,367
4,356
3,649
8,005
859
21,194
17,754
38,948
28,122
5,788
4,848
10,636
5,367
6,000
5,026
11,026
9,661
47,395
39,702
87,097
49,376
2023
Unrestricted
Funds
£
2023
Restricted
Funds
£
2023
Total
Funds
£
2022
Total
Funds
£
18,482
-
18,482
5,367
6,005
2,000
8,005
859
22,749
16,199
38,948
28,122
5,636
5,000
10,636
5,367
1,026
10,000
11,026
9,661
53,898
33,199
87,097
49,376

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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2023

6. Costs in Support of Charitable Activities

Travel
Insurance
Bank charges
General costs
Computer and software
Accountancy
Depreciation		 2023
Total
£
2022
Total
£
36,253
-
2,378
2,033
143
299
198
424
-
144
432
432
298
44
39,702
3,376

7. Fundraising costs

Ballot prizes
Fundraising regulation costs		 2023
Total
£
2022
Total
£
-
41
-
50
-
91

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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2023

8. Tangible Fixed Assets

Cost
Brought forward
Additions
Disposals
Carried forward
Depreciation
Brought forward
Charge
Released on disposal
Carried forward
Net Book Value at 31st August 2023
Net Book Value at 31stAugust 2022
9. Debtors
Accrued income
10. Current liabilities
Accruals		 2023
£
3,500		 Computer
and office
Equipment
£
1,273
760
-
2,033
1,142
298
-
1,440
593
131
2022
£
3,500
2023
£
360		 2022
£
360

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PROJECT ZAMBIA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2023

11. Analysis of Net Assets Between Funds

Tangible Fixed Assets
Debtors
Cash at Bank and In Hand
Creditors
Total		 2023
Unrestricted
Funds
£
2023
Restricted
Funds
£
2023
Total
Funds
£
2022
Total
Funds
£
593
-
593
131
3,500
-
3,500
3,500
26,975
-
26,975
21,415
(360)
-
(360)
(360)
30,708
-
30,708
24,686

12. Movements in Funds

Restricted Funds
Kabwata
Vision of Hope
Mapepe
Mongu
Unrestricted Funds
General funds
Total Funds		 At
1st September
2022
£
Incoming
Resources
£
Outgoing
Resources
£
Transfers
Between
Funds
£
At
31st August
2023
£
-
16,199
(16,199)
-
-
-
5,000
(5,000)
-
-
-
2,000
(2,000)
-
-
-
10,000
(10,000)
-
-
24,686
59,920
(53,898)
-
30,708
24,686
93,119
(70,898)
-
30,708

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