Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..36 GMT (UTC +OID 111 P 112e Registered number: 02509780 Charity number.. 900591 HEADWAY THAMES VALLEY LIMITED (A Company Limited by Guarantee) UNAUDITED TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..37 GMT (UTC +OID 111 P 2r2e HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) CONTENTS Page Roference and Adminislrative Details of the Company. its Trustoes and Advisors Trustees, Report Trustees. Respoii$ibiliti¢s Statement Independent Examinerfs Report Staiemeni of Financial Activities Balance Sheet 10 Notes to the Financial Statements 11-24
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..38 GMT (UTC +OID 111 P 3r2e HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY. ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021 Trustees N J 8arter-Walsh R P Gilby R Gilson (appointed 31 hlarch 20211 MPNeal T J Powell Iresigned 11 November 20201 T Satterthwaite K E Milan Company registered number 02509780 Charity registered number 900591 Registered office Fourth Floor, Abtr House Abbey Street Reading Berkshire RG13BD Treasurer N J Barter-walsh Accountants James Cowper Kreston Reading Bridge House George Street Reading Berkshire RG18LS Page 1
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..39 GMT (UTC +OID 111 P 4r2e HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2021 The TNstees, who are also directors of the charity for the purposes of the Companies Act 2006, present their annual report together with the financial statements of Headway Thames Valley Limited {the Charity) for the year ended 31 March 2021. The Trustees confirm that the Annual Report and financial statements of the company comply wth the current statutory requirements. the requirements of the companls goveming document and the provisions of the Statement of Recommended Practice ISORPI, applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effeGtive l Jaunary 20191. Since the Chartty qualifie5 as small under section 383. the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Director's Report} Regulation5 2013 is not required. CHAIRMAN'S STATEMENT The last financial year has brought wth it some significant challenges and big changes for HeaONay Thames Valley wth some big personnel changes as well as the challenges presented by Covid-19. The most significant change outside of the operations has been the stepping down of Trevor Powell as founding chair of Headway Thames Valley after over 30 years in post. I wyll not attempt to do his contribution justice here- we hill mark this properly once we are able to but suffice to say that the charity is Nthat il is tcLlay thanks in significant part to his remarkable endeavours throughout. We have been lucky to welcome trwo new trustees lo the Board. Nick Barter-walsh ha5 had a huge positrve impact since coming in as Treasurer, and more recently, Rachael Gilson brings her clinical psychology expertise that we had previously benefited from with Trevor. There are three specific things that l am excited and proud of over the past year for Headway Thames Valley.. This year we have signed a new &year lease with Henley Town Council on the Brunner Hall premises. securing the current Headway Thames Valley Services for years to come. We have also made plans and secured funding to provide a new multi4isciplinary neurorehabilitation seNice. which will enable us to support a wder range and greater number of clients in new ways in the ftrture. Underpinning these future-facing plans has been the strength we've been able to show, both wth the fundraising efforts and the ways we've cofitinued to support our clients in a difficult environment. This last point is the most significant and the biggest thanks go to the staff and vc4unteers. who have demonstrated incredible resilience, strength and innovation. Remte services, increasing service days without increasing hours and a reworking of the accounting model are just three examples of this. The financial pressures on charities such as ourselves related to Covi&19 and the increasingly difficult environment for public funding means that we rely on our supporters now more than ever to allow us to maintain the variety and quality of our services. I would like to thank all the team, trustees, staff and volunteers and everyone who has supported the charity in the last year. Tom Satterthwaite Chairman - Headwa Thames Valle MANAGER'S REPORT Over the last year. so much of what we have done at Heafjway Thames Valley has inevitably been dictated by the extreme challenge5 we have faced due to the Covid-19 pandemic. A5 a chartty working to support people who are vulnerable and often isolated as a result of their brain injuries. it wa5 ab501utely vital that we found ways to continue to support people in these unprecedented times. Thanks to the incredible work of our staff, volunteers and trustees, and wthin just 2 weeks since our fa-tO-faCe services were put on hold, we were abEe to ensure that all of our clients had access to internel and technology in order to join a range of seryices we were able to offer on a screen. Page 2
