## **Trustees’ Annual Report for the period** **From 1/11/22 Period start date To 31/10/23 Period end date Charity name: WESTBROOK HALL ASSOCIATION** ## **Charity registration number: 900549** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the Association are to**
**maintain and manage the community**
**centre (whether alone or in co-operation**
**with any local authority or other person**
**or body) for the benefit of the local**
**population. The facilities are to be used**
**to promote social welfare and education**
**and by doing so to improve the**
**conditions of life for the local population**
**including recreation and leisure-time use.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Preschool runs daily term time only.**
**Various other groups including exercise**
**and special interest groups use the hall**
**on a regular basis.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Westbrook Hall Association continues to**
**manage the community centre for the**
**benefit of its users.**
**The hall is very popular and the**
**Association receives positive feedback**
**regarding facilities at the hall. The**
**committee seeks feedback from users on**
**a regular basis with a view to improving**
**facilities.**
**Positive comments have been received**
**from our regular users and those that**
**hire the hall for one-off events.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed by existing committee**
**members**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**WESTBROOK HALL ASSOCIATION**| |---|---| |Other name the charity uses|**WHA**| |Registered charity number|**900549**| |Charity’s principal address|**TEMPEST AVENUE**
**WATERLOOVILLE**
**PO7 8NU**| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||**Haley Hatchard**|**Chair/Trustee**|| ||**Vacant**|**Vice Chair**|| ||**Julie Dawn Parish**|**Treasurer/Trustee**|| ||**Paula Williams**|**Secretary**|| ||**David Strutt**|**Committee Member**|| ||**Val Strutt**|**Committee Member**|| ||**Cllr David Keast**|**Local Authority Rep**|| ||**Hazel Simcox**|**User Rep**|| ||**Michelle Travis**|**User Rep**|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity **N/A** Name and objects of the charity on whose behalf the **N/A** assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and **N/A** segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of adviser Name** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** J D Parish **Full name(s)** Julie Dawn Parish **Position (eg Secretary, Chair, etc)** Treasurer/Trustee **Date** 08/05/24 Westbrook Hall Communlty Assoclatlon Registered Charity No. 900549 Balance Sheet as at 31 October 2023 3111012022 Fixed Assets Equipment 7.889.33 658.34 Curr•nt Asssts Bank Balqn Lloyd3 Savings New Alc Virgin Pety Cash 37,794.10 3.019.69 76.810_73 3.35 117.627.87 32.038.09 4.450.82 76,226.55 18.40 112.733.86 Debtors Outstandkng InVO￿es. 2.371.87 588.25 2.371.87 Creditors Accruals Grant Petty Cash Key Deposits 183.94 183.94 0.00 520.00 703.94 470. 653.94 Worklng Capits 117.S62.18 114.401.79 125.451.51 115,060.13 Rgpmentsd lry Accumulated Fund 115.CEO.13 10,391.38 125,451.51 98.760.50 16,299.63 115.060.13 The Income & Expenditure & Balance Sheet for the year ended 31 October 2023 ha¥tr be8n prepar8d from the records aThl votKthers wbmrfted by the AssiNiakn Treasuier and are certff￿ lo be in ac¢0rdaTh￿ with T￿)rds. Jane Wiseman BA H￿5 Westbrook Hall Community Association Registered Charity No. 900549 Income and expenditure Account for the year ending 31 October 202 3 3111012022 Income Hire Deposit refunds Other Income 31.923.83 -2,460.00 37.939.99 -3,085.00 250.00 35,104.99 29,463.83 Inl8rest 840.19 96.78 30.304.02 35,201.77 Expenditure Caretaker Printing, Ststionery & Po Telephone Gas&EI Water Insurance Accountancy Honorarium Cleaning Materials Maintenance Sundries DepreCia￿n 9,614.40 8,385.00 165.76 267.98 2,463.15 557.26 435.72 50.00 2,000.00 560.45 2,722.44 137.60 1,090.53 18,835.89 301.62 2.672. 627.21 461.62 1,847.9) 536.03 2,940.13 75.00 785.83 19.912.64 Surplus 10,391.38 16,365.88 Westbrook Hall Communlty Assoclatlon Registered Charity No. 900549 Balance Sheet as at 31 October 2023 3111012022 Fixed Assets Equipment 7.889.33 658.34 Curr•nt Asssts Bank Balqn Lloyd3 Savings New Alc Virgin Pety Cash 37,794.10 3.019.69 76.810_73 3.35 117.627.87 32.038.09 4.450.82 76,226.55 18.40 112.733.86 Debtors Outstandkng InVO￿es. 2.371.87 588.25 2.371.87 Creditors Accruals Grant Petty Cash Key Deposits 183.94 183.94 0.00 520.00 703.94 470. 653.94 Worklng Capits 117.S62.18 114.401.79 125.451.51 115,060.13 Rgpmentsd lry Accumulated Fund 115.CEO.13 10,391.38 125,451.51 98.760.50 16,299.63 115.060.13 The Income & Expenditure & Balance Sheet for the year ended 31 October 2023 ha¥tr be8n prepar8d from the records aThl votKthers wbmrfted by the AssiNiakn Treasuier and are certff￿ lo be in ac¢0rdaTh￿ with T￿)rds. Jane Wiseman BA H￿5 Westbrook Hall Community Association Registered Charity No. 900549 Income and expenditure Account for the year ending 31 October 202 3 3111012022 Income Hire Deposit refunds Other Income 31.923.83 -2,460.00 37.939.99 -3,085.00 250.00 35,104.99 29,463.83 Inl8rest 840.19 96.78 30.304.02 35,201.77 Expenditure Caretaker Printing, Ststionery & Po Telephone Gas&EI Water Insurance Accountancy Honorarium Cleaning Materials Maintenance Sundries DepreCia￿n 9,614.40 8,385.00 165.76 267.98 2,463.15 557.26 435.72 50.00 2,000.00 560.45 2,722.44 137.60 1,090.53 18,835.89 301.62 2.672. 627.21 461.62 1,847.9) 536.03 2,940.13 75.00 785.83 19.912.64 Surplus 10,391.38 16,365.88