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2025-09-30-accounts

Charity registration number 900529 (England and Wales)

PORTHLEVEN TOWN BAND

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

PORTHLEVEN TOWN BAND

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

Mr P Combellack Mr J M Uren Mrs L Lees Mr Jason Phillips

Dr Jennifer Wingham

(Appointed 18 November 2024) (Appointed 12 November 2024)

Charity number (England and Wales) 900529 Principal address C/O Mr D Mitchell 56 St Peters Way Porthleven Cornwall TR13 9AZ

Bankers Natwest Bank 36 St Andrew Square Edinburgh EH2 2YB

PORTHLEVEN TOWN BAND

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 15

PORTHLEVEN TOWN BAND

TRUSTEES' REPORT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

The trustees present their annual report and financial statements for the year ended 30 September 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)".

Objectives and activities

The objectives of Porthleven Town Band are to advance the musical education of all members/children, young people and across the age range - together with the provision and maintenance of necessary physical resources and to promote such music by means of public performance or otherwise.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Volunteers

Immense thanks to our working committee members, volunteers who assist with collection tins, parents of the younger band members and village members for their tireless support over the years.

Achievements and performance

Significant activities and achievements against objectives

Porthleven Town Band consists of a Senior Band, Community Brass Band, three graded Bandbuilders groups for beginners and a percussion group (Rhythm Club). All groups have a wide range of ages. The band's Facebook page is extremely popular with over 46,000 followers.

The Senior Band goes from strength to strength with a range of popular sell-out concerts and performances. Unlike many bands, all seats in the Senior Band are filled and players who move on can easily be replaced. In March 2025 we won the West Of England Brass Band Association Regional Championships; this automatically qualified us for the National Championships in Cheltenham in September. We also gained promotion to the First Section, effective from January 2026.

The Community Brass Band consists of many players who have moved up through our Bandbuilders groups and also experienced players who no longer want the commitment of the Senior Band.

The four Bandbuilders training groups are Beginners, Improvers and Performers for brass learners and Rhythm Club for percussionists. These are mainly, but not exclusively, for children. Several players have progressed right through the Bandbuilders groups and moved into Community Brass this year.

Porthleven Town Band is proud to provide instruments and train its beginners free of charge and is pleased to have a continued link with Porthleven School.

Financial review

The Statement of Financial Activities shows a surplus of £34,630 (2024: £1,394 surplus) for the year ended 30 September 2025. This is a result of receiving funds for the purchase of new instruments, but associated costs being capitalised on the balance sheet. There is also an unspent amount of £20,455 in relation to the associated tax claim on this legacy.

Unrestricted reserves total £698,679 (2024: £708,607) and restricted reserves total £44,558 (2024: £nil). Free reserves (which exclude all fixed assets) total £10,420 (2024: £7,032).

The trustees wish to maintain a level of reserves that is sufficient to cover the general running costs of the charity, and they deem current levels are appropriate to meet those needs.

PORTHLEVEN TOWN BAND

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

Reserves policy

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Structure, governance and management

Porthleven Town Band is established under a constitution adopted on 1 September 1989 as amended 6 March 2000 and 11 December 2008 and is a registered charity no 900529.

The trustees who served during the year and up to the date of signature of the financial statements were: Mr P Combellack Mr David J Mitchell (Resigned 28 October 2025) Mr J M Uren Mr V Hendy (Resigned 28 October 2025) Mrs L Lees Mr Jason Phillips (Appointed 18 November 2024) Dr Jennifer Wingham (Appointed 12 November 2024)

Recruitment and appointment of trustees

The method of election or appointment of trustees is by the band committee on an ad hoc basis as and when required.

The trustees' report was approved by the Board of Trustees.

Mr P Combellack

Trustee

25 June 2026

PORTHLEVEN TOWN BAND

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PORTHLEVEN TOWN BAND

I report to the trustees on my examination of the financial statements of Porthleven Town Band (the charity) for the year ended 30 September 2025.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011.

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. I understand that this has been done in order for the financial statements to provide a true and fair view in accordance with UK Generally Accepted Accounting Practice.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

13 July 2026

PORTHLEVEN TOWN BAND

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2025

Unrestricted
Restricted
funds
funds
2025
2025
Notes
£
£
Income from:
Donations and legacies
2
14,034
47,155
Other trading activities
3
28,553
-
Investments
4
2,539
-
Total income
45,126
47,155
Expenditure on:
Raising funds
5
2,994
-
Charitable activities
6
50,744
2,597
Total expenditure
53,738
2,597
Net gains/(losses) on investments
11
(1,316)
-
Net income/(expenditure) and movement in
funds
(9,928)
44,558
Reconciliation of funds:
Fund balances at 1 October 2024
708,607
-
Fund balances at 30 September 2025
698,679
44,558
Total
Unrestricted
funds
2025
2024
£
£
61,189
15,063
28,553
21,289
2,539
2,185
92,281
38,537
2,994
1,213
53,341
44,610
56,335
45,823
(1,316)
8,680
34,630
1,394
708,607
707,213
743,237
708,607
Total
Unrestricted
funds
2025
2024
£
£
61,189
15,063
28,553
21,289
2,539
2,185
92,281
38,537
2,994
1,213
53,341
44,610
56,335
45,823
(1,316)
8,680
34,630
1,394
708,607
707,213
743,237
708,607
38,537
1,213
44,610
45,823
8,680
1,394
707,213
708,607