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..40 GMT (UTC +OID 111 P 512e HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 In the following months, we supported over 140 clients as well as their families and carers, made over 6CKJ telephone calls, held more than 200 Zoom calls and facilitated over 250 hours of activities for clients at the Resource Centre when we were able lo be open safely btheen September and December 2020. We extended the number of days that we run activities in our Centre so that we can limit the number of people accessing the building al any one b"me, maintaining soaal distancing and other Covid-19 guidelines. We managed to introduce new activities such as Upcydingl DIY, Nulritionl healthy eating, Thai chi and an adapted fitness dass. Further to this. following consullation and feedback from clients. families. clinian$ and refeal partners we have identffied a need for a distinct Neuro Rehabilitation Setvice for people who have suffered an acquired brain injury. We secured the funding required for a pilot projecl which will support families in desperate need of some clinical inteNenlion. In the year ahead we wll continue to be fleble and adapt lo the constantly changing environment we're working in. In efforts to further diversify our income streams, we wll make efforts to increase our communications and build on our relationships with stakeholders. Thank you to everyone who continues to support HeaaY Thames Valley each year, including our wonderful staff, trustees, volunteers and supporters. Jamie Higgins STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The organisatK¢n is a charitable company, limited by guarantee, incorporated on 8th June 1990 and registered as a charity on 12th July 1990. The charitable company was established under a Memorandum of Association which established the objects and powers of the charitable company and is govemed under its AJ1icles of Association. Directorsrrrustees Induction and Training Most directorsrtrustees are already familiar with the practical work of the charity, having either a personal involvement or a long-time investment in what il does. Additionally, new directorsltrustees are invited and encouraged to attend training sessions offered to familiarise themselves wth the charity and how it operates. Organisational Structure Heath•/ay Thames Valley has a Management Committee which meets at least 8 times a year and is responsible for the strategic direction and policy of the charity. During the year there were 6 Trustees from a variety of backgrounds relevant to the work of the charitable company. A scheme of delegation is in place. and day lo day responsibility for the provision of the services at the Resource Centre rests with the Manager. Key Managomont Personnel Key management personnel consists of the Manager. Jamie Higgins, who is responsible for the operations of the charity, reports regulady to the chaimian Tom Satterthwaite and attends Iru51ee meetings. Key management personnel are remunerated at appropriate levels and are reviewed on an annual basis by the Ttustees. Page 3
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..41 GMT (UTC +OID 111 P 6r2e HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Network Heaoway Thames Valley is affiliated to Headway UKwhich was fomied in 1979. A steering committee was set up and registered Headway National Head Injuries Association as a charitable trust in 1980. In 1989 they became a company limited by Guarantee. In 1999, Headway UK changed its name from HeacbNay National Head Injuries Association to Headway - the brain injury asswation. Since 1979 the organisation has increased from one steering committee to over 120 groups and branches throughout the UK. Headway UK is run by its members headed by a Board of Trustees and staff at a Nottingham Offi and a London office. Although affiliated to Headway UK and required lo pay an affiliation fee, HeaaY Thames Valley is run entirely independendy of Headway UK. However, through the various departments which make up the organisation. Hea(hvay Thames Valley gains valuable support and assistance (though not financiall from the national organisation. Risk Assessment The directors have considered the major risks which the charitable company faces and confirm that systems have been established to ensure that the necessary actions may be taken. Objectives and Activities The charitable companys objectives and principal activities