Charity registration number 900597 (England and Wales)
## THAME BARNS CENTRE
# ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
## THAME BARNS CENTRE
## LEGAL AND ADMINISTRATIVE INFORMATION
## Trustees
M Baines G Clayton D Dodds R Gibson AMcCulloch A Sturdy D Gurney
## Charity number
900597
## Independent examiner
Richardsons 30 Upper High Street Thame Oxfordshire OX9 3EZ
## THAME BARNS CENTRE
## CONTENTS
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Page
Trustees’ report 1-2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6-12
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## THAME BARNS CENTRE
## TRUSTEES" REPORT FOR THE YEAR ENDED 31 MARCH 2025
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number 900597
Principal Address Church Road Thame Oxfordshire OX9 3AJ
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## Objectives and activities
Thame Barns Centre was established as a charity by lease and Trust Deed dated 21* May 1990 made between Thame Town Council and the Diocesan Trustees ( Oxford ) Limited, The PCC of the Parish of Thame and the trustees appointed at that time.
The object of the centre was and still is to provide a community facility for the people of Thame and district. The original lease expired in May 2011 and a new lease of 12 years duration came into effect in December 2011. A new lease is in the process of being finalised.
## Achievements and performance
The Barns Centre is a focal point for the town providing facilities for people of all ages and across all sections of the community. The Governing Body sees their responsibilities as being to encourage use of the centre by the local community whilst ensuring that the facilities at the centre are maintained to a high standard . In addition the Governing Body has a responsibility to make the centre a commercial success with any surpluses accruing in a year being reinvested in the centre.
In this context the Governing Body had been mindful of the Charity Commission’s guidance on public benefit and ensured that the Thame Barns Centre continued to have facilities available for use by the whole community for meetings, parties and other recreational activities with specific provision made for local groups which work with the disabled, elderly and disadvantaged.
The day to day running of the centre has been undertaken by the Joint Centre Managers — Mandy Mitchell and Karen Clark — supported by a team of part time and casual staff, with the latter assisting in providing catering and serving duties at the many functions held at the Barns Centre. In addition to the functions, there are regular and occasional hiring of the various rooms at the centre.
The trustees would like to place on record their appreciation of all the work undertaken by the Joint Centre Managers and their support staff.
## Financial review
During 2024/25, income from functions and room hire has decreased from £183,790 in 2023/24 to £177,325 in the current year, a decrease of £6,465. Other income in the year (for example from interest on investments) totalled £12,922 (£9,358 in 2023/24 however this was mostly from interest). The net surplus for the current year was £6,922, compared with net surplus in the previous year of £22,128.
## During the year capital expenditure was £8,426 (31st March 2024 £3,948).
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As at 31st March 2025, the closing bank balance was £407,187.(31st March 2024 £393,787).
The charity aims to hold at least 2 months of expenditure in reserves at any point in time. This is equal to around £30,000.
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## THAME BARNS CENTRE
## TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
## Structure, governance and management
The charity is governed by its governing document, a deed of trust, and constitutes an unincorporated charity.
## Recruitment and appointment of new trustees
Thame Town Council and St. Mary’s Church each have three trustee representatives on the Governing Body (including the Town Clerk and the Vicar of St. Mary's Church respectively) and in the first instance such trustee representatives would have their appointment proposed and endorsed at a formal meeting of the Town Council in the case of a Thame Town Council member and at a Parochial Church Council meeting in the case of a St. Mary’s Church nominee.
The final member of the Governing Body is the Treasurer who need not be a member of either of the two bodies and would be appointed by the Governing Body as and when a vacancy arises.
All trustee appointments have to be approved at the subsequent Annual General Meeting of the Thame Barns Centre.
## Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## Trustees
M Baines
K Clark (Resigned 31 March 2025)
G Clayton
D Dodds R Gibson AMcCulloch A Mitchell (Resigned 31 March 2025) A Sturdy D Gurney
The trustees’Jockreport was approvedQS by theClbBoard of Trustees. R Gibson Trustee
Dated: 17 July 2025
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## THAME BARNS CENTRE
## INDEPENDENT EXAMINER'S REPORT
## TO THE TRUSTEES OF THAME BARNS CENTRE
| report to the trustees on my examination of the financial statements of Thame Barns Centre (the charity) for the year ended 31 March 2025.
## Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011.
1 report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.
## Independent examiner's statement
| have completed my examination. | confirm that no matters have come to my attention in connection with the
examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act 2011.
2 _ the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## fackul WER
## Rachel Porter ACA MAAT
Richardsons
30 Upper High Street
Thame Oxfordshire OX9 3EZ
Dated: 17 July 2025
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## THAME BARNS CENTRE
## STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025
||||Unrestricted|Total|
|---|---|---|---|---|
||||funds||
||||2025|2024|
|||Notes|£|£|
|Income and endowments from:|||||
|Charitable activities||3|177,325|183,790|
|Investments||4|10,073|6,531|
|Other income|.|5|2,849|2,827|
|Total income|||190,247|193,148|
|Expenditure on:|||||
|Charitable activities||6|183,325|171,020|
|Net income forthe year/|||||
|Netmovement in funds|||6,922|22,128|
|Fund balances at 1 April 2024|||422,180|400,052|
|Fundbalancesat31March2025|||429,102|422,180|
The statement of financial activities includes all gains and losses recognised in the year.