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

PORTHLEVEN TOWN BAND

BALANCE SHEET

AS AT 30 SEPTEMBER 2025

Notes
Fixed assets
Tangible assets
13
Investments
14
Current assets
Debtors
15
Cash at bank and in hand
Creditors: amounts falling due within
one year
16
Net current assets
Total assets less current liabilities
The funds of the charity
Restricted income funds
17
Unrestricted funds
18
2025
£
21,603
12,348
33,951
(1,021)
£
622,069
88,238
710,307
32,930
743,237
44,558
698,679
743,237
2024
£
3,537
4,516
8,053
(1,021)
£
613,819
87,756
701,575
7,032
708,607
-
708,607
708,607

The financial statements were approved by the trustees on 25 June 2026

Mr P Combellack Trustee

PORTHLEVEN TOWN BAND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

1 Accounting policies

Charity information

Porthleven Town Band is an unincorporated charity.

1.1 Basis of preparation

The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a statement of cash flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

PORTHLEVEN TOWN BAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

1 Accounting policies

(Continued)

1.5 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activity costs include those items of expenditure incurred in delivering the charity's main objectives. This category also includes support costs such as governance and management costs.

Support costs have been allocated between governance costs and direct costs. Governance costs are those items of expenditure incurred in the course of the charity's statutory obligations and include the cost of independent examination and costs linked to the strategic management of the charity.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings 2% straight line Band equipment 20% reducing balance Computers 20% reducing balance Band instruments 10% straight line Sheet music 10% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

1.8 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.10 Financial instruments

Basic financial instruments in the form of debtors and creditors are payable within one year are recognised at transaction value.

PORTHLEVEN TOWN BAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

2 Income from donations and legacies

Unrestricted
Restricted
funds
funds
2025
2025
£
£
Donations and gifts
14,034
1,700
Legacies
-
45,455
14,034
47,155
Donations and gifts
Donations
9,497
1,700
Sponsors
2,675
-
Gift aid
1,862
-
14,034
1,700
Legacies
Ursula Wicker Trust -
Purchase of band
instruments
-
45,455
-
45,455
Total
Unrestricted
Restricted
funds
funds
2025
2024
2024
£
£
£
15,734
15,063
-
45,455
-
-
61,189
15,063
-
11,197
6,002
-
2,675
5,500
-
1,862
3,561
-
15,734
15,063
-
45,455
-
-
45,455
-
-
Total
2024
£
15,063
-
15,063
6,002
5,500
3,561
15,063
-
-

During the year a legacy of £25,000 was received by the Ursula Wicker Charitable Trust towards the purchase of band instruments. In addition, a claim of £20,455 has been made in relation to the tax paid by the Estate. This is recorded in Other debtors.

3 Income from other trading activities

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Harbour concerts, performances and other fundraising events 18,573 15,935
Contest income 9,980 5,354
Other trading activities 28,553 21,289

PORTHLEVEN TOWN BAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

4 Income from investments

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Income from investments 2,411 2,120
Interest receivable 128 65
2,539 2,185

5 Expenditure on raising funds

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Fundraising and publicity
Other fundraising costs 2,380 601
Investment management 614 612
Total costs 2,994 1,213

PORTHLEVEN TOWN BAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

6 Expenditure on charitable activities

Musical Musical
education and education and
entertainment entertainment
2025 2024
£ £
Direct costs
Staff costs 9,503 7,645
Depreciation and impairment 16,821 14,317
Band contest expenses 16,081 11,020
Instrument purchase, hire and repair 1,003 3,646
Sheet music 861 407
Affiliation fees 255 225
Performing rights 181 176
Sundries 621 979
Uniforms 438 363
General repairs and maintenance 1,675 -
47,439 38,778
Share of support and governance costs (see note 7)
Support 1,531 2,112
Governance 4,371 3,720
53,341 44,610
Analysis by fund
Unrestricted funds 50,744 44,610
Restricted funds 2,597 -
53,341 44,610
Support costs allocated to activities
2025 2024
£ £
Light and heat 1,480 2,112
Sum up fees 51 -
Governance costs 4,371 3,720
5,902 5,832
Analysed between:
Musical education and entertainment 5,902 5,832