are to.. Support those wth acquired brain injury and their families in the Thames Valley area Offer a range of centre based activities Play our part in seeking to improve statutory services Raise awarenes5 of the causes and effects of acquired brain injury amongst the general public Worf( in partnership with other organisalions that strsve lo improve the lives of those with acquired brain injury. The main objectives and activities for the year continued lo focus on providing as wide a range of services as possible whilst keeping to our budgetary diSp11ne5. We also continued lo offer outreach and education services and provide placements for new graduates. The followyng objectives have been met.. Working towards meeting OT exceeding all Governance Standards set by Headway UK Working towards meeting or exceeding NSF Guidelines with particular reference to quality requirements. Providing community based rehabilitation and support. help Mith long tem) adjustment. social inlegration. enablement, supporting families and carers and offering long temi support Operating an effective training and development programme for all staff and volunteers Increasing our fundraising efftirts As well as 16 staff and volunteers. Headway Thames Valley has agreements during the year wtth 4 professional therapists and consultaiils. Volunteers are iecruited Irort) a var¢ety of sources and given appropriate Irainiiig along with the staff. Achievamants and Performance At the stsrt of the Covid-19 crisis il was our priority lo continue providing vital and specialist support for people with brain injuries and their families. The changing situation and guidelines meant we had lo be flexible and adapt our services to provide the most appropriate support for all our dients depending on their individ¥Jal and family needs and the external guidelines and requirements at the time. Over the last year we have supported over 100 clients as well as their families and carers, made over 6 supporting telephone calls, held over 160 Zoom calls and facilitated over 250 hours of activities for clients at the Resource Centre when we were able lo be open betsveen September and December 2020. Page 4
TransadiDn Ref. Z5gK-kY2W-XYNC 22 DOG 202117..24..41 GMT (Lrrc +0) 0 111 P 7r2e HEADWAY THWIES VALLEY LIMED {A Company Limited by Guarantee) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 We have also adapted outreach services. One lo one assessments for new dienls were transferred lo online video calls, telephone or in person following the safely guidelines depending on the needs and circumstances of the client. We moved our Living with Brain Injury Courses and other regular support groups online to ensure the continuation of these during the last 12 months. providing a further 170 hours of online group support. Plans for the Future As noted in our Chaimian's statement we aim to achieve modest growth in the next year as we understand and respond to our dients, needs. Publie Benefit The Trustees confimi that they have complied wth the Charities Act 2011 to have due regard to the Charity Commission general guidance on public benefit. Financial Review Despite an operating deficit for the year of £1,984, the charity still has a Strong reserves position at the year end of £203,986, of which £183,071 is unrestricted funds and is represented by £146,844 of unrestricted cash reserves. During the year, the charity reiVed £68,321 in the form of general donations and from fundraising activities {2020.. £76,519). Reserves Policy The charity has a reserves policy whereby a salary fund has been set up that is eam)arked as the provision of cash resources to support staff salaries. The salary reserve of £50,00012020= £50,000) is currenuy at a level to Cover these costs for approximately 6 months. Unrestricted reserves after the salary reserve of £133,071 are deemed sufficient to support the charitys future plans. This reserves policy is reviewed by the charity annually as part of its budgeting process. Approved by order of the members of the board of Trustees and stgned on their behalf by.. IP24*3GiifoFIC4UJ T Satterthwaite {Chair of Trusleesl Dale: 22 December 2021 Page 5
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..42 GMT (UTC +OID 111 P 8r2e HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2021 The Trustees (who are also the directors of the Company for the purposes of company lawl are responsible for preparing the Trustees. Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial 51atement5 unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of ts incoming resources and application of resources, induding its income and expenditure. for that peri¢yJ. In preparing these financial statements, the Trustees are required to.. select suitable accounting policies and then apply them consistently,. observe the methods and principles of the Charities SORP {FRS 1021.. make judgments and accounting estimates that are reasonable and pwdent- stale whether applicable UK Accounting Standards IFRS 1021 have been followed, Subject lo any material departures disclosed and explained in the financial statements.. prepare the financial statements on the going concem basis unless il is inappropriate to presume that the Company will conts'nue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Compan5 transactions and disdose with reasonable accuracy al any time the financial positson of the Company and enable them lo ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregulartbes. Page 6
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C2(Q117..24..43 GMT (UTC +OID 111 P 9r2e HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021 Independent Examiners Report to the Trustees of Headway Thames Valley Limited Ilhe Company'} I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 Mar 2021. Responsibilities and Basis of Report As the Trustees of the Company land its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance V¥qth the requirements of the Companies Act 20061'the 2006 Act'l. Having satisfied myseff that the accounts of the Ccrnpany are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examinaliDn, I report in respect of my examination of the Companys accounts carried out under section 145 of the charits Act 2011 1.the 2011 Act'l. In carrwng out my examination I have followed the Directions given by the Charity Commissi(m under sects'on 14515Kb} of the 2011 Act. Independent Examinerfs Statement I have completed my examination. I confirm that no matters have me to my attention in connection with the examination giving me cause lo believe: accnunting reGords were not kept in respect ol the Company as required by section 386 of the 2006 Act or the accounts do not accord with those records: or the accounts do not comply wth the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a Yrue and fairf view which is not a matter considered as part of an independent examination- or the accounts have not been prepared in accordance wrth the methods and piinaples of the Statement of Recommended Practice for accounting and reporting by charities applicable lo chaiities preparing their accounls in acccdance with the Financtal Reporting Slandard applicable in the UK and Republic of Ireland IFRS 102). I have no concems and have come across no other matters in connection with the examination to lch attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Page 7
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..44 GMT (UTC +OID 111 P 126 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) INDEPENDENT EXAMINER'S REPORT {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 This report is made solely to the Companls Trustees, as a ly)dy, in accordance with Part 4 of the Charities {Accounts and Reports) Regulations 2008. My work has been undertaken so that I might stale to the Compan¥s Trustees those matters l am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility lo anyone other than the Company and the Compan¥s Tnjstees as a body. for my work or for this report. Signed= Dated: 23 December 2021 Darren O'connor Bsc (Hons) FCCA ACA James Cowper Kreston Chartered AccLNJntants Reading Bridge House George Street Reading Berkshire RG18LS Page 8
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..44 GMT (UTC +OID 111 P 11r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021 Restricted Unrestricted funds funds 2021 2021 Total funds 2021 Total funds 2020 Note Income from: Donations and legacies Charitable activities Other trading activtties Investments 13.510 54,811 77.099 2,244 133 68,321 77,099 2,244 133 76,519 96,578 10,569 698 Total income Expenditure on: Charitable activities: Raising funds Charitable activities 13.510 134.287 147,797 184.364 30,623 113,058 30,623 119,158 32,322 172,057 6.100 Total expenditure 6.100 143.681 149,781 204.379 7,410 Net movement in funds {9,394) 11.9841 120,015) Reconciliation of funds: Total funds brought forward Net movement in fund5 13,505 7,410 192.465 {9,394) 205,970 11.9841 225,985 120,015) 20.915 183,071 203,986 205,970 Toial funds carried forward The Statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 11 to 24 fom) part of these finanal statements. Page 9
TransadiDn Ref. Z5gK-kY2W-XYNC 22 DOG 202117..24..45 GMT (Lrrc +0) 0 111 P 12Q6 HEADWAY THWIES VALLEY LIMED {A Company Limited by Guarantee) REGISTERED NUMBER: 02509780 BALANCE SHEET AS AT 31 MARCH 2021 2021 2020 Note Fixed assets Tangible assets 13 22.284 28,296 22.284 28,296 Current assets Debtors 14 32.094 160,039 11.980 170.490 Cash at bank and in hand 192,133 182,470 Creditors.. amounts falling due wthin one year 15 (10.4311 {4.7961 Nei current assèts 181.702 177,674 Total net assets 203,986 205,970 Charity funds Restricted funds 16 20.915 183.071 13,505 192,46S unrestn.cted funds 16 Total funds 203,986 205,970 The Company was entitled to exemption from audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audrt for the year in question in acrdanCe wth section 476 of Companies Act 2006. The Trustees acknovledge their reswnsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements. The financial statements have been prepared in accordance with the provisions applicable to entilies subject to the small companies regime. The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by.. TwSol4thAIZLl•oW21 1724Jsiairiuir401 EIl¥22D1CII IFY721GIATiWC+O) T Satterthwaite {Chair of Trustees) Dale= 22 December 2021 N J Barter-walsh ITrusteel The noles on pages 11 to 24 fomi part of these financial statements. Page 10
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..46 GMT (UTC +OID 111 P 13r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Gan8ral infomiation HeaaY Thames Valley Limited is a registered charity, number 900591. and a chaiitable company limited by guarantee, number 02509780. incorporated in England and Wales. The address of its registered office is Fourth Floor. Abbots House. Abbey Street, Reading, Berkshire, RG13BD. Accounting polieies 2.1 Basis of preparation of financial statements The financial slatements have been prepared in accordance with the Charities SORP {FRS 1021 Accounting and Reporting by Charities" Statement of Recommended Practi applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 2019), the Finanaal Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 and the Companies Act 2006. Headway Thames Valley Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are inf(ially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. 2.2 Company status The company is a conipany limited by guarantee. The members of the conipany are tlie Trustees named on page . In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company. 2.3 Income AJI income is recognised once the Company has entr(lement to the income. it is probable that the income wll be received and the amount of income receivable can be measured reliably. The following specAfic pjlicies are applied to particular categories of income= - Voluntary income is received by way of donations and gifts and is included in full in the statement of financial activities when receivable. Donated serwces and facilities are included al the value to the charitable company where this can be quantffied. The value of services provided by volunteers has not been induded in these finanryal statements as il is tcx) difficult to quantfy this value wrth reasonable accuracy. Investment income is included Mthen receivable. - Income from charitable activities relate lo grants, these are recorded when the charitable company becomes unconditionally entitled to the grant. Page 11
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24.'47 GMT (UTC +OID 111 P 14r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Accounting polieies {continuodl 2.4 Expenditure Exper¢diture is recognised on an accrual basis as a liability is incurred. Expenditu indudes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates= lil Expenditure on raising funds comprise the costs a5socialed with attracting voluntary income and the costs of fundraising activities lill Charitable expenditure comprises those costs incurred by the charitable company in the delivery of its ath"vib"es and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. lili) All costs are allocated betrrfeen the expenditure categories in the statement of financial active5 on a basis designed to refiect the use of the resource. Costs relating lo a particular aclivty are allocated directly. others are apportioned on an appropriate basis. Support costs are those costs incurred directly in support of expenditure on the objects of the company and include project management carried out at Headquarters. Charitable activibes and Govemance c051s are costs incurred on the companls operations, induding support costs and costs relating to the govemance of the company apportioned to charitable activities. 2.5 Tangibla fixed assets and depreciation Fixed assets for charity use are capitalised at cost, when acquired, or market value a5 detemiined by the directorsltrustees where donated. They are stated in the financial statements at original costlvalue less depreciation. Fixed assets are not catalISed if the cost is less than £500. Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives. Depreciation is provided on the following bases= Leasehold improvements Minibus Fixtures and fittings Computer equipment 25% reducing balance 250kn reduang balance 200k Teduung balance 3 years straight line 2.6 Interest receivable Interest on fijnds held on deposit is included when receivable and the amount can be measured reliably by the company., this is nomially upon notification of the interest paid or payable by the Bank. 2.7 Operating leases Rentals under operating leases are charged to the Statement of Financial Activities incorpoTaling Income and Expenditure Account on a straight line basis over the lease lem. 2.8 Debtors Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Page 12