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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## THAME BARNS CENTRE
## BALANCE SHEET
## AS AT 31 MARCH 2025
|||2025||2024||
|---|---|---|---|---|---|
||Notes|£|£|£|£|
|Fixed assets||||||
|Tangible assets|10||21,292||21,267|
|Current assets||||||
|Debtors|11|18,302||18,370||
|Cash atbankand in hand||407,087||393,787||
|||425,389||412,157||
|Creditors: amounts falling due within|12|||||
|one year||(17,579)||(11,244)||
|Net current assets|||407,810||400,913|
|Total assets less current liabilities|||429,102||422,180|
|Thefunds of the charity||||||
|Unrestricted funds|13||429,102||422,180|
||||429,102||422,180|
The financial statements were approved by the trustees on 17 July 2025
R Gibson Trustee
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## THAME BARNS CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
- 1 Accounting policies
## Charity information
Thame Barns Centre was established as a charity by lease and Trust Deed dated 21 May 1990 made between Thame Town Council and the Diocesan Trustees (Oxford) Limited, The PCC of the Parish of Thame, and the Trustees appointed at that time. The principal address is Thame Barns Centre, Church Road, Thame, Oxfordshire, OX9 3AJ.
- 1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's Trust Deed, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
## 1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. ;
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
- 1.4 Income Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not Known, the legacy is treated as a contingent asset.
Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts, VAT and other sales related taxes. In the case of weddings, room hire is invoiced at the time of booking and is recognised in creditors. This is then recognised as incoming resources when the function is held.
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## THAME BARNS CENTRE
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
## 1 Accounting policies
## (Continued)
- 1.5 Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis inclusive of VAT where this cannot be reclaimed and has been classified under headings that aggregate all cost related to the category. Where costs can not be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## 1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures and fittings 15% straight line basis Computers 15% straight line basis
## Computers
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7. Impairment of fixed assets At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## 1.8 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown .within borrowings in current liabilities.
- 1.9 Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
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## THAME BARNS CENTRE
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
- 1 Accounting policies
## (Continued)
## Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
## Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## Derecognition of financial liabilities
Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled.
## 1.10 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## 1.11 Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## 1.12 Government grants
Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.
A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability.
## 2 Critical accounting estimates and judgements
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
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## THAME BARNS CENTRE
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
## 3 Income from charitable activities
|||Unrestricted|Unrestricted|
|---|---|---|---|
|||funds|funds|
|||2025|2024|
|||£|£|
||Sales within charitable activities|||
||Sale ofgoods|177,325|183,790|
|4|Investments|||
|||2025|2024|
|||£|£|
||Interest receivable|10,073|6,531|
|5|Otherincome|||
|||2025|2024|
|---|---|---|---|
|||£|£|
|Government|grants|2,849|2,827|
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## THAME BARNS CENTRE
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
## 6 Charitable activities
||2025|2024|
|---|---|---|
||£|£|
|Depreciation and impairment|8,401|9,723|
|Wages|97,131|83,960|
|Employers NI|1,242|304|
|Pensions|2,541|2,114|
|Insurance and licenses|7,548|4,606|
|Lightand heat|14,265|16,950|
|Telephone|160|693|
|Sundry|10,619|10,890|
|Catering and bar|18,271|19,308|
|Maintenance and renewals|12,313|10,950|
|Cleaning|1,619|695|
|Water|1,529|476|
|Waste disposal|292|612|
|Managementand administration|4,956|7,263|
|Training|588|726|
|Independent Examiner's fee|1,850|1,750|
||183,325|171,020|
||183,325|171,020|
|Analysis byfund|||
|Unrestricted funds|183,325||
||183,325||
|Fortheyearended 31 March 2024|||
|Unrestricted funds||171,020|
|||171,020|
## 7 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
There were no trustees’ expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024
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## THAME BARNS CENTRE
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025
## 8 Employees
The average monthly number of employees during the year was:
|2025|2024|
|---|---|
|Number|Number|
|12|11|
There were no employees whose annual remuneration was more than £60,000.
## 9 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
## 10 Tangible fixed assets
|10|Tangible fixed assets||||
|---|---|---|---|---|
|||Fixturesand|Computers|Total|
|||fittings|||
|||£|£|£|
||Cost||||
||At 1 April 2024|225,231|4,509|229,740|
||Additions|8,426|-|8,426|
||At 31 March 2025|233,657|4,509|238,166|
||Depreciation and impairment||||
||At 1 April 2024|205,668|2,805|208,473|
||Depreciation charged in theyear|7,959|442|8,401|
||At 31 March 2025|213,627|3,247|216,874|
||Carrying amount||||
||At 31 March 2025|20,030|1,262|21,292|
||At 31 March 2024|19,563|1,704|21,267|
|11.|Debtors||||
||||2025|2024|
||Amounts falling due within one year:||£|£|
||Trade debtors||16,990|16,935|
||Other debtors||217|257|
||Prepayments and accrued income||1,095|1,178|
||||18,302|18,370|
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## THAME BARNS CENTRE
## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
## FOR THE YEAR ENDED 31 MARCH 2025
## 12 Creditors: amounts falling due within one year
|Creditors: amounts falling due within one yearyear|||
|---|---|---|
||2025|2024|
||£|£|
|Othertaxation and social security|3,678|2,610|
|Trade creditors|4,682|2,762|
|Other creditors|6,007|2,697|
|Accruals and deferred income|3,212|3,175|
||17,579|11,244|
## 13. Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
||At 1 April|Incoming|Resources|At31 March|
|---|---|---|---|---|
||2024|resources|expended|2025|
||£|£|£|£|
|General funds|422,180|190,247|(183,325)|429,102|
|Previous year:|At 1 April|Incoming|Resources|At 31 March|
||2023|resources|expended|2024|
||£|£|£|£|
|Generalfunds|400,052|193,148|(171,020)|422,180|
## 14 Related party transactions
There were no disclosable related party transactions during the year (2024 - none).
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