2024-10-31-accounts - Westbrook Hall Association

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Trustees’ Annual Report for the period

From 1/11/23 Period start date To 31/10/24 Period end date Charity name: WESTBROOK HALL ASSOCIATION

Charity registration number: 900549

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the Association are to maintain and manage the community centre (whether alone or in co-operation with any local authority or other person or body) for the benefit of the local population. The facilities are to be used to promote social welfare and education and by doing so to improve the conditions of life for the local population including recreation and leisure-time use.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Preschool runs daily term time only. Various other groups including exercise and special interest groups use the hall on a regular basis.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
	Para 1.38
Policy on grant making
	Para 1.38
Policy on social investment
including program related
investment
	Para 1.38
Contribution made by

volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Westbrook Hall Association continues to manage the community centre for the benefit of its users. The hall is very popular and the Association receives positive feedback regarding facilities at the hall. The committee seeks feedback from users on a regular basis with a view to improving facilities. Positive comments have been received from our regular users and those that hire the hall for one-off events.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21
Statement explaining the policy for holding reserves stating why they are held	Para 1.22
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by existing committee members

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	WESTBROOK HALL ASSOCIATION
Other name the charity uses	WHA
Registered charity number	900549
Charity’s principal address	TEMPEST AVENUE WATERLOOVILLE PO7 8NU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year
	Haley Hatchard	Chair/Trustee
	Vacant	Vice Chair
	Julie Dawn Parish	Treasurer/Trustee
	Paula Williams	Secretary
	David Strutt	Committee Member
	Val Strutt	Committee Member
	Cllr David Keast	Local Authority Rep
	Hazel Simcox	User Rep
	Chris Frost	User Rep
	Cath Cartright	User Rep

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity N/A Name and objects of the charity on whose behalf the N/A assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and N/A segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) J D Parish Full name(s) Julie Dawn Parish Position (eg Secretary, Chair, etc) Treasurer/Trustee

Date 07/20/25

Westbrook Hall Communty Association Registered Charlty No. 900549 Balance Sheet as at 31 October 2024 3111012023 Flxed Assets Equipment 6,083.74 7.889.33 Curront Assets Bank Balances Lloyd5 Savings New Alc Virgin Petty Cash 47.596.02 1.878 22 77,330 01 3.35 126.807.60 37,794.10 3,019.69 76.810.73 3.35 117.627.87 Debtors Outstanding Invoices" 2.961.00 588.25 2.*1.00 588.25 Cfeditors Grant Petty Cash Key Deposits 183.94 183.94 0.00 470.00 653.94 470.¢)0 653.94 Worklng Capltal 129.114.86 117.562.18 Not A880ts 135,198.40 125.451.51 Ropre8onted by A¢cumulatod Fund 125,451.51 9,746.87 135,198 39 115,060.13 10.391.38 125,451.S1 The Income & Expendilure & Balance Sheet for the year ended 31 October 2024 have been prepared from the cOld$ and vouchers submitted by Ihe Assouatr"on Treasuror and are c8rtiW to be in acMrdance 1 those records. Jane Wk8eman &4 Hons

Westbrook Hall Community Association Registered Charity No. 900549 Income and expenditure Account for the year ending 31 October 2024 3111012023 Income Hire Deposrt refunds Other Income 36,132.75 -2,635.00 31,923.83 -2,460.00 33,497.75 29,463.83 Interest 1,021.20 840.19 34,518.95 30,304.02 ExpandltUT• Caretaker Printing, Stationery & Pc Telephone Gas & Electri Water Insurance Accountancy 9,237.40 31.04 200.45 2,586.68 986.22 826.90 50.00 9,614.40 0.00 301.62 2,672.90 627.21 461.62 50.00 Fl_ I Honorarium Cleaning Materials Maintenance Sundries DeplatIOn Write Off 2,000.00 727.18 4,784.85 175.00 3,105.61 60.75 1,847.90 536.03 2,940.13 75.00 785.83 0.00 19,912.64 24,772.08 Surplus 9,746.87 10,391.38