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C2(Q117..24..48 GMT (UTC +OID 111 P 15r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Accounting polieies {continuodl 2.9 Cash at bank and in hand Cash at bank and in hand indudes cash and short-temi highly liquid investments wth a Short maturity of three nK)nlh5 Or le55 from the date of qUI5b11on oi opening of the deFK151t or 5iFnilar aGGount. 2.10 Liabilities and provisions Liabilities are recognised when there is an obligation al the Balance Sheet date as a result of a past event. it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company antiupales rt will pay to setue the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required lo settEe the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reffects the risks specffic lo the liability. The unwinding of the discount is recognised within interest payable and similar charges. 2.11 Pensions The company operates a defined contribution pension scheme and the pension Charge represents the amcyJnt5 payable by the company to the fund in respect of the year. 2.12 Operating leases Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the lease lemi. 2.13 Fund accounting General funds are unrestricted fvnds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have een set aside by the TNstees for particular purposes. The aim and use of each designated fund is set out in the notes to the finanual statements. Restricted funds are funds which are to be used in accordance wth speciffic restrictions imposed by donors or which have been raised by the Company for particular purposes. The c051s of raising and administering such funds are charged again51 the specific fund. The aim and use of each restricted fund is set out in the notes to the financial 5tatement5. Critical accounting estimates and areas of judgment In the application of the companls accounting policies, the directors are required to make judgments, estimates and assumptions about the carrwng amounts of assets and liabilities that are not readily apparent from other sources. The ests'males and associated assumptions are based on histoncal experience and other factors that are considered to be relevant. Actual results may differ from these estimates. Critical accounting estimates and assumptions.. There were no judgment or material estimation uncertainties affecting the reFJrted financial performance in the current or prior year. Page 13
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..48 GMT (UTC +OID 111 P 16r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Ineoma from donations and legacies Restricted Unrestricied funds funds 2021 2021 Total funds 2021 Total funds 2020 General donations 13,510 54,811 68.321 76.519 Total 2020 19,564 56,955 76,519 Income from charitable activities Unrestricted funds 2021 Total funds 2021 Total funds 2020 Attendance fee 77,099 77.099 96,578 Total 2020 96,578 96.578 Other trading activities Income from fundraising events Unrestricted funds 2021 Total funds 2021 Total funds 2020 Monthly draw Refreshments 2.175 2.175 2.305 27 5,043 3,194 Transport and goods for centre Miscellaneous income 50 50 19 19 2,244 2.244 10.569 Total 2020 10,569 10,569 Page 14
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24.'49 GMT (UTC +OID 111 P 17r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Investmenl income Unrestricied funds 2021 Total funds 2021 Total funds 2020 Investment income 133 133 698 Total 2020 698 698 Analysis of oxpendiiura on ehariiable activities Surnmary by fund typ8 Restricted Unrestricted funds funds 2021 2021 Total funds 2021 Total funds 2020 Fundraising Charitable activities 30.623 113,058 30.623 119.158 32,322 172.057 6.100 6,100 143,681 149,781 204,379 Total 2020 28,663 175,716 204,379 Analysis of oxpenditure by activitias Activities undertaken directly Support Total funds Total funds costs 2021 2021 2021 2020 Fundraising Charitable activities 28,543 90,073 2.080 29,085 30.623 119.158 32,322 172,057 118,616 31,165 149.781 204.379 Total 2020 169,748 34,631 204,379 Page 15