PORTHLEVEN TOWN BAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

7
Support costs allocated to activities
Governance costs comprise:
Independent examination fees
Instrument/ uniform insurance
8
Net movement in funds
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial
statements
Depreciation of owned tangible fixed assets
(Continued)
2025
2024
£
£
1,020
1,056
3,351
2,664
4,371
3,720
2025
2024
£
£
1,020
1,056
16,821
14,317
(Continued)
2025
2024
£
£
1,020
1,056
3,351
2,664
4,371
3,720
2025
2024
£
£
1,020
1,056
16,821
14,317
3,720
2024
£
1,056
14,317

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

10 Employees

The average monthly number of employees during the year was:

The average monthly number of employees during the year was:
2025 2024
Number Number
1 1
Employment costs 2025 2024
£ £
Wages and salaries 9,503 7,645
There were no employees whose annual remuneration was more than £60,000.
Gains and losses on investments
Unrestricted Unrestricted
funds funds
2025 2024
Gains/(losses) arising on: £ £
Revaluation of investments (1,316) 8,680

11 Gains and losses on investments

PORTHLEVEN TOWN BAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

12 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

13 Tangible fixed assets

Freehold land
and buildings
Band
equipment
Computers
Band
instruments
Sheet music
£
£
£
£
£
Cost
At 1 October 2024
655,788
4,020
1,770
85,975
500
Additions
-
479
-
24,592
-
At 30 September 2025
655,788
4,499
1,770
110,567
500
Depreciation and
impairment
At 1 October 2024
51,215
3,916
864
77,739
500
Depreciation charged in the
year
13,116
116
181
3,408
-
At 30 September 2025
64,331
4,032
1,045
81,147
500
Carrying amount
At 30 September 2025
591,457
467
725
29,420
-
At 30 September 2024
604,573
104
906
8,236
-
Total
£
748,053
25,071
773,124
134,234
16,821
151,055
622,069
613,819

14 Fixed asset investments

Listed
investments
£
Cost or valuation
At 1 October 2024 87,756
Valuation changes 4,196
Disposals (3,714)
At 30 September 2025 88,238
Carrying amount
At 30 September 2025 88,238
At 30 September 2024 87,756

Fixed asset investments revalued

The value of listed investments is based on a quoted market price in an active market as at 30 September 2025.

PORTHLEVEN TOWN BAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

15 Debtors

15
Debtors
Amounts falling due within one year:
Other debtors
Prepayments and accrued income
16
Creditors: amounts falling due within one year
Accruals and deferred income
2025
£
21,403
200
21,603
2025
£
1,021
2024
£
3,537
-
3,537
2024
£
1,021

17 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 October Incoming Resources At 30
2024 resources expended September
2025
£ £ £ £
Instrument legacy - 45,455 (2,597) 42,858
PCB Uniform - 1,700 - 1,700
- 47,155 (2,597) 44,558

During the year, a £25,000 legacy was received from the Ursula Wicker Trust to be used to purchase band instruments. £24,730 has been spent during the year, with £24,592 being capitalised and depreciated, and £138 being expensed through the Statement of Financial Activities. There is £270 left to be spent of this initial £25,000. In addition, a claim has been made for the tax paid by the Estate on this legacy. A further £20,455 is due to be received and is also included in debtors.

A £1,700 donation was also received during the year for uniforms. This has yet to be spent.

PORTHLEVEN TOWN BAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

18 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1
50/50 Draw
General funds
Previous year:
At 1
General funds
October
2024
Incoming
resources
Resources
expended
Transfers
Gains and
losses
At 30
September
2025
£
£
£
£
£
£
-
-
-
85
-
85
708,607
45,126
(53,738)
(85)
(1,316)
698,594
708,607
45,126
(53,738)
-
(1,316)
698,679
October
2023
Incoming
resources
Resources
expended
Transfers
Gains and
losses
At 30
September
2024
£
£
£
£
£
£
707,213
38,537
(45,823)
-
8,680
708,607

Funds of £85 have been included as designated funds relating to the 50/50 draw. This is the amount that related to September entries but were only paid out in October 2025.

19 Analysis of net assets between funds

Unrestricted
Restricted
funds
funds
2025
2025
£
£
At 30 September 2025:
Tangible assets
599,936
22,133
Investments
88,238
-
Current assets/(liabilities)
10,505
22,425
698,679
44,558
Unrestricted
Restricted
funds
funds
2024
2024
£
£
At 30 September 2024:
Tangible assets
613,819
-
Investments
87,756
-
Current assets/(liabilities)
7,032
-
708,607
-
Total
2025
£
622,069
88,238
32,930
743,237
Total
2024
£
613,819
87,756
7,032
708,607

PORTHLEVEN TOWN BAND

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

20 Related party transactions

There were no disclosable related party transactions during the year (2024 - none).