2022-10-31-accounts - Westbrook Hall Association

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Trustees’ Annual Report for the period

From 1/11/21 Period start date To 31/10/22 Period end date

Charity name: WESTBROOK HALL ASSOCIATION

Charity registration number: 900549

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 The objects of the Association are
of the charity as set out to maintain and manage the
in its governing community centre (whether alone
document or in co-operation with any local
authority or other person or body)
for the benefit of the local
population. The facilities are to be
used to promote social welfare
and education and by doing so to
improve the conditions of life for
the local population including
recreation and leisure-time use.
Summary of the main Para 1.17 and
1.19
activities in relation to
those purposes for the Preschool runs daily term time
public benefit, in only.
particular, the activities,
projects or services Various other groups including
identified in the exercise and special interest
accounts. groups use the hall on a regular
basis.
Statement confirming Para 1.18
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38

Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

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SORP reference
Westbrook Hall Association
continues to manage the
community centre for the benefit
Summary of the main
Para 1.20 of its users.
achievements of the
charity, identifying the
difference the charity’s
work has made to the
The hall is very popular and the
circumstances of its
Association receives positive
beneficiaries and any
feedback regarding facilities at
wider benefits to society
the hall. The committee seeks
as a whole.
feedback from users on a regular
basis with a view to improving
facilities.
Positive comments have been
received from our regular users
and those that hire the hall for
one-off events.
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Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41 against objectives Other

Financial Review

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Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining the Para 1.22
policy for holding
reserves stating why they
are held
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal charter) Constitution
How is the charity Para 1.25
constituted? Association
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including details Appointed by existing committee
of any constitutional members
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name WESTBROOK HALL ASSOCIATION
Other name the charity WHA
uses
Registered charity 900549
number
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Charity’s principal TEMPEST AVENUE
address WATERLOOVILLE
PO7 8NU
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Names of the charity trustees who manage the charity

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Dates acted if not for
Trustee name Office (if any)
whole year
1 Haley Hatchard Chair/Trustee
2 Vacant Vice Chair
3 Julie Dawn Parish Treasurer/Trustee
4 Paula Williams Secretary
5 David Strutt Committee Member
6 Val Strutt Committee Member
7 Cllr David Keast Local Authority Rep
8 Hazel Simcox User Rep
9 Michelle Travis User Rep
10 Lisa English User Rep
11 Jess McKnight User Rep From June 22
12 Viv Barrett User Rep From June 22
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity N/A Name and objects of the charity on whose behalf N/A the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and N/A segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser

Name

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) J D Parish Full name(s) Julie Dawn Parish Position (eg Secretary, Chair, etc) Treasurer/Trustee Date

Westbrook Hall Community Association Registered Charity No. 900549 Income and expenditure Account for the year endlng 31 October 2022 3111012021 Income Hire Deposit refunds Other Income 37.939_99 -3,085.00 250.00 35.104 99 24,720_61 -957.00 23,763.61 Interest .78 146.20 35,201.77 23,909.81 Expenditure Caretaker Printing, Stationery & Pc Telephone Gas & Electric Water Insurance Accountancy Honorarium Cleaning Material$ Maintenance Sundries Depreciab'on 8,385.00 165.76 267.98 2,463.15 557 26 435.72 50.00 2,000.00 560.45 2,722.44 137.60 1,090.53 6,834 20 28.92 249.22 2.385.77 169.77 422.23 50.00 1,395.00 512.30 1,934.09 381.77 1.090.54 15,453.81 18.835.89 Surplus 16365.88 8456.00

Westbrook Hall Community Association Registered Charity No. 900549 Balance Sheet as at 31 October 2022 31110r2021 Fixed Ass•ts Equipment 1,748.87 Current Assets Bank Ba]ances Lloyds Swngs New Alc Virgin Pety Cash 32.038.09 4.450.82 76,226.55 18.40 112,733.86 15,532.81 3,757.93 76.135.05 0.00 95,425.79 Deblws OutstandirffJ InVoe$. 2.371.87 2.152.06 2.371.87 2.152.06 Creditors Accruals Grarkt Pètty Cash Key Deposits 1&3.94 18394 12.28 370.(X) 703.94 Working Capital 114.401.79 97.011.63 Net Assets 115.CfjO.13 98.760.50 Repre50ntod by Accumulated Fund 98.7.50 16.365.88 115.126_38 ,304.50 8.456.(X) 98.760 50 The Income & Expenditure & Balance Sheet for the year ended 31 Octr 2022 have t)een prepa from the reojfds and vouchers submitted by the Asso¢otK)n Treasu and are wtified to be in accordan those records. Jane wernan BA Hons