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..50 GMT (UTC +OID 111 P 1er26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Analysis of oxponditure by activities (continued) Analysis of direct cosis Charitablo activities 2021 Total funds 2021 Total funds 2020 Fundraising 2021 Wages and salaries Consuttants Transport costs Computers Premises, cleaning and maintenance Staff Recruitment Bad debt provision Other expenditure for clients 26.578 65,002 7,278 5,251 5,423 6,580 22 517 91.580 7.278 5.251 5.423 6.580 22 517 115.701 23.933 15.483 5.414 6,599 743 1.965 1.965 1.875 28,543 90,073 118.616 169,748 Total 2020 29,370 140,378 169,748 Analysis of support costs Charitable activities 2021 Total funds 2021 Total funds 2020 Fundraising 2021 DePreation utilities and waste disposal Rent Postage. telephone. printing and stationery Insurance, legal and professional Training other expenditure Fundraising Accountancy 7,349 1,999 2.368 3,703 3,120 2.124 5,310 7.349 2,110 2,500 4,164 3.256 2.243 5.605 826 9,894 3,898 2,500 4,370 2.745 696 111 132 461 136 119 295 826 5,725 1,252 3,551 3.112 3.112 2,080 29,085 31.165 34.631 Total 2020 2,952 31,679 34,631 Page 16
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..50 GMT (UTC +OID 111 P 1¥26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 10. Indepandent examinarfs remuneration The independent examinerfs remuneration amounts to an independent examiner fee of £2.78012020 £2,780). 11. Staff cosis 2021 2020 Wages and salaries Soaal security costs Contribution to defined contribution pension schemes 83.385 5,504 2.691 105,932 6,751 3,018 91.580 115,701 The average number of persons employed by the Company duriThJ the year was as follows: 2021 2020 Employees No employee received remuneration amounting to more than £60,000 in either year. The key management personnel of the charity comprise the manager. The total remuneration of key management personnel during the year was £27,55712020: £27,557>. Page 17
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..51 GMT (UTC +OID 111 P 2(W26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 12. Trustees. remuneration and expanses During the year, no Trustees received any remuneration or other benefits {2020- £NIL}. During the year ered 31 March 2021. no Trustee expenses have been incurrwj (2020 - £NILI. 13. Tangible fixod assets Short-term leasohold property Motor Fixtures and vehicles fittings Computer oquipmant Total Cost or valuation At 1 April 2020 Additions 107,195 66,836 86,086 16.122 1.337 276,239 1.337 At 31 March 2021 107.195 66.836 86.086 17.459 277.576 Depreciation At 1 April 2020 Charge for the year 95.862 2,833 57.777 2.265 14.760 942 247.943 7,349 1,309 At 31 March 2021 98,695 60.042 80,853 15.702 255,292 Net book value At 31 March 2021 8,500 6.794 5.233 1.757 22.284 At 31 March 2020 11,333 9,059 6,542 1,362 28,296 Page 18
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..$2 GMT (UTC +OID 111 P 21r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 14. Debtors 2021 2020 Tradè dèbtors 28.148 3.946 7.356 4.624 Prepayments and accrued income 32,094 11,980 15. Creditors: Amounts falling due wiihin one year 2021 2020 Trade creditors 1.189 1.824 7.418 657 soal securty and other taxes Accruals and deferred income 4,139 10.431 4.796 Page 19
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..53 GMT (UTC +OID 111 P 22r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 16. stsiemeni of funds Staiement of funds - Current year Balance at 31 March 2021 Balance at 1 April 2020 Income Expenditure Designated funds Salary fund 50,000 50.000 Gen8ral funds General Funds 142,465 134,287 (143,681) 133,071 Total Unrestricted funds 192,465 134.287 (143.681} 183.071 Restricted funds Phyliss Court Action Group Face of Henley Kitchen Fund 1,423 284 1330} {58} 1125} 1157) 1506) (97) {50} 1874} 1.093 226 500 375 Refvrbishment Fund 628 471 Dr Mary Minibus Physio Couch Rotunda 2,023 510 1,517 413 397 347 Brunner Hall Refurbishment Grocers Trust 4,152 717 3.278 717 Wokingham United Charities Shanley Foundab'on Syder Foundation Henley Town Ccvjncil The Big Give The D'oyly Carte Charitable Trust 2,871 {2.869} 1500) 500 2,500 5,000 2,010 3.500 2,500 4,466 2.010 3.500 1534) 13,505 13,510 (6.100) 20,915 Total of funds 205,970 147.797 (149.781) 203.986 Page 20
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..53 GMT (UTC +OID 111 P 23r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 16. stsiemeni of funds {continuad) Staiement of funds - prior year Balance at 31 March 2020 Balance at 1 April 2019 Income Expenditure Designated funds Salary fund 50.000 50.000 Gen8ral funds General Funds 153,381 164,800 1175,7161 142,46S Total Unrestricted funds 203,381 164,800 1175,7161 192.465 Restricted funds Sobell Foundation Postcode lottery PhIS5 Court Action Group Face of Henley Kitchen Fund Refvrbishmenl Fund 6,500 3,099 1.779 355 (6,5001 13,0991 13561 {711 11671 12091 16741 11281 1991 {1,3841 {2,1531 {2,0481 Isooi 15701 {1,2001 {5,0001 {4,5051 1.423 284 500 628 2,023 510 837 Dr Mary Minibus Physio Couch Rotunda 2,697 638 496 397 Brunner Hall Refurbishment 5,536 4.152 717 Grocers Trust 2,870 4,919 500 Wokingham United Charities Bushcraft 2.871 HTC Floor 570 HTC Photography HTC Music Therapy Good Exchange 1,200 5,000 4,505 22,604 19,564 128,6631 13,505 Total of funds 225,985 184,364 1204.3791 205.970 Page 21
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2(Q117..24..54 GMT (UTC +OID 111 P 24r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 16. stsiement of funds {continued) Phyllis Coun Action Group This is a donation received that can only be spent on specific items agreed by the action group. The depreciation charge for the year relating to items purchased and ¢apitslised in prior years has be charged to this fund. Tha Faco of Henley This fund relates to the donation of a Motomed from the face of Henley. This asset has been capitalised and resources expended relate to the depreciation over rts estimated useful IFfe. Kitchen Fund This is a donation from the Percy Bilton Charity to fund work carried out on the kitchen. Expenditure charged against this fund relates the depreaalion of the kitchen project. Refurbishment Fund This fund is a donation from the Big Lottery to fund refurbishment works on the interior of the leasehold premises. The expenditure charged against this fund relates to the depreciation of the refurbishment project Dr Mary Minibus This 15 a donation from Dr Mary Catterall for the purchase of the new minibus. The expenditure against thi5 fund relate5 to depreciation of the minibu& Physio Couch This donation was provided to fund the purchase of a physio couch. It has been expensed and the charge against the fund represents depreciation. Rotunda A donation to fund the purchase of a rotunda. Expenditure charged against this fund relates to depreciation of the rotunda. Brunner Hall Refurbishment This fund relates to grant funding and donations received for the refvrbishment of the charitys leasehold premises al Brunner Hall, Henley. Expenditure charged against this fvnd relates to the depreciats'on of these leasehold improvements. Grocars Trust Grant for art therapy to cover costs of Art Therapist and art materials. Wokingharn Uniled Chariti8s Community support for 2 to 4 adults with brain injury Designated Salary fund - these fund5 have been eamiarked as the provision of cash resources to SUPPOrt staff salaries. Syder Foundation Fund to help cover the cost of Bushcraft visits. Shanley Foundation To help fund Tai Chi and Chair exercises. Honloy Town Council To cover the costs of an art therapist and their supplies. Page 22
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2cQ117..24.. GMT (UTC +OID 111 P 25r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 16. stsiement of funds {continued) Tha Big Give To cover costs of a photographer and art supplies. The D'oyly Carto Charitable Trust To help cover costs for the Neuro rehabilitation setvice starting in 2021-22. 17. Summary of funds Summary of funds - current year Balance at 31 March 2021 Balance at 1 April 2020 Income Expenditure Designated fijnds General frjnds so,000 142,465 13,505 50,000 133,071 20.915 134.287 13.510 1143,681) (6.100) Restricted funds 205,970 147.797 (149.781} 203.986 Summary of funds - prior year Balance at 31 March 2020 Balance at 1 April 2019 Income Expenditure DeSnated funds General fvnds Restricted funds 50,000 153,381 22,604 50,000 142,465 13,505 164.800 19,564 (175,7161 128,6631 225,985 184,364 1204.3791 205,970 18. Analysis of net assets between fvnds Analysis of net assets between funds- current year Restricted Unrestricted funds funds 2021 2021 Total funds 2021 Tangible fixed assets Current assets Creditors due thin one year 7,720 13.195 14.564 178,938 110,4311 22.284 192.133 110,4311 Total 20,915 183,071 203,986 Page 23
Trarr&Brin Ref. Z581(-AY2W-XVNC 22 C*2cQ117..24.. GMT (UTC +OID 111 P 26r26 HEADWAY THAMES VALLEY LIMrrED {A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 18. Analysis of nei assets between ndS Iconiinued) Analysis of net assets between funds - prior year Restricted Unrestricted funds funds 2020 2020 Total funds 2020 Tangible fixed assets CuThent assets 9.901 3,604 18,395 178,866 14,7961 28.296 182,470 14,796) Credrtors due within one year Total 13,505 192.465 205.970 19. Operating lease commitments At 31 March 2021 the Company had commttments to make future minimum lease payrnenls under rKJn- cancellable OFerating leases as follows: 2021 2020 Not later than 1 year Later than 1 year and not later than 5 years 2.800 11.200 2.500 14.000 2.500 Rolated party transactions Related parties are the trustees and there have been no transactions betrNeen them and HeaaY Thames Valley Limited in 2021 12020- Nil). Page